University of Kansas Libraries Number 768 July 5, 1984 PERSONNEL Pat Wittry has announced her resignation as Research Aide with the Library's Title II-C Central American Cataloging Project, effective August 2. S. Gilliland KPERS TAX SHELTERED Library staff who contribute to the State's'KPERS retirement program should have seen a slight increase in their July 1 paychecks. Effective July 1, KPERS contributions will be tax sheltered, due to recent legislative action and strong support by KU's Classified Senate. S. Gilliland TUITION ASSISTANCE APPLICATION DEADLINE Applications for Tuition Assistance for the Fall, 1984 semester are due in the Executive Vice Chancellor's Office by 5:00 PM Friday, July 27. All full-time staff who have worked full-time for at least one year are eligible to apply. If awarded, Tuition Assistance pays for tuition costs and educa­ tional materials for one class. Application forms are available from the Executive Vice Chancellor's Office (231 Strong; 4-4904), or Sandy Gilliland, 502 Watson, 4-3601. Additional information is attached to this FYI. S. Gilliland SPLAT Rachel Miller will be in Central America July 8-August 4. Sara Townsend and several students will be working in SPLAT during this period, but much of their time will be spent in Lippincott, so the phone may go unanswered. Any messages should be left in the SPLAT mail basket or, in case of dire emergency, with the Acquisitions Department. LFA During Ellen Johnson's absence, please refer LFA questions to Annie Williams, Catalog Department 864-3038. Thanks. A. Williams MICROFICHE CATALOG A complete test edition of the Microfiche Catalog is now available for your perusal. Copies of the catalog can be found in the Cataloging Department, Watson Library - Reference Desk, Science Library and Art Library. Please refer any questions or comments regarding the Microfiche Catalog to the Cataloging Department. M. Roach .' -2- COM CLASSES All staff who have not yet done so are encouraged to attend one of the following sessions, held in the cataloging conference room, to learn how the new fiche cata­ log will differ from the present card catalog. Thursday Thursday July 26 August 9 1:30-2:30 1:30-2:30 Monday Friday August 13 August 17 8:30-9:30 8:30-9:30 Stop by the Catalog Department or call (864-3038) and sign up as soon as possible. C.Getchell/A. Williams UKASE RESIN ACTIVITY AT END OF JULY As previously announced in a special flyer "to serials staff working in public service area, the Serials Department will be resequencing the UKASE Master List. Persons who submit transaction sheets are requested to hold all transactions produced between July 20-27 until they receive their technical lists, probably July 30. On receipt of the new technical lists, the new SIN number and check digit may then be put on the transactions before the sheets are sent to Serials. Although we recognize that this procedure may cause you some inconvenience, we appreciate your cooperation. As with past RESINs, any large batches of trans­ actions with obsolete SIN numbers will be returned to you for correction. J. Hewitt LFA COMMITTEE ANNUAL REPORTS Chairpersons of LFA committees are reminded that they need to turn in an annual report of their committee's activities for FY 83/84. The reports should be sent to Lorraine Moore, LFA Secretary FY 84/85. M. Roach PEER REVIEW COMMITTEE REPORT Attached -to this week's FYI is a summary report of the Peer Review Committee's rating distributions for FY 84. The full report of the Committee is available at the Reference Desk, Watson Library. M. Roach TO: Marv Roach. Secretarv F:E: Minutes of Assemblv Meeting. M ~v 23, 1084 fhe meetinq \···J i:,\~:"· cor"I··/c·?nc:d c~t :l~U(:1 r::o.fn. ir"l t·.I···lf:' VJ,:·:I-!.:·.:::un C:::u r"; ft::!;"'c'I""lC(:::' r:'.:uDfn by Chc:lrlcs (3E~tc:hell. C::h":\ir-[)~'i'"·s.on,, (:; qucl;" tlm 0+ fnc·mhc'I···:;::. ~'·.I,··:I '::· pre:':::.c.' ; ·;\-:" MINUTES OF ASSEMBLY MEETING OF OCT. 27, 1983 Char les Getchell not.ed t'leet i lOG of Because of minutes. NEW MEMBERS Oct. t.he ::::l • 1 9 t:l : ~; \",It"':"! 1-' C~ i ~'~::.I.\ I:'::.' cI i. II t h f:! r: "j" J CI;: r··1 Co \/ • :[ .).. :I ') H.::: • length of the minu tes .. there was no reaclinu uf t h ese Ch,;:,rl f.':'S rea d the' n·::·~mF"; D':: HH:':'~fnbf-:'r .::: . ri C·I.·! t.e) t.I·l i::: LJ:· i,:·~::::.i r!ce t. !··; '::·:' I .,::<::::.·t", meet. i n 9 • hi (? !.') memb E't- .::: i 1'1 C 1 u d pel : .J DE' ~::; u ;'" :I 1"1 Cl E';'" , ~::p c'c:; i:" .. .l C u 1 .l (~ C t :i. C:'!""I':::; : Sandrd. Br'::indt.. JU3; r:.:Elc:1H·;>1 t;li I1L'\· .. ·" ::3F'1 .. (;i:: 1< ,:::, 1': 1"; .· Iii 11 'j 1)c:)c::u. ilH:·:;r:"t,::.~ Tir'; ;::, Walhroos Brown, Acquisitions; and. Karen cut.ler ~ Cataloging. and CharI e=> includr::,d OLD BUSINESS rcpol~tpd 14 LI '~::, t.t-·Idt. l".:hc 22 LII 's, current .rA membership now stood at 19 LIlI' s a nd 15 unclass ified others. Rosemary McDonou gh inquired as to whether the Peer Review Committee will issue a report of this year's ratings of librarians. Charles noted that the Peer Review Committ.ee h dd forwarded its report to LCPT. In return, LCPT forwarded a copy of the report to the LFA Executive Committee. The report. will be published in the future. NEW BUSINESS Charles intr oduced the main agenda item. two proposed code changes and a proposed by-laws change to the LFA Code . He noted that because of recent difficulties in securing people willing to run for offices. the code chanqes were beine introduced to al l ow for more flexibility in filling vacancies if specif ied rank requirements could not be met. He noted that the intent was to follow the s tructure of rank requirements, but at. the same time provide fl exib ilit y if it c::ould not. he met. Charles noted that according to code requirements, this year's slate lacked the following: 2 candidates -f or vic::d~chair/chdir elect. 2 candidates for unclassified other LFA representatives. 2 l_ibrarian Ills for Promotion and Tenure, a nd 1 Librarian III fur Peer Re v iew. A question was raised as to whether anv thouoht had been glven to h a ving LFA officer s elec::ted t.o two year staqgered terms. It was felt that by doinq this more continLlitv could b2 maintained. Charles noted t.hat. the LFA Executive Committee had not ~onsidered this idea and th at. . in f d.C t • h t? had h f:'dr- d c:: OIi1fJ1Pr; t st. h d l: t h C':"= 1": i mc:·:' c: Of"iinl:i t·. (f;[·~ri t ·. t. C) C Uf!JfJ"J 1 t t: F,(:? work was already a factor in di s couraqing potential candidates. In c:wdf=,r- mC\/Ed t.hat t.hp to undertake discussion of the proposed chanQes. ~t was followin g amendment be suhmitted to a ma ll ballot: T h (~ r~ ~.; C' cut i ./ e [ i:) in mit. t. c e uf'fic(:-I'-~:; uf 1.·1·,,::' L.il:Jr·· i:~ i·· · \I i:<.' ··, d C) n E} C? 1. f? r.~ t. (? d m •. ,' IT, b F:' r- ~~ .. :'~~ 1 c{t-·· i E?d c\p p ell n t i"n(·:·:~ r·1 t ( i .. [.~ II :::; t·,; E:\ J 1 h c' ( : C) n"J r) (:) ';;;:. t·:·:· cJ C) + ::;~ E'~ \,/ i:'::':' r" , f"n f·:·:, rn 1:::. ::.:.:.:, ;, .. "::::. ~ (:', .::;. ':::. C:' In b I \/" t·.I···, I'·' ::.:' ('::' ;· 1 (.::.: c:: t :·:0' c:i .!. i h!~ ·:c\ r" .1.:::< r··; :::· , -;:: " .. (Jrn ····i· ·. - ', ' j ! .:::" ) ~:' .• 1 . • '. Sf? t·· \/ (2 CJ n C.' " .. - "./ f ? \~':\ , " t :,;::.~ r~' iTi .~; It I ··F t··· (.:.:.; .-:'·1 .• ~:; C) i"'! .:';";'{ \:) 1 :: F~' f -f Ct j" '1-' ·f ,;':", 1. .l. :::: t ... () [) r" C) d : ... :. C C? '~~~ ~~~~~~~~~~~~~~-L~~~ l'" '::i. n k ':;~. r'~ E·: f:? cJ (.:.:~ d t:. C) rn c: '::"::, t t ... hi "::::. r" C:·:, CJ t .t i r" E·: en c· n t·,:. t ... hE";" p (J '3 i t i ( :0 ", (s) f ·:::<.c L\ It:-. \/ Discus s ion arose reoarding amendment to thf? mDt i C)ri on t h(0 .. .. f' I....I T floor was proposed p ,'- Ci P C:i ::::- t·:.:' d c: j"', .:':":'t. n C.l C:,:, d;:: fc::l luH':::; 1ft ~ E~ c:\ :':"3. c. n c~ b 1. E~ E? + f CJ t- t + E:'l:i. :1. .~:~ t. Ct r) t- C) d 1...\ c: (.:.:.; c:: !:':', rl cI :i. d ,':':\ t ... f:} ~:::. . f- ,,-- C) rn t:. I"', :::.:~ j'- ;;, n ~:: ::::­ needed to meet this ~equirement. the Dosition(s) may be fill ed b y e l e ction of an y library f a cultv memhe~ (s ) on regular appoi n tment . Defore a vote could be taken on the amendment. more discussion ensued regarding the s ituation facing the LFA . Seve~ a l people wDndered wh ether some measure other than a code ch a nge cou ld be used in order t o get people to fill vacant positions. Some of the op i nion s expressed included: f eelings th at ~ank requireme nts needed to be ma in tain ed ; t ha t perhaps the Ballot a nd Nominating Committee c ould take it upon i tse l f to set up a slate any wa v it saw fit; that the LllIs could caucus and attempt to secure candidates in a group meeting; that if people were not willing to v olunt eer, oerhaps some measu~ p o f coe rcion should be used; that willing participati o n in th e governance structure would occur at such time as the committees we re perceive d as functioninq independentlY and not mer e ly as rubber stamo s of the Dean: th at p e rhap s til e p ,.-. Cip 0 <:;f:~d c: od ( ..::, c h L<.rl CJ (':?'::. c: Dtll d l:i f" c:: o n ',,:i. c: E! i'- c·.:::! l: f:' fnU Dr·' ,':,;1' .' \/ " c·:; r-, c:I t. h F'r) t h ,. : code could revert to its present status af ter a ~pec::ified period of t i mf::2 ~ t h3 t. P erh ;"p s t h f:? Cod F~ n E'edec:i t: u b c? " (c'· ··C!\/ a IUd t c::-c:I in t C:' i··· rn :,,· u f it. '::; purpose and membership. and fit.. to Ch clt"l f.:?S Ballot. noted that accfJlr"cii r·iCI t.o t:J1E! fH ·· E'·';;F'nt C::H::!(:::'" t.he i·,.!cHni nEd:i '-',(::! Committee had no authorit y to construct a ball ot as it saw He brought the group's att e nti o n back to the proposed a men dement the motion on the floor" A \lote on the amendment was taken . l'he amendment carried on a 21 to 2 v ot e . t1 0 r- (,:0> ·f E' (? lin q <.; \'J E! ,.- (:~ t?~:-: p Ir ' F2 .:;:; s; r;:! d db D Ll t. t: i 'j (:~ I:: i if! 1.::'\ ~: ' p .:::.:, , ', t. CJ n c: c.~'ln mit t C' ("3::. , the value of committee work~ disillusionment with the committee svstem~ etc. Finally, the qUt:?~;t.iC)n \'J ~::;t.E\·f + I·L"l.nd!::Jo c,k" .I. t . \'··.I.,·:E; "d. ",c; i:)oi ntF-':'c) uut: that further sect i ons of the code would need to be altered if ch a nc e s were to be approved in paragraph two of Article II. Section 2 .2.3 of thE? LF f':~ Cod F.~. It v·l'::, ~:;, t . h CI'- E'+ Dr" E'. Iflo'v"ecl "'"nc! ':::;':":C unci c::,d t: h ""I t. t. h F:' P I"~ uPD':,,:·' cl code change in Article II. Section 2.2.3 b e withdrawn . A vote was taken on the motion. The motion 0assec! on 2 18 tD 2 v ot o . t'''10 '/ lng on to <;\nd seconded !Ti(?rnl:::,,~~t- :;h i p for d i <;:;c u ~-o~; i un elf t h (." pt ' un C) '::;c:!c:i lJ/ .... I. ;c.1 V·! ,,~. L:: 1'1 ;. 1 ', C:i C'" i. t :'·'J"i. 'CO:; inu··/ c, d that the fDllo~ing Bv - laws chanuo be submitt ed to tho mdil ba.l1ot: ?il" tic 1 e ] . '. ! . . ., ~ ~3t;:~ c: t i Dn ']. 1. :J. 1 f:\ t~'.ICl-thir- d c,; vote o ·r thE~ mc?ml::.1 (··l ;" ",;h i p cd -I.:!·hc;' 1:~,u cJ y b ':.·' iH i::l.i. .l b c:dlCJt shall be requir e d for adootion of anv p rop osed a me ndments to the Code, (~>: CE'pt alterations made merelv to reflect chang es in titles or responsibili ties which hav e alr e ad y b e en administrative decision, will be made Committee. r::;ul":. "-. '. , I •.• ' V into eff e ct through the LF A Executive Several people expr e ssed c onc ern that th e re may be more substan c e to the eli .::'I nq ~?S t h i:o.n t . h (.~ [~:< (·?c ut i \ / E! Cu;nm :i. t -I.: L· (·:·? L h:l n k:::., C) 1'- t h ·;:;'.r·i iii (':::'E'? t. ,,,. t h (': e~,le • The question W-3S call e d. 'fhe motiun V·.fEI S::· c:lf::,+ t:·~:~t.c· d \A.I:i.tr'; (i ir"i fE:l.VCq- Elnd ';;::0:::' opposed. Discussion turn e d to what could be done to get a slate fo r this vear's election. Upon questioning, Charles reported th at thus fa r the sl a te stood as follows: EXECUTIVE COMMITTEE: Vi ce-c hair /Chair-el e c t LI Represetatives -- S hawl , R. Miller LII Represent a ti v es -- And erson. Cr a ie LIII Representati v e s - - Clasun~ Symons Unclassified Other -- 2 vacanci es LCPT LII Representatives -- Blosser. Roach! Hock e r, Gaeddert LCPT LIII Repr esentatives - - Mason . Gates! 2 vacancies PEEr\: F':EV I El') LIII Representatives -- Jones~ 1 vacancy At Large Reor esentati v e s -- K. Nee l ev, Getche l l Charlf-:?s nCJted Comm itt e(:~ weLt I d that the e;.: p i r- F~ on tf2rm o·f o++ic:c, ,June" :~:;(l, l')~J4. Once again discussion burned committees, the eff e ctiveness committees as rubber s t a mp s of the COdf:! , etc. to such i ssues 3S the time sp e nt on of committees. the oerception of the the Dean. th e poss ibilit y of s uspending I 1:, ~·J<::'S willing anothet- d ec id ed t () r-un that one last a t temot s houJrl b e m0dc to secur e o e opl e I f a s la te i s n ot obtained t h en +01- t.he viJ.ca.nt ~". l ot ',; . flH? I?t i nq HCluld hv thE:' E>~c c: ,-,ti' iF:' 4 IU: Marv Roach. SecretarY :::'.L" • 1 \ 1.- .. t·:·~ I ' .. .' : . Ci (;::.' MINUTES Tt-H? 30oroved with minor changes. REPORTS 'The Budaet se~retarv received the in:l r'j:"'~ t (.:.:, t:':, + r-Den oj:: I--I r:·:; f'/j .:':':"\. \/ :';: ':'~ 1 rn E·:' \.:.:.:' t. i r"j Ci C) + t. !"', c:·:' a.nd F' 1. ''::t n r1 i n q ;";:t n d t".I··'1 c·:· .J u. r': f·:;, :I. ::'·i, n cj .J t :, )"""1 r=.: /~ I n f~ f.:~, t: i r": (1 :;) L) f· the Salary Committee. The minutes were lead La the Committee. Charles reoD,ted that he had rece ived co~ieG of two lrtters dated aune and ~:;d.l a,' './ D + + £!,' ',; r" ec f~r'l t 1 \/ n),i: .. ci t:, t· C) "1"'. h C' i r"1 d :i . . / :i. ,jl . .! iJ 1 ::i h ':::':i. nUL' + -[' (':'~I' (;:'/.::! t: h c·~ F' Co:l. :i:",h CatalogPt-/Bibliographer and the Referencp ;8iblioQr ap h c r positions. CLEANUP CAt1PA I GN Chc~I'l e:3 1"f?POI~tc'd thE\t. 1···iE.' h i: . ,e! t 'eCf::' :t ···./ E'ci ·:::1 .I. c;::.·i·:.c r' -f:"'urn i-iDT" '/ Hd\·;ki. r·, :::· c:)n 1"1<"'1 \/ 11 i~ l?y ar din CJ t h C~ t .... )i;;\ t . ':;Corl C: 1 (0 c'i I""i U U c:: ,) mr:::::'.:i. C.II "I.. -I' i! (;c' 1''' C' !) C'I' " t. ,.. oi:: COLi t Ii .,) t conditions deteriorated toward the end oi the sccond week of thE campaiqn and are now back to wh ere thev were before the ca mo a i gn . The LFA E:-: ec ut i '.Ie COinrni t t Ef·? c::-: p r' c,,:::;-,.F:·d ·:,;H:U' e[~ nl('::':'i'1 !.': ,.J j t. h t:. i"lE' r::::1 t:"::;\TH.lp Comm itt [~.:':! ' s con c .l u :::;:i on t h d 1:: II ''0.(-:-::>1'' :i 01.1.::: c:: (:O f ' l ':: :i. d (':" j·· ,:l. t. ]. ur', '::: !", (:::'I..\.i ci b L' q i ",_" ~,? n I:: CJ r' emu v Ed of v E' n din q !TIE:U:: hi n ,:::~s -f •. um V",: ",,, 1':.::::. ur '; L.:i 1::., r .:'.'1'" \! .. [H.d:.:; : .. ,... :i. C.; ! . . :i! ']; " " " NEXT MEETING The ne::·: t t 1'1 C 1..,1' (I r:::::-: E'C: I ... IL :i. \ '"," C.c;inlil il. LIBRARIES COMMITTEE ON PROMOTION AND TENURE Tue sday, tvby Zq, 1984 at lOa. m. in Walson Lib rary Membe rs present : Nancy Burich, GL'IH! Carv;liho, Jinl Belyar, Jim Neeley Jean Skipp, Ele :lIlor Symons. 1. Peer Review Committee. The primary purpose of the me e ting was to receive and consider the report of the Peer Review Con1!nittee. The report is to be nn.de available in its entirety at the Reference 0esk, Watson Library; a table of ratings distributions extracted from it is appended he rewith. LCPT commended PRC on the excellence of the report; it was felt that it would be of gre a t value to the nlembers of the succeeding PRC. 2. Procedural recommendations. LCPT suggested the adoption of a number of procedural changes recommended in the report: i) The use of secret ballots for all votes within PRC. ii) That supervisors who are on PRC absent themselves from the room while discussion and voting on their staff is taking place. iii) The need for adequate time, and a detailed schedule similar to that outlined in the :'epo rt. 3. Othe r points. i) Presence of the Dean. In lieu of the Dean's attending PRC deliberations, LCPT recommends the suggestion put forward by the Dean that a special session of PRC be held to discuss ratings with which the Dean and PRC rna' not be in agreem.~nt. ii) Membership. LCPT is of the oplnlOll that cooption by LFAEC is an adequate method of resolving membe rship problems for PRC. iii) weightinr. LCPT agrees that some involvement in research and service is expected 0 all librarians, but is opposed to the use of a specific percentage point- -indeed no specific weight has eve r been assigned by PRC. 4. On a matter not raised in the report, LCPT felt that since consistency is what is sought in thePRC process, it must be underscored that supervisors should not include or suggest specific~ rankings or ratings in their evaluations. • RATI~(~S DISTRIBUTIO~, FYRC'-FY84, cnlculatcd 24 ~';Hch 1 ()S4 nftcr cOr.lplction of final ratings. [Fin31 ] [I'HC] RATINGS (oc73-sc79) (oc79-scSO) (oc80-tIcSl ) ( j3-(i('82) (j;:l-dc83) FY 1980 FY 1<)81 FY 193:' FY 1983 n° 19Rf. ,\11 liLradans DC 8 17: 11 21Z 12 23;: 14 29:: 13 30:: 11 25:: v G 28 58~ 29 56: 28 53:; 21. 491.: 21 48: 21 48~ G 12 25:t 12 23:'; 13 25:- (\ 18:: 9 20;: 11 ~5: AD£Q 0 0: 0 0% 0 0: '" 4: 1 ., ... ) .., ... - _A. "'Ao ==::a --- =;::: --- --- -- Tot31 48 52 53 4C) 44 44 Librarian I EXC 6 32% 6 29~ 4 24: 7 44: 3 30:: 3 30% V G 13 68: 14 67/; 10 59~ 8 50;: 6 60/: 5 SO::: G 0 OZ 1 5~ 3 IS:! 0 0: 1 10~ 2 20'; ADEQ 0 0% 0 0:; 0 0% 1 6~ 0 0::; 0 0:; === === 11:== --- --- === Total 19 21 17 }(, )0 10 li brad3n II £.XC 1 8:; 2 14% 5 26~ 5 2c)% 8 44~ (; 3:!:: V G 7 54~ 9 64: 11 Sf): 8 47":. 7 39:: B 42~ G 5 38% 3 21: 3 16':: 4 24: 4 '''''It:'"' 5 2(): ADEQ 0 0:': 0 0:: 0 0: 0 0: 0 O~ 0 O:! _=::a --- :-=== --- --- --- Total 13 14 19 17 19 19 li br.:lri:ln III EXC 1 6% 3 lR'i. 3 18:-: ., 13:: 2 13:: 2 13: -V G 8 50% 6 35% 7 41:: S 50:: 8 53: 8 53: G 7 44~ 8 471- 7 41~ 5 31: 4 27: 4 27% ADEQ 0 O~ I. 0 0% 0 0:: 1 6~ 1 7i- 1 77. s:==- === === c== --- ==c: Total 16 17 17 16 15 15 SALALM XXIX (Seminar on the Acquisition of Latin American Library Materials) June 2-7, 1984 Chapel Hill, North Carolina Linda Alexander, Rachel Miller, Shelley Miller, Rhonda Neugebauer, and Pat Wittry attended SALALM XXIX and decided to submit this joint report on the conference for pUblication in FYI. INTRODUCTION SALALM has 400 individual and institutional members who range from your typical SPLAT/II-C types to editors of the Hispanic American Periodicals Index and Handbook of Latin American Studies, to bookdealers, to heads of Library of Congress-aivisions, to universities and institutions the world over with an interest in Latin American studies. Forty percent of the members of SALALM are active in the association's 25 committees and subcommittees, and about 50 percent of the total SALALM membership attended the 29th annual conference. SATURDAY JUNE 2 The four-hour meeting of the Latin American Microfilming Project (LAMP) was devoted to working out a new prospectus dealing with such matters as membership dues and LAMP-Center for Research Libraries relations, and to discussion of priorities for future microfilming. LAMP carries out original filming and also purchases positive film, emphasizing large collections of rare and deteriorating material that is unavailable in the U.S. SUNDAY JUNE 3 Sunday was dedicated to committee and subcommittee meetings. The Subcommittee of OCLC Users discussed the status of its request, submitted to OCLC~ast year, for a Spanish-language stopword list and improved searching access to compound surnames. David Zubatsky of OCLC responded that enhancements to foreign-language searching are not a high priority among OCLC users as a whole, and recommended that SALALM members make a greater effort to transmit their concerns to OCLC through their library directors and Cataloging Users Group representatives. The subcommittee will work on preparing such a -letter of concern. The Subcommittee on Cataloging and. Bibliographic Technology will present a panel on minimal level cataloging at next year's SALALM. Of the minimal level records LC has created so far, 27 percent duplicate contributed copy on OCLC. Because they could bump those contributed records, the minimal level records have not been loaded on OCLC. The group expressed interest in upgradeable K-level records, and hoped that not all foreign language materials would be destined for minimal level cataloging. Marietta Daniels Shepard told the subcommittee about activities of the Organization of American States in the National Library of Venezuela and the Catholic University in Chile, and about the National University of Mexico's automated catalog (LIBRUNAM) • . Alma Jordan of the University of the West Indies told of Barbados' plans to try OCLC for a time, to see if local and satellite telecommunications rates prove too costly. Barbados will do online editing in Gainesville, Florida. Costa Rican libraries are asking for off-line access to OCLC. People wonder about computer-to-computer links via ham radio. The Exchange and Gifts Subcommittee is in the process of producing a new edition of the 1977-78 "Whitmore list" of Latin American institutions interested in exchange. The new list will include U.S. institutions, and will have indexes by institution and by subject of exchangeable materials. The Subcommittee ~ Library/Bookdealer/Publisher Relations began preliminary plans for next year's workshops or roundtables. The group thought that since many years had elapsed since the last presentation dealing with practical information on library/dealer relations, many newer people in the field were perhaps not familiar with common practices. Hints were offered by both sides on how to improve efficiency and clarity in communications. The subcommittee decided to prepare and have SALALM publish a manual of practice that would put forth standards of conduct for both dealers and librarians. Another possible topic for next year is the impact of automation (of both dealer and library operations) on library/dealer relations. Howard Karno announced that the SALALM Directory of Latin American Vendors has become SALALM's all-time bestseller. The Subcommittee on National-Level Cooperation met to hear a report ,from Dan Hazen of Stanford on the conspectus for Latin American studies being prepared within RLG, and specifically, on his own work to identify significant call number segments within the Library of Congress Classification that could be used for shelflist card counts. The identification of call number segments is not without its problems. For exam'ple, HD157 is now economic history of Trinidad, but the spot used to be for economic history of all of the West Indies. This sort of thing must be taken into account to avoid misrepresenting a library's strengths. The group discussed possible uses of the conspectus within ARL and SALALM. At the very least it will allow institutions to speak the same language when describing the quality and quantity of their Latin American holdings, and it will be helpful to bibliographers writing collection development policies. It was emphasized that commitment to acquire in particular areas means little for national cooperation without a parallel commitment to catalog the materials upon receipt. Of about 15 libraries represented at the meeting, however, only three (Illinois, Harvard and New York Public Library) are cataloging Latin American materials upon receipt. The Acquisitions Committee meeting dealt mainly with program plans for next year's meeting. The theme will be "The View from the Bottom Up." The conference will focus on the problems of collecting material that could provide documentation of those sectors of the population that do not have access to power and wealth. Particular attention will be given to such themes as labor unions, popular religious movements, migration, political protest, women's issues, popular art and culture, and motion pictures as documentaries. On Day 1, scholars will discuss how they do research in these topics; on Day 2, librarians will talk about acquisition of the appropriate resources; and Day 3 will be dedicated to their bibliographic control. The committee meeting then turned into a heated discussion of the problems of 2 bibliographic control over ephemera. Several bibliographers and acquisitions librarians present confessed they had in their possession large collections of unprocessed, inaccessible pamphlets, broadsides, posters, etc., that they were afraid to send to Cataloging. Peter Johnson (Princeton University) said he groups these materials by topic or issuing agency and films -them in fiche format. Each group is cataloged as a collection with a provided title and detailed contents notes. As additions to the collection are made, they appear on a second fiche and contents notes are updated. Others at this meeting objected strongly to this method, claiming that individual access to each item is the only adequate form of bibliographic control. The Ad Hoc Subcommittee on Compiling Directories of Latin American Libraries has compiled the third in a series entitled Library Resources in Latin America: Bibliograph~ of Guides and Directories of Latin American LIbraries, Archives and Inrormation Centers. There was also an exchange of new and useful contacts for librarians travelling in the Caribbean area. At the meeting of the Bibliography Committee, aside from the usual business such as the Bibliography of Latin American Libraries, a new project was discussed. The possibility of getting an NEH grant to compile a research guide to Latin American studies met with considerable interest among committee members. The magnitude of the project may well go beyond the one year that was originally considered and further meetings were scheduled to discuss it in more detail. The Subcommittee on Library Education is a new group, and discussion at its meeting centered around two suggested focuses of the group. Library school students who also have an emphasis in Latin American studies seem to have a need for more integrated class work, as well as class schedules that interfere less with Latin American studies classes. The other focus suggested was the exchange of professional librarians between the U.S. and Latin America as a means of sharing knowledge and skills. Sunday came to a close with a reception at the University of North Carolina sponsored by the Institute of Latin American Studies and the Office of International Programs. MONDAY JUNE 4 SALALM finally began officially Monday morning, with welcoming statements from representatives of the hosting institution, the University of North Carolina, and the opening of the book dealers' exhibits. The formal sessions of SALALM consisted of a series of theme panels on such topics as: National Level Cooperation, Latin American Library Development, Cooperative Collection Development and Latin American Legal Resources in the Social Sciences. These sessions were broad and historical in approach and provided an overview of each area. After the Monday theme panels there was a tour of the Duke University library followed by a reception and a new Argentine film, "Tiempo de revancha." 3 TUESDAY JUNE 5 At the theme panel on Latin American Library Development, Collection Development, and the Development of Latin American Studies, Marietta Daniels Shepard expanded on earlier remarks about the OASIs work with Latin American libraries, particularly the use of Mexico's LIBRUNAM for authority control in Colombia and Chile, and the use of NOTIS III in Venezuela. Carlos Victor Penna and Federico Gil gave historical overviews of the development of Latin American studies. The panel was followed by workshops and roundtables on: Integration of Primary Sources into Bibliographic Instruction: Tom Niehaus gave a very interesting presentation on Tulane University's Latin American Photo Archive. AACR2, the Library of Congress, and OCLC: Speaking for the Library of Congress, Richard Ricard said that LC is planning more chronological subdivisions under the subdivisions History and Politics and government of Latin American countries. He also pointed out recent changes already made in subject headings for Argentina and Bolivia. David Zubatsky from OCLC repeated what he had said in an earlier committee meeting and added that the Archives and Manuscripts Format will be up on OCLC this fall. OCLC anticipates that online subject access to 1980-1985 imprints will be available in several years. Don Wisdom from LC talked about the U.S. newspaper cataloging project which began in 1982. LC anticipates that all domestic titles should be done by 1986, and work will begin in 1987 on 22,000 foreign newspapers. LC's newspaper cataloging is and isn't minimal level: no subject cataloging is provided, but each item does have full descriptive cataloging. The Newspaper Cataloging Manual has just been published. Research Publications: Current and future projects discussed included the Nicaraguan National Bibliography Project, headed by George Elmendorf (KU's Nicaraguan holdings will be surveyed in the coming year), and the pUblication in microform of Yale's Latin American Pamphlet Collection. Tuesday's sessions were followed by a tour of the new Davis Library of the University of North Carolina and yet another reception. WEDNESDAY JUNE 6 The morning's theme panel on Latin American Legal Resources for the Social Scientist proved to be very useful introduction to Latin American legal bibliography interpreted broadly to include sources of business and commercial information with legal aspects. Ellen Schafer of the Georgetown University Law School Library provided an excellent handout summarizing available information. Igor Kavas of the Vanderbilt University Law Library commented that U.S. authors of publications on Latin American law rely chiefly on English language secondary sources, with fully one half of their citations coming from news agency periodicals. 4 The roundtable on Foreign Acquisition Field Trirs attracted a lot of attention. Tom Niehaus (Tulane) and Pat Noble University of London) told about their experiences on acquisitions trips, and offered practical suggestions to neophytes. Walter Brem (Arizona State) and Nelly Gonzalez (Illinois) reported the results of a survey of SALALM members who carried out trips. The question and answer period became quickly very animated as some members of the audience questioned the collection development value and economic justifications of acquisitions trips. Some people think that trips are really not cost-effective (especially if salaries and fringe-benefits as well as transportation expenses are included in the computation), and should be justified instead on the basis of the improved library services that can result. Others said that field trips are really "learning trips" that should be primarily devoted to the acquisition of materials that book dealers cannot supply. The workshop on AACR2 and Special Format'Materials included a presentation by John Schroeder, author of Cartographic Materials: ~ Manual for AACR2, in which he stated that more and more maps are being entered under corporate body, an AACR2 exception. Jackie Dooley, a member of LC's Prints and Photographs Division, told about LC's collection and talked about Betty Betz' Graphic Materials Manual. The Prints and Photographs Division is using its own subject thesaurus and getting away from LCSH. The opportunity for SALALM catalogers to question LC staff first hand regarding the special formats was extremely useful. The Hispanic American Periodical Index (HAPI) Affinity Group met to hear the latest HAPI developments. HAPI now consists of a 1970-1974 volume, individual volumes for 1975-1981, and a new cumulation of English-language citations. Publication of each HAPI volume runs about two years behind the original publication date of the indexed periodicals. Coverage now includes about 250 periodicals published world-wide. All five KU staff members in attendance volunteered to help locate and index periodicals. Our last evening in Chapel Hill was dedicated to local style _entertainment. It's called a "pig-pickin'." A whole pig was barbecued and served with beer, potato salad, coleslaw, hushpuppies and sweetened iced tea. To top it off, the Apple Chill (get it?) Cloggers danced to North Carolina hill music. THURSDAY JUNE 7 At the closing session, the committee heads reported on meetings held during the conference, and discussed plans for,ne~t year's conference, to be held at Princeton, June 18-25, 1985. CONCLUSION Besides being fun, SALALM was a tremendously intense learning experience. The opportunity to meet and discuss with colleagues and book dealers was a major benefit of the conference, perhaps even more useful than the committee meetings and formal sessions. ~: 5 Questions and Answers About Tuition Assistance WHAT IS KSA 75-5519? KSA 75-5519 is a Kansas statute that author­ izes state agencies to pay the cost of tuition and other educational e~penses for their employees WHAT IS THE TUITION ASSISTANCE PROGRAM? The Tuition Assistance Program is the Pro­ gram used at the University of Kansas for the implementation of KSA 75-5519. The program provides funding for certain educational ex­ penses incurred by staff members at the Univer­ sity of Kansas . WHO IS ELIGIDLE? You are eligible for Tuition Assistance if you have held a full-time classitied or unclassified position in teaching, research, administration. service, or support for at least one year prior to your application. You must remain a full-time employee for the duration of your participation in the program. WHAT COURSES ARE APPROVED? Any regular curriculum course offered on the Lawrence campus, at the University College of Health Sciences, the Regents Center. or courses at vocational technical institutions, high schools or peer institutions convenient to Law­ rence, as approved by the Chancellor. Courses are categorized as follows: Priority I: Education or training required by department , division, or other unit as a condition of employment, to provide skills or knowledge for the current job. The one-year continuous service requirement may be waived under this categorv. Priority II : Education or training that may increase an employee ' s potential or ability to contribute to the University. ARE THERE ANY RESTRICTIONS? You should not apply for Tuition Assistance to complete a terminal (Ph.D.) degree program. DO I NEED TO HAVE THE PER...\1ISSION OF MY SUPERVISOR TO PARTICIPATE? Yes. Without a letter of expianation and justification from your supervisor with each application, the application will not be consid­ ered. We encourage all unit directors to support this program and to encourage their employees to participate. WILL I BE GIVEN TIME OFF FROM MY JOB TO ATTEND CLASS? If you qualify for Tuition Assistance under Priority I, time spent in class is considered "working time" and paid as such. Time spent in class categorized as Priority II is not considered "working time ." Arrangement for making up this time should be made with your unit super­ visor. HOW MANY HOURS MAY I TAKE? You may be funded under the Tuition Assis­ tance Program for one college course or the equivalent in other educational programs with a maximum of SIlO for tuition and supplies. WHAT EXPENSES ARE COVERED? .' Tuition . cost of textbooks. laboratory fees or other supplies required for participation in ap­ proved educallonal programs. Your award will be limited to no more than S25 for textbooks and supplies and a tOlal or" nil m,'rc :han ") 110 in all. The funds may be c.,cd "nly f,)r textbooks and ,uppltes required for the :I('nrO\ ~d I,,:nur-.t: . HOW ARE TUITION ASSISTANCE AWARDS DETER~IINED') Consideration will be given to the following items during review of yo~r application : - I. Your previous education; 2. Applicability of the course to your present job: 3. Past academic performance; -+. Years of service with the State of Kansas ; 5. How many times you have previously received Tuition Assistance. Your application will be reviewed bv the Tuition Assistance Committee, compos~d of members of the administration, faculty, un ­ classified and classified staff. WHERE CAN I GET APPLICATION FORMS? Application forms are available in the Office of the E~ecutive Vice Chancellor, 231 Strong Hall or the Department of Personnel Services, 103 Carruth-O'Leary. HOW DO I APPLY? Complete an application form. including the following supporting documents: 1. A brief statement explaining how this educational experience will benetit you and the University. 2. If you have completed any college course work, submit a transcript. 3. Attach a letter of support from your su­ pervisor with each application. 4 . If you are applying for Priority I assis­ tance, a statement supporting the need for the course in order to maintain your job must be submitted with the application. Submit all materials to the Office of the Executive Vice Chancellor, 231 Strong Hall. by the specified deadline . IF I AM REAPPLYING . DO I NEED TO SUBMIT APPLICATION MATERIALS AGAIN? Yes, please submit another application form and supporting statement, along with a letter of support from your supervisor. You need to provide an update for your transcript if you have taken courses since the last application. DEADLINE FOR APPLICATIONS Fall, last week in July; Spring, first week in December; Summer, last week in April. HOW WILL I KNOW THE COMMITTEE'S DECISION? You will be notified by mail of the commit­ tee's decision. If a tuition grant has been awarded, you will receive instructions for enroll­ ment at that time . WHAT ARE MY OBLIGATIONS? When you have completed a course awarded under Tuition Ass istance, you are obligated to furnish grade reports or other official certt tica­ tion of successful completion of the course work. You must maintain a cumulative grade aver­ Jl'e of "C" for undergraduate programs and "B" for graduate programs in order to continue in the pro~ram . IF I H.WE ANY QUESTIONS , WHO~111.1AY I CALL? You may call the Ofticc of the Exccl!tive Vicc Chancellor or (he D~panment of Pasonncl S~rvtces. University of Kansas Libraries Number 769 July 12, 1984 THE NEW SCIENCE LIBRARY The first meeting of the New Science Library (NSL) Building Committee was held in the Regents Room on Monday, 9 July 1984. Library representatives on the Committee are Rob Melton, Jeanne Richardson, and Jim Ranz. At this first meeting, Executive Vice Chancellor Cobb provided the Committee with their charge and set forth the parameters within which the planning should proceed. He stated that the Committee should prepare a program for a structure of some 100,000 gross square feet (70,000 net square feet), so sited and constructed that a second phase of equal or greater size could be readily added. Mr. Cobb further stated that the NSL should house the following collections: science, mathematics/computer science, architecture, geography, and science and technology presently in Watson. The Engineering Library will remain in Learned Hall until the second phase of the NSL is completed. The social sciences, in­ cluding business, will also not be included in the first phase. Finally, both the documents and maps collections will be removed from Spencer, the former to the present Science Library, the latter either to the present Science Library or to the NSL, phase one. The foregoing parameters coincide very closely with the recommendations of both the Internal NSL Building Committee and the Library administration. I should like to take this occasion to thank the Committee (Rob Melton, Chairperson) for the truly excellent work they have done. J. Ranz LFA REPORTS All committee chairpersons (1983/84) are reminded to send their annual reports to Lorraine Moore, Cataloging Department, by August 1, 1984. A. Williams LFA COMMITTEES The following LFA committees need additional members: Budget & Planning: 2 vacancies: current members are Nancy Burich (Regents Center), Kermit Sewell (Slavic), and Sherry Williams (Kansas Collection). Salaries: 2 vacancies: current member is Barb Gaeddert (Cataloging). Nominating: 3 vacancies Staff Development: 2 vacancies: current members are Susan Craig (LII, Art) and Rosemary McDonough (LII, Reference) All these appointments are for 2 years, except those to the Nominating Committee which are for 1 year. Appointees to the Staff Development Committee will, if possible, not be of the rank of LII. Any unclassified staff member wishing to serve on one of these committees should contact Lorraine Moore, Cataloging Department (4-3038) by August 1st. The Exec­ utive Committee will make appointments early in August. A. Williams (Continued) CALL FOR NOMINATIONS--CLASSIFIED CONFERENCE Nominations for the following committee positions are now being accepted: Senate Library Committee (1 Classified representative) Budget and Planning Committee (2 Classified representatives) Staff Development Committee (1 Classified representative) Committee members will serve one year terms. Nominations, inc1udng se1f­ nominations, should be made to your group representative or one of the Classified Conference Officers by 5:00 PM, Friday, July 20, 1984. S. Hewitt KANSAS STATE COURIER The Kansas State Courier will resume its Monday/Thursday schedule effective July 12, 1984. M. Borton STAFF COMMITTEE--NEW SCIENCE LIBRARY Attached to this issue of FYI is information regarding a new ad hoc staff committee called the Staff Committee -- New Science Library. Please note that Sherry Butter has resigned from the Committee and is being replaced by the appointment of Barb Denton. Executive Committee, Classified Conference COM CLASSES All staff who have not yet done so are encouraged to attend one of the following sessions, held in the cataloging conference room, to learn how the new fiche cata­ log will differ from the present card catalog. Thursday Monday Friday August 9 August 13 August 17 1:30 - 2:30 8:30 - 9:30 8:30 - 9:30 Stop by the Catalog Department or call (4-3038) and sign up as soon as possible. C. Getchell/A. Williams (Continued) 2 Staff Committee -- New Science Library Since the library staff want to be able to advise the University's committee on the new west library, called the New Science Library Building Committee, through the Libraries' representatives (Rob Helton, Jim Ranz, Jeanne Richardson), the Executive Committees of the Classified Conference and the Library Faculty Assembly have agreed to establish an ad hoc staff committee called the Staff Committee -- New Science Library (SC-NSL). The Staff Co~~ittee -- New Science Library is charged with providing such advice as is necessary. The Committee's work should be done with openness and 'With consultation with anyone "lho may have information needed for the work of the Committee. Minutes of meetings of the Staff Committee -- New Science Library shall appear in FYI within one week of the meeting being minuted. Annual repo!'ts may be requested by either Executive Committee at their discretion. In the interest of continuity of information and in recognition of their work during the past year, the members of the LFA Budget & Planning Committee of 1983/84 shall be appointed as the Staff Committee -- New Science Library. The members of the Staff Committee -- New Science Library will, therefore, be Nancy Burich, Sherry Butter, Sarah Couch, Rob Helton, Kermit Sewell, Annie Williams, and Sheryl Williams. Although this allows for seven members, additional Classified members may be aided; hOl .. ever, the total number of members shall not exceed ten, five Classified and five Unclassified. While the intent is to retain continuity of personnel, appointments to the Staff Committee -- New Science Library will be confirmed at the end of each fiscal year for the coming fiscal year. Pending confirmation, appointment to the Staff Co~mittee -- New Science Library shall last until the new building is occupied by the Libraries (anticipated in 1989), unless an individual shall resign from the C~~ittee. If such a resignation occurs the appropriate Executive Co~~ttee shall appoint a replacement member for the Staff Committee -- New Science Library. To ensure that adequate information be available to the Staff Committee -- New Science Libr.sry and to the Budget & Planning Committee, either one member of the Staff Committee -- New Science Library shall also be a member of the Budget & Planning Committee, or scmecne from the Staff Com.mittee -- New Science Library shall ~attend all meetings of the Budget & Planning Committee. In addition, the Classified members of the Staff Committee -- New Science Library shall keep the Executive Committee of the Classified Conference informed at all times. July 1984 Executive Committee, Classified Conference Executive COllLmttee, Library Faculty Assembly 3 University of Kansas Libraries Number 770 July 19, 19.84 CLASSIFIED VACfu~CY The Engineering Library announces a full-time Library Assistant I vacancy (new position) available immediately. Major responsibilities of this position include UKASE maintenance; processing serials claims, inactives, searches, replacements, and new titles; problem solving; NACA and NASA documents collection; circulation and reference assistance; and equipment maintenance. Minimum Qualifications: As specified by the State for Library Assistant I classifications. Preferred Selection Criteria: ability to establish and maintain effective working relationships with patrons and library personnel; ability to maintain accuracy and attention to detail while working with a large-scale flow of materials; ability to establish the bibliographic identity of both foreign and English language materials; experience or training with KU Libraries automated circulation and serials system; and substantial college coursework in engineering or the physical sciences. Library staff interested in applying for this position Gilliland no later than 5:00 p.m. Wednesday, July 25. description and application forms are available in the should contact Sandy The written position Administrative Office. AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER APPLICATIONS INVITED WITHOUT REGARD TO RACE, RELIGION, COLOR, SEX, DISABILITY, NATIONAL ORIGIN, AGE, ANCESTRY, OR VETERAN STATUS. PERSONNEL Gordon Anderson has been appointed as Slavic Cataloger/Bibliographer effective August 18. Gordon is currently the Slavic and Germanic Languages Monographs Cataloger at the University of Nebraska Libraries. After . receiving his B.A. in History from the University of Iowa. Gordon earned a Master's in International Relations from the University of Southern California graduate program in Germany. In May, 1981 he received a Master's degree from K.U. in Soviet and East European Studies. Gordon received his MLS from the University of Iowa in December, 1980. Kenneth Lohrentz has oeen appointed Head of Acquisitions, replacing Clint Howard. He is currently Chairperson of the University of Nebraska's Acquisitions Division. Previously, he served as Humanities and Social Sciences Librarian at Nebraska University. Kenneth's B.A. degree was received from Bethel College in Newton Kansas, and he earned a Master's in Education from Kansas State University, an M.L.S. from Indiana University, and his Ph.D. in History from Syracuse University. Rebecca Stuhr-Rommereim joins the Library staff effective September 18 as Reference Librarian/Bibliographer. Rebecca is currently finishing her MLS degree requirements at the University of California/Berkeley. She received a B.A. degree (Cum Laude) from St. Olaf College, where she majored in English. Rebecca's library experience has included a reference internship at the Graduate Theological Union Library in Berkeley, and a position with the University of California's Library Delivery Service. LeAnn Weller has been appointed as the new Engineering Librarian effective July 18. From July 1981-July 1984 LeAnn served as Catalog Librarian at the University of Arizona Library's Science-Engineering Library. Previous to that appointment, she served as Cataloger with Linda Hall Library, Kansas City, cataloging the History of Science Collection, and serving as Reference Librarian. LeAnn earned her MLS from the University of Michigan in 1976. Her B.A. is from Emporia State University where she double majored in Biology and Physical Sciences. (Continued) 2 PERSONNEL, Continued Sharon Dillon has been appointed to a temporary Account Clerk I position in Acquisitions to operate the manual accounting system until it is automated. Sharon will be with us through the end of September. Susie Dewey began work July 18 as Secretary in the Library's Administrative Office. Susie has held several previous secretarial positions, most recently with K.U. She is replacing Darla Perry. Diana Patterson promoted to the Clerk III position in Serials effective July 18 replacing Richard Crank. Diana was previously a student assistant with the Circulation Department and Supportive Educational Services. Kalpana Trivadi has promoted to a Clerk III position in Cataloging effective July 18 replacing Jody Bennett. She was previously employed by the Cataloging Department as a student assistant. S. Gilliland TUITION ASSISTANCE APPLICATION DEADLINE As a reminder, the application deadline for Tuition Assistance for the Fall 1984 semester is Friday, July 27, 5:00 p.m. Application forms are available from the Office of the Executive Vice Chancellor (231 Strong Hall, 4-4904), or Sandy Gilliland~ 4-3601. Only full-time staff who have had full-time status for at least one year are eligible to apply. If awarded, Tuition Assistance will pay educational expenses (tuition, books) for one class. S: Gilliland VACATION SCHEDULES Rich Ring will be on vacation beginning Monday, July 23 and will return on Monday, August 6. S. Gilliland SALARY COMMITTEE/MINUTES OF MEETING 19 JUN 84 The Salary Committee met on Tuesday, June 19, 1984 at 1:30 PM in the fifth floor conference room in Watson. Present were Gaele Blosser, Jean Skipp, and Barb Gaeddert. Sandy Gilliland and Clint Howard briefly joined the group to present the proposed salary offer for the Acquisitions Librarian. The Search Committee proposes that the offer be made at the top of the salary range. The committee compared the required and preferred qualifications in the job descrip­ tion to the candidate's credentials and agreed that the offer was appropriate. Jean will notify Clint. During the remainder of the meeting, a general discussion was held about possible activities for the 1984/85 committee. L. Moore 3 INFORMATION ON CAREERS IN LIBRARY SCIENCE As I noted a few months ago, several staff members had asked that a file be compiled which would direct people to information on library schools, training programs and alternative careers in library science. This file is now available in the Reference Department's Verticle File under the heading "LIBRARY SCIENCE CAREERS". It includes pamphlets from various library associations, a bibliography of books and journals on the subject, a list of accredited library schools and various other documents. Please note also that the libraries have a small collection of reports and brochures from various library schools and libraries around the country. These are kept in the Periodicals File/Cabinet and can be indentified on the CSR under the name of the institution. L. Coan TRAVEL FUND REQUESTS DUE AUGUST 15 Applications for reimbursement of travel during October, November and December are due August 15. Application forms are available from Susan Craig, Art Library. REMINDER: Persons receiving professional travel funds are required to submit to the Staff Development Committee (formerly CPDR) a brief written report summarizing the meeting attended. These reports will be published in FYI. S. Craig COMLy CELEBRATION -- RIDES If you need a ride to the Ranzs' on August 1st and cannot seem to find one call Kerry Bower (4-3038) -- she will try to find you a ride. AND, if you drive to the Ranzs' and will have room in your car, please let Kerry know. A. Williams COM CLASSES on your own, plan to Thanks. All staff who have not yet done so are encouraged to attend one of the following sessions, held in the cataloging conference room, to learn how the new fiche catalog will differ from the present card catalog. So far 150 people have either taken the class or signed up for a class.· There are still places left in two sessions: Monday Thursday Stop by the Catalog COPYING SERVICES August 13 August 23 Dept. or call (4-3038) 8:30-9:30 1:30-2:30 four places left eight places left and sign up as soon as possible. C. Getchell/A. Williams The Copying Services unit will vacate its office/service area for two--four weeks beginning July 23 while the ventilation system is replaced. Service will be provided from the area in the Periodicals Reading Room now occupied by the three self-service machines. A reduced number of self-service machines will be available during this period. We expect to have telephone service (4-4209), but if this number is unanswered, call Sarah Couch in Periodicals (4-3950). S. Couch 4 CURRENT DEVELOPMENTS The second OCLC terminal has been installed in Acquisitions, and will be ready for use as of July 13th. Please see Carol Jeffries to schedule time on either Acquisitions terminal. Purchase of the Innovacq acquisitions system from Innovative Interfaces is def­ inite. They have received the purchase order, we are on their customer list .•. and so forth. They will send documentation for the system soon, which will be available in Acquisitions for any persons interested. Receipt of this material will be announced in FYI. The start-up system will consist of two terminals and a printer in Acquisitions, one terminal in Reference, and one terminal in Science. A fifth terminal is in the works for Art. Although the COM catalog will soon be operational, the COM Committee will not be going out of existence. It is anticipated that during the first year or so of operation especially, issues will continue to arise that will need to be addressed by the Committee. Consequently, this group will continue to meet monthly, and to publish its minutes in FYI. C. Howard BOOK EXHIBITS IN WEST READING ROOM ON JULY 23 On Monday, July 23, Watson's West Reading Room will be closed to public use from noon until about 4 p.m. The room will be used during that time for class book exhibits, prepared by students from English 466, Literature for Children, and C&I 730, Teaching Young Adult Literature. M. Hawkins SERIALS RECEIVING UNIT SLOW-DOWN Most of you are aware of the current vacancy in the Serials Receiving unit and the backlog this has created. We are relieved to announce that the Clerk III position will soon be filled. However, in order to better contend with the current backlog, there are 3 additional people working a total of 20 hrs. per week in the Receiving Unit doing check-in and related functions (thank you Joe Hewitt, Sally Nugent, and special thanks to Rich Crank!). Even when our vacancy is filled, there will be a training period during which materials will still move slowly. We realize this puts a strain on patron assistance and other functions in the branches and public service units. Therefore, we would appreciate your continuing patience until things return to "normal" in Serials Receiving. Thank you. ·· G. Blosser/K. Lathrom UKASE The open meeting of the UKASE Conversion Technical Services Sub-Committee (covering task area #4: orders and payments), which was initially scheduled for Wed. 7/18 at 8:30 a.m. ,has been rescheduled for Mon. 7/23 at 8:30 a.m. in Conference Room A, 5th Floor, Watson. If we do not get handouts to you before Monday 7/23, they will be-­ available at the meeting. I apologize for any inconvenience this switch may have caused you. See you Monday! G. Blosser Chairperson/UKASE Conversion Technical Services Sub-Committee / f"it- t pndl nn: 1>,' iii Ppo. "It nut·'.:or:j 0 I I-.h("' Nl.:UV()~~.[ L o mmi I. t~~ c.· l ' I (~'L~t i n~ ,..1 u 1 v '~" .1 ' '''I..J~.:i t:. Ilf H ·, , ~ r · Ii 1:_. '~cclf· v . ,,_ t.r~r- f ·'~:;: idi.nu). n. II. ·' HI-:j,, ~~. d. r*?E' !ey. P. 1·llIJI ~ t .. ~ ~ . 1":[ll.I c ll. d. 11 i:H ·tin. ~'. Hichard s Qn. k. '-1111 p'-. f'l. Hn ,_H h. ~3. I..~ r" i\i rJ • U. H.I O S!:-H?r· . L. Moore f .J. Hewi t t (c,b s (!r v ino) . 1·1()1 ...... ~\rd b'·' q Fl. rl i hr' ITIr.'Ct j 1"10 a t '''.' = 0:', "1 ;. t h thp c:1nnnunc efllent t ~' li' t he' :'-.Il}u ld 11k I-:' i"l l.~· t .;,lf~m E'nt (") -t ; I s';; um~t:inn:j fi"( In! r:· i~. cl·1 -;:; ubCOn1f11ittt..· [!, '.::;' 0 t.h.'lt tile fttll cC'mm i ttl"'P l : pl.l1. d c:l ~'> !:" ur- p t..h i;l l-, t.hp a ss umpt. i on!"; 0+ c'ar.11 slIbc olT;m i ttf?e ~'I(:'! "" P c:nrl:::i i':;; "!-. p rl"t. t.oJi th '1.1)'1 :,;(3 (J ·f the nthl?rs. Marv fla\l',I :; ln s ~~~ I .lbmi.tt.ed r' ppcwt!:; n '" t: ~ H ' f~ C~ nH: ' f-:-'LinCl':C; of thr Public ~:! crv i ce!::· Sul..IcOmm:itt-f ~ r ' . th c. ·::, ~~ I~I f ,!lInt' 1.·4. ,Jun~ a nd Jllf, Q 20 . Th e ,:"" llb cc (I1mit.tcn m L' £"! t.i n ( ' ~. :"i l r:~ , lp ( 'n t ( .1 )ntf:· t- , ~·~"". t,:·d 111." -Dr· ir.' s · £;t:oJ.f-f. t:l nd t.h t:· ~:5 \.1bC::fJ mlili. tlpl.~ \o'H,d cDrIl C'':'; n ,:H"t.i c iu.:\\:inn I' r '( !fn .. ,ll '5t:id· ·f memb r::o r ·s. rh p .1 L1rll? j i l ~; ut.' C I) I T ; rTlltlc [\ bp{]· ;r, '-I .it ll ii r-c'vie!-) n·f ohsprvatic1ns ~ I - o , n tl"H:'· ~: : ' . lb c: nmrntl , 1 · ' ~ " ~ -:'. I · l r · :'~; t. m l ~~I. 'tl 'H:t: 1 ) ~.\ .1 "; .. ' 'I ) b) l.Irli.lnlf!lCA ' ;:; !~ fFf.)fl ' l ('~ ' r. lc.' ~: iLi r.H"l 1.( ) t.. " (~ ' -,p.l.itti'HJ (.If f 11 p~; tH'· t'·W:·Pll 'J ; · .fI~:L ,~\Ild f\1r: I. II' f· ~:. :II ' JfTl nC)r"-t~ 'H·. P <.,1 1 .. l..>r l 1.11111 ['1'I t ' ( ~ II: (' ~;:; "' I t il t I CH I cI 'f ,dl litH ' Drv IDc ~"\t-ion ::o. rl("l ~ J r · f"? lJr-e , (~?nt [~d In U:. ' · ~ ~:) L, L>e ~.~ ir "" r-;, 1.0 .Irl( · II~Jf- ·~ ':' ( ·.'I · i "'1 I tl f..:J1I .1 !.". i ft'Ull1 I .fl 1'lc,cji c rd:. f.:)r", l.)n'lI · rldJi~:~nl r ':C·1i'H:llrlfJ I \D("WI~ nf"Ch.ii: c c1.'.W4-'! F~(:::Oi:Hjintl F:Cl om . r1r~Tc.I. ," !I,d t.hf·' Curt ifl,.I. U '11 I C::1b. LJes ir 'C' t.c' .1fH: J. l tdp LIn f lf- dr'f- ·.:; I · ,'r · :i.,.~ .l :-~ . ",j! ,h their ~ ~ t (It LI ~ .' c.1 L'dF I. ' .. . .;; ll fH-.lrl. 5) D£.' ~;;i r-( ' t.o jn c lurl f~ r:h :' ':Hi ti t l[l!; ~ ,..,i.th thpi. rM l:;ta tu5 c ll!,";. r.l y ~1 1) Co' .... n-, . ·· .. ·· '1 .. -';'':, 011 ;\dvnc .. Jtr~d ,-. O IO'J V 1 rlU t he~;e ,from the' pllblir ' l.i ~; t l.Jf_'C t:\USP patrnn r3 r.Dnf·une them ~" ith a(:tivv titl(:'s ~Iit: t) s jfnilar rl~ff)e~ . Imp DI - t i:\ n cC' pI d:i :--nl .:.tyinn tt IJ.' tj .:.d ' ( . .l of i ~;~.; u{? of C'c:lc h public li st . !:' inc:p t:tH~ :~ t. ":'lbIS o r thE' "H!ri ~ ls will ch ,:\ nnl:~ fr"" cl rfl (,nf.' i<':, St.l f .~ r)"/ ttH_' J 1 s l t..(1 thp l1(?i{t. 'he- full camlni. t tr~ !.~s di '-:;c'l! j!7i i on Uf' tt'C'!~, t~ pOI nt'J r:r.;:tnt~r·ec1 on rrl. IU lher s :::. . 4. 5. and ("1 . • fpl 'Ji.'\ r ' u ~ lI(JUPt; t.c' d thi.lt !"~ i fl C (-~ tt"lr.' inc 1 u£', i on C.I' t ' C?I :nrd s from the thE! ,·:IJ 11e Uicl.""lJ Cent r·?r · and otht::.'r uni lu t:hat are no t: pi-1r 't c,d ' thf? Libr"",:u 'jes i.n '! o .I 'Ipd fJc":\inlnO con c;, 1.s,tr.'llt r-ppnl-ts fnr- ::; f . .'rials not. i.~ c: qt'irl!d or /.:,~t ~'~I oflc' d tJ 'y u ~,; . IJU CrJll t:::; J.dC'I"· d [~'o/ lnp:i.nl] t:hr"! ~;v~:;t ' r:;:trtl for cont"'Dl of our (lWfl ~~ t::'rit.ll~ :; r"['cor'do::: nf the +ir~:t:. priur·ity. H ~l ",d . : ins ~"nrE'L~ d that inc:.ll.ltij'Hl r· f'c:c,r·d:.:.; ft'(M I ttJ('?~ '; Cl ul.lt:~, id(! aqel1ctf:~S t.oH' ~, not iI hlOh prior-it '·/ "lith thl! ! : t l ilt:;· f")mmilt.t'p.. Dlo s:. ~·, ['r~ s aid t:.ll c'lt:" t .hF.!' inc}u!-', ion of CJIl-'or ' d l ?r' rec ords jn th p rUblit: Jl~j l vluuld po t::;!'jjbly gt~ ?np.r!.1t~ mor-e Qtu~sti nn~ ~ Fr'om p; .. t!~ [ln ~:"j dirr'f ·tlv t~ !.I t .IH··) Sr:orja 'l5i (lc" quif3it'. ion~1 Unit. She saId tt,at this would not r~a lly be a ~)ublic ser v ice ~inc~ Shf? is Q(;Iner·l.d Iv not able to c:;1n~~", wer ' th~ pat.r o ll!; ' ", im<:l "v ql.'f!,::, ti on. i .C'. wh£:>q ~-liil th~ ·first iSSUI:? L·u-rivp. ~;)d t:ht~ p ~d: rr>I H; ilr'~"" I1 Qnf.: rdlly not intrd·est.C'd in t.tl(2 in·formatinn she C: itn nf ·fl"lr· r· f"~q<.1"'('.i.nq ~ .i pf~ (l.fi(" probJem s ",ith ~::;Q rial ordt!r~:i. (;Ilswr·?rino ql.Il-2-s1.iorl::.. ·tr(;11II ttlf:' flub1ic: \'JfJldd ~lD\l-I dO","ln t.1\(~ snr" i. c:ds ac:qlljsiliont3 prOCf' ~i~ ~ . t·k:n·HHd ~l':-, I · ; F~' li , ·: ft,··.~ I' · P irlforn'i1t.iCJn " ' E~gc:~rdinQ dl?~d titl~!! ", o uld bp. lor.: cd,[-"~d jf n ot jn i : tl':O holdi.nn-. IJct, . rhE-V would bp. in thp r.r·H· rj c.' ;d ::-·,l nt, r )nI I/ . 11 w ~~~ t-!~ : P .' i.i rlf 'd i " . ,t thr.. Litl!.:,:'·, Undf?r' r.nll~";lr.J(?r" cJt)l)n arC? t.hCl'::;t ~, Ij ~~l.vj t",1· 1 11r.i ncn ...... ll"l tJl,' I' ,E n e t t.ho:;t.' only in the card C,~"1.t.i~.lfJCI. 'It'le m~jor · it.'1 f.:.l'.' CJr- r-:> d di.~:, pl " I "fino t· ll f .' '.:5t'' UI':: : n~;E dead titles in t:hf~ publir: ljst .. COllcer-ninq thp rj .:...:. 1· 1r1C C' f the! i ssu es it W035 point p cl out that ulicrofichr:.· or-or.:ILlI:ts QC'H.'ri.l ll v dl ': 111av the d ate of issue in lh~ heac.er strip _ tlc:\wkins continued hur r ·epcq"t!::':. 01: ttl,? ~:ubr.Of1ljjd tL c""? n,f-'Et In ~l ~':' . st.i='1tinf;J t .hat the remai.nrJer of t: t,C' r::li, 5c Lt~~;ion h ;-.Id C:f.·nt t~ r · ! ~ f"1 on thp c on tC?nt i:\ nd +orm Df the public r-t?Lor-cl . IlLhc r h top ic s -fe" J ~lr'r consiueration are for-m of the publ!c 1 ~ E:.' r;:or·d ':microl icl l(· ... h .J f d CDPV. etc.), frequency of updates, and gLlidE.' ~ fr,H" 1 · hf:.~ u se of the rec.ord. rJec~ssary elements in the pttblic r'cr:or'd as Ider1tified bv ttl~ ~t)bcommittee arPI 1) 2) 3) 4) 5) /» Title (inc lurilnn t. h~ ~,hiJit. v f u rii.~;, I·rr"Jul. !:. h titles (·Jittl identicl.".:\l namf:'!3 but dif+{.'r · (~nt id p nti t:lf.! ::: . • such as language etc.). Lall number. LocDtion~ (~petl~(1 (lut). Cross rel(2'Y"f?nc(-?s and/or l."\dc:Jpd r:.·lltr· ll; f"; tr' om V.3r·l"ult". ID, 'In'; And va,...i~nt titles, ~tc. Hc:>.1dinas ·*"" ho!dinqs fot- fOul t . ip.l C? c(lpi'~I ) "IIHJ mt.d tipl,,:' loc.:.\ti()n~) di~nlaye[i Hith onE' OCCLWrf:.' !"ICf Ul til£' biblioqr'aphic r'f'; cnrd ''lit.h ho.ldinq s ;,- l ~! l.·1ch !()c i d . i Cl r1 in chr-onoloqicnl sequencro'; hn!cJinqs (It~ !; CI"- jtlt"'cI .'l5 "IfJ :=\ t t h£' 1 ibr'ar' v h~s rather than ""hat is 1 dckin t..J (Circul ati( 111 ':"Ha1 Int(~rlib'-Bry nervicf15 prpfcr M st,:'t ~ n!(?, 'lt u: ~hdt i ~ , lacking); inclusion of d,~\tes ":l~; uf~11 ... ,~:; volume IHIllItl' :'r· '.; i'l statements of holdinoD. Bl1ginninq dilta of publ ir a tl "n. 7) Tit'.l(J chanQf.)s ('·continLlf..~s" ,~Ind Hcontinuf'd by"~ nolp~~) . 8) 9) 1(» Medium (micr-t)fic:he, micnJfi 1m. et.r. .), wi t.h the I-lici ulo..-m5 Dep",rtmrmt I t:lc:,~t i on "t.ill"m,.."t c "r-t.!f ull V di lOti ngui ,;lied from th~ description of the medium. Cumulative indexe" for the lille. Impr"1nt (no reil! cagreemcni: on this: n(~(?ds mOre di&CLISs;ion), ·· ~ )( .f; .l· '":.' i'~;UQ;E~: ~£'ii LlliC;t;i ',~;(~£i~~~t1i1tt:f~t~~'.I~~~i~ ~~:i~\1:/:,\,g~~;,t .. '';.,7"'. . ;, .\ ~ I .. '. '-1 Ut Ill" llle: lll(j,'- tj: £ll~mentl:i ot ·':;~)i.,;~:: , ; :' ~~,:NJtj\~::,; content di ""usefld \. bv i , thu, IIllbcommi t tee L_,r-.cJtt_l(Ja of pub} icatj,(Jfl. ':'. .~ ,. :~ ~~ ' 7 '::,} · ' ~ . ! ll ! , I r t't ,~ t"III"n(_V L1t pllhllt:i,It"'Lon. ([it:."'. t (,~pr ' j; 'lt illf'-'t~",d.t':lon, vundor. 111111.1_ . \lId nl.lml.Jt~t" lIHl PPCl,lli • .uMlt:i~:t'l ~.- . • ~'.lJ iUI'lued not nflce~.HJary un ttl!" put,j1( l'i~, !i th, 'l C"jUhr'CHnfTlittE::'O jr:i ,HHjUndnQ thi,lt t,hf~rt." \.-.1 111 11t.~ C.t tpchni. c,;"\l rC\i~,cwl.1 wi th mort~ in-tor"m ... ,t.lon iand LIVi::I1JI..ibJe to put:.J.lt 5; r~rVlt : (!~~1 unit!5. ~)Ltb I f:'ct i!CCt~S~ tll " ,JdlI1US in llH:' Inr- !:;ur'lais arf? pr"uvlde subject [)bi(~ctlon to ttle app(~ar ... ncn of suhject putdic st-:\r ' i~.lr.i liE.t. ber:ilL.I5-',I:i,' lil,bje~ct. h(.l~tdlng!; s.;() tH-oud and ttH2re al-e qr.HH:~r;illl y 1 nde.=:Hes th,nt i:H:C.£?SS. ItlP ·full cDmrnillE'Q tli!3cussed sever·a! pOlnt!i in the subcommittee's r ·(·comm r> lllj:.ti ()n:~ C wI"lCr'r-rlttlq cnnt.ents of t:hf~ pubi ir:· recnr-d. ~ln\"",tH-d ilsked iltlE·thpr the ~:iutJC:Dm,1I1 ttcL' Ijpsir·f!d i:\ ~iin(Jlo bit.Iliuqr"i\phic r ·ecord when '1Ior·e ..:~rt~ copies In difft~r·r·nL lucc:lticHl':j that lnclud[~ dif ·ferent f(Jr-rn .. ~t~1 Il,r ~A. IHI P C()pJ.['~ ·,. Fichdr-d~,cHI r·t?plif-.'d ttlc\t. ~;hp uc.luJd lil~f..· a singlo I'""f~cor-d <:Jllel d ,C)tc· th':'tt IntJIL:<.:.\tc:~ LhL' <:11 ~ft'I"-L'nt. ~· LlI~miAt -t01- somc~ Cl1Plc:'S. HOW iH -· d ':H::I: cc.1 wt·hd b'~9inning date of .puhliC:DlirJn ~JL1S l..,li:,nteci for tltle ChdfHH:?5 ,. Hich ,-\r'd-';:,Cln S ·lid t.tlP. d,;)t,€:? of tho titll~ beinq recor-r.j£:?d. t k'Wi.ircJ .. \1 ~CJ ~-\sk£'d \'JtiL't· hr~r' t h~::! !~lIbr~[\mmi t, lL'(~ wc\n t(;lr1 a not.e r·nqa,-di nq I It!pr"e It,u !.;;t.'t-lo.:.d W":1~ lllf·.It.'::;C' ll. t":r-,.\l>::.1 ~ ,: ;<.u(j t: ' I:Jt 't",a~ not pr.:.\ctic:.:·:\l tH~I.:t.\Use ttjt~ iIIICH"m.:\ti(~n C'."~t. IOC'!"::, fr··t't.ltlC'ftt.1 ,:-"'. l:lIJs~;ic'r tl=.kCld .y,hy t.hE' '!,;ubc:ammit.t[~e ' ·'_·Intl.:>d t.111· ' i,npr" int di ~ p .l l.h'[?d. tfdlC1 ~~did ttL·,t it l~; lIst?·ful in dlLt lnLltli~.~ t'lfIU onE' sc.'r- i,', • .l fr··offl ':';lnDlh(T~ H ~1VI~·:ins cont.inuc'd ht::-'I'- repor·t. l1escl"'ibina ttu:, subcommitten's (llSCLl ':.~C"~ 10rl of forRI3t u+ t.hE.~ ruhl1c r-E.1coru. lhQ - fiuhcommittE,t~ cn:aminE.'d !:;I"rj,,~l~": li5t~ frDITI Dthpr" I. Ibr-i:l.r iF'S. t:h(~ C·l.Il-r·E?nt I.IK()!:)f~ ffJr·m ,~ t:, and thr.-? t..lJ 1"IICrufichE' edt.aleHI fCJr-n'i,tt. l .h::lIS1t · c.ll:>lt~ i:\~'pect.5 0+ fot"mat ic:lent.i,riE~d by' ttlf? <';"UbCDIII,j,l ttf.?e w(:"'r·e: Ii ',';' ) : ' I • p ~, J 6> /) [I) 'Ii lJsc of UPPCI- ~rld Inwer c~se ir. the serials list. I hp 1 i c.;;t i nu 0 f tJoth unbound <:'H1U uound hal di ngs on on€~ t J rlt? l.Inlp~,s thc' .ioc ation fDI- each is dist.inc(ivc. [lE' ,H- ldL·nl.i ficatlorl of thE~ call number iand location, pu ~~ =ibly ~:i lmlJ.:.t - tp t.h~l in t.he 1·lir.t-c:,'fic:ht~ Ci"ltaloo .. lic' lIio '.l al 0 ·" ll:~d di,)q ~:L:'I~ C)~ i.,nd cn[j£...'s • LulullHI forlll,:.'\t <..\~ in t"t·,~~ ·' l'ljLTI :)"j' lct\e Cate:\loq. ~or-jll~ttirlq so tt13t no ~ntry is b,- ol(en ~etween columns, +iche. etc. L.ist inq huldin(J! ~, tr·om di ffer-ent locations in a single t~ntl'""v. i~ith ~t.~pal'""at:e call number~l -for each location as rl2E'dc'rj. Uf:"" .. P of a cJ E'icH t'/pe face. lJ~Q of 5utflcient line £pacing ~etween ent.riea to set ttle~, apart clc ~ll-ly. I'le ~ ... ut.h: c.Jmmilt.t::~L' .:· .\l~o dist::Ufii'3t~d ·t:ho· diEp)ay ', 0; holdings. Pdrlic:tll~"'r ' ly ttJ~~ Ifi';:or-lts 0+ 'e;! simple, sUlllmariZfJd atatf:uOQnt ~s opposed to the 'H'L~ rI fur i:i full f ... lidc'ftH?nt of spocific pieces held. They also 3 ., (": . disCUfSSEH:J the fDrmdt; tht.:! Gtat,emE'nt. minht h~lVL1. ,",jtlf:~tt"ll:!r to LISP. .,_ tCl dr:'sicHli;\te vnlL1mp!=,~ , ilnd whc·l.llmr t.hf~(,[' it. .::, rlt'l ::- d t (I .I.nt.llH .. h ... n,nnt II (-15 "'H.dl il!U yc'C':'r. I)i ::-;jc:u~:~~:iiurl 01 lutnl,.d. !-'lll Ct.lllt.IIIl H . ~ . \\. tilt.' ~~UbLI.I/llJl'JLI.( : u S ne ::t w(;I(;Itlnq. [Iloewnr- qave t.hp ,..r.~f:.,nt"'t. n+ t .hn rf' ~c: I·'nj( ~,·'Il ~: · , l'rviceG but)c()mm.i.tt.E(:~ mt~fJt:nQ rJt dLllv 1" 1. (:;E)4. 11'lu DllbcUlllfnituc"';~ ch.lrSSUMf" !(lNS I 1) Any pi ,>n ~,i II COrlVC:>I·t aJ 1 Un\SE rcconb to .. r)E'vl on Ii I)e sorials tec~lrlical ~;er"vi(:es 5'1stelfl withifl ttle dilated time. [bv ,1"1)1:). I'/LlbJ. 2) :::n 4) ~,:; ) (~ny pr"uposE'U ,:~Lllomj.;lt.ed t~er · l ;;.\J !:,' tucllflJ. t..:dl I:: :· '~ r' vi Cl·' S s YLlonl wi 11 tJfJ p,:\,.. t. on ~'~fl 'lnt£'qrdtf}d r ·eCUt\t1 !;~' ~/st' :'ril l l':i c.q ·,C"· ·dt.j CJnal. Dur·in(] iH\',I c~ on'l[~ r ·;.,lr)J1 €.: j 1111'1. ~:;t , 'r 1 .·.·1 rt .'f··hnic,;.~l St:: r\!icE.~S will c:ontinut::.a ttJ pr·ovidt? fllol,:; llt' ..,1 ~:;c·.' r·idJ.~~ <3 t~r- '1iees to the Uni versi t v. Input for'· ttlt:.~ c:r'n\'L~ t · ~';;l 011 WI 1 1 LUlnC' it (IIf, Ilt · ·. /~bf- ::~ nd neLL: a) ei;i ~·;;tinq UJ< rl~::;E I·pent-ds ~Iill ~)r· · t) \· ldf': thr! rluel £;.'I . I~:' -fnr·· c\I···,V n t"~'\.J ~;:i\':; tf.' m. ,'Ir,cl. b) [JeLL r·pcor·d~;. a ·ft. (:.:o r· Inc: . ~ J u1Jit"irlCl. will bf.~ t. I \ r.: ~ o;.:iDUr' Cf.' CJ+ r·IP,",1 r[lCD I'"· d ~::: . - f ·II,V n£.'.'~J sel"idL~5 te(: tlrli(:al servil:es tlotobase will j ·li::\VCl a f ' ot - mat CDmp i.l tible \,11. t~ ll. Cii' ­ cnn ·ffJt-lnirlO to ~lARL:(S). 6) Each modul f:.' LW ~: : ttb ~:; v~,;tpnl 0+ U,c' 'It:--'-' ~ : )v :~. tc··rn \; .l 11 ~·)Y-U·,' l de adE2qUi,d .. t::o olll i ne r-E~cr)f'd m,~'\l nt.Plld,ril.>.~~ d L C.t:: .'~'.J <: ~ tu thE:."> did:.::~b.:.\sr ... -fClt'" 2d 1 stdff ~I':.Ir· k] nil ~ Ji t Ii ~: I . .':' - i .:.i.l r- ( ' cord~.~. GOALS ~= DATABASE CONVERSION: 1) It will provieJe th0 type3 0 ·( servic:05 t . tl~lt lJt~ASE iJrl(1 DSCAR rlOl" o-ffet- in c.lainl';:.i~ Dr·· dc'I'-·";: ;;:\;·, , 1 p~-:\vlnE_~I)t~.=. check-in~ bindinq~ i:l.nd pubJjc !=-::.l.:t V.l CC' . 2) It wIll pr- Dvidf~ enh.::.~nced cap.::\b.ll"lil : iE'~:5 :in ~"t real · tirnr~~ onl i riC' E:~nVl rOiIIlIE:'nl ' · UI'- t.hc' ·.p~ ·· · L .1·f) f" t~. 'l":hnl cc.d ~:£'t- Vl el ' areaG sllppcrtu(j. ,3) It wi 11 c:~c1dr" ps'.;; till:.' tE'chrll C1711 rectJt-d · · kC 'L.' f1i rIO pr·· obl £:'1115 o·f botl'~ tl'l e GI~r··i~l'~ units. Vop,:'~r··tlr\c.j nt 4 ;: \(""i(.' t: tlt' nut)l] c 5f:'r\/icl~ • i, .:L) ~;C;~ .' . j ,\ . :,~"" ;:~ i:~ .. '·,l '~ r · " " ,~" .~~~~~ • 4) 5) b) 7) Ui J l. wi) 1 ,"r, 'y',",1 t liP I.-':""~'Id')l i 1 i tv t u pt (.(IIICe Il ;.l r 'dcopy li sti l"igs of II.t.l .1 or' p iu -ti • .l l r ~.~c.:Gr-d:;. c.'ccording to !; pcc ifi L i ·d .. lf1rH;; tJr ' o v tded hv thf.' I.\SEI~~ It. \.-Jill 11 ,.P.'\·' i, ll (;' cd l) .. d Jl i.lit \.' t: o ~Jr · Ud ll .. :t::' Ji ;~> I ' !'3 by 1 0Cilt.i o fl ~' ,II) l Ch In c lud E' cr- o~; ~> - r ' p.+~! t ' Ln(J.'!:; . I t. ~Jil.l bt', ltll>' "'n~: t: p I t iciE·nt. inl t . Dmd t. I · ~ d f:;v;~~; t:c.'m thelt. CiH I tH ',' f, t t~ ~,t[-;.' r.I ~,jit.h i-:l flllnim,] J OtnOUI'i... of ddti~ c! 'Itr y . cHIU bc~ nr " . I.Jni;::E!d tiD tt'h'~t littlf~ 0 " no c/uplici:,Liorl of E' ;-: j_ !~1 tir ' I'} !·:;c.' r ' j d l~:; t_ G'l tln ic.~ll ("c'eor-lis i :~ I'Ic'cdec1 "l n L' ,i thr=:or' f._;(~ r i ,~d s I (}chni cal ~JC:'I"vi cr;~:~; o r ' tt)(.} p ub li c !·:; f~ r\' i r.:r unit-, !::; . It will r-pq'Jir c:: ' lL' I:;::; L' l lcr ' vpt.i.I.J I·) t:J + t l a tLt /:1\1 ttle S l .. lf 'f. iJ n c.1 ~H'· oY icJ E.' fll l l c::! r tri:\n 5 1 ~t i(")n of t: h E' d t:.\: til rl.'cClrcl. It wi 11 pe"'mi t lh f.~ st';l.'f'f to ac:ce~;f.j both -::~c t; i ve '''' rld de a d titlp's. m L' nl bL> r " ~:i h i p f.'? nt"il..' ~' . nOll --bibliD<.Jr';:1phic e ntr-' ip.5, crlJ s!::" -r!'?f f"'r·· f·r·)c L'~'; . UI \c,~\taloUL'd tit:l io~' ::.i . t itlr.'s WIth s lH;.' cic::\l L .. dl ' HJllit..ot;>r · ~_; . i'\ncl ~ _t" V nt.tu::.'r· f:-:·:Cf.?ptiorlal pnlr ~ jp::. r~ c~ qui rr·~d b v ~) f.' r · i <~'.'i. ~:; Tuchn .i c~,l Sf~ r -v i c e!:l i:\nd the publ i c £ E f"vicr:? l .mj t !;,, " All Ilepdccl ' ,- r ' c\ :_::~:; r"L' : r :. r("?n c£:! !:" l-li 1 l bf! t:.tdrl c'd. rE'q ardl E' t ;s 0+ t. hl~ ir- b,ibJ 'i on r·' £·ln hi. r.: st· a tt.lc.:; " It,t' fall DWS: su b commi t, : t r ~ t~ I· jl J 1 huld ~\ ~priu5 U1' p',Jblic In~~tin~s 89 I. 4. chL'cf,- "" in i"HJ !I(~/di' \ n ~;:; . r..: 1 ,:~ i III ~; • ~jrldirl(J. orde r"s aflcJ fJa ymprlt s . Fur·the,. c.ii ~c:.ll!:. ; ~·; i(.lns 1',l j 11 dj s rll C'~, V rf?cor-rJs .:;.{nd t.lle l,u1 d.inus \ \. ltt.1 Y (./) ("'ltv 11 ) (Ju ly 16) (July 18) LC)lICc'r'nt:h e ~ :;pr i. al tor- fJl i't: ql.H?stion. t.ec:hnir.: r:d ~:;; E.·f · vi c:es 11oor E.~ Qi\ VP t " h r ' i c· f r- c'port on t ,:flCI r : tJ t oi:l l r:Jt;ri n~J fJubc:ommi t t. t~e m P f.'t. i ng o f ,)lJnp l ~:;' . rl 'l L~ !;,:;u/:l ( :u fllmi ttel? c:jj !:iCl. t c.;SI·;:'d whdt t t)f! s pf.?cic c h a r ·ol:.? 0+ th17 r,. C:Oi l,mitt c· (? is ,,:\rId ~ JhcU 'if,::, r t. h e conunit t. p£"' ~1 r._I ~i to i·.\Sr:;Un,r:.' t..h~"t. thr' n(,~ w ~ 1~ria Ls systelll was to l :l~ a n irltcor a t ed on~ irl Wllich th~ t)il)lioqr-~p~lic irl{r"Jrmation w c::l 5 stor- (·.'c1 on] ..,.. (Incr:.' ~"n d u!::;pd ·f:o,- ~]ll of thE' fUf'lct.iorJ'.!j of th(:, svstl~m. ''It-?mlJE~r ' f~ of th£? cnrnfflj,tt:.f:~f~~ fc ' lt tl '),_lt t~ hu i.\r.:.:t1vit:il~S and r f'conlfnc.'nd,1ti OriS of thf'~' c ummi ttfJC 4I-Jul.Ilf1 lH:'
  • ct t(.l PCltJI ('! thc.11 quegtionll to II()w ~u'lJ • 'fhr-pp pns!!:iibJ"', !: ,d·· II.trr:['~:; 1.),.. (tiP blt.dic)f.lf' ·,-\plllc recorcis in th(:, new ~iy stpm wt?r·l.' di 5C.U5~:; ' :~d. PiFilippo .:-nrJ f-<~ r-1illf!r iU?rr'7'eri t: o r:H?"i~r(:: h Cl ~ i_'mp 1 L' u -f sr.'r- i al S f1r) (.J e LL ,'n et r 'epot -"I' t ,)t".I C" ~ .: t:.C) t ht':.' !.i t.ttJcomrni t ter.! ' "f?Qi.\r-cJi nq i hn nltmb'·~r· j]nd t Vr"' Q o f rr.~r..:r:)r - d ~ ; f' ound. fJthc',- pOHs,ible 9()Urc:es dlmcusmad W(! r-P.I II 1-\ v('nd or-~~ II P f l'lifd ~~.r:'t i"ls a c ql.l.'i!:':",it,: ion ~jY l!it..l:'m in "'hie', r- I?ccw d ~i ~/Ullld lit::' kQYl,:.tcJ in by tho ~flr1 .. 1. 5 -5" , " "'\ i .·, \ ';",. ,.! ~;~ I "' ,i ; I&~ , . a , M .~ _ _ • " , -, 2 ) "'-) -':R;~~~;;i;:(~;~>-:{ ".' ."': '\"I:+> ' . , Acquisitions st~:d· t and th(?sl'~ r'("~c:or(h:, u !:ied by the system to p,.odllcQ a puhlic holdin" " list. () 5cpar'i~le in-hOU SE" c:dtaioaiflq !.;;v~, t. t" r1j in t.-Ihl.t.h ca t a .ltJ~in9 records would be ent£:. , ,· t~d c\t a local t(~rminal. T·tle full cc)mn\itt~e a s ' (R d qt~cstiorl!~ L~nc c r· nir'9 th e CllJ~lity of Dele r ' l.~r~~ f]r·d,-:; ~"'In d ho\·, DeLe recDr-d:; could b rt u !:e d t o pr ' oY id(~ th c~ r.lem f:'nts of jn+ormi.,lion i:\nd the 'format rE' C: Clmmend t~rJ by the Public.: Sf ,·r'-viet":' S l.tlJ c:omfl)i t.b~e. Moore:.' rt:!'plied that lo',r.! ~'JQl.Ild hI:! rJoinn loc .:1 l e>dltJnrJ of (Ir'~ LC r-r.:ocol""cJ$ ~Hld 4I-Joul d. Lh E'r(:, f CJ I- P. h ':,\\lC c.nnrp 1 pte cl':lnt.t (.)1 ()\lc,r th(' qU i~. l i l ' ·y of t:hr.,~ rf.~cords. 1", 13 1009 i':\S "-H~ incl lH .. 1c t.he in+ar'ma tion in t.he' r ' (-:'cDl' d 3 i~ nv elements of it can be inc.ludpd in th~ public li!:'t ~nd fc'r-In~tted as we desire it. H,e C3t.al Deli nl1 5llbconlmitlee unit. Moure '" also S i.l id cJ i SCU ~:" S I :'cJ th"t "he :: ta{1- inq of ttlP :, ' .. 'ri ~-"\l~:, I' elt: that th() unit could do current Ci\t.i\Jo9in9 on DeLe r.lnd fUdinL a in cu, rt-:ncy s o lonq ': \5 t .he ac-qui si ti on rate di d not' i IIcrt?,Y:~ n . {Hl '." l .If.Hlr~ ;: ~ di no of t_ hc~ Ut: .f.\~:iE d i~ta -­ base wOlJld r~quire additional s taff. The -fulJ comr1lltte~ also dibCllt; ~-;t: d t .hc £", t,-,i 'finQ Ut +::ht~ unit. ''''Iar .. tin qllestionpd whpthe~ thf~ un i.t could lII ;~J'lt . ;)in CUF," C' I'ICV ... -lilh DCLe c;~tc11oq inq c()nsidrr·inQ the diF1' 1cult \,' f"'f S ("J rlW' nf t' tle ~ ' prl,:"J- t.n hr_' r.; i;'i: alo9r.:~d, pt:\rti cuI G'.r"l v t.'.,llil ()fIlr :'r""iC~11 ':;pr- l ,.lll.!: . n. "'iller ~~c:'l\j th.!lt, sup plYino subJ£'ct. h~' flu!nCl~i for U,,_' (ILLl.: '·cconl ", l'llluld b" difficult i'nd time cClnsumi nCl. Howard si..-\i d h':~ coul tf nut • [lr- p~-:;e f.' wh t"\t r (-~~;ourc~s mi qht bp dp'/oted to t .hE? t;.7~"i ill G pro iec.:t. hut th t" t .. t .. lle uni t WI1IJI d not. be c o,","itt(,.'·~d to pr-oduc1ng any mor 'p than !'J.!'<.E r" ~)d!ionflble .... ith tht~ '3tatf fl.;!'! qned to 1 t. Howar-cJ system .:>nd i n5lrLlr:t-.t~d t.he s ubcommi t t.r.e t.o ~ll t:Hl for- f-ln in t"F'ur2ted that "'e WOllld later rJr?t est:im<:\t_es on I,ow Inno th<:,t ",,",uuld t~~kf! . RO,:H:h a~~ k() d Whl~ thC'r- the dE"tt.E.' -fer frt:~r:' Jn(J till" HorlE?y\o·a ·:olJ. wc. .. "'-; a firrn nne. HOI.,iU-d si:'~id thor"e may be' some ·flUl Hlbilitv ... ~nd .it is pO !;isi ble th ... ,t Wf~' do not have to hi.,ve 811 par~t5 of ttl£? sy s 1.em f i ni f.".hec1 " ,hf?n \o'.e tr i)nsfe,'" to thl? lDM. lie is cClnc"r""d. how",vm' . "lJ"ul; the v i",billt 'l ,.nd r.::()hl:'~~:;ivf:.'np-ss 0'(- a 10n9 pr-oject. RO,:H.: II alf:.kcd ",he UIt.?r·- iH.tdition ~ l !"i t;:-,ffin l l i.41"; th!:? Comnutl:·,r C~r1t.[?r ""l:1f'~ 1J(~infl Cl11 ·I!.5idf·~r - L'd. p .;~,- t: itul<:1rl \' wltll the p"C}Cl2t1t_~~, of the NEH Clr-ant. HO"Il~rd ~l.\id that thi.~t. hl(luld be con:;idr .r 'f.'rl .. t . the tim~ W~ h~ye pl~nn~d th~ prDJ.ct and a~k (Dr a tim~ ~RlimDlD . r·'. N. lhe n"wt full committc~ mRetina will ~p ru,,~d~v. July I~ nt 2 10~ -:'" . ~ (Ul.Ibl1litt,L'li by L.or,.,tI,HiI Moore in tt ,~· absence 0+ Nancy R~kp) .. J- ·;i~i;~~~~:~I~C~~; ~,. 10. r RUN: 1(1: : ~'I,[Sllll : ('tnSEN) : I .1 It II t ' REPORTS Library Faculty <:~~;:;;t;~s<.;~;·:::;:.~ :.: "': . A.sombl~ ' E~~tut'vw Ccmmltt~. ; Lorraine ~Iocre. S(:retar~ " Nlnutus of the Committee, "," 0' . :; ' \'. '~\~:~'Jo ,·,i : ~:~'i' ''~?~' ':s: Jul y 6 t. : , 1984, 8.30 a, m, Annie Williams, Nancy Shawbaker, SU5an Craig, Rachal Nj Iler, EI ea'lOr Svmoru. Ellen Johnliion ,. Williams prvsided in the absence of Ellan Johnson. Ihe """, ·p.tAry received the minutes of the Juno 19, 1 '1fl4 , meeting of th~ Salary Committee, Annie Wiliams reported that the committee had I ",:"i v(J cJ a cop~ of a letter s.""t by thf' salary committrw to Clint Ilow" rd rt.'<.lilrcling the salary of the Ik:qulsltions L.lbr·arian. The LOlllntlt.tt:'C:> in5tr~ ucte(j I-"Innit:' to draft a letter" ... n·.pr'es~ing its aqrf~empnt: with the S.:.diUY Committ£:,o. COMMITTEES FOR FY 8~ 1\""1'-' ",aid thdt the committee nvade to lIoiicit vnlLlntee,-s -for c ommitlu~5 to be appointed An announcement will appear in FYI, f~(?pr~sent~tiv~s fronl L.rA to ttle Libr~ries Orievan~o Committee need to b ~ ~lectc(J. Susarl CralY will prepare ~ ballot. SUMMARY OF LAST YEAR'S CONCERNS LtlC\rli!s (J,,'t.chtdl """t with ttw conlillittee to slInliliarizl? thf! J,ctivitiE.'s of last ye~H· 'ra commit. tt'?8 ilnd to present i:.\ litzit o ·f corltlfluinq topics and c:oncern!3. ·Ih£? committ p~ will study t .he li5t and .lsk Chdr- ll ':- ~ to meet with it for- further- di~cussion at a latar dale. DISCUS ION WITH DEAN RANZ Vi ' ~:;\n r,dnz mQt \..,1 t.h the commi t tee t .o di &ClJ55 t.he staff c..:ommi t teH fur 11-11':" nc.' w library building, the f·lssociate Dean position, and cJ. propDs~d po~ition for the K~nsas Collection. STAFF COMMITTEE FOR NEW SCIENCE LIBRARY D~dn f(anz ru~orted the the Urlivcrsity committee for- tt,e New SCi~I1CC Library has h d d its first m~eting. The par-ameter-s for the plannlng of the buildlng as announced at Ehat meeting by Ex e c uti v e Vice Ch a ncell o r Cobb Here very largely in accord with thos e recomm~nde rl b v the Libraries through the work of last year ' s Budget ~Hld P!anninq Committf.~e and specifici:.\lly the recommendations uklde at. ttla op e n IIIE,~tirlg of the staff sponsored by the Budget ~nd Plar·lnin g Committee. Dear) Ranz said that there will be a need for contil·luinq advlce to the uni versity committee from the Libraries. It w~s s uggest e d that th~ L.FA Ex ecutive Committee, along with the Executi ve Committee of the Classified CDrlfer~nce, appoint a committee te) a(Jvi se the Llbr i.-1rleS' member:;i of the university committee (Ranz, t~ ichi..-'4.rds () n, and Me>! ton) and to convey to them the COllcenlS and sugLJest ions of t.he Libraries ' staff. llle Dean asked that there be continuity wi~h the work dong by last year ' s committee and that -~here be continuity OVer the project. l .. , . -.. ~~~~;i1~:ti~ t. ., ., " . ' ,,:~ ;;:: " . I'" ". . .' ./ -, I '~The "committe". ,' decided to Executive Committee that recommend llJ ttle nl el"b ~ r-9 ll( til P Cl a5~; i ·fi ed L C"lnf p rence l ,·} :::; t. '/P :\ f'""" ' s D' .I(Jq !:· t. and Plr..~n"inq COl1lmittv(;.l , e:\lonq With i..\cJcJit.i' ·Hli"J 111 ' ·' 1(,1 )\ · 1 (I (" li n l!lf' 11 ) ( II d .lL · ,. ~: ti1 fJ of the' Cl "::\ '.~!;ii+i(·::!d CDnl · (-!'r-f·nI C t~, be j:·.tpp O irll.t ,L! \. ) 11 ·ll." 1"1 1.-:0 1-1 C ( ) nllll\tt PI.~ ~ Illf' COnlmitt f:.' c ~.'q rL' (? cJ t o r ·t'cam:ll e nd lt li.rt. I.h r.:.' d l'I ' ( · .I I ) I I Il I ~ II I.!·'i i n Ih t·· (I.)l l lll lit.t ( ·c' tH~ confir·· lll c:nj [·?ac ll 'l e i"· and, pendi n q c.n nf· irHu t i tJ I ·, _ 1. h t:·~ l.\ppu jr. t.Hlt::· I.t. ~i b e lint i 1 ttll~ n,"? ~'J bui 1 eli nq i s (l CC: IIP L nd. fhp cl."Jmmit.tc'(;? in ~5tru c: 1..i.:!d '· IIH ·li[~ til r C f Cqll /TJt .' I"l\l lli ;:lt" t!d ·' C: llmlli \ ttf.~ (~ r-I:?taln c1o~.e lii".i ~ orl ~Jith thL"'.1 DUcJq b't.: WIT1 l ' l .. tt"iJ"l Lrr IJ L I ) IlHII )I· l". l :' I;.' IJ " · .• L'n dJ.l"1t) c.l c: ommitt t H? menlb e r to at.tl."?nd OI [.- (.·.'t" 111 (\ -:" (I I th l 1:1 1( ; (.11.-' 1- ,H·ld l · l ~ "'\ l ir\( 1 ComlTlitt.l~ '"? unles!5 at led st Qnc' f11f: mlH.!r 0 ·1 Ll IL' IUfr.l lI''-' I.'I! J. '.: .. :..'<. 1 ~ ; ( ) j l.'l"/ illl as a ffll.·:~ mtJ c' r- of t.hel HI .tdqet .:.1 11 cj r' l d nllin ,~ 1 ' ';11 11 1 • . ) f 1."' .. '_ It ll' '11,, 11.11 f C'!:..' "· I l ~ , c , r ·(·)cCllnmendnd t .hl7:\t thl·~ buildinq C())')lIlj. t.t. c~c' I) L' II) :.; ( r 1( \: .,,1 f· l ) '. i)( liJll rt J t ·~ tn.l!;: i ne~~~ wi th Opl·d· IIH':~~S ~H ·ld c ()n ~s lll t. ";I\" .l l.ltl. ASSOCIATE DEAN POSITION Dt:?r"":\f1 f(,lnz r· t:~ pl1r·tf.;'d that he hCpt . .'d 1 t VJ'-)\11d III · t,u :c ; ~ .. iblf~ t. CI r-ea5si~1n thf~ dutif!S of r(~~i iqning i-"Hi'':.iC)c:1.dtf~ Ut 'dll Lil.ird :: a. ,:-\/II OIlCj 1:~:-: i ~d.: illq membf! rS o ·f t.he admifli s trii1 .. ion, t:h E.'1"" t'hy h\. I!.; I ·, ,:H ·i diriq ¥l:'r ·/ ~.,C Eit ·Tt! r ·e sourCeG4 lhe Dea n 's pl a n -f-nr· the s tr·u c t lll'·· L·.' o ·f t tH:·? acl , 'ilr i l '~> tl'- a ti on in r.: lud(·!f. ~ tvlO a ssis:t.dnt ( h~~ ':'ln '.::i d nd t.WCl ::i ' ::: ~~~:1 s, t d Ill :::: t. o t h r·' Lh .7' i .ln . ~I f~ aS5iUr-l:'d the committ,·?e th':it hf?o hdS riO fur·· tl · ) (~ ( pl,·:\II .:; f·o t"" r · t~ du c tiull of the' administ.ration ci:d · ter th.::.\ t st.ruc.:t.:lH··E' tl,' :':· 1·"iI: ~'r.' 1 1 I. I( : h i f ." / r~;-j. fIl l' I" ! E' ~'II""I' ~ pl a n, subJec:t to c Dfl5Ldl a tlon witll tI p·:' I nrJ1. v J.(j l .k, l ,:;. _\lId cl C:' !=I· lr l:I 'I (! .. I1·_ ~ in vol vt~d , i s t:[) divid l"? lh E" (J l.~p .:H · tm E· n t. s r lt ;;1 I ! '! l \. II t ] 11'.1 t· r , 1-1, 1 '1~ :..:: r.. C · ] '- l t . _, O(-?a n b8tWL'l~n the:.' t.WO d ss i s t d rli: d C''::HV:_ I I .... ; !ll.'. ,n .. ,~ J . .; L · ~.\ : _'c:,U( l.'d t. hc~ cnmrnitlL:.'e t . tldt t.h O!.~ L-:' dllt.il· ' ~_~ o i UI L' I ·~ I ~" ~ .I I '( I' 0 1 III 1. 1 " ,t jrl /,, ( v f ' ttll - ph Y ~:; lC':"-\! p.ldr1t: will b e! c" ':~':; l (.Jf"I C' d. /:' 1.11 r ·'(:.l l 11 ,1 ' I i , ,I i 11 :,,, ,_, j ~ POSITION FOR THE KANSAS 'COLLECTION [J(~an f~ i.:HIZ r"C' ~.HJr ·· t p d ttl d !". 11I :~ Lu l l ' . I ,.!: ." lJ",tj , 'O: :.~l ( lllln Cl d n i:lddition.::ll p o sit.ion tel ltH2 t :."- ,rl': '.' :·I~:'. \ ." .).1 J , ' j .j I I I Il ' " I) r i 1 jl !'~ t Chl p,-t:~ 5c;.' n t s L .. -1f ·f o-f th L~ 1 ~ ... ~ n !:icl ~1 t_o lll? c Ll. OII.i. I'd' 11 1\ 11 . , , 1 .1 1.'1 .: : I'd t i l i t lo'Jor· k lo~c1t and Uli;".l l: the Lo l1 €~L ti l.ln i ·:. f t \ ·I I I.:{: I II. J y () 1 1· ~ r · f.: d "· dl u . ·l; l , c ollectioll ':5 0+ .:.l.rc.:lli v £l G , which it h i) ':; '· I D ~ .' ._\ 'o/ 1-. (, ·, I c"n d .·;'· ~", , ·; d r:;';it ::.tlc) (.1 In a d dit.ion thL' De~n S::i;\id thC\l t.hl~ unl vc~ I · ~~ i.t ~ 11, \[ 1 I."!·_ I t t! ill fi: i il irl ' j a WdY t.u gIve fUI' · U1 E'r- ~ l..\ppDr·t I:. C) till' . ,.1.".1" .! 1. ,",n d " . .1 1)1 ci ·: ' hi~=.. t.()r-y collec tiCln s n (W-I in ttl~ I .... d rl ~ ·;, i \ (: · I .. :U J J, ,· \ If ·1 1 NEXT MEETING The commit.tel"? ill b truct.c' d f) nn i f~ tc. cr. l l J .:·r lu tll .'f dj l· ' I .: 1.1n Cl D i ttl .::' committet.~ 5hould .:.-\g E~ nd c:-\ .:..u-ise bf-:-fclr"~c~ th e' I L ·I . l ll"" ll I:! 1 l._J .t er l ,.J D l iil~",un" ." .. ~. /' -( . ~~dIIfj.r ~ , .. , , j,> " - 1 NEU~ASE Committee Kinut.~ June 1Z, 1984 page 3 . i ':~~~~~~~I~,!, i --'''' !I': ~ i , ' ces. point. for corporate bodie~, v.riant title.; c eompl~te ero •• r~ference .tructur~, etc. The public holdings record could po •• ibly cant. in the iinking nct •• , access point., title v.ri.nt., etc., but not the compl.te cross ret.r9nce structure that would appe.r in the Hicro­ fich. Catalog. Th. d~sir. for more uniformity in c.taloging and public r9cords ot s.rials was an underlying desire becau •• of the incon.i. ­ tencie, th~t .resently plague the sy.tem. H.rtin put in a final not. about c.t~l~ging s9ri.l. on OCLC. He asked if we have the .t.ff to do '~ri.l, on OCLC, k.eping in mind that all serial. must be cat.log.d. Th~ an5W~r was that the tim. now .pent on c.rd production would be eliminat.d and inputting, producing, etc. would be done by OCLC ~t.ff. Howard concluded the discussion by reminding the committ.e that we .re in th. earli~st stages of the system and exten.ive investigation into all possibilities is needed before decision. can be made. Objective. must be .stablished and .t this point all thing. are tent.tive. Howard would like everyone to ke.p in mind future online .cce •• ibility in m.king th~ ••• hort term decisions. Howard asked for • report from the public .ervice •• ubcommitte. by H.wkin.. Hawkin. reported the subcommittee will meet once • week on Thur.day .t 10:30. The s ubcommitt.e wants to con.ult exten.ively with other .ublic service peofle, who may want to .ttend the .ubcommittee me.tings. Hawkins discussed a handout given to the full committ •• listing necessacy and desirdble el~ment5 th •• ubcommitte~ would like to •• e 1n the NEU~ASE public c~cord. Th. topic. ot di'Lus~ion included' cont~nt ot public di'i.lay recor':!, format of pub~ .ic record, form of record (i. •. , microfiche, hard copy, etc.), treq'uency of up.:!ates, and guid~. for us~ ef the record. Public Services desire. a union li.t ot serials that reflect~ all holdings and location~ currently in U~A6E. Hdwkins stated the necessary elements for th. NtU~ASE .ublic record a.' title, call number, location spelled out in fuller form, cro •• r .. f .. rences Ii .... , variant titl .. s, tr.nslation", I:ey titles, etc.', hol­ dings in a single st.t .. ment unless multiple locations, beginning d.t. of publication, title changes, m~dium (L e., microfiche, hard copy, etc.)" cumulative index~s for title, and possibly th~ imprint. Uniformity of practice is d necessity, along with $ho~ing what ~U has ~nstead of what it lacks . Hawkins then reported the desirabl~ element. ot the NEU~ASE public service r .. cord tc be: inclusion of serial'"" r .. cords from ~U !'lED ' Cent~r, Merck, Architectural Reading Room, dnd Curriculum lab (at which point both Howacd and !'Iocre had reservations because of • lack of con­ trol over c .. cords or knowledge of those units' record keeping, with Craig's obs~rvation that th .. ir desire to be included i. unknown', inclu­ ~ion of on-order serials including d.te of request, and dead and pre­ viously not ceded titles. Finally, those el .. ments that are unnecessary to have on the public service r~cord include' l.nguage of public.tion, country of publication, frequency, ISStI, designation as reprint or 01- iginal, ven ·:!or, publisher, fun':!, a.1d number pecular i tie.. Subject .cc ••• was agr~~d to ncn-~s£ential, Howard deferred the subcommittee report from technical .ervice. until th~ next meeting June 20, 1984 .t 2.00 in the conference room. l'Ieeting adjourned at 3'40. , ~~ ... ; -:-, . I'· r > ~ : ·,~· , , ';' ', t' , ,'" , , ' ::~ f:f " ::~~~; , ;' ,~~'.3 " , . :' · lh~i\\.;r~J('" ',\<"'. I ~~~~i~"> ,.: I :, /' 'c THE UNIVERSITY OF KANSAS University ot Kan.u Llbrarle. Lawrence. Kanllaa 66046 REPORT ON 1984 ALA CONVENTION IN DALLAS I spent June 22-27 in Dallas at the, ALA annual convention. Most of the meetings I attended were those of ACRL Rare Books & Manuscr ipts Section committees. Interspersed with the meetings were the usual opportunities to make or renew acquaintances with librarians of all stripes working in many different settings, Such encounters provided a wealth of professional information, not to mention a quantity of less professional gossip. The RBMS Standards Committee meetings took up the single largest block of my time. As an incoming member of the committee, I participat ed as much as possible in those meetings . The committee is currently compiling thesauri of standard terms for des cribing various aspec ts of printing, publishing, paper, binding, and provenance evidence. Eventually these terms (for use in MARC field 755) will appear in a publication similar to the committee 's listing of genre terms (for field 655). The committee spent four hours carefully going over the li s ts of printing and publishing terms prepared by Sandy Mason & Patrick Russell (of Berkeley's Bancroft Library). These lists should be in final form by ALA Midwinte r in January • We also did some preliminary work on the lis t of bind i ng terms . Af ter one or our meetings, I met further with several people from LC's Prints & Photographs Division to work oo ' their list ' of 655/755 terms for illustrations. Among the other meetings I attende~ the most valuable was probably the RBMS program (Sunday p.m.) on "wha t to do with myoId/rare books." Four panelists gave presentations from the points of view of a bookseller, a gifts & exchange librarian, and a special collections librarian in a public library and in an academic library. The panelists then res ponded to a flurry of questions from the floor, rang i ng fr om tax law to the appropriate moment to stack books in a pile and burn th em . Other, interesting meetings attended/tidbits gleaned: A Western European subject specialists' meeting about European databas es, (In Great Britain, DIALOG is far and away the mos t popular hos t. Among the databases soon to become available is one covering HMSO & non-IINSO Bri tish documents.) LC has approved guidelines for cataloging rare serials (deve l oped with the help of Sandy Mason & Bill Mitchell) and will be publishing th em in a future Ca ta loging Service Bulletin. In one of the exhibit s , Library Technol ogy Reports displ ayed a pr<'lfYi)e of a "non-destructive" photocopie r for fa ce-up copying of bound volumes--available soon for ca. $12,000. -- Joe Springer Main Campul, Lawrenoe College of Health Soience. ILnd I kMplt fll, Kl.m, •• City .. nd Wiohita ./ " : I . ( '. '.t&;J"" ilj" , ; , ":, , ~ " :;,A ,, ~. l ; ~ ' .. " "I.~~" i" :::::/Y~' / --_ ..• ------ ----- ---.- - - Minut ~5 ~f th~ NEU~ASE Ccmmittee Me~tin~ June 12, 1°8~ Att .. nding: C. How3rd (pr .. siding), P. DiFilippo, R. Mill"r, J. M~rtin, 11. ~c3ch, l1 . Ha wki n;;, L. Mccr~t S. Cr~ig, G. Elcs5p.r, J. Ri=h"rdson, S. Co uch, N. R"ke (recording secretary). The meeti n g b ~g an at 2 : 0 6 with Hc w3rd m.king procedur~l announce ­ m@n t s. A d r3ft o f t h~ minu t es f o r ~3 c h m 9~ting will b~ c ircul.t~d ~mong th~ cc mmit t e~ members for c c mments or ch~n9~~ tc b9 refp.rr~d tc R~ke. The fin31 dr3ft a f th~ minut~s will be published in the FYI. Comments on the minute3 of M. y 2°, 1984 should be sent te R.ke by June 22, 1984. A brief dis c u~si on ens ued ~bout the n~~d for subcommitt~. m~~ting mlnut~s. It was .gre~d that minut~s would be v31uable to the full c ommittee, but not for FYI public.tion, since subcommittee r.port. would b~ &umm~rized in ccmmitt~e minut~g. How3rd proc.ed .. d to c311 for reports from the subcommitt.e., b.gin­ ning with the cat.loging .nd bibliogr.phic IItandard~ wubcommittee. M o or~ pr~sent e d th~ gr~up with two h~nd~ut5, 4n o vervi.w of th. m •• ting and a rec o mmend~t ic n that resulted frem the discu~~ion. Thi •• ub­ committee is pl.nn ing to meet on the 91ternate Tu~~d.ys at 2100 when th. NEU~A S E C o m~itt~e is net in session. Mocr. ~nn c un = ~d that .he had forw3rd~d a n t o Bl osser th~ MARC f e rm.t for holding. for u •• in the t. c hnic~l ~er v ices subcommittee. The c.teleging and bibliographic ~t~n­ d3rd~ subc ommittee discus3ion fell into three m.in cat.gorie.1 awsump­ tion!> for pl.nning , ge,,15 of th .. bibliegr~phic d9t~ b~~e, and .ource!ll ot th~ d~t. b.s~. The 3s5umpt i ans for pl~nning that th~ ~ub-committ.e identifi~d w~r@: ~ pi~n th~t reflects limited .t"ff ~nd money, a mixture of old .nd new r ~cords on the d.t. b"se (i.e., split file., inconsi. ­ tency in h~~dings, et c .); a bibliegr.phic ·j"ta bas. th.t will be part ot 5n integrated system with holding, binding .nd accounting r.cord., and a move toward c"t~loging with MARC seri91. records. Moor~ next cover.d the ~o~ls of the bibliogr.phic data b.... Th. first go. 1 is tc supply bibliographic d~scription ef serial. held by th. KU librarie s . The n. xt g o al i~ to provide acc ••• to the r.cord. through nam" and titl .. "c ce~ s poo i n t s . n .:I, subj.~=t he.dings if desired. Dh;cu!ll· sion of the uge o f !>ubje~t he.din g s result.d in the following ob •• rva­ tions : Crsig and Richard sc n felt th.ir use would be limited b.c.us. ot the gener.l nsture of the headings, M~rtin f.lt the h.adings were u!'eful in c.rt.in ether ~re~s (i.~ . , SPLAT s~ri91s); Ro~ch pointe .j out th3t the y would h.ve tc be inc luded on original s~rial records input on DCLC, but Moor. pointed eut they could b~ d~l.t .. d fer ~U'. purpo~e •• Howard summarized the discussion with the d.sire for furth.r !IItudy on the us. of ~ubj.cts, esp.ci.lly in the ~rea of cost to .taff tor each option. The rem3ining g091s of the bibliogr.phic data baw. includ.1 the ability to int~gr~te with ether p.rts of the .ystem, to produc. a union list of KU ~.ri31 holdings, 3nd to includ. full cat"loging for •• rial. in the Microfich. C.t",log by gr9dually up~rading the r.cord. and putting them under 3uth ority control. y 1 . , . ~ :i~'" . ( .. }. " I . ':"'. ,T· ... -:.;'I" ~J , . " " .t.,J.L...l. :: (J ,,~'~ ~~W .. ,> ! • " '. NEUKASE Committ •• "inut •• June 12, 1994 p~g. :z "," : '1 Th" last main topic of discus~ion in the c.t"leging subcommittee w.s the .ourc.s of the dat. base. These woul.j includel bibliogaphic portions of the current Ur.ASE records mo v .. d to the IEM data b3se and coded to show they hav9 not been upgraded, DCLC serial recerds that would end s.ri~l c.rd production and include seri~l. in the Microfich. C.t~log, and records that C3n b. loc.11y input (i.e., membership records, contributed libraries r.cords, or new lec3tions net in the fiche catalog yet). The over v iew of the subcommitte~ meeting .nded with ~ li s t of topics for further discussion that includ"al scepe of the data base, loc.tion and configuration of the data b~se, authority records, kind!! 'of record!l (1. e., MARC, AACRZ, etc.), int"gration t.chniqu" .. , output, ~nd holdings r .. cor.~~. Moore then discussed the second h.ndout which was the preposal to the ,full committee to use DCLC for cataloging w.rialw a •• oon a. pos­ sible. The advantages of c~t.logil,g seri~ls on DCLC ~rel it aveids the n".d to rek.y an entire UKASE record th~t i. all in upper c.s. by u.ing the exi!lting DCLe record, the use of r~cordw provid.d by LC end CONSER libr.rie~, discontinue m5nual c.t~l o ging, usability of fiche c3talog for se.rching •• rial" and monograph~, di!lcontinue manual card productien and filing, and DClC tape~ would s.rve ~. a .ingle wource for cataioging records and union list of holdin~s. Con~ideration. to be M~d. with this d.cision ar.1 programming c~~nge. for COM .y.tem, during interim period U~ASE coding would continue with an additional place to .how item is b .. ing c~taloged on DeLC on the U~ASE record, and all new cataloging and most of maintenance would b. don. through DCLC and upgraded record. produced. A l.ngthy di.cu.sion ef the propo.al, 4~ w"ll as related topic. ensued. During this di.cussion Blo!lser requested that t.rminology be cle.rly defined by .11 to reduce the P095ibility ef mi"under.t.ndin~. Moore ".id th9t Roach had been .lIk.d to look into the program ch.nge. that would b. nec.£53ry to cat"leg .erial" on DCLC, .nd said that R. Miller and M~rtin had agr •• d to study the impact on U~ASE proc~dur •• . Reach r.plied that now the s~ri.l" r.cerd~ 9r. rej .. cted wo that would chang., .long with the d.ci.ion on how the h •• ding~ would be report.d (1. e. , B .. p.r~t. reports or integr.te .j intc the ether CDI1. reports), and additional t~ g ging n.ed.d. Handling of c.rd production would need a chang" to reflect a CSR .tamp on the bri.f shelflist, alon~ with .ome k ind of .ymbol add.d to pr ••• nt U~ASE coding to indicat. that the cata­ loging w •• done on OCLC. The di.cu •• ion took a turn toward!l the public 3ervice angle 194d by comments from Richardson. She expressed the public service need fer .tr.ighttorw~rd .cc .... ibility of r.cord. for th~ p~tronw. Richard!l o n felt th3t the n.ed was greatest for the inclu~ien ef title change his­ tory and cro.s r.f.rence. from variant title. in the public r.cord. This type ot crOB. reference was here noted tc be different frem the majority of tho~. on the Micrcfich .. Cat.log. Moore at this point ex· p13ined how .he viewed the difference in the bibliographic record a nd what could app.ar in the public r.cord. Th. bibliogrephic r.c o rd will contain _ complete bibl!ogr .• phic de.cr.l.ption with continu •• ncte.1 ac· ,':. ' i'~ .'::Ji'~H/\ : ' ~)) ; , · ~tht· ~? ./ :. . !lou art cordia'!i invited to a rtctption in honor !f JOhn£. ffnfa . on tne occQJions mJ retirement !fer 36 !fears !I service to tlit UniversiY Li6rarits Tue5d~, 31s:}u31984 ttt 2pm West~eadi~'Room, Watson D6ra[J . . University of Kansas Libraries Number 771 July 26, 1984 CLASSIFIED VACANCY REMINDER As announced in a special flier issued on Monday, July 23, library staff inter­ ested in applying for two identical Library Assistant II positions in the Cataloging Department were instructed to contact Sandy Gilliland or Sherry Butter by 5:00 p.m. Friday, July 27. S. Gilliland TUITION ASSISTANCE DEADLINE Final Notice! Applications for Tuition Assistance for the Fall 1984 semester are due in the Executive Vice Chancellor's office no later than 5:00 p.m. Friday, July 27. Application forms are available from the Executive Vice Chancellor's Office, 231 Strong Hall 4-4904, or from the Library Administra­ tive Office, 4-3601. S. Gilliland RETIREMENT PARTY FOR JOHN GLINKA As a reminder, everyone is invited to attend a retirement party honoring John Glinka for his 36 years of service with the Libraries. The celebration will be held on Tuesday, July 31 from 2:00 - 4:00 p.m. in Watson Library's West Reading Room. KULSA PERSONNEL John Martin has announced his resignation effective August 10 to pursue degree requirements for the Masters of Library Science at the University of Illinois. He has also been awarded a half-time Music Cataloger position at Illinois University. John has been working with K.U. Libraries since April, 1978. S. Gilliland SALARY COMMITTEE - MINUTES OF MEETING 2 JUL 84 The Salary Committee met on Monday, July 2, 1984 at 8:30 a.m. in the fifth floor conference room in Watson. Present were Gaele Blosser, Jean Skipp, and Barb Gaeddert. The meeting was in response to a request from the Associate Dean for Technical Services in regard to a 1985/86 increment for the candidate for the Acquisitions position. The committee expressed concern about guaranteed increments in light of the merit evaluation system and in light of the fact that the job description did not mention the possibility of a special increment for the second year of employ­ ment. Jean will transmit these concerns to the Search Committee. B.Gaeddert -2- Gary Bjorge will be on leave from July 30-August 13, and Gene Carvalho will be on leave from August 1-17. Please refer questions concerning EAL to Vickie Fu during this period. G.Carvalho INNOVACQ UPDATE Documentation for the INNOVACQ acquisitions system has been received. Please see Carol Jeffries if you would like to look at it. Installation and training on the system have been scheduled for the week of October 1-5, and will be done by Marjorie Kistemaker of Innovative Interfaces. We have arranged with her to spend as much as a full day looking at the INNOVACQ serials system. Training will be provided for interested persons not in the Acquisitions Dept. who will have some need to use the system. Sign-ups for this will be announced in FYI (and elsewhere) in early September, and a full schedule for the training week will be drawn up by the end of the month. It is antici ­ pated that Acquisitions will be able to conduct very little normal business during the training week, but every effort will be made to do rush orders and any other urgent business. C.Howard KANSAS STATE COURIER There will be no Courier Service between July 31st and August 26th. Courier Service will resume Monday, August 27th. M.Borten SCHEDULE OF LIBRARY HOURS Attached is the schedule of library hours for the fall semester. M.Hawkins CORRECTION TO FYI-JULY 12, 1984: Sherry Butter served her full term on the Budget and Planning Committee and chose not to continue on the newly created Staff Committee--New Science Library. Barb Denton is her Classified representative replacement by ap­ pointment. Rick Embers has also been newly appointed by the Classified con­ ference Executive Board to serve on the committee. REMINDER L.Duby Chair--Classified Conference Annual reports of last year's (83/84) LFA committees are due to Lorraine Moore by August 1st. A.Williams WATSON STAFF LOUNGE REFRIGERATOR Staff are reminded to lock the refrigerator in Watson's staff lounge to guard against lunch thieves. KULSA -3- COM CLASSES All staff who have not yet done so are encouraged to attend one of the following sessions, held in the cataloging conference room, to learn how the new fiche catalog will differ from the present card catalog. There are still places left in two sessions: Monday Thursday August 13 August 23 8:30-9:30 1:30-2:30 1 place left 8 places left Stop by the Catalog Dept. or call (4-3038) and sign up as soon as possible. C.Getchell/A.Williams COMLY CELEBRATION -- RIDES If you need a ride to the Ranzs' on August 1st and cannot find one on your own, call Kerry Bower (4-4048) -- she will try to find you a ride. AND, if you plan to drive to the Ranzs' and will have room in your car, please let Kerry know. A. Williams ROSES, ROSES, ROSES Five wonderful people have volunteered for LFA appointed committees for 1984/85: Barbara Clason, Charles Getchell, Kathleen Neeley, Rich Ring, and LeAnn Weller. HOWEVER, we still need four (4) more volunteers. If you wish to serve on a committee, contact Lorraine Moore, Cataloging Dept. (4-3038) by August 1st. The Executive Committee will make appointments early in August. A.Williams NEW (MORE OR LESS) EXHIBIT IN SPENCER "John Gould's Birds and Beasts", the current major exhibit in Special Collec­ tions, was first set up in September 1981, commemorating the hundredth anniversary of the death of one of the 19th century's most important natural history artists. It has now been put up again in connection with the meeting on campus of the American Ornithological Union. The exhibit includes sketches, drawings, paintings, books, and a lithographic stone, drawn from what is un­ questionably the major Gould collection in existence~-we have more than two thousand original sketches, etc., as well as a complete set of the fifty or so volumes of hand-colored lithographs of birds (and kangaroos). J.Helyar INSTALLATION AND MAINTENANCE OF MICROFICHE READERS By the end of this week, an additional 43 microfiche readers will have been in­ stalled this summer in the Libraries. These additions result in a total of 110 fiche readers located in the Libraries for access to CSR and the soon-to­ be-released microfiche catalog. Each library department should provide for routine maintenance of its fiche readers (e.g., replacing bulbs, cleaning the glass, etc.). Bulbs and other supplies for this purpose are available from the Administrative Office. As of August 1, Sherry Hawkins will be assuming responsibility for coordinating repair of all fiche readers in the Libraries. Departments experiencing mechanical problems and machine failures should report these to Sherry at 4-4661 (Microforms). N.Shawbaker -4- MINUTES: COLLECTION DEVELOPMENT COUNCIL EXECUTIVE COMMITTEE DATE: 18 JULY 1984 PRESENT: ANDERSON, CRAIG, GETCHELL, HOWARD, RICHARDSON, RING The new CDC Executive Committee held its first meeting at 10:30 a.m. on Wednesday 18 July. The committee determined by lot the length of terms of the newly elected members. The results are: J. Richardson and S. Craig - 3 years C. Getchell and R. Miller - 2 years R. Anderson and K. Neeley - 1 year The committee agreed tentatively to hold its regular monthly meeting on the first Monday of the month at 1:30 p.m. The next meeting of the CDC ExecCom will be on August 6. The committee began deliberations on the budget requests for FY85 subject funds and special projects. Rich Ring presented a summary of the budget requests and an estimate of the amounts of new allocatable funds available in FY85. A discussion of some of the general requirements of the overall materials budget followed. The committee hopes to have recommendations for allocations ready by mid-August. Members of the committee will have copies of all the individual budget requests. There will also be a copy on the bibliographers' shelf in the Acquisitions Department. Rich Ring and Roger Anderson presented Acquisitions Dept. news; in particular: the new Acquisitions Librarian, Ken Lohrentz, will arrive 20 August; and the automated acquisitions system will be installed in late Sept. or early Oct. Roger Anderson discussed Approval plans, especially the difficulties involved with getting good statistics which are comparable for all KU's approval plans. The automated system will help to overcome many of the difficulties. But some decisions will have to be made regarding the subject tags to be used for ap­ proval books on the automated system. Submitted: R.Ring FAREWELL!! Remember the farewell reception for Mr. Glinka to be held Tuesday, July 31, 1984, from 2 to 4 p.m. in Watson Library West Reading Room. Presentations will be made at 3 p.m. M.W.Kliewer ZENITH WORKSHOPS FOR FACULTY Attached to this issue of FYI is an announcement from Dr. Burchill, Associate Vice Chancellor for Academic Affairs, concerning two "Zenith Computer Work­ shops" for faculty in August. Please contact Sherry Kopf in Academic Affairs if you are interested in attending one of these workshops, or detach and return the form if you are interested in attending such a workshop this fall. N.Shawbaker TO: FROM: Committee on Staff Development ChC~{;etchell v_~ RE: American Library Association, Annual Conference, Dallas, Texas 22-26 June 1984 I attended the 1984 ALA Conference in Dallas, and I would like to share a summary of my activities with my colleagues. My primary activities were the meetings of the three committees of which I am a member. The CHOICE Editorial Board had a quite and speedy session this time around. We were told that the publication's financial situation had improved, that there is considerable anticipation for the new signed reviews concept (begins with the September 1984 issue), and that the "Reviews of Periodicals" column will undergo some changes. The incoming editor of CHOICE, Pat Sabosik, attended the meeting thus having the opportunity to meet some of the Board members for the first time. The RASD, History Section, Bibliography and Indexes Committee has completed its work on the manuscript of A Consumers Guide to the Current Bibliography of Historical Literature. Publication options are being studied, and we hope to have the pamphlet of some 45 pages published soon. The com­ mittee will be exploring other'consumer guide' possibilities during the next year. I will serve as Chair of this committee during 1984-1985. The Library Instruction Round Table (LIRT) Affiliates Council, for which I serve as Secretary/Treasurer, continued in its formative efforts devoting most of the meeting time to planning matters. The parent group officially recognized this council last December, and we have been offered assistance by the LIRT Steering Committee to expand our activities and further define our long range plans. The Affiliates Council is encouraging state and regional associations to form LIRTs and tie in with the national organization. In addition to these committee assignments, I also attended the following meetings: RASD History Section Executive Committee (two sessions) RASD Orientation for New Committee Chairs RASD History Section Program, "The Use of U.S. Federal Documents in Historical Research" ACRL Directors Board ACRL Western European Specialists Program, "Europe Online: New Sources From the Old l-Jorld" RASD Reference Services in Large Libraries Discussion Group The History Section program, consisting of four papers, was well done and drew a large audience. The speakers discussed tools for research, use and lack of use fo these tools by teaching faculty, research patterns and habits, and suggested ways to better advertise the existance and value of document resources. The Western European Speicalist program addressed the variety of data bases available in Europe and user patterns and habits. Charles Chadwick-Healey was the best speaker. The exhibits were fascinating and made for an enjoyable afternnon of browsing and talking with representatives. I saw numerous friends and had the opportunity to make some new acquaintances. The frequent informal chats in the corridors, over lunch or a drink, or during dinner are always enjoyable. Quite a lot of business goes on outs'fde the meeting rooms. TO: FROM: THE UNIVERSITY OF KANSAS Offic e of the V ice Ch ancellor for A cad e mic A ffairs 127 Strong H all, Lawre n ce , Kansa s 66045-1515 (913) 864-4455 MEMORANDUM July 12, 1984 Brower R. Burchill, Associat e Vice Chancellor 'OK ~ Members of the University Faculty ijl RE: Zenith Computer Workshop I am writing to let each of you know that this office, in concert with Academic Computing Services, will offer a Zenith Computer Work­ shop for faculty this August*. Two dates have been selected, and the workshop will be scheduled on the more popular day. Twelve persons can be accommodated. The workshop will begin at 9 a .m. and conclude at 4 p.m. with a break for lunch. Topics covered will include Wordstar and Multiplan. The workshop will be either August 13 (Monday) or August 21 (Tuesday) . If you are interested, please call Ms. Sherry Kopf in Academic Affairs (4-4455) and indicate which day(s} you could attend. Once the response has been evaluat e d you will be notified of the decision and informed of details of participation. Spaces will be reserved in order of response, but please try to respond no later than August 8 (Wednesday). * If you cannot attend this August but would like to attend such a workshop during the Fall, please fill out and return the form below. Whether or not additional workshops are scheduled will depend on the magnitude of the response to this survey. NAME: -------------------------------------- SCHOOLjDEPT.: ____________________ __ PHONE NO.: ----------------------------- I am interested i n participating in a one-day Zenith Computer Workshop, but cannot do so this August 1984. Please inform me if additional workshops are scheduled. Please return to: Brower Burchill, Academic Affairs, 127 Strong Hall. Main Ca mpus, Lawre nce Co l\e~e o f H ealth Sc ie nces and Hoso itHI. KH n SHS C itv 'l ncl Wir.hit'l Schedule I M-Th 8am-12M F 8am-lOpm Sa 9am-Spm Su l2N-12M Microforms Sc ience Libra r y "~Watson Circulation Wa tson Periodicals *Wa tson Photocopy Watson Reserve Aug.27-Sept.2 I Sept.3 (Labor Day) CLOSED Sept.4-Nov.19 I Nov.20-2l III Nov.22-24 CLOSED (Thanksgiving) Nov.2S I Nov. 26-Dec. 20 I Dec .21 III Dec .22-2S CLOSED (Christmas) Dec.26-28 III Dec.29-Jan.l CLOSED (New Year's) Jan.2-lS III UNIVERSITY OF KANSAS LIBRARIES SCHEDULE OF HOURS AUGUST 27, 1984 --- JANUARY 15, 1985 Schedule II Schedule III Schedule IV M-Th 8am-lOpm M-F 8am-5pm M-F 8am-6pm F 8am-5pm Sa CLOSED Sa 9am-Spm Sa 9am-Spm Su CLOSED Su CLOSED Su l2N-lOpm Art Library E.Asian Library Govt.Documents Engineering Interlibrary Library Services Music Library Math Library Watson Reference Univ. Archives Desk II III IV CLOSED CLOSED CLOSED II III IV III III III CLOSED CLOSED CLOSED II CLOSED CLOSED II III IV III III III CLOSED CLOSED CLOSED III III III CLOSED CLOSED CLOSED III III III Schedule V M-F 8am-6pm Sa 9am-lpm (Closed Sa during class breaks) Su CLOSED Special Collections V CLOSED V V CLOSED CLOSED V V CLOSED V CLOSED V HOWEY READING ROOM (Summerfield Hall): Open M-Th 8am-lOpm; F 8am-Spm; Sa l2N-5pm; Su l2N-10pm when classes REGENTS CENTER LIBRARY (Overland Park): Open M-Th 9am-lOpm; F 9am-5pm; Sa lOam-5pm; closed Sunday. During breaks: M-F 9am-5pm; closed Saturday and Sunday. Schedule VI M-F 8am-5pm Sa 9am-lpm Su CLOSED Kansas Collection Map Library VI CLOSED VI III CLOSED CLOSED VI III CLOSED III CLOSED III are in session. *WATSON LIBRARY: Circulation Desk closes 15 min. before Library closes; books tacks close ~ hour before Library closes. Fines Office: 9am-12N and l-4pm, M-F. Photocopy Office normally closes ~ hour before Library closes; self-service machines normally turned off 15 min. before Library closes. (HOURS SUBJECT TO CHANGE AS POSTED, OR PHONE UNIVERSITY INFORMATION CENTER: 864-3506) University of Kansas Libraries Number 772 AugustO 2, 1984 CLASSIFIED VACANCY The Cataloging Department has announced a vacancy in the Serials Cataloging section due to John Martin's resignation. Responsibilities of this full-time Library Assistant II position include: 1) descriptive cataloging of new materials, and/or classification, and/or revision, and/or reclassification of existing records; 2) supervision of student assistant; and 3) filing. Minimum Qualifications: As specified by the State for L.A. II classifications. Preferred Selection Criteria: Experience in working with serial publications; familiarity with complex cataloging techniques and procedures, especially those which relate to serial publications; familiarity with Anglo-American Cataloging Rules 2nd ed., OCLC and/or UKASE; knowledge of bibliographic sources as they relate to serials; knowledge of at least one Western European foreign language; demonstrated ability to work success­ fully with detailed information, to organize work effectively, and to work independently; substantial college coursework; and typing ability. Library staff interested in applying for this position should contact Sandy Gilliland in the Administrative Office by no later than 5:00 p.m. Wednesday, August 8. Due to vacation schedules of various staff, interviews will be held during the week of August 20. A copy of the written position description is on file in the Administrative Office for review by those staff interested in applying for this position. AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER APPLICATIONS ARE INVITED WITHOUT REGARD TO RACE, RELIGION, COLOR, SEX, DISABILITY, VETERAN STATUS, NATIONAL ORIGIN, ANCESTRY, OR AGE STAFF IDENTIFICATION CARDS New identification cards for faculty and staff for the 1984/85 fiscal year have been received and will be distributed within the next few days. The identifica­ tion cards may be used for library or recreational purposes, or for general identification. To validate your card, please be sure to sign it. S. Gilliland STUDENT HOURLY TIME CARDS Student hourly time cards for the pay period ending Aug. 17, 1984 are due in the Administrative Office by 9 a.m., Wed., Aug. 15th. The maximum number of report­ able hours for regular student hourly, Work-Study, and foreign students is 184. S.Butter TIME CARDS Leave usage reports (pink cards) for unclassified staff and classified time cards for the pay period ending Aug. 17, 1984 are due in the Administrative Office by 9 a.m. Tuesday, Aug. 14th. S.Butter 2 MICROFICHE CATALOG SUPPLIES AND DISTRIBUTION -Fiche. A notice will be put in FYI giving the anticipated date of delivery of the next edition of fiche. Branch personnel may then pick their copies on their next trip to Watson following that date. Fiche will be distributed throughout Watson by the Catalog Department. Address questions to Lorraine Moore. -Graphics. Guide for Readers 7a: a limited edition of a preliminary edition of this Guide has been photocopied and distributed for opening day. It is antic­ ipated that experience will quickly suggest revisions and that a more lasting edition will be printed and distributed in the near future. Address comments to Charles Getchell. Instruction panel: These, too, were cheaply produced and applied, again with the expectation of very quick revision on the basis of, say, a month's experience. A new version will then be furnished with an acetate covering and more permanent mounting. Send comments to Charles Getchell. Stickers (" ••• check both catalogs •.• "): these are very cheaply produced, applied, replaced, removed, or revised, again on the basis of experience. Com­ ments to Jim Neeley. Tabs: the rather complicated system of tabs was devised to furnish cheap, fade-resistant, brightly-colored tabs too narrow for the Printing Service to cut. Comments and orders for replacement parts to Jim Neeley. -Fiche holder panels and axles: The initial quantity of panels is expected to be adequate for the first year's growth of fiche. Thereafter, additional, bolt-on holders will be provided. Comments and replacement orders to Kent Miller. -Cleaning supplies. Photowipes and lens cleaner are standard supply items. -Bulbs. oAlso standard supply item. -Repairs. Contact Sherry Hawkins. J. Neeley TO THE LIBRARY STAFF, IN APPRECIATION Thank you all for a very memorable retirement party. The flowers were beautiful, the refreshments were tempting, and the gifts were full of surprise. Your com­ ments and best wishes went to my heart and will rest there for a long time. An event such as this one must have required a large amount of imaginative planning, close coordination, and great attention to detail to have it come off so well. To all of you who brought it together, I want to express my deepest appreciation. J.L.G. LEVELS OF THE STACKS--SHUT DOWN Levels of the stacks are being shut down daily so that the sprinkler system can be repaired. Staff are allowed to enter the closed areas if necessary. Floors should be shut down for no more than a day apiece. Circulation is not paging books unless the patron is desparate. K. Simmons VACATION SCHEDULES Sara Tubby will be on vacation beginning August 6th to August 20th. Refer Bindery Repair problems to Joyce Elliott in Bindery prep. J. Elliott 3 EVERYONE ASKED FOR IT--RECIPE Makes 10Yz cups (before adding strawberries) To fill a 2Yz gal. punch bowl this recipe must be doubled. 1 6-oz. can lemonade concentrate, thawed 2 6-oz. cans pineapple juice concentrate, thawed 6 6~oz. cans cold water 3 cups ginger ale 2 10-oz. pkgs. frozen strawberries, partially thawed Mix together the lemonade, pineapple juice and water. Keep chilled. Just before serving add the gingerale. Float strawberries on top of punch. COM CLASSES Any staff who have not Thursday, August 23rd, from the card catalog. up as soon as possible. HEALTH INSURANCE UPDATE M. Little yet done so are encouraged to attend the COM class on 1:30-2:30, to learn how the new fiche catalog differs Stop by the Catalog Dept. or call (4-3038) and sign C.Getchell/A.Williams Blue Cross/Blue Shield, HMO-Kansas, and Health Care Plus are working to distribute identification cards to all participants. Staff who have not as yet received their card(s) may expect them in a couple of weeks. Should you require medical or dental services priQr to receiving your health insurance enrollment card, please provide your physician with_ your socfal security numb.er at the time of service. As reported in the July 27 issue of OREAD, Blue Cross/Blue Shield has announced that there has been sufficient enrollment in family dental coverage; therefore, family dental coverage is now available for those who enrolled in that option with Blue Cross/Blue Shield, HMO-Kansas, and Health Care Plus. S. Gilliland ATTACHMENTS Attached to this issue of FYI is information regarding staff fee eligibility for the Fall 1984 semester:-IDinutes and annual reports from various library committees. S. Dewey STAFF FEE ELIGIBILITY FOR FALL 1984 Information regarding staff fee eligibility is described below. Please complete and return the application form at the bottom of this page to the Administrative Office as soon as possible. Staff dependent fee eligibility cards are also available upon request in the Administrative Office. If you have any questions regarding this information, contact Sandy Gilliland. S. Gillilanc STAFF RATE Excluded fro", eligibility for the stoff rate are the following : "88-3-9. Institutional Personnel. Employees of universities or colleges under the State Boord of Regents, classif ied and unclassi­ fied, on regular payroll appointments for four tenths (.4) time or more, and their dependent spouses and children sholl ~ accorded the resident fee privilege. The provisions of this regulation sholl not apply to seasonal, temporary or hourly employees" (token from residence regulations of Kansas State Boord of Regents). A person employed on a monthly semester, or yearly basis by the University,-' for at least .4 140% ) time but less than full time . service, if enrolled in course work, may pay fees at the staff rate , when properly certified to the Office of Admissions and Records by . the employing deportment. To be eligible, employment must begin on the first day of classes, or not later than the first day of the month immediately following, and must continue through the lost day of classes. A person whose yearly employment overages .4 140% ) time or more, .with a minimum of .3 130% ) in one semester, is eligible for the : stoff rate. Persons enrolling in the Summer Session are eligible for the stoff rate if they : I. have been eligible for the stoff rate for the previous nine months; or 2. have been eligible for the stoff rate for the preceding Spring Semester, and will be eligible for the stoff rate for the following Fall Semester; or 3. will ~ eligible for the stoff rate for the nine-month school _-,-__ ..!.y.::.eo=-r'-..:f .. ol~awing the Summer Session in questio.n. 1. Hourly employees, of any category. 2 . Individuals on "fellowship," "scholarship," or " traineeship." 3. Em·ployees of the United States Geolog ica l Survey. The staff rate is ca lc ulated on on hourly basis, depending upon the number of hours of enrollment. The stoff rate includes a pro­ rated Campus Privilege Fee. Although the stoff rcte is similar to the rate charged Kansas residents, e ligibility for the staff rate does not confer eligibility to pay the resident fee upon the individual or the dependents, except as hereinbefore stated. FULL STAFF RATE A member of the stoff employed full time, if enrolled in coUrse work, may pay fees at the full stcff rate. This full stoff rote does not include a Campus Privilege Fee. STAFF FEE ELIGIBILITY CERTIFICATE To toke advantage of the stoff rote or the full stoff rate, the indiv iduol concerned should secure from the employing department a "Stoff Fee El igibi lity Certificate." This certificate must be turned in with registrati on materials at Station 9 at enrollment. o E",ployees of the K.U. Endowment Association, the K.U. Athletic Deportment, CRINC, the Kansas Union, the Alumni Asso­ ciation, the School of Religion, the ROTC and similar University­ _ __ ,.,Iated agencie.~re eligible for the stoff rate. STAFF DEPENDENT FEE ELIGIBILITY REGULATIONS This cord is to be submitted by a student who normally would be assessed non-resident fees , but as the dependent spouse or child of a Uni­ versity employee desires to pay fees ot the resident rate. The residence regulotions of the Kansas State Boord of Regents, quoted in port below, and all other qualifying criteria must be met by the sponsor. "88-3-9. Institutional Personnel . Employees of universities Or colleges under the State Boord of Regents, classified and unclassified, on regu­ lar payroll appointments for four tenths (,41 time or more , and their dependent spouses and children sholl be accorded the resident fee privilege . The provisions of this regulation sholl not apply to seasonal, temporary or hourly employees." To be e ligible , the sponsor's employment must begin not later than the first day of the month immed iate ly following the first day of classes, and must continue through the lost day of classes. A person whose sponsor's yearly employment overages .4 140%) t ime or more with a min imum of .3 130% ) in one semester is elig ible for the resident rate . A student enrolling in the summer session is eligible for the resident rate if the sponsor: 1. has been eligible for the stoff rate for the previous n ine months; or 2. has been eligible for the stoff rate for the preceding spring semester and will be eligible for the stoff rate for the fo ll owing fall se­ mester; or 3. will be elig ible for the stoff rate for the nine-month school year follow ing the Summer Session in question. Excluded from eligibility for the resident rate are students whose sponsors a re: 1. Hourly employees of any category. 2. Individuals on "fellowship," " scholorship/' or "troineeship." 3 . Employees of the United States Geolog ical Survey. Dependent spouses and chi ld ren of employees of the K.U. Endowment Association, the K.U. Athletic Deportment, CRINC, the Kansas Union, the Alumni Association, the State Geological Survey, the School of Religion, the ROTC, and similar University-related agencies are eligible to pay .J:es ~ the resident rate if all aforementioned eligibility requirements are met. APPLICATION FOR STAFF FEE ELIGIBILITY CARD NAME: -------------------- STUDENT NUMBER : ______________ _ POSITION TITLE: _____________ _ SOC. SEC. NUMBER: ____________ _ SEMESTER: ____ ~--------------------- TIMES O~ CLASS (ES) : ______ _ NAME OF COURSE(S) TOTAL HOURS ENROLLED: ______ ~--- CREDIT/ AUDIT (Please circle one) REASON FOR TAKING COURSE(S) If taking clas s during ~olorking hours, how will time be made up? ___________ _ Recommended by: __________ __ (Dep artment Head) St.ff Committee - New Science Library HINUTES - .lilly 23, ]9R1, PreSt'lIt: S. COllch, R. Melton , J. Ranz, K. Sewe ll, A. Williams, S. Williams, C, !lowa rd (guest), M. Roach (guest) Absen t : N. Bu rich, B. Denton At the beginn ing of the meeting, copies of the committee's charge and a b r c:l kdown of th e size of the science and technology collections in Watson l.lbrary were pa ssed out . Rob Melton be gan the me eting by asking wh.1t killu of jntpr:lc iton the committee s hould have with Technica l Services in id enlif y ing and securing funding for the creation of a catalog for the ~SL. Cl int Howard s tated that a proposal for special funding woold h:lv e t o he prepared . He would like to receive a report identifying th e ca ll numbers to be moved, and the linear feet involve d. Technical S('rviccs would th en provide estimates of cost and time to establish appro­ I'ri iltc cataloging re cords. A gene ral disCllssion then ensued, concerning the possibility of reclassing matc rial s hefore moving the m. Mary Ro ach provided information on DeLe, changes pe r reco rd ( . 39 per r ecord for retrospective conversion, 1.85 pe r reco rd for r ec la ss if icatio n). Another alternative would be to go through the Libra ry of Conp,ress ,:l.Od th e cha rge pe r rn,itch would be 7<;. Denn Ranz then outlined J priorilY li s t of orcas need ing attention c oncerning clltalog ing enhancements. TIH'Y nrc : I . Th e preparation of a catalog for the NSL. 2. Working off th e new backlog (created by 24 month hold). 3. Bringing in ma terial for which we have a dded to OCLC [rom 1976-1980. I.. Wo rkin g of [ the o ld backlog. Cl i n t lI ow:lrd ;l ddcd two otill'r big proj ec ts to the] 1st: the need to redo UK,\SE sl'rLil s d~lt;l , .ll1d o ther r e trospective conversIon projects (a cntch-;111 ciltilgnry for n IOll g list of things . He al.so stated tllat tIle number onc 11ri(lrity nlu s t t)C t o keep current with current acquisitions . rh';j ll R:IIIZ t hc ll !--:Hgr, C' stcu that work be done by the .:lppropriate biblio­ graphl'rs t o eXilmjllt' tlie vague collections (architecture, geo~raphy, and sci -t ech fr om Hatsoll) "nd to id e ntify ill block list f a shion what would and wou l dll' t move , The Cnmllt ittee decided to ask the following bibliograph e rs for such rcports by Si..'pt. 15. Archtlecture - - - ----- SUS.:1 11 Cr.,.ir, Rich Ring J l:~ lll ne Richardson Sci-Tech/Watson Jl'[Jt1Ile Rjcfi;Jrds on Urban Planning Roger And e rson Susan Craig Jc anne Richardson Geography, Jeann e Richardson Roger Anderson Staff Committee - New Science Library Minu tes Their reports should include a block list showing what would move, Pan <' 2 a rationale for the move, a conside ra tion of the pros and cons of movinR or leaving materials, and the limited call number areas wh e re one might have to make a book by book decision. Another meeting date of July 26 was set to allow committee rncmb('rs to r ev iew the letters which Rob Melton will prepare for each of the hlhlio­ graphers involved in collection ex.mination. She ryl Williams --' STAFF COflflfTTEE - NEH SCI ENCE Ll HilARY fIlNlITES - .lul.y 26, J 9H4 Pr(' ~;C' n t : S. COllch, B. D(,l1ton, R. Emhers, R. Nel t o n, J. Rallz, K. Sewell, A. W 11 r L,rns, S. ,,, i 1 llams Ahsl' lll: N. Hurich 111C minuU' s of till' pn'vious mee ting were reviewed and approved. It was dl'l' i lkd that in ':Hldit jon t o making th e minutes avnilab.1e through the FYI, c'll ldes \.J\1 uld ~ilso lw se nt to the LFA Executive Committee, th e Clnssl [ied Confc r l! l1 cc , a nd Arc h ives . It was then d ec ided that Rob Mel ton would cont i nue' to se rve ;lS chair of the Commi tt ee and Nancy Burich would continue invp l vl'J i n Jt'I,,~~ till" :H ' ll l l' \;p ,k . ~~I · \"I· II <; ' II'I 'tlr l('d tho Id f'illl f a ('{lllllllitlec \,:lth c t'ntillllin,r. rN'\"~" ' I ' ;\'ll ' 'hl1 ..... "1': 11 "1 ;1 l'llt of lilt , ~~" v rrn:1I1C(' s trll c tllr<'. ~~ cl tl'n CI)lllrtC'fl t (' d ,l lll RI ',Pi ,,:' \t;1'; 1" ' 1'11 · : t(J,lvillJ ~ 111(' 'j';sllc of pr('~;(,,'rvi"1tl(ln. Ct'nwti lt£'e CPllSl'n ~ t1': ':"['1"" r " ·1 ,1'1 ' i"" :l I" "r lC iJl V ,,J\'{"'t('lll ll1 lllf!=> "f£'.1. E.l1l7. rer t' ft Pd t' ll d t' \" ' l , '!' ''" I' t ·. \ " 11 (' 1' 1 Iii Ill'. ,hi' ~h'h' h'I' !' ( I.l hrary wid e ll 1I : IVI' o, : nHl"cd ~lllc(, tl l(' 1:1S t " "' t'tilll: , 11'1 ' 1 11 · t · llh·t ' I~I'\· 1'\:11 11lI rw, "P1t111Ji ttt'P f(lr tftC' r:h' l. s tili h,v~ rH't l 'l' t 'll n '" l :r'l', I. 1\ " 1 II I: ;1·' d ' '" ' ' ':l' ,""1' 11 ",1\-'1'11. 111l\.J" \· I'r~ l!tn' (' dl''Jpl()plr1t'lIt~: h .')'..' €' C'cCl1 rrC'd: 1) . t!", I ' lli f ': i'y P' : \\' I ty II' ,,{"n' II'I ;llp tllC' s cllf~ d\lll' r(lr c(lr:p l ('tJt'll ('t tIll' r: '.:I. I( ·, III, · JIII: II ... 1,1 ,<11111;111'. t llT'l' :J! I" .... 't'd; 2), diU,' to 1' ·I'. I~"i1lJve C<'flt,'(' rn t h ,lt till' 1''I il ,lill ' '. "",IT tl ... " ('11 111111: (·d}'.l' '' (If t('I'IIIHII P)'.Y, H:1I1 7. 11:1' , rcv i ~:l' d p;lrt (' f till ' 1" 1'" ".1 I" " 1111' !h'w I il" , II ~' (" " ,:t lil y. I'lt ; ' : H~ I " III I'lv(> it br('~ lt('r tl' C' h lll' I " I'i l 1\ t "' r h " : 1,: : ~l. 1\ :111 .' : lI lt l ftt ' ll lI l1 lHl't w ith i\~~S. I <:t ; 1I1l \ ' l c {'-Ch,llll'C'I \ ll l s f: 'It ' \li ll , ITI , I \: , ·" ,I ': ,l1d 111 " , : l ell ' llIi, ' 1\f { : lir!~ t (l dl'tt'rlllil1l' ... :Int .,dm lnl s t r :-.t l v (, tit"' i' ; l f'''' : I t ) '. , ' :I II, · .I , I\' h ' I ' 1I ''' : Idl' ("IIJII ' l'll1ilW till ' Hh' l. . ! !;!il1t'S r,) I ~l'J il1 c lud ed: .... · 11 1 tl" , :11111 l . il" .!! \' h · il1l' 1lId c t! ill ,'it:ua' I; ,",'I II L1I1 ' F.np,il1l'ering t.t briltV :; t :I \' ill 1" ' ·I TII, 'd I1lltil I ' h:l~;(", 11; ""d call 1III I'rove d Ilhr ;l ry sl'rv i re ttl BII ~ IlIf' ~;~ "l ' .1,,1 :1 \"' 11 1111t 11"11.1' :)' I I . [lr .... ,111 It 1> 0 111I ' 11111t-" III rll"se I (,ll1d Is it ;1 rt ' ;1 1 ' :I'n' i lt' tl' 10,1111'. ; 1 {'(l I £' BI1';IIH'!'::' co ll(, t' liOI1 III tlll ~ m.-1. ,",'itiH1I1t ti le r l" ~ t pi II H' ,:", · i:ll · :I· il'lll"{' ITI , lt(' rl : iI !;), l.att'T". U;lIIZ ) t'; 1f1l4 ' ", tll.lt till' m;lttcr 1t ;1': 1" "'11 ')'I"II"d tIl L Y. t'I'I I! i VI' Vlt'l' CI"IIl('(, 1 lor Cohb. II" \,,111 1 C (.l llta c t fC l Il 7 . ... · jtb :t I . ' ;1'''''' ,'' , ( . MINUTES OF TilE CLASSIFIED CONFERENC E EXECUTIVE BOARD SPEC IAL NEETINC Tuesd~y, July 10, 1984, 9 a.m. Present: Chan nette Alexander, Lois Bauer, Cynda Benson, Kathy Clodf e ltc:r, J oC' Hewitt, Leesa Duby, Sue Hewi tt, Nancy Le ek, Cathy Randall, }f;lri;lnne Reed, Janet Revenew, Barb Denton. A special mee ting of the Classified Conference Executive Board was cel l ed in ord e r to discuss fannation of the joi.nt L ib r ary Grievance Committee. Th(' Committ ee is to be made up of 5 Unclassifi ed and 5 Classified staff members . A draf t of the ballot, minus names of n ominees, was rcnd by Leesn, Dnd .,pprovpd . Afte r discu s sion , the fol l owi.ng procedure wa s chosen to fulfil l our 5 m('mbC' r oblir,a tJ on : Executive Boa rd me mbers will return to their groups t o solici t nom in.,t ions ;mel/ or volunteer s . Nominations will close at noon on H('dnesday, July II. Enell group reprcse ntative will distribute nnd collect hal l o t s , t1lrn .ing t lH'1n in by 5 p.m. on Thursday, July 12. Ballots wi ll be c Olin ted on Frid ov, .)"Iv 13. Results will be printed in FYI. It was decided that the ballo t ing for the Constitutional amendment wi 11 he hendled simultaneously . An additionel balloting will be cond ucted for Cle s siflcd Conferenc e to vute the ir approval of the establishment of the Staff Commi t tec--Ncw Science Lihra.rv . The results will be published in the FYI. Leesa announ ced the app o intmc' nt of n.,rb Denton to t nke Sherry Butter' s place on the New Scic:nc e Librnry crmn:litt ('(~ . and r eminded all present th~t the Dean e s ks for a lot of staff input in orde r t o help advise the Univers ity-wide conmlittee. The mce tinr; was adjourned until the next scheduled r;at h crjn~ on Julv 25. RESULTS OF CLASSIFIED CONFF.RENCE BALLOTING ----- - Sllhmittcd by Lois Bntler approved July 25 , 1984 F.lcct:l.ons for Gri C'v.:lnc e Committee me mhen:; a n d .lpproval of the Cons titllt innrc held on Thursda y , July 1 2, a s pr0poscu at the Jul y 10 Spcc i :l 1 M("cti.nr, of the Execut ive Board. The results foll ow: IHth ~rproxl.m"tely 80% of the Classified Conf"rence votin~, the Con s tit"tioll.1 1 nmenclmC'n t to provid e repre senta t ion for the Re g e nts Center staff pa ss l'd 1111:111 i m nll ~ l \' . Tlw votinp, for CI,-,sfiificd memb ers to the Grievance c onnn it t cc rC'sultC'd ill the selcct:f.nn of the fol l owing five: Norm., Bishop, Lees') Duby, Cat hy J{ :mda 11 . M,l r:fmmc R('C'd , Janet Rcven cw. We wish to th;lIlk YOli for your p~rticipation. Cl.,ssified Confe r ence Ex(~c . HO:lrd .. ...-..: ~~.J-~~F~~' Q{f~~:~J TilE UNIVERSITY OF KANSAS '! I ~ : L1--, \ J::":'"'f.' lItin' rl ' I11['~ i t tvl' t Illi\'I'I Sil, III' "-.JIl -' d S I ,dOl,II'il'S 1..1\\, 1'l 'IH I' " "- , III!-', I '> 1. 101"' : , : ~B IIO Jul y 23 , It}R!, 1 !:il~l: knh :'~I ' l tPIl . Ch ,ilr . IY/\ P,u tig t' t [.. P};1I\1l i 11 )" COllllllilU' t', 19H3/~V, 1:1': : ,\nl1u ;11 !kjll1rt : ! l'~l l ?(' rship . ,'~I'lIIb L' rs of til e' CI,r1l1!:i t tt'L' durin g 19R J /1V, lvl""(' N:lIlc y Buricil, I.ib r:lri.::m ll, I!l'!'f ' n t s l\' lllt"> r l. i h )". l!"\' ( S('c r eta r y ); S lh' rr y Butter, Cl 0. r k IV, I\dmi ni s tr;lti. v("> (Iffic('; ~,'l r : ]ll e\1111 ' h , ! , ihr.lfv A s~; oci ; ltl'. Pt'rj l lrli(';ll ~ ; (;lddt'd to C:()lI1ll1ltt(~v III . /, 11111 : 11" ::) ; 1:1111 :-1, · 11 1'11. I . ihr :lfian I, J!l' ft'I" {' Il I'l' (Ch ; li,"); KI ' nuit ~l (' w(' ll, J. iil r;lr i ; ln II, ~;I : lvi(": i\ !lni c Willi; lnl s , I,ibr;lri :lrl II. C;lt:llo)', in g :1Il t! S I1l' ci:l l Co li( ·r ti n n:.; ; :l ll d ~;IIt' r \' 1 \\' il 1 i:1 I11S , l.ibr:lri ... 11 II, K : IIl ~~ ;) s Collt't'tifln. :k l i vi t j {.~; TI ' I-, '" mdjn r i !:;~: lIv ~ ; w're ., d dfL'SSL' d h y th e ColtllH illl.' l ' dtl r ill'~ lil t' y(,a r: tlH~ FYRS l , i hr ;lr v /:u lkl' l. ,', c h .'lr)',e fr n m the !.Fi\ I:::-:l'culiv(' Cnlllrniltl'p to inv('sti J!. ;tt(, till'" l' r. "s \ · r valinTl ir v:l ri ous UL!pilrtrnelllal n'q lll ' ~ ~ l ~ ; by lil l! tllr ec.~ ASSlsl;lIlt/Ass()ci:ltl' 11V, !Il ', . dV;l rin1',s Wt'n' it l' ttl with the lhrl'(, I )l'all ~~ :lIld till'ir dt.'p:lrtmt'nt IIl';ul s on ,J.ttl\l ·\rV 1::; , I h, ,11ld 17. AflPf 1lI1l1ll' r OIlS nll'l'ting~; t o dr"ft O llf n' ('omnlend iltfon s t a (' (lPY pf o llr r l ' jh)rt W' ;IS submitll'u to tht.~ I.FA J.;.'«'c uli v(' Cowrnlt lt.,(· .'I lld to tll(' Dl':1Il on ,J ; lI1U ; ' r y 26 . T I 1('H' \~';IS lit t 1 ... ' d 1 sag r (' ( ' tnl'n t l'X]> rt.'ss('d b y ciVi l, ) rt ml'1l t Il l':ttiS ;Hld f)(':Hl ~ lll:t t ill I i ~:I .t of rvtilll"li'lll S in s lilff ,o mcl s lI pp l i ( · ~ : in pn'vlolls Y(" lr s , l"l ~i V ( '; lf' ~; (' lit ~: It I ' llId bf.' t:Jkvll l'ntlr('l y from lIJl' Acqlli~;jl iOll s BlI_ I · f ' , :I ! : h ol d ti ll ' 1 ~)7) r('poft' , lh ,' ll .,n l·ffl'l'l i v(' 1 ihr;tr y p"t'~;vrv , 11 il'll 11 fl ' i ', r.II,] 1111 1' : 1 /1 . 1\'" ! 111' :; ( 1"1' 11;' s up po rt of l!t l' Ilhr ,l r y administral iOIl . \-! hi I I' WI ' :11 I 11. 1\' " 1" ' r' ;\l II : 1I f 'lll ll ·"1 (I :. : " 1t111 1 pfl'servalinn {l[ library m:ltl~rLlIs il11d .' lppl ; lIld tlH' I >" ' , , , ~~ tll'sir(' l d : ! ,!.] .. "~; : ; Illi ~; i SS IH' , it i s our v i C'ty th ,lt tll(' i SS IIL' nf Ilf L' s l ' r v ;lI j il l! w, llild 1)1' h"1 (I · r : tdd lf ':;:~ I · d h y thl~ lihrnfY administration ~llld/()r hy 111{-' Colll,( , t i Olt IlvVI ' lllj l tll\ ' 1I1 r :Olllll'il, ,\', j( i· " (' ss l'nt1al l y Il u t ~ lll i ss \I(' Inv t) l ving r,tlVt'rll : IIH'l', i f ::VI 'IlI : ; 1. 41 \1.' ; t.1 I ... 1. ,,: -; I"I'J,dl '" , .. lil e rll nc ti ons of the I,FA , Nl'W' _S !:.1 ~"'H"~' " 1.5l1T,;'!~ The hulk o r th e ti mp s pt'llt h y thi s Yl' : l r ' ~; COll1ll1 ilt t'(' \v ; I ~~ dl'vI, t. ·d 1.1 11' , 1d i ll : ' hl' ':1rin );s , deliherating ,1l1l l 1ng ollr ~,a' lvl's .' lllt! willI tIll' 11";111, (,()llIpilil l) ' IL1(:l, : ll1d \,·t il ill sl've r .11 d raf t s o f r eC lJlllll1L'nu"tions rl' .\ ',~ lrdin) ', tlr l' l'\I II I ' I' l i OIl .'; ",,!ti, ' 1! ! ;! I. ll lld IH' 1t ,1I 1: :"" in tltl' :--JSJ., as 1,0,11,11 a s studyIng th e DVl'rtJll Sjl: l l'l' p rllh ll 'lIlS nf till' "llt il"(' jihr:lr\, sys t em. At le ,l s t seven tl!l' n ml 'L't -in )',s \,'l' n' h (' ld t l) ili :->l ·It ~;S tl.i s i :;:. ll l ' , v:-:' ill s i Vt, "r sl'~si()ns at which the final fl'port ,",,' :l S wril t l ' ll :l lld dis("us sv d. "fl l' }" (1\Il" dl'l i ll ( ' r :l! j "fl ', wilh ill I hr:lJwh 1ihr ,' lry Ill'ad s :lI1d hihl in}.'. r : l l' l ll'r)~ 1 ikl, l " t tl IH' ;Iffl " , tl ' d b\ llll ' :\~I" wi til th e i\ssisl: lnl :lIl d i\SSOCi: lt(' lle;lIl s . ;l1ld .... , i til tl H.' II t '. ld Ilf L lt ;t lll ,I ' in i'. , I'n' l i 11l i llll" ' fl'l'Ornml!nli:ltioIlS Werl! rnadl' and p r eSl'ntt'ti to :Ill (llll'll IIh't' t in),. of t lil' (·tH i rv 1 ihr:lry I , ~ j Oil Ap ril 18. This mel'tin )', \.J:1S \..'e ll-:lt tL·IHk'(I , :Ind )' l 'Th'r ;l l i y p(i !~ i l iv(' f l '('III J,II ' k tv.·IS T"l' Cl'lV c d nn tilL' C()Jmnitll'L"S r(~(,()111I1Il'nd:lti()1l:~, Allldill't" 1 .... '1 ' IlIl)lllil:; "'I'rt ' '1 ',,'Il! ;1· ; ~~l':'; ;lrl .. ' SU)'.) ',L'stloIlS m:ldL' ,il t lltl' Opt'll 1lIl't' ting, r{'fil1ill),. P Hr SI ; ll i~ ; 1 i4 "~; :11l.] d :II .I , ;ll1 d f f) r mlli . t l ill : ' :1 fillal rl'pllrt, d;ltl'd .Itlnl' 22 . W'ili c h out I in l' s tIl t' ; 1 ~;~; II!il]>t ion:-; .1l 1l'11! t Ill' r:~ ; l . 111 1.](' r ,, -,I ,j"11 Wl' (I 1H..' r .1 tcd and prl'S('nts tiJr(,l' optitllls nr V:Hi:lli (lII :': for t '; 11"I1 "I i'lIllr p,, : : ' ~ i h l l' sCl'narios of t o tal fiP; I CL' n] l ottL"d totht.' ' ,i hr;lr i l'~; . T Il'"(I U) ', lllllt! 11\\1" d ,'1 iI JI 'r :t tinm; , 1 '.·:1' nvt: rridlng C" rill'rl'1 }.~Uillt-d li S: 1) tilt' c'ol lv e t i nl1!~ wh il ·11 OIr,' pl;I I" ".1 il l 1111 :-:' :1, s h ,nl l.! he lo) ', i c a i, htlth indi vi du :I11 v :tlld ilS iI g roup • . 1'. i v"11 I'0 lit i l': " I t' :liiti . ,:. ; : II} ,I /) pr oposa l nJtl s l 1lI.lke a giJo d anu ;lct'l ' pl ; lhll' t' ; I ~;V f tl l · 11 1l' r('l l' l l li(11l I.J :II! 1·11!" 1" 1·llt I v o('c tlpicd Il hr,lry spa cC' lllllll till' s l 'conti pil; l: ;t' o f ti ll' r, lI ' ilil Y i : ; 1·,lT;!J ' l l · l l ,d. Til e COJlltltiltl'l' i :; pl(',I St'd tn rClh)rl th.'ll. l :tr)'l'!v (1Iltl ll· h,I~.;i :; (.J i( dl' l,lill ' ,] \.:" ,K , til l' IIniversity Commlttt,L' t o pl:11l til l' NI' W' SC i (' Ilt'I' Llh !": lr \' 1t :1 ~ : hl 'l ' l1 )'. i v l ·1I ;1 I' h .·IIT " '-,lli , II ('~,:s l " ltf ;111y C(l!1llnits i t tn imp I l'!Il t ' llt"i 11 1' (1lll' ()f 111(' Ili l til ll l .'; l , ri ': ; \ ' lltl'll i lt "llt ' 11'1 ' 1'l"t . Th e Ch:dr would like to lh ank thl' s lI pl'r inr wl'rk t!'ll\(' th h : VV; lr Il.\' :tl l 1Il(,11l1'l' r .'.; td" I lli ' CnmIJt lll l'L', \..,Iwse wo r k W.1S on(' of tll(, !Il(ll" .... li J1lt'- lll l " Il ~; lvI ' "r ,' Ill ~' I .I'A Cll IlH:l itt( ·l ' , I ~':111 1 I d r :1rt.iclILlrl y like to lh;lllk Nan cy Hliri e lJ fl lr 11l' r (·:-:(·( ' ll(,lIl !l\illllt('~; ;!Jld \,'I )I"kil1 j ', 11;1[ " r :.; . a1ld l o 1\ 11111 \' \.Jilliams t l i lS t v('ar ' s Ch ;lir. Wh OIll .' ,d l' Il a' l r, IIl .,; llillll v;!!;V f l " " l1lt' : llI d h"/i l' gathL'rl'd 1I11lC'h of til(' s Lltist 'i C':ll dil[;] fill" 11111 " d v lih( ' I',' t titlll '-; (lit tl iV IIt' \,' li!, r;t r\' j";I( ilil ANNUAL REPORT - 1983/84 SALARY COMMITTEE Members of the 1983/84 Salary Committee were Caele Blosser; Barb Caeddert, Secretary; and Jean Skipp, Chair. The 1983/84 Salary Committee fulfilled the following r e sponsibilities: 1) its annual charge for the pre paration of a salary report in support of the Library's budget request detailing the need for salary increases for the profes s ional staff; 2) reviewed and recommended me thods for distribution of merit increases based on a poll of the LFA membership; 3) reviewed salary ranges and salary offers proposed by search committees for nine advertised positions and seven salary offers. In the matter of merit distribution, this year the Dean announced his preferred method of distribution prior to the polling of the LFA membership as had been done in previous years. The ballot subsequently distributed became a response to the Dean's proposal rather than an independent forum to express one's personal pre­ ference. While the results supported the dea n's recommendation for a 4-5-6, 3/4 equal dollar-l/4 equal percentage plan, the Committee feels that next year's ballot should be distributed prior to an adminstrative announcement in order to more accurately reflect the preference of the Assembly. The 1983/84 Salary Committee was specifically charged by th e LFA Executive Committee to consider the desirability of setting a minimum salary level or salary range for each rank of the library faculty. While neither the feasibility of such a plan at KU in the near future nor the eff e ct on individual salaries in terms of cost to the administration were addressed by the committee, the final report did compile information on the current salary situation, constructed 11 sample salary distri ­ bution for comparison and discussion, and summarized the implications and con­ siderations to be addressed prior to establishing a structured salary scheme. In April 1984, the Salary Committee received a request from LFA Executive Committee to work towards formulating a strategy and procedure for studying librarian salaries at the University of Kansas Libraries including such elements as distribution methods at KU, librarian salaries vs. teaching salaries at KU, and librarian salaries vs. teaching faculty at other universities. The Committee met to discuss this matter several times to discuss methodology and goals of such a plan. No conclusive decisions were reached. The 1983/84 Salary Committee makes the following recommendations: 1) That a Special LFA meeting be called during the early part of the fall semester to discuss the salary concerns on the LFA at large. 2) That definition be given to the Salary Conmlittee in regard to un­ classified non-librarian appointments ,llld sa laries. Respectfully submitted, r1 lI1 ',Jt ,'"; -:f t,h·:') fn: 1J rt .. SE C,:,mmit.ti"-? 11 o?~ ting ,T 'lly 11), 1"94 Att '?I1':!lli -;J : C. H :: \~:lr j (r(~:,, ::; 1·:1.l.1l9 ,\ t J. Ri'::h~rdson , R. Miller, ~. tle~l~Yt r . [' 1 r 1 J 1 t: r .; I G . r 1 t: ::: : ,: r. ~, . (: ': u c h , t~ • M i 11 o? r , L. M..:, c r >? , S • C r <3 i 9 , M. H :'1 v,, f.'. 1 n:; r t'i • P. : '1 .: h, .J. H .:- ,,v 1 t t, ,,~ b:; ~ r v i II 9 ), N. R 3. f.: -=- (r ~ c::> r oj i n 9 5 -=- C r ~ t 3 r y ) • Hcwar j c r~n~d th 0 m~ ~ting with tw o Frcc~dur~1 r@qu~sts. ~ 5~ ~ d t : r ::~~1 ~ 1- ~ 5 :n ~t\e n\1~~t~5 cf th~ Jun~ l:~h 311 ,j July ~jO? ?+.l :; ·~~ f ·: r ' ... :t (· .j o? j F. ~!: ~ t y Fri ·:1 3)' July 1:. Hc w<3rd. H;, 9th also C-? 1 U ?s t -2 j th-1t ~ !~ o? I'! ·.? .::· t i c;J t im>? b~ limit>?d t~ 1 1/2 hc-urs .::very T'J ,-, -j , :, . H '::'\': 3 :- 1 th ·!'!', 3 3L-?1 !::>( t· t- i ~f -=o:::m m ~nts b :1 >:? 3ch ~f tho? :ha l r~~ rE : nE r 0~ ar ,j 1n ] ~h ~ ~ctiVlti~s of t heir subccmmittees. M a ~!' ~ ·j l;~ ~ n 3 ~j ~h~ : ~ t 3 1~ging 5ubcommi tt ~~ minutes f o r Jun>:? 19th .;I · 't·j JuJ~' t th. :3 ~ \ ·. ~l.!. 3 = the li s t c f 3=sU lr ftic l1 S r equ~sted. by ! ~ U ! s :u ~~ I =n;f t h e 5ub=omnlitt~e h3d =en t ~r ed on th~ _. : : l ~ n · s ~'.Jr r: l; n.j1r,'J +~ ~ >? in·=! us i c n c f 311 th~ Fr ~ s~nt locaticns 11-1 U '-: A :: E ':' 1'1 t h~ n ·?w 5 :; :;;t-!'rJ j ~;; we 11 35: fur t her oj i 5CU5Si on 011 Eu tJ~=~ ~-?3~ i ~ 2 ~ ' H3 k i~ 1 ~ ~ hJ ; : d~d c u t tt~ ~ublic s~r vi ces list cf j3~ U'l ft~~n; 3~ ,j r?f ~ t - t ~ j ~h3t ttli5 5ubccmmitte~ W35 still discus­ ; .:.. r t'~ t -1 ~ ' :. C1 ·:!1 I1g S t:r n' 3t . rl-:, :;::: -:?t· ~h'i?ll r e ~ cr t ~.j en tho? so:-ri.:-s cf fubll: n'~~ tin g~ ~h3~ th~ t?ch,~ i=~ l 5~r v i= ~ s sub ~ ~ mm i t t@o? is c::>n­ d U ~~:I: Q t: ; 3t h ~ r : ~ f~~ £r~r1 al l 3~ ~3 3 ef th ~ library. These '1 '~ -? t 1 r: -; :; j l ~ : 'J:; S : ~ i : r. -:? : r: - ~ n ;] n d h -:> 1 j i n 'J 5, 2' ) c 13. i nl 5, '3 ) t.l l .j l r ' J J :3nd 4 i C'~ '~-? r:; ;Jn1 ;: 3 yn1~ nt==. A h3.ndcut cf te- c hnic031 - -?:.,.'~ :': -:' £; 5 ·J b ·:: J ~ lr l i ':.l. -:?-? 3?5 ·J '! F~i'jn ·; h' 3 ::. ji :; po?lls t?j to m~mbers 03t to. h '-:- •. .:. fI '''''' I ~'= '.-: . D:; =U3; J ~ i' c f ~t0 ~~ll =~nlrlit~ee then t~rned ta the lists of ::',~ t :- : r'r l l ~~"? ':;' -3 ::~~r~ ; ": ro: -; ~ . '~ ·:m m';; ' ilt:;:: 'l n d q 'Jo.? :; t~c n ccn-::erning · i·?:'· l r 't ~-, l ? f ':" l~IJ! ' -?;:' ,:f ' .1: ":. !': . .:'\, Urt\ SE Sy5 t ~ m fill -?·j 1: e r ~m 3ining "'.:. .:·': l "'J t 1 "": ' C:n ': ,:-~· r. ··· ··:> r ·.!·' (:';1 ::.·,,01 anc r;t imF rC \' l n9 h o;:> t @ch :li cal f.t-·:" ::~ 5 ~ .l r.~ ::! ::' r':?-:~ ' .:1:it:' [:/111J t h o:? publi-= re=-:r·:1~, -31 ... ,j. h:ln ,jlin;J +_11-: ~:":1 '3 ~11 1 9 ;.I t ' A ~· £ r·? : ': I- ·j; . Sf'? C u t ~tJ, cn cn t1me sp en t fcr V 3 ~ 1 ~ ~ 3 ~ ~ ~ ~ :~ ~ ~[ F r~: ~ 3l'1~ ~r~5~, 3 1) 1 3. d~sir~ fJr st3ti5t~c31 .j ' J t 3 t ': '.' o? ( 1 f .',' ~ 11 1 ':; , C rn ,? m .? nl t ··? r 5 eft h o? c: '= nlfl1 it'": e -=? f ~ 1 t t his I f -: r ~' 3-,l '';I \ ~" '::" l l :1 t· ·? 'J::; ':? IJl ~_:l m::!i -: ~ Il g ,jo?c l.si 'Jn s : 11 3 n~'N $ y ::;t~ m . !1 3 r , ~ F : '; i b lll~i 03 r 3 r l ~W 5y $t~ m w~ r e di5C U $ s~d . The t ' ~ 3 t r~ :~ ;lbll.:. y ~, ~ wl j b·:' t 0 ~Il tir~ uf~r~ ·jln g s f UKASE, but is ::J 1 ;:: .; :. t,: ·? 1 ·::· J ~ 1 1 1 : ·~ 1 y . C' h·? r r c ;:; 5 i b i 1 i t i~?.:: in ·: 1 u d ~ c.a t::ll c gin 9 j '; -:? ',N ·i -?t'J.l!.:i ~ hr,?fJ';)'h ~ " C Lr: :lnj gr :ld u311 y r~pl~-:illg i:.ho? curro?nt V~, A S E r ~' = c r ( l s with Oe Le MARC-S r ~ c:rds. The questi o n of u~gr~ding l t l ~ ~ ~rr0n~ U ~ : ASE t ~ :0:·,j ~ ~ "? S ~ , b 'l t it3 ~f (~~t iv~Il~3 S 3pp~3rs to t~ 3 n\~~~~ r : f ~~ E ~ 1!1 m ': I ' ,~ ~ ~nd ~t~ ff tlm9 ~ c Ije m~nu~1 chang~ng ~ f tl : ~ l ' ~: ~ rJ~. CUtt' ~ n ~ U t~ AS~ re~~r1s wi ll o f no?c~ssity b~~ om '? r 'c r ~ ~~ c hi r,€ r·~ ~ '1~bl~ ~ ~ thny lr~ tr~ n 5 f·'rr e d t c ~ n~w d-::lta b~se. '1' h t- ;> 'J ~ 11 r:: ,; t t: h ~ ·1 i ::. : '.: ~ ::; 1 ; 11 , H t; '.~ £1 (d '_' ~ i ,,::.:;. .j t;. h -=- n '2":> ,1 t ~ 1-: o? e p ~ n nl i n ,j flJtrJ c -:' '_ ::;:": :f ·J 1'1 '=' ..... ' !/:::=-"l , -r.: · .... ',-:11 ~ :J , Ft- c '.'i,1 ing 3 syst.;·m th-::lt _ jJl [u n -:: ": l :: n t- "2' J 3c..::l.l ·"~:. : t :.; to. ]f(in '~ inCr ~?~ 3 -=-:3 ~r d ·?,= r-e 3 s~:;. Th~ t3 ' Ie t3 '~ k :f t h ~ ~ ~~' m l . tt ~· ~ J ~ tc d ~ fi J1~ th ~ l1~~d5 cf th~ 1ibc-::Iry ~n th~ 11 ~W 5 y~ t~ r' . ~l , l ttl~n t ~ fi ll ,:1 ou t wh3t fin3nci~1 or CC (H {: '.Jt o?r F f · C? r'J n ~ " 1 1,, } ! l ~l l~ ~ t l ·:rl :: m'l'" ~::< i'3 t. Th o? .jo?sic~b1~ Minut~ ~ ~ f th~ N[IJKASE C~Ol mJ~ t ~0 H ~ ~tl I 1 ~ F3ge : ~l~nl ~ nts th3t s~~m to b ~ ~m~rgi.,g 3r~: 311 ~nlin~ syst~m th3t i~ 3. c c ~ ~sE ibl ·? i n 03 1 1 ,j >? r.:l!·tm-=-n~'=1 :l publi ': list th Jt will l'''? fl~ ct 3.11 hol,jin ';)s pr.:?'5.?ntl y e n IJt.:ASE. :I oz ing1-:> r ~CO t- ,j 35 th~ b3S1C scurc>:? f re m whi c h -::Ill fu n c:tl C'I 'IS ,;j(';- .j.,r l vo?d , 3.1l .j.a syst .!'m th .3t will pr cvi d~ fv ~ur ~ u 5 3 b llit y . JlS~US5 1 cn c! ~n Tu~~ d3 y Jrl1y 1 7, ·31 t .J SF~~ O: t;: 198 4. WIll r~$ u n ' ~ .3~ th ~ ~~x t m ~ ~tln9 3t 2: (1(. p[[n I<[VIC:I [:1 ; 11 1 Tce FY 04 T<[PUn T t' ~'l':)r. r "hip (.'xcr'p t M~,. Sk i ;lP \o.' ~ re elected to ~Ilis carr.ittcc by the librllrions. TtlfOUl'lh the rrc :;cn t eVllluJtion pL'rbd, Ms . 9dop 15 serving for Richard Ring WllO will join thr CorTr:littce once the PV ll)u3Uons (\rc over IJnd serve the rcm3indcr of tlis l ~IO~-G5 term. The li bra ri ;m o r igin.llly elected to the Ring/Skipp po~.ilion \&"3S un.lb le to servo. In accor uance uith LFA fly L1W 3.2. 1 , t he IU; \."'Cf-UP in the e li'ction, nichard Rit"ll:J, W3S co-anted to fIll the vae .'"Iocy . He \o.'as t hl'n C:lI1C::l aU.ly fr ~J'r: t he li b r;"\ry by a f Jl'1ily emer ge ncy onLi cou l d not be p r c:-;cnt for t h E! cv,llua tio:l proc ~::; !>. Tr \L'I~ W,I'; no !.i rr:e tn ho l d ~noUlcr election ~.ince ttle ('v.'"Ilu:ltion proce~'l hild actua lly corr :f'rl': l'd <.I nn dncc il ~ d ~ltc of cor':'p l c ti un 15 dict .. ,tcd by the due dJtc of the lIbraries' blJJC)c t r equost in the Office of I\c;HJc.'mi c Aff.Jir,. The cor.{;'"it t co t~1Crefo re Tr.QUC::. t cc the LFf.. (xecu ­ ti ve C::r.r., ittcc to !".u ;"Ip ly a ~\J~'-:,U tutc. Th e situ3tion 15 not covt'red by ttlC Lr A Byl.,w~ Clnd, after di:.cu~sion Li nd cO'\!ju lt ~ lion, Lrl\ (_ cc d ecided that it was in the soirit of the generol intent of t he t;ov~ rnan::c sy s t em t o fil l t he po~ iti on with a pf!r~on in whom the Il brari.lns had alrr.:"Idy exprcs:.ed coofidence by f'l c'".tion to a po~.ition with ~inila r n ::.pon'Jihi l1tJr::;. F"ortun.Jtcly, the lrA Cor.P ittcc on Pr or;-otions lind Tcnu re h to .l t111 nil1t on(' of its r.1 f~·: ~)('rs . MJ. Skipp ha5 t here fore b('l>n (l r.1eml1c r of the Pecr RcviE'U COI": .ll itt cc throl J:)h this {'v.11ua Unn perion. lhe COfT.1i lt co wl~,hes to e_pres:; its qrotltur1e to her for her :::.;crupu 1ou ~ itJl!~ for hi5 ovn l ater r ,) ti ng~ . On 1{J F,--'b rll,lfY , it was di~,c ovrred t ha t m C/lard Ring 1!> ab:;('ncr \'-\Iuld not tJc a ~tmrt one iJnd a SLf.I ~ litlJtc 111<1:; f mJ ,d , i) ::' dc~,criLJt'd 3~OV r. . T k~ [r.;;'J niUI'1! tlH'n ~ .Pf'f1t nvrr n we C'k in CllncentrO)t cd r('arHn~ of thr lI br.,rlen:3 1 Fnc ulty Rnd I\.ca ''!C'mic ~taf f Anrlll.,l ncport~ ( F"A~· "',f~~ ) . l1"\lk inl') notes of noints ( o r di :--.cU5 'i ion. On ~7 FebruRry, l he' ( cn nitll 'O c o" ... ·{"rw-: "d di ~,r.: wJ ~, i '1n o f UK' r Asr,n!. , bel')inning with Li t-Drbn I~. nn(j VO rldnq thrOlJr:-;h thr: I h "nd TIl!' .• :lIIJ l,11J(' licnlly r.,: iUlin r."lrll~~ . f\tlc·nt i nn 101 ,1::' p:dd tC'\ :111 .1:;rlt'ct~ of the [('ports (jot'! IJI"IfClrr-I1IIC f' in "II it !'". rol e •. t. :" ~,('r vi Cf' 1 t c~r ,)fch , affir r:la li vc "elion), n l ' p,~ m1(~d !',uppnrl1ng m:1tl~ri­ .:tl~ 1 ilfld rlr'parlnLr,rlt t H' "d~. 1 criti rl'.Jr"!> . M.Jttrro; of fac t, ~lJch a~ I.'h.,t W3'i .'C lLJ :l lly ['nt3ilr>d in ~rrvjcc on parti cu br C(r.l1 itt r"f'~ or in ncco·.lpli::.t..-nent c.f cc r t J in du tic5, wC'rt' clorHiod. Once dhc u ~.·:;ion of e .1ch pf.' r ::..on 's pr-r f ormarc c WJ!i Crl 'l llctpd , II prclimin3fY voic(' votr wn5 lnkrn ftnd the! fI '!'".u ll!; uri t t r!n ufl on n hlack~J(lo)rd nmJ I ccorU .. d on lJ chart. TI\('I'"'(! fJl(,(IIi)t!rs of the CN;ynittco uho nr e !tutw l vi !.n r!t (rod' ,nn il no rO:IoJ:-e ) fI[' ithl' r :.;IO;"C (lo r volt ,,, f or lhC'ir lltlr :"l ci:Jn -; , nod ('Jcll nll om:'rr o f Ule' (u"', jtll!l" left ttl e t oron rlu r;f)(} d i ·.r tJ' .... ,jon ,'n~j vo lin') nn he r Tol in., . lt d!" ~tnqf.' or Uw Plor. I'["1Inf):. 1 ;1'~ lt'd ttll (Ju q h 1 r·I,1fr.:~l , (I toL,1 of "PtHox j l'l.1 lt ' ly 15 llolJr!.. o f mf·l'tirYJ~'. On '2 fT"l ill ch , ttl{' r.l"'"T"l ilt t'I ' mf't f o r l lllO tH1ur~. to dl ~,c u-:.!', rrrK t'dlln~~ f {~ r t Im ne)(t ;.t.'LIO or it 5 t./,., rk. I t w ;,~ :HH I' t'ri to ('rI'; ) \ o y ,1 ~ ,(" \; rct , IJ I i t tl'n 11:111 ot for ~; I.tl ~ ~ ( }t lon t vnlC'; to ovn i (1 both the pn ~.'".ltdll l y ,,1 11 1 ti ll! ,' P ;It" :l[ . IC( ' o f 0(1(> 11'1" l' OI" r ' :; vo t e infhl"r lCinq :\1'IClttlrr ':-,. It loin:>:; nl!'.tJ 0Clrr'rd tlln !., uflle ".~, ~,Il!J·,L1 j ll1Vr. QIl'''.tion''. ~I(J ' ;C ' , o:;u;'( 'f vl ! nr ". wOIJld flot toe o, ".k rtl to :I ltr'nd . (rJo !"lJ r.h ~uh!'".l .l nl1vr QIJP,:.tion5 d 1ft fU he.) 0 1 J r:.ll ch , the (u'"P.l {'C ml.·t ror OVl' r I Ollr hOtH'" •• r r ·votl'-"l fYl ,'vrry llhrar13n':1 rntl nrl, thi nk int) not only of indhd{ \.I:l} petfor r!'1.1nc .· ~ but o f the 1I'l il li f!t\",lIiu IIf om' !" 'rfIlPn,ItICt.' tn nu., ttl ·' r ilc r 05S U IC depa r tment s. The crder of con:.il1l'c . ll1{1fl 101:10:; [I 'vr. r '."rt , t lC l l lrt'lilll1 I.Jilh trw .'l lrh,tlO·t!c ,JlI) lo o:; t U t. r ari ;m III nnd cnd i no with the O}pll.1t)C: tir.:dly firo:;l UtlPrinn I. ~Jf' c l f'l ! I" l}nl :., L.I'[r. ('1"'1- pl ayed. Ob:.c u~sion tool< plncp 1.o!flcnpo,/cr t Ile VOti ::1 WI'It.' ~;~l lt tJ(' t W('(~1I 1.,U0r:! c :llt ~qnr lr :;. . rl/ I.,l dec1::.ion'j were rcached 1n " majn rity of C,1 :;' (~~, rtlJrir,tl lhi ~ ::' 1, !,~;l{1n. 1he n.arning of 5 I":arch ..... 15 ~>rll.'nt [P.-Tt' ;"H.H nIJ the r r,r,AIl-.. of I'll )1I1[ ; lr 1;'1)5 on uho~.c rl~ rfnr m:)flLr. unanlrou5 votes h3d not herm C:t5t. That aft ernoon ua~ ~.'H 'nt In t tJ ~ .t . II" , ~ 1 fJn of t hl!~;f! c ,' ~ , r~ , in f ur ttlcr vo ting by secret b:l ll ot, and In fill ,11 (ll ~cu!",~ ltln of r. o l1' :H"aUVI' r , ' nl-In~ 'l of e f ('w c ;,",,";. Fi nLl l r e!'",u lt s were reached in a ll cases by th(~ eruj of U II' ~I tUlllltlll. The next few dJys ""cre t o be spent in notifyinn lihr.lr Lll\~. "nL1 :,urwrv i ~,o rJ o f t he r :lt ill(l :J, rlnnouncing a pp eal hCilrintj5 . ,.,arkinY the FA~) Afl:i with cnrnitt "p r :ltirHl" "nd fOIl .. ','HC1inr; Uwm In Ule A5 ~oci atc/I\~5i"t(\nt DC;'ins, hC',lring ap:JC'a l !:. , .1nd di :-,c lJ~,;,ir1l1 f( 'I ' n 1". ' rHblinn!'", Ule (IJrTlr jttl'p. rrlL.lh l Wi :-, tl to make to its successor5 . One ma tter which ::.urfilccd r cpea l l'd l y dUfint:; t he m~'I! ti fl ~r ' \0. ,1:. LlII .' ('l, :.ir:l! dllty o f Ule invnlvr' ­ ,"cn t of the entire body of lJ b rarian5 i n li't.' p l ocl'dtJr e . It i ~, j,t tlh. ltdy nil t jl(l:;", l b l r to m. l ~_ (' ~P[\:Ir. , ' on the Cor:mittec com~ul !".o ry, like jury riuty , hut a nt ml'Jt'r o f OII'1:1:lr r ::. whtl i t wl~ r e . :Jot ('n t y IJfOl Jl r! it insure that every 11 b:-a ri,-,n was fully ll loJ .1H' of thr prf1CI'(iu l (' ; t1LJ t it w!1(Jld r,),'ke knu ... "., f'l 1'L ;()1 1::111 )' to a ll of us the conscientious and scrupu1ou::; a ttitude \. I:,ictl i: .. I vil ' rr'(j in lt lL~ (,~f'r ci~ p. of 011!; of tile r.lO~t basic of prorc ~r. i onal dutie~, the jUUl)m ,:,nt of (lur .-(.l l l l· , \r)IJ"~' . .~. University of Kansas Libraries Number 773 August 9, 1984 REMINDER OF CLASSIFIED VACANCY ANNOUNCEMENT In a special flier dated August 7, the Acquisitions Department announced a full-time Library Assistant II vacancy for which applications are now being accepted. The flier was distributed to each Library department and included position responsibilities, qualifi ­ cations, and procedures for applying. This Library Assistant II position is available immediately; the application deadline is Tuesday, August 14. Contact Sandy Gilliland for an application form and/or the complete written description. S.Gilliland PERSONNEL Geri Slater and Bob Marvin have promoted to two Library Assistant II positions within the Cataloging Department, effective August 18. Approval to fill the resulting two Library Assistant I positions has been requested, and when approved the positions will be advertised to Library staff via FYI or a special flier. GRIEVANCE COMMITTEE The Library' Faculty Assembly and Classified Conference have announced election results for the 10-member joint Library Grie~ance Committee. Unclassified membership includes: Joe Springer, Sandra Brandt, Rosemary McDonough, Jeannette Shawl, Jean Skipp, (and Linda Evans, Charles Getchell, Rhonda Neugebauer as alternates). Classified member­ ship includes: Norma Bishop, Mariann Reed, Leesa Duby, Janet Revenew, and Cathy Randall. Many thanks to the Committee members for your willingness to serve. S. Gilliland STUDENT HOURLY TIME CARDS Student hourly time cards for the pay period ending Aug. 17, 1984 are due in the Administrative Office by 9 a.m., Wed., August 15th. The maximum number of reportable hours for regular student hourly, Work-Study, and foreign students is 184. S.Butter TIME CARDS Leave usage reports (pink cards) for unclassified staff and classified time cards for the pay period ending Aug. 17, 1984 are due in the Administrative Office by 9 a.m., Tuesday, August 14th. S. Butter WORK-STUDY ELIGIBILITY FOR FALL/SPRING (84/85) Students eligible for fall/spring (84/85) work-study awards may pick up their authori­ zation cards next week in the Student Financial Aids Office, 26 Strong. According to Pam Houston, Assistant Director of the Student Financial Aids Office, appointments will not be necessary. Those students who have already qualified for work-study awards need only to ask for Betty to pick up their cards. I would appreciate re­ ceiving these cards as soon as possible to there will be no delay in the payroll process. Thank you. S.Butter 2 THE GREAT ANNUAL BOOK SALE It's time again for our great Annual Book Sale. Unneeded duplicates of books (and some journals) will be offered for sale in the Watson courtyard on Sept. 6th and 7th. We have several thousands of books to offer on almost every subject you can think of. Pass the word around. S.Hamilton KEY DISTRIBUTION FOR WATSON LIBRARY Due to staffing changes in the Administrative Office, Patty Hobbs is now responsible for maintaining the records and issuing keys to areas within Watson Library that are assigned to departmental staff. Written recommendations from the appropriate depart­ ment head for requesting keys for staff members should be submitted to Nancy Shawbaker. N.Shawbaker SPECIAL ANNOUNCEMENT OF PROFESSIONAL POSITION Attached to this issue of FYI is an announcement of a professional vacancy with the Archie R. Dykes Library of the Health Sciences. Individuals interested in applying for this position should submit a letter of application, resume, graduate transcript, and three letters of reference before August 15, 1984 to Carolyn McCown Anderson, Chairman of Search Committee (address is included in the vacancy announcement). S • Gill iland COM CLASSES Any staff who have not yet done so are encouraged to attend the COM class on Thursday, August 23rd, 1:30-2:30, to learn how the new fiche catalog differs from the card catalog. Stop by the Catalog Dept. or call (4-3038) and sign up as soon as possible. G.Getchell/A.Williams GENERAL RESEARCH FUND AWARD Rich Ring has received a grant of $1,746 from the General Research Fund this fiscal year to prepare a "Bibliography of World War I Personal Narratives". Belated con­ gratulations, Rich, on receiving this award and best wishes with your research ef­ forts in this area. N. Shawbaker ANOTHER ANTI-INSECT EFFORT The Watson Library custodians routinely dispose of any open soft drink cans or open food containers found in the building each night. Thus far, collections of empty cans which have been bagged by library staff for recycling have not been removed by the custodians. However, these collections have great potential for attracting insects, particularly when not frequently removed. For this reason, the Watson Library custodians will be instructed, as of August 10th, to nightly dispose of any such collections which they find in the building. The cooperation of those affected by this change is much appreciated. M.Hawkins LFA COMMITTEE APPOINTMENTS Budget & Planning Nancy Burick (1983-1985) Ken Lohrentz (1984-1986) Rich Ring (1984-1986) Kermit Sewell (1983-1985) Sherry Williams (1983-1985) Staff Development Barbara Clason (1983-1985) Susan Craig (1984-1986) Rosemary McDonough (1983-1985) LeAnn Weller (1984-1986) REASSIGNMENT OF SOME OF MR. GLINKA'S DUTIES 3 Nominating & Ballot Roger Anderson (1984-1985) Marion Kliewer (1984-1985) Rhonda Neugebauer (1984-1985) Salaries Barb Gaeddert (1983-1985) Sandy Mason (1984-1986) Kathleen Neeley (1984-1986) A.Williams The Kansas Collection, Special Collections, and University Archives will report to Mary Hawkins, Assistant Dean for Public Services, effective immediately. Calls concerning equipment and the ma~ntenance and upkeep of the Library's physical facilities should continue to be made to the Administrative Office. Requests re­ quiring special attention should be directed to Jim Ranz. J.Ranz ATTACHMENTS Attached to this week's FYI are travel reports, minutes from various committees, and the Medical Center's vacancy. THE UNIVERSITY OF KANSAS The Archie R. Dykes Library of the Health Sciences College of Health Sciences and Hospital 2 100 w. 39th Street , Kansas City, Kansas 66103 (913) 588-7166 ANNOUNCEMENT OF OPENING STATE SERVICES LIBRARIAN Position open immediately for State Services Librarian in the State Services Section, a part of the Library's Information Services Branch. Total Library staff is 36. Responsibilities include reference service, computerized literature searching, some interlibrary loan duties, as well as teaching and coordinating library consultations and workshops. Reports to Head of State Services Section. Must be a graduate of an ALA-accredited library school with no less than one year of professional library experience. Must have ability to travel and ability to speak in front of groups. Preferred qualifications include background fn education, hospital library experience, experience with computerized information retrieval systems, and MLA certification. Salary range of $15,440-$16,520. Vacation at the rate of 22 days per year; sick leave, 1 day per month. Academic appointment on tenure track to the Faculty of the College of Health Sciences. TIAA retirement program after 2-year waiting period, unless appointee has valid contract when appointed. life and disability insurance available at group rates. Individual health insurance is paid by employer. Deadline for application is August 15,1984. Send letter of application, resume, graduate transcript, and three letters of ref~rence, before August lS; 1984, to: Carolyn McCown Anderson, Chairman Search Committee The Archie R. Dykes library of the Health Sciences University of Kansas College of Health Sciences and Hospital 2100 West 39th Kansas City, Kansas 66103 Telephone: (913) 588-7312 The University of Kansas is an Equal Opportunity/Affirmative Action Employer. Applications are sought from all qualified people regardless of race, religion, color, sex, disability, veteran status, national origin, age, or ancestry. Nlain Campus, Lawrence 6-28-84 7-24-84 College of Hea.lth Scie nces and Hospital, Kansas City and Wichita HC11lo r~lnJum THE UNIVERSITY OF KANSAS KANSAS COLLECT ION tJ niv nr~ily o f I{nnsns LiI ,rnri os L'Lwl'unco , 1 \.lln~I~:-I (ltiO·15 Ul ~HH.i-1 -·1274 July 26. 1984 To: St~l[f DeV L, loplllc nt Committee From: Sheryl Williams ..Jj~ t.J~ Re: Midwest Ar chiv es Conference attended th ~ Midwest Archives Conference spring meeting held May 3-5 in Chic ago. The meeting was attended by approxima tely 200 archivists and m~lIlu~;cr.ipt curators [rom the states of Ohio, Michigan, Illinoi s , Indiana , Wi HtO nsin, Minn csot n, Iowa , North End South Dakat:l, Nebraska , Missouri, alld Kan s as . Tile sessions I att e nded d<..·.:11 t with stat e archlv.:1] legi .s l;ltion, til l' use of Illicro l.:o!llputl.!rs fo r manuscript processing, the role o( deillers in building in s titllti ona l collec tions, tile impact of automation on a rchival colll.!c l iulIs, anu d(:fining co llecting priorities. Hilh!n MAC , 1 am ,J member of the program commi ttee which i s pl.:lnning the ful l 19 H4 prug ram and while at the Chicago sessions I attended a meeting of this comm ittee. I was also involved in assisting arch i vists from the Kon S3S City area in promoting the fall meeting. which will be held in Kansas City. SKW: sw MR.in Cam~us, La.wrpnctl THE UNIVERSITY OF KANSAS UntvorttHy o t Knnt;B.A Librario8 Lawronco , Kansas 06015 fro: '111(' Comm i ttce on Stuff Devclopm'~Ilt. I,' n om: :~. 'I. . lI :lwklll~ fk : ALA Annulll Confen : flCt~t Dallari, 'J'x o, ,JWI(' lSlU!1 J\ l. thO\lI~1I I,h(' ~ollff": n~lIce "includ('~: : L halr-ill ,~ h t.ili ek l )(h..ll~ I' .l]] .. I' r:. -L i l. l.o ch{)()~;r~ frorn and attend, my pllrpo:;(' i n I~o:irl/~ wa~; to / ~ ll.' (·n b .i L: 01' L', ) ..... } 1 . j .. . . fr oUl the cxtd b itri to U3C in future purchase:::; of mi c ro{~ J':qJhi. c equil,r:, ': n f • • wa :, at the C (mr(~ I· (· Il r. C for t .... o and on (-~ half (lay ::; and ::I,,·nl; t -,.,ro d :l,:r; in Uri: (· xhi!i:. hall. I·'or thOL:e who have n e ver :lttcoUr·d an flllllual m(~ (·tillr., lh, ~ 1' ;.Jli\ . it l ~ 'dl i~) Va:.;t. You can los(" a friend for hours . You call also r un in to tl: c·:·.· associate,; you thought you had lost five years earli er. Whil e I was th e re, I waO excited to s(~e that thr~rc is no·..J rt cc.r:-.;, -t ii- o r for the L!~-1 film r eade r carre l (we own ?O ). '1'f;~ mode l is :::.i.milnr i ll ;:L. :t1, and hl.1.s the advnntu~e ot e a;,i ly converting into a r'.:'I~u l:Lr study c:Lr!, ,· l . 1 r, ~ ­ rlcw\:d my acquaintance with the o ...... ner/manar;cr o f tht.~ lJ·::·l C()Jr:V!..IlY a:d (!i: cu: ;.;. ·,j rcp:lirs and ;" .":rvic cG with he r . I found that thr..'rc arc: ::lill ftO / ' 0 1 1.1 ')rt:::'. _:,~ fj 1m r(':ukr:~ hr~ :irl(~ macl,.. . T taJked with the- r:u rrr 'llt Y. fJd.':.r. :Lnrl :,li cT"'i i i 'l, r, 'pr(:~~':ntntivL':) al)out l.ht! IWW equipl!L( ·Ilt. the y h it'/(: : u l(j :11 1('11 1... ~; ( )lft<' ,,:' I , :1' prol;lcm~ with their products. I nl~3o did. some chcckirlG wit.h various vend ors about oU11~r t.'(lui .1.i: .,· l,t usefu l to the l ll)rary . A ne ...... - to-thc - markl'"!t alt.ernat.tv'~ to t.h r , n ] 'l :-; ..... ' rr.p(~nt camera i s the Fuji Miele ?2 00. It C01,i c: ~; c.\ocunv ·nt-:; , Loor.:; , r ·t.r~ . 16 nun film whi c h you cun then slip into film ,1uck c t.. s th:lt r l; scm"Ul,-' :'j . . ) .. qual i ty looked very good and the product might be lls<:ful t o us bo t!; 1'(' " vation und f or inter-library loaning . (,!. to \)1' . ! · !, , ·; ;,: t' - 'l'he othf~r hnlf day waf> spe nt iIJ various .l oc ations (llll:JV:; , li:l " , il ot,· suit ~~ , r e::;t uran ts, e t c .) with various old (Marta Ab le, 'lIed Shel d0n , Li nda I' ar'r.. (~ r , Bonnie Postlethwaite) and ne w friend s . One quality that I found essential f o r anyon e atb-muine LheGe C Ollr(~ ~' L'n ., , :; jn to huvc the ability to find thinGS . Find the the conv~lltion h .- ilJ , fi ll l! tl1 ·~ map of the bus routes , find a map of the tOWII, fi nd YOU1- m\~ o.:tinl-~ r oo ::" fillJ thl~ hotel, find ... "'011, I've made my point . As all old oeLe. bu ttOll say s : " Search and y o u shall Fi nd" • lkspcc tfully suLmi ttl'd, _~-IJJ~ Sherry llaW'kins ~1icroforrns Collection Main Campus. Lawren ce College of Health Sciences and Hospital, Kansas City and Wlchita. L1IIR!\HWS CO"lMITTF~~ UN 1' Il(nlUT ION AND TI':NllHE Anllll :d H"port for 1 'l il3- 1 ') 81 1. ~~~(" ~ ' I il1g ~ Th .. fiJ" ~ ; l I J1 ( ' 4' l i llg o f lilt, C P l l lllliltt'" \\'. 1 0..; IHI ( , J)"((,IIJi'l'r, 1()R3, :tnd w as cOll ct' rlled w it h Pl- o ("t · d\ll"("~ ,\luI s cli(·dlllillg (or lh(' w l >rk o f (·V;II II ;d .ion (st'" 1\ 1;" "I.· s , 12/G/K .I ) . T h t> C Ullll n itt " t.' IIl l' t ;q.!.," lill ti ll D t,(" t ' lll i H'r I l , 1<1 .tnrl 15 t o di :;l ' \l S:; d lHl ( ·~;t.th l ish {'v . t! IJ,l.t ion s ~,{ tilt ' ( 1l tl r c ;IfH l id ,Ll c s f u r prc ll llo ti tl l) a nd t l.' Jlt Jr t.! , rnl ' ,nlH.: rs h '-l vi n g prt.'v i o lls l y il .-HI ;H · ( · (·~ '; S to thr dossi(:rs, and 0 11 D <:cc J!1hcr 2 1 t o fill. di z(' ~ llII I TlI ;tl'y s l,11, ' !ll t'n t s t o iH: Cu: :qJitny t.h e dossiers. 'I'll{ ' C ! IIl Il Tlit tt.:e In p t itg;tin n il l\·1ay 2 9 ;1I 1c! J UTl e 5 , 1() H4, to c O Il ~ i " t'r the ""po rt of th e P ee r H c \'i(~\\' CO lnrlliUr : t> fu r I CJ8 3 -I !JH4 , in confor l ll it y wi th I , F )\ e (1(i (' 2 . 2.3, ,tnd d('cid('u to },1'COIJltIlCnd c01ltinuance of the pr oc edllre fo r ., further ye itr, d ]'jl Wi n g a ttl.' n ti o n t o sJlt 'c ific I'( ' COlllI IH: nd ;lti nns i l ll.. .. nrp(l r ,l t e d in th(" I I) R 3 - ) e)R 4 repu rt of th e PHC. Th e Annua l 11('l'or t of 1. <; 1)'1' '\';l ~ draftt'd ; l1ld di :--:C Il s scrl. 2 . H( · CI .' rTIIIH' n d.t ti o Tl s. M) ~1 l ' l!l \)1.' r ~:} I i p, \ Tt li' ,. · ) 11.' o f t he f)' · ri rl (lr (d lll'r r e pr "s (" II L tli v f ' fd tll C' t. i l "' ; lr i t , ~~ A dlllill ist r ;tli on r \(· {" d ~ t o h e d ,· f iJ lI'd, -I t l d "n y f)(', · rl('d ("1i ;JI'gv ill thc' L VA C()rl(: n :!; ltlt i llg th{'!·~ ,r r ( ) ITl rl ' { c rn'd t o I ~FA fur cOfl ~~ i(h:ra li n n , Gl S, I",d . ']" . J,l-"I\f-: C -; il()ldd , ;·1 (" 1 ()/"t1ing t f) ttl(' I .FA ( :od(', t 'Il~; Il[( ' ttlt' for lll;tl.i l)n of IA~} J T, ; t Tl d C : III S f' it. t(J 11I1·C't ,\ ~ c.tr l y "oS p ()~ s iLd(' in the ;-lcaticrn i(" year to tdcct a chair ,PHI to wo rk ou t ;!I ld coo r d in "h' wi lh th e Librarie s Aclfllilli ~ t.r ;lti o n a !"cht' c1 u ]l · ;dlo \\' ing ;ull ' qll .1tl' tilne for "I I ;1Utll ini s trativt.: Pfocf ' c!lIn:s rf'l ;,t ing to till' l·,·.!lu;lti o n pro c e s s . The wo r k o f the C o m lni ttpc s h ould not be carried ou t under !>rc' s s urc of time. Na.nc y B u ri ch Gpn(' C ttt'vil l h() ( chair ) Jim Ill'I ya r G e orge .Jc rk uv i c h Jim Ne ('ley JI'an SK ipp ~~ lf'd n{)r ,f';)'tllrlfI S June 1,)84 Minut e s: Collection Development Council Exec ut i ve Conmittcp Date: 6 August 1984 Present: Anderson, Craig , Getchell, Howard, Miller, Npelcy, Ri nr, . 1. Rache l Mille r was appointed secretary . 2 . Clint Howard presented bud~et estima t e s. Thc t oU,l F"Y 115 0 V c ',', in, ­ burll3c t i s ' ~2, 506 , 363. Adjust e d fo r on e-t im e mon ies a nd a ba~ 0 r ,· r! IJr'1. ·i i .o:I , the t otal new allocata ble dollars ar c a bou t ~ 34 0 , ()OO . 3. The commi t tee decided , ~i ven 10 to 15 pe r cen t i n flation rat es '" U. :·. serial s and 6 to 7 perc e nt in European s e rial s , to in r r !" rl s e tll! ~ ~("' r' i ,' ll blldr,et by approximat e l y 8 percent, or ~80 , 000 . A 1,4 () , 0 ')() ill o r c "'-" (approximat e l y 10 percent) wa s agree d u pon for NAf(B, t o cov~ r :-,0 " :'" inflat i o n and al s o expansion of coveraGe . The comrnjtt l' c decld ,..d I ( ' I' ll' , bindine at jl200,000 , or ~40,000 above last year ' s "lloc",tion. ~. These increases in serials , NA&B and bindinp; le ft ~lrnrozi m~lt " l : · ~17 8 , ooo r e m;;J. i n i ne for new s pec ial pro J ect and suhJect f'uw! al1 (,(':': , i (· :1:~ , or rour,hly h'llf the amount r eque sted by bi blio"rnrh"r,,: Special projects r e que sted Su bject fund incre ase s r e quested Total ~lBo ,b 55 11~b , ~15 j\354, 090 The c ommittee p r oceede d to d iscu s s th e ind i vidual s p" c j rll rr0 ,jr-~t r · ( ~ ll":' 1 fo llowing som e discuss i on of the diffe r e nce in GCOp0 .'lnrJ ob.i (' (~t ivf':~ hr"' t , ' ... ·" ·' rl Gpecin l proj ec t reques t s and year-end ma j or purcha s(' rf' 'l uc~t:, . ~~ r " 'j 't] proj e cts Bhou l d f ocus on item-by-ite m collecti o n d ,...v e l oPr:1 ro n t in p:l ~ ·l. i c Il 1 ·1 1· s ubject arcas, rnther than on lnrp;e expe ns ive i tt' m;; an d ~~l .i o r Mic r ,, !',"")rr:1 sets , which are best suited for year- end purcha:'C' fi . '1'111 ' c(~mmi 1.1, (', ' f'l' l , ll ' tentntivc allocntions f o r spec inl pro j ec t" . 5. The ne xt mee tinl> will be Friday , Aup,ust 10, ut iJ : 3() ."l . m. Submitt e d by Ra chel Miller. ., . J ' ~'. " To: LFA Staff Development Committee From: Alexandra Mason Concerning: American Library Association conference report Date: 22 July 1984 From 19 through 22 June I attended the preconference meeting of the ACRL Rare Books and Manu­ scripts Section, entitled "Collecting the Twentieth Century." The topic was particularly suited to the location--Austin, the home of the Harry Ransome Humanities Research Center of the University of Texas, which specializes in the acquisition of 20th century literary manuscripts and books. The preconference was as usual a combination of seminars, formal speeches, visits to local libraries and booksellers, and the opportunities for social interaction which are particularly valuable to special collections people who work in locations comparatively isolated from the main rare books and manuscripts centers of the United States. Since two of us (Sherry Williams and I) were there, we were able to attend the majority of the nine seminars. I attended seminars on library publishing (Hugh Cobb, Head of Publications, British Library), legal issues related to collecting and donating rare books and manuscripts (Linda Sorber, UT Development Office) which was mainly concerned with changes in the tax laws then before Congress, the appraisal of 20th century collections for gift and bequest (two a~praisers: John Jenkins and Tom Taylor), and on the use of microcomputers in rare books libraries (John Bidwell, Clark Library, and David Zeidberg, UCLA). The formal speakers, although very different from one another in their personalities and presentations and ostensibly in their topics, all grappled with the two major problems of 20th century collecting: how to tell the wheat from the chaff in this enormous field and how to preserve what we decide to try to keep from this still expanding universe of political, literary, industrial, and governmental records. The most impressive part of the preconference for me was the half day spent in the conservation laboratories of the HRHRC--well-appointed with ample space, proper equipment and sup­ plies, staffed with expert and committed conservators ready to share their knowledge and techniques with us, and supported generously by a director who stated "The chief business of the HRC is to take care of what it has; the cost of acquiring its 800,000 rare books, 5 to 6 million manuscripts, and 5 million photographs, pales by comparison with the cost of conservation." The RBMS preconference ended with a bus trip from Austin to Dallas for the main AlA conference, with a stop on the way to view the special library at Baylor University which is devoted to the works of the Robert and Elizabeth Barrett Browning--an interesting, privately supported library which badly needs some of the conservation money and expertise so liberally supplied at the University of Texas. The AlA conference itself was very busy, almost totally made up of committee meetings. I went to one program meeting--the RBMS panel already reported on by Joe Springer--and an exhibition at the SMU library, otherwise it was almost solid committee meetings from the 23rd through the 26th. RBMS committee meetings attended: Executive (2), Information Exchange, Security, Standards (2). I end my service on the RBMS Standards Committee this year although I will still be involved in the completion of a thesaurus of access points for physical evidence of printing and publishing. Joe Springer was appointed general editor for ~he various thesauri which are being compiled by the Standards Committee. The Society of American Archivists-American Library Association Joint Committee on Library­ Archives Relationships held its first meeting since I was appointed to it this spring. Almost all the members of the committee are new and our efforts were spent mostly on discussion of organiza­ tional matters and in planning a public program for the Chicago 1985 ALA conference. The two 3-hour meetings of the ACRL Board of Directors were packed with business, much of it routine but some certainly not. The most interesting piece of legislation for me is one which has implications for the structure of ACRL. We passed on first reading a motion to restructure the ACRL bylaws to provide an expanded role for the "type-of-activity sections" (SUCh as the Slavic and East European Section, the West European Specialists Section, etc.) in the nomination of candidates to the Board. The present procedure is heavily weighted to the type-of-library sections, with only one of the eight directors at large being elected from the nomination of the type-of-activity sections. If this passes the Board on 2nd reading at Midwinter it will come before membership for vote next spring. This change may be perceived as a threat to ACRL as it is presently structured or as an opportunity to respond to the increased concern of libraries with such activities as bibliographic instruction, collection development, and area studies. The debate should be interesting and may be of some importance. University of Kansas Libraries Number 774 August 16, 1984 PERSONNEL Jessica Kao's announcement of her resignation was omitted from last week's FYI. Jessica resigned effective August 10 from her full-time Clerk III position in the Cataloging Department. Donna Macchietto has announced her resignation effective August 30. Donna is cur­ rently a full-time Clerk III in the Cataloging Department and will be relocating to Texas with her family in September. S. Gilliland CORRECTION Please note the following correction to the Library's joint Grievance Committee membership: Jeanette Shawl is not a member of the Committee. S . Gilliland REMINDER OF CLASSIFIED VACANCIES As a reminder to all staff, the Cataloging Department has announced (via special flier dated 8/13/84) two similar Library Assistant I vacancies, one to be filled on an "acting assignment" basis, the other a permanent position. Library staff inter­ ested in applying for these positions were instructed to do so by 5:00 p.m. Friday, August 17. S • Gilliland PAYCHECK PICK-UP For those employees who pick up their payroll checks from the Administrative Office, the Sept. 1 warrants will be available after 3 p.m. Friday, August 31. S.Butter TRAVEL FUND REQUESTS DUE AUGUST 29th Applications for reimbursement of travel during October, November, and December are due August 29th. Application forms are available from Susan Craig, Art Library. REMINDER: Persons receiving professional travel funds are required to submit to the Staff Development Committee (formerly CPDR) a brief written report summarizing the meeting attended. These reports will be published in FYI. S.Craig MEETING OF THE COLLECTION DEVELOPMENT COUNCIL The Collection Development Council will meet at 10 a.m., Thursday, August 23rd in the Administrative conference room. R.Ring MARILYN'S ADDRESS Marilyn Clark's address for the year is: 164 }~dison Avenue, B-5 Toronto, Ontario M5R 2S5 CANADA 2 She returns there from Europe on September 1st. CLASSIFIED CONFERENCE EXECUTIVE BOARD--A REMINDER B.Clark The next meeting of the Classified Conference Executive Board will be held at 10 a.m., Monday, August 20, 1984, in the 5th floor conference room "B". L.Bauer PEER REVIEW COMMITTEE La Verne Coan has resigned as the LI representative on the Peer Review Committee. She was elected in 1983 for a two-year term. Rob Melton has agreed to serve for the remainder of La Verne's term; Rob was her opponent in the most recent election held for the LI position on that Committee. LFA Executive Committee SCIENCE CLASSES This fall Emporia State University will offer four library science classes at the Regents Center. They are: Basic Information Sources (Wednesday evenings from 5-7 p.m.), Cataloging and Classification (Wednesday evenings from 7-9 p.m.), Psychology of Information Use (Tuesday evenings from 7-10 p.m.), and Information Transfer and Diffusion of Knowledge (Thursday evenings from 7-10 p.m.). For ad­ ditional information, call Nancy Burich at 841-2147. N.Burich BOOK EXCHANGE PROGRAM/RESEARCH In May and June Prof. George C. Jerkovich worked on Book Exchange Program and re­ search in Leningrad and Moscow. He also visited Belgrade and Zagreb where he worked on acquisition of South Slavic materials. While in Yugoslavia he delivered 2 lec­ tures: 1) "Study and Research on Juraj Krizanic' in the USA" and 2) "Slavic Col­ lections in American Libraries as Source for Scientific Research". Prof.Jerkovich MICROFICHE CATALOG PUBLICITY Attached to this issue of FYI is an announcement of the microfiche catalog which was sent to all faculty, through Printing Service, on July 27. A full-page announcement of the catalog is also scheduled for inclusion in the back-to-school issue of the Daily Kansan later this month. J.Neeley 3 FIRE DRILL We would like to thank everyone for their participation in the fire drill Tuesday. It was part of the alarm system check required by Facilities Operations during which several malfunctioning alarms were discovered in both public and stacks areas. We would also like to remind everybody that, if they are not part of the evacuation procedures, they are to leave the building immediately when the alarm sounds. Much of renovated Watson will give off toxic fumes that could spread quickly through the ventilation system. Even a small fire could be deadly. K.Simmons ATTACHHENTS Attached to this week's FYI issue are: Minutes from committees, new microfiche catalog to be installed in the libraries. S.Dewey THE UNIVERSITY OF KANSAS University of Kansas Libraries Lawrence. Kansas 66045-2800 NEW MICROFICHE CATALOG TO BE INSTALLED IN THE LIBRARIES Beginning August 1, users of the KU Libraries will find two types of catalogs providing access to the collections when KU's traditional card catalog is joined by a new microfiche catalog. The new micro­ fiche catalog will contain catalog records for most books cataloged at KU since January, 1981 for the following libraries: Watson, Science, Engineering, Maps, Mathematics and Computer Science, Art, Music, and the Regents Center Library. The microfiche catalog, which lists hundreds of books on each piece of microfiche, has the advantage of being dramatically more co~pact than the card catalog. Therefore, the complete microfiche catalog can be made available in all libraries on the campus. Persons in the Science Library, for example, will be able to check the microfiche catalog for recently-cataloged materials in Watson and branch libraries without having to visit Watson. More than 100 microfiche readers have been located throughout the library system for use by the public, and multiple copies of the microfiche catalog will be available in high-use library locations, such as Watson's main catalog area and the Science Library. An update of the microfiche catalog will be issued each month, and each update will include catalog records for all materials cataloged since the last issue. Because of the time required to produce and file catalog cards, records of newly-cataloged books will appear sooner in the microfiche catalog than is possible in the card catalog • . The new microfiche catalog is the result of a three-year joint effort by the Libraries and KU's Office of Information Systems. It is being produced from a computerized data base which has been de­ signed to ultimately provide on-line catalog access for the library's users. Main Campus. Lawrence College of Health Sciences and Hospital. Kansas City and Wichita -J Charles Getchell, Ch3.ir Library Faculty Assembly c/o Reference Department Dear Charles, Department of Special Collections 3 December 1983 The version of the Library Faculty Assembly Code upon which members recently voted appears to include two committees which have a questionable legal basis. These are the Committee on Budget and ~lanning and the Committee on Staff Development, neither of which is a Library Faculty Committee. These are joint committees of the Library Faculty Assembly and the Classified Conference or, I believe more properly, committees of a body which does not presently exist--the Libraries Senate. In the larger organization of the University's governance structure, upon which the LFA was modelled, such committees are not derived from the separate faculty, student, or classified groups (Senate or Council) but of the combined organizations of the University Senate or the University Council. The Libr3.ries' governance structure developed group by group and the need for an umbrella organization was not obvious. It appears that the need is now present; the occasional meeting of LFA and Classified Conference together and the felt need for these two joint committees expresses this need. I therefore urge the LFA Executive Committee to address itself--separately and in joint discussion with its Classified Conference counterpart--to this issue and to develop a proposal for the establishment of such a body. The laudable recognition of the value of the contribution which can be made to both planning and staff development by our colleagues of the Classified Conference has seemed so natural and desirable and has occurred (as far as these committees are concerned) so gradually that the organizational implications were not obvious to me until I read the new code very carefully. I apologize to the Committee for not recognizing and drawing to its attention sooner our responsibility for providing the proper legal basis for the existance and establishment of these two useful committees. By copy I am notifying the Executive Committee of the Classified Conference of this matter. ~l/cb Yours sincerely, o 1 I .' ch'V11.~L7 / w'l- Alexandra Nason Spencer Librarian cBarry Bunch for the Classified Conference Executive Committee t-1inutes: Collection [)( 'vt'lormcnt Coulle i 1 Jo:xccuti Vl .' Committee Date: AU[~ust 10 , 19t3 h Present: Anderson , Craig , Howar d , t-1i lI e!", NL'(;l cy , Hi np; . 1. Rachel Mille r noted thut in the Au~u~t 6 minutes th e biblioe raphers' requests were stated incorrectly. 'J'he correct fi r;ures are: Subject fund increases r eQuested Special projects r equested Total ~189,455 ~164,635 ~354,090 2. Rich Ring presented budget figures , sliGhtly revised s ince the previous meeting, showing that approximately ~132,000 remained available, after allocations for special projects, for allocations to subject and library funds. 3. The committ ee discussed the merits of each request for subject fund increases and made allocation recommendations. 4. The next Executive Commitee me eting will be held Monday, September 10, at 8:30 a.m. The full Coll ection Development Council will meet Thursday, August 23, at 10 a.m. Submitted by Rachel Miller. . ~ Librarv Faculty Assembly Executi v e CDmmittee Lorraine Moore, Secret~ry .<:f ' ,. .' RE: PRESENT: Ellen Johnson, Annie Williams, R~chol Miller, Susan Craig, Nancy Shawbaker, Eleanor Symons, Lorraine Moore ~~"''' . . . ~:J ~,ii MI NUTES _' ... . ::If,·l·./ ' ' :.' I ~ . , .J . ~ . (r:· ·: :' .. .:. .. . ,~ . .~ . " . ' . ~ . " "'r:"!) ' .;;j~,lif; ~if>' ''; ·~I~~~i~:t.':~:?'~~~;T\ ~. ~.~<. ! tt.:i~ J. ~I;l :~jr~. J9S.;;._" fllE' E?t\~~1 . 9,~ W~:'.I: e .. ;.~?r? pr~~~;7~d:~ ~~_,~\~ ' .. '; '."- -';f' . ... . " . 'if:.. !. .. . ,' ,'. . ". . \ ," ;, . ' - .. ... -; 'I , , ' - -~,~ ~- :~~1' " ' 0 .~ ~ ; , r " r. ;.~.f,~~(" .•. ;:•. ~:~X\:?·1 .. ~i~ : .~·T~/:i · ; t~;il ;:! .~.~::·f;·;i . r ·~-:~:~ . .i '\(·~ . ': ' "" .. - ,- -. , .s ;.t ,'': -,-. - .-.fi' ~ . " . :s. , ~ .," , : ' ~" -:' " ,:' , ' ". ~ /;;f;;." LFA COMM I TTEES : ... , ., • . ~~ .. . );"~~ . .'~ ;"} -"""~,,., ,, Th " . tt '1' t f '.j.. t LFA . tt : "';r~ ... .£? 'i:l<". . . e .' comml ee appr-oveo a ). so ' ",l.ppcn n c.erDS _0 " CO!H!l1 ._ees ~ -:';{:~'~ sLtbmitted by Annie. ?'lnnie af,Jreed to submit: th0.1ist fOI~ publication in .~ < ~:1;:;.-f.tFYL ~' ,The commi t tee dec i ded to NOt-I:: on ch<').t'·g'~·~',:; for ' t.he . cc'mm:i t teE.'s af t 'er) ./:~~: t.he :: an'nua.l .' reports hi:\d all been rec(?i ve;~:. ·i " .i ·· f; .' .,' : : ,: : . t;'-.: ", . ' ., :::, .. ~:( .. :} "i,'~~: . ' " - ;.·""-· .. ·~· ·~~j:~· c"·:~~·· ).. : ··~ ~y<", .~~#:·~~1:: .. ·- · . . -.:.' . :, ' # .: "" .- ,',. ., .,. .- '. "";f;.' _ .,.-:. J~,..~y7·GOVERNANCE STRUCTURE " . '~ . ' ·· '·i .-, ' . .. • t··· ! • ·, r·' . · · . . : ;,- :: .:" :' . .. .. , . ~.;. :. '.:, ::~:;-~:¥~i'''j,:'''''' Annie ' introduced the sl .. I.bject. of the::· m :·ed to 't-C'~3tn.l(:::t'-U- f? L.FA in '" , · .:';::.~~';}11ght of the lettc~r from Sandy t·l.=lson to Ch~)rlp~:. Getdl(~ll, dated 3 Dec. ~ 1if~: <;,\::'~~;1983 : (appended). In this lett.p.r S<':\ndy pointed out· th;).t. .the joint . ~f;;i . ,, ' .' ~ ': LFA'-Cl assl f i ed Con ·f eronce c:ommi t t':?es 1 <~'\C k pr-op E~r" ]. egal bo.lsi s wi thout a.n :> ~;:; ' L\mbt-ella organization comp8r<':lblc to the Univ\::'rsity S<::mate or Unjvct-sity ":' . ~ Council. The committee agreed that an umbrella organization was one , ~~ -" .. " ~ ~' option but there might be a pn:~fr"'1"i':l.blr2 alternat.i' .... e to :<'~ anothel- -; J~ . :R:L~;.,." .organization with still more meetin,]s th~3n \-/12 alrE?ady have. Every one t,T.'·.~.·~, .· ... ;_:;~ .• ".,.: • '.· ..'!.'''·.••. : ,:_~: ... : ..:.. :~ •. . agreed that there should be certain joint cDmmittees and that there is _ . ;~ . ~.~ a need a for a structure to provide overall responsibility for }:: :: . - .assi gn i ng charges, and e:·: ecut i ng respon~; i b i 1 j, t y. Ot.hf:'t- issues ment i oned 'i/ ,1 1 ~ were the problem of a number of grant - funded appointees, who cannot J ··· ·'1 spend their time pat-t.icip2l.ting in gQvernance; so th2l.t a rel<':l.tively .. ".,., . ,.~ .. "",.~.;.'" ; j' heavier burden falls on others= the growing number of unclassified ~~ others whose rol e h"-4.5 to be spr--'c if i call 'It' dE·f i ned; the i nef·f i c i ency of ".i'.~~; h a vi n g sever a I g roup s ~"o 1'- kin g on the s <'.1. m Q i s su e s ; an d the 1 ac k 0 f <':l .....• ~ . .. L.~:.... '~~· . .. ': •.~ ~.-.·"~.·· _;: ;.:.,'.,._:.'~.' ... ,''_;:'. structur~ for calling the entire staff together. ~~ . Possi b 1 e al ter"nati ve'3 to an umbr-ell d orqan i z at i on ~-3ug'](.3sted w,?re .'1 :i';">:-:< joint e:·:ecutive commit.t.ee B.nd e:·~offieio mpmbr~I"<-:,hip C'!f the ch-3.it- Df e.":\ch ·;: ~~~-:::';::: body in the oth(?r-. The c:omiTli t te(?~ de!c j. ded to {onnul ate a pl';:>en t.o b,k ;;~ ;g~:. presented to the Lr-r-l m(·:~mbersh i p. ';iT:'ife . ~ ANNOUNCEMENTS FROM DEAN RANZ .=I_.n .. rI_. t_o al' (_", thi p_~.!.t,;".,<.,.· t:',·,· .. ·" Jim R<':l.nz joined the mp-et.in(~..! te' !T!<-~.ke ; ,\ri~l c'I. lnc(':>fTlents :. committee in it.s discus:-;ion of ten·.Jn:·~d S ,:.\J.':H" V i~;SLl(2''; . He .=lnnounced th . =lt !<- .'~ .k the Kansas CoJ.lection~ University rwehj. yE'~" ! .~'l. nd Spf,~"'~ic~l CollectiDns B.ll y:" :." are nO\,1 reporti ng to As :-;i stant, Dean 1·1 .3.i'-y H ~)I, -.,; ki ns. Al J. questi ons concerning the physical plant and equipmpnt~ formprly directed to Jchn . ~ Glinka, should be! directe~ to the admini s tr a tive offices . The Dean alsD <':\rmDu.nec::>d t.h c')t. t.he l:i.br· Dr ,;! i<::;fl.l.n d in r] E;I. nr.,, ~,! po~;it.inn in the Kansas Coll~ction. The position wjll probably be used to flJnd the photoarchivist prCFJt" :;1.m a.ssj ,,; L':lnt. Pc)c:;itir:'r! tha.t ic:; nO~J gr-ant f' . .r.nnc·d. Should a.·:jdition .~l qra.nt funding t.n? fOI .II",'.::! for that position, the po~ition would instead bo d ~voted to ma nuGc i· ipt. processing. UNCLASSIFIED TENURE TRACK POSITIONS T h p fin d J. j s·~; u r ~ f) nth C' i) q r:., n cI t \ \ '!,.' ":. t i··,-!. 1:'. D f 1: h c: p I! ,- C c! P t ,-,. (~ ? Co -( u.nc 1 a 55 i ·F i Qd ~-.; .3. 1 ·,)r Y !'F1fH"Y i. 1-' '1.: C:"r1 (.'.1'- (;' 01 '- -J.-.': '~r-~ I .tr- '.::" j . r- ·'·':'.C k PD'::; i. t i. on s ., ( 'in f1 t (:I t- ef f:Tr Ed t. h r::' C DmfTl itt C2 t. 0: l t h (~ 1. et. ":. F'r" + ,. UfT1 D'> ... \T1 E' J] T ,"'1.(_ h c! t J) ,J :L IT' r~i).!·\' . Co ·f Dc~r. omb er- 12, 1 e?B t:j. (:!.. ". ~ • .1. 9n ~5 ) i. r, I,·!h :i. c:: h ~::;h (.:" , . ,'"e: 1..1. ':::....: ... 'I.' ,'d i: h.'·,',. t ·,·c 1.], .,'). ,::,':.:1 ':" iT1 i c un it::, i.~. t t. E' mp t to . ,_. ;:·:'d ' . ..1 C fo' t hi <,,; P E'I" f: C:'['1 -1: ~':1. q c h '-y' -f i. ",,(.,-'.1 ·/r:!~H· D7. ,J i (:, r~ <"J.n;:: pointed out th:"t fl,:;?!<.ihility :i.n-b' ... I. dgc~tjr"!'J; fE1Ti . ).c::.J J :u·"ly in cli,ff.;.cu.:tt y (~ €U- s, t- cq u i n:.~~-:; t h "'.t. th i <: per' c: [~n i". D.g"·:" b f·: k ep t f ;.- flm r.p·~t. t. :if" 'J t f}(") h j f; :' h , H~~ . I~ 'er'- ornlnt-"'rl d .:,'d t t'I.,·'t· .\- 1'1 p 't i t) ,'- ."''''' y I'j ... ·,v -.,] " rl . '.' ,,,, 'l ':Irl f ()'" _ .. p ~" 0) -~n ,j 'l' rln t '- ~ " f h ·'· .s :. :< .. :." -:5 :-J," ~ r - - - -, . _ • • • .._ ~ 1 •• t _ t.. . ..J. (.;..... !"_. <.. .. I , •• ••• 'l r' l }.. . ':3 _ LJ . . 1 • _. - , _ -r ~'.' ;.~~_ I-equf.:!st , .t~=pm Ac.::::.dr..:~mic"" . 0tf21.it-s, 5D . t.h2.t." s·tluuJ.d li'! r.-~ b0:' ;:I.Skr=fJ ,t.o, rnake./.,:;;;\-:;. -' ' specifi_c /:'r-~ducticms, I'll::? \-)Guld knDIN .. ':\ht" .;:~. d C)'fti!lH;! Hh .:J.t iT1c:~thQd.,: ~,ql:.J.d be ' ~,;/;::; . . 1 . sufficient ini:Drtnation to prf.·)sent OLlr" C3.~'f;.' tCJ AC o ' i C:; .. '';' 0:;1'" - ~ ; ' . i .. -~; <:; i ·<~ :~' <' ·i · f;" : ~" '~\'~':· (~f'~' ;"'l 'r~\~p ' ,.~:: :- ;, . ' i~, . ' : f~ ; .... , The , comm-ttt-;._ d .. _c.u __ ._d ~c:\y .. tha ... til, ..... r .. LI n ... :~II_ ,0. _ .. v ,:" .. _ ..... d, .I _t " . "'; i-: ·< ~.was ' suggest~!d th,-::\ t thr~ pre)] (':'ct be dt~.t t7!q ~l.t()d . to · th e, S :d . .-J.r·y LC1'r.nlJ. t. tee?; '. , - ·· · ;~::·;.the Sta.f f 'pi.;:,ve 1 Dpmen t Comm it. t.ee; . or t.h p [:: .. '.d c.F:,t ,::.l publications as specidl descriptions of co llections, exhib i tio~ catalogs, or facsimile editions. He asked the committee to give h Im suggestions as to how the Libraries can make the most of this opportunity. The Dean read to the committee a letter from Jerome Neitauml Director of the University Computing Services, proposing that Gary Susott devote 20 per cent of his time to supervising four other programmers. In exchange Computing Services and the library would jointly fund a third programmer position for library projects. The Dean read a letter that he had sent to Neibaum agreeing to this proposal and stating that he was requesting permission to use NEH challenge grant income for this pupose. SPECIFIC COMMITTEE CHARGES In the remaining time the committee began to consider a list of specific charges to the LFA committees ~ ubm i tted bv Ellen and An nie . The discussion will continue a t the next m~2t irg. NEXT MEETING The next meeting will b2 Tue~day! August ~1, at 8:30 in t he 5th confereGce r oom. floor I JIM RANZ, DEAN OF LIBRARIES I CLINT HOWARD ASSISTANT DEAN FOR TECHNICAL SERVICES I SANDY GILLILAND .1 ASSISTANT TO THE DEAN FOR PERSONNEL (Oversees all l~brary personnel activities, especially classified I I I I I and unclassified recruitment, selection, evaluation, termination I procedures, general benefits, staff handbook updates, classified and I unclassified payroll/salaries, etc.) SHERRY BUTTER STUDENT EMPLOYMENT COORDINATOR/PERSONNEL ASSISTANT I I All student payroll/personnel Departmental student payroll allocations adjustments/balances Classified evaluations/standards Classified weekly time cards Librarian absence cards Vacation/sick leave balances Personal data changes for all staff Worker's compensation--on the job accidents/injuries Assist with classified recruitment I 1 SUSIE DEWEY MARY HAWKINS ASSISTANT DEAN FOR PUBLIC SERVICES ~ NANCY SHAWBAKER : I ASSISTANT TO THE DEAN FOR BUDGET _I (Oversees all l~brary budget activities including purchases, contractual services, agreements, grant and endowment funding, overall library procedures and policies regarding expenditure and income funds, equipment requests $75 or above, annual statistical reports, etc.) MANAGER Watson Library keys--records and distribution In-s tate and Out-of-state requests and reimbursements Library grants records-keeping Library Endowment funds records­ keeping Review and/or approve large and unusual supply requests and printing Assists with writing specifications for various purchases Oversees all business/office functions I ANITA ALVAREZ BUSINESS AND OPERATIONS ASSISTANT I Supply orders & equipment orders under $75 Weekly supply distribution State car reservations Deposit procedures Processes printing orders Monitors maintenance agreements Prepares equipment/furniture inventories Monitors telephone service costs Monitors long-distance usages Resource person for procedures and policies and general information concerning above activites , 1 1- _ _ _ SECRETARY /RECEPTlONIST FYI, Watson conference rooms, schedules meetings/appointments for deans and staff; updates to library telephone directory; assists with faculty research study correspondence/information; r eceives applications for s taff fee e ligibility; receives monthly departmental statistics; receives building maintenance calls; secretarial/receptionist responsibilities; receives requests for after hours cards L1BPA[' !!PAR] 'ENTS ACQUISITlCNS, 207 LIPPINcon .•.••••••...•••..••... 3476/3479 tnwm, ~SCtl, CuNDIFF, JEFFRIES, O"IENS, RING, STEPHENS, TRAXl.£R, laflElm, DILLCtl \1i\.., IbCHELL, JCl'£S, i\A.STIN, r'cD:JNOU3H, ~LfCtl, K. HILLER, SYMJNS, i..B-IlS, SruHR-Pm-1EREIM PEGElITS CEiflF.R L1BRMY, REGEIITS CENTER ............. 841-2147 9'lXl 1'>1 SS ION Ro., OvERLAND PARK, KANSAS 562ai BuRICH, !%\pp, C. Scon, \lEBB RESER't£; THIRD lEvEL I'lATSON •.••••..•.•.•...........•... 33Cli HARSH SCJ6ICE I IBPARY, W'JQ J'\'\Lon ........................... .4928 RICHARDSON, CRANK, B. l£NTON, DIENES, HEVlln, fblXiES, K. NEELEY, RANDA1.L TAYLOR SERlIlLS., SECCtm lEvEL \'111 TSON ........................... 3535 K. flILLER, MuER, BLOSSER, PRmAIN, CooK, Copp, J.DENTOt;, HAf.t..IN, J.~.EWln, LAnlRCM, ;~IJ3ENT, PATTERSON, Sm. CAT.: C. R. i~ILLER Sl..ffi'l.C, SEccxo l.EVEL \-IATSON ......................... ... 3957 JERKOV IOl, ;.ux,,;uR, Kuz;.wmlc, SE-.""LL, HINCHELL Sf tAr; (SPAIN, POfffi,GAL, & LArIN fMERlCA) ........•....• 3351 R. MI LLER, T CW;SEND SfICIAL COllfCTJaJS, 327 SRL ........................... 4334 J~N, BAKER, BEllsoN, Ctw;ruy, HEYLAR, HOCKER, HYDE, f·\A.GLIERY, I'IITCHELL, SPR INGER, r'ELTCtl TInE 11-(, SECOND lEvEL I'IATSCtl ........................ 3038 AlExANDER, S. fl1 LLER, f~EIJ3EBAUER, VOVK LIBRARY PERsmru ~, KEITH, Cll flAIL RooM ........................... m AlExANoER, LIND\, Ll TIT1..E ll-C ........................ 3038 ALEXANDER, f·\A.RIA, RESEARCH AsST. SLAVIC ................ 3957 Pi.mIBERND, KERRy, LAI KANSAS CoLLECTICtl ............... 4274 Pi.TENBERND, L. JAN, LAII AAT LIBRARY .................... 3CI2O ALVAPEz.. MlTA, CIV ArniNISTRATIVE ():FlCE ••••••.••••••. 3fiJ1 fl1'IDERS(N, &:>RDCtl, Ll CATALOGING ........................ 3038 JINlIR.9JN, RoGER, LlI AmUISlTlCtlS ...................... 3476 MKER, f\A.Ry flNN, LAII SPECIAL CoLLECTIONS .............. 4334 BJlJJER, LOIS, ClII SERIALS .............................. 3535 BfNSOO, CYNDA, CTIl SPECIAL CoLLECTlCtlS ................ 4334 BISf{)P, fbRMA, LAI CIRCULATICtl ......................... 4715 BJOffiE, GARy, LlI EAsT AsIAN LIBRARy ................... 4E69 i BLOSSER, GAa.E, LlI SERIALS ............................ 3535 BORTON, i-\A.Ry, LAII INTERLIBRARY SERVICES ............... 391) BORTON, RICHARD, LAI CATALOGING ••• •••••••••••...•..••.• 3038 ro.'!ER, KERRY, LAII CATALOGING .......................... 3038 BRN'IBLE, SADIE, L. Assoc. CATALOGING ................... 3038 BRANDT. SANDRA, Ll INTERLIBRARY SERVICES ............... 39f£l I BRImm, L. i'\A.VADENE, CTIl SERIALS .................... 3535 Bf~X'llERG, NICOLETIE, REs. AssT. Ks. CoLL. (PENNELL GRANT) .4274 BfUI, JUDY, CIll hlTERLIBRARY SERVICES ................. 3'BJ I BlI1CH, BARRY, LAII AAOlIVES ........................... .4188 i BURIQL tWcy, LlI REGEI'ITS CENTER LIBRARy .......... 841-2147 ! BllTlER, KAREN, PRoGRAM AsST. CATALOGING ................ 3038 BlJffiR, SHERRY, CIV iuJ.lINISTRATlVE OFFICE ............... 3601 j . CARROLL, LAURA T .. LAI lb:U''ENTS ....................... 4662 ! CARVAlllO, ElJ3ENE, Llll EAsT AsIAN LIBRARy ............... 4E69 QlA'llli.Y, fl. WENDY, Ll SPEC.CoLLECTIONS (NEH GRANT) .... • 4)!A QARK, J'iARILYN, LllI REFERENCE. ([.hOP THRU 5/17/85) ...... 33£6 aASON, BARBARA, LlII CATALOGING •.••.•.••••••••.•••••... 3038 D.DDFELTER, R. iMES, LIII SPECIAL Cou.l:CTlOOS ............ 4334 ' HEYHTT, JOSEPH, LAII SERIALS ............................ 3535 HEYHTT, SuSAN, LAII ScIENCE ............................. 4928 HILL KATHERINE, REs. AIDE lbcll-1ENTS •••..••..•...•..... 4fffi fUBBS, PATRICIA, 01 Ar:MINISTRATlVE OFFICE .............• 3601 HOCI1:R, SARAH, LI I SPECIAL COUECTlCNS •..••.•..•...•... . li334 HOIXlES, IhoAAH, LAI I SclEJJCE LIBRARy ................... 4rr28 fULLWGShORTIt NANcy, LAI I KANSAS COUECTION ............ 4274 H(}IARD, CLINTON, ASST. !£AN AcaUISlTlONS ................ 3476 1n'l8', f'1AAION, LIlI lbctM:NTS ........................... 4662 HYOC, ANN, LIIl SPECIAL COUECTIONS ..................... 4»4 JEFFRIES, CAlla.., LAI ilcGl]I SlTlONS ••••...••.•••.••....... 31!76 JElWJVICH, GEORGE, LI II SLJlVIC ........................ 3J57 JOf~mN, Eu.EN, LIII Iuslc LIBRARY ..................... 34<}j i JCl'[S, BARBARA, LI II REFERENCE ......................... m 'I 11:H[£, Ev.'IARD, LI II AAOjlVES ........................... 4188 KLmfR, f"AAloN, LII CATALCX>ING ......................... 30381 ~W'P, KAAEN, ExTENSION Assr. REGENTS CENTER LIBRARy'wll-21L!7 1 I~JZH'\NJVIC. CiALlNA, L. Assoc. SLJ\vlc ••••.•..••.•.••••• • 3r:£l LNIDJit K\RILYN, LAI CATALCX>WG •••••••••••••......•..••. 3038 LATHRQ'o1, KATHY, LAI SERIALS ............................ 3535 LEEK, NAi-CY, CIlI CATALCX>Bli ••..•.•••.••.•..••.•...•••.. 3038 LB1IS, KENT, CI II REFERENCE •.•••.•..•••.•••.•••••••..... 3366 UTILE, I"t\HGARET, LAII &lGINEERlilG LIBRARY .............. 3366 LCHPBITZ, KENNETH, LII I\cQUISlTlONS .••.••••••••••••••..• 3476 r%LIERY, Til'1, REs.AlDE SPECIAL COUECTlONS ............. 4334 "'ARVIN, RoBERT. LAII CATALcx;ING ........................ 3038 msort AlExANooA, LIII SPECIAL COUECTlONS .............. 4334 i"ASTIit Uw<;ETTE, LAI :{ffER6lCE ••.•••••••.•....••...... 3366 r-AlliR, ALVIN, L.Assoc. CATALOGING ••••.•••..........•••. 3Q38 t1JXliUXJH, RoSEMAAY, U I REFERENCE ...•...••••••.••.•...• 3366 tftTOtl. RoBERT. LI REFERENCE/SPEC. COLL •. ..••.•.•..• 336614334 MILLER, C. RuTH, LII SERIALS CATALOGING ................. 3535 MILLER, mil, OQC ilrn.mK COORDlilATOR •••••••.•..... 841-C400 MILLER, KENT, LII SERIALS AlID REFERENCE.......... 3535/3366 MILLER, f\A.Ry, L. Assoc. CATALCX>Bli ...................... 3033 MILLER, RACHEL. LI SPLAT ............................... 3351 MILLER, SHELLEY, LI TITLE II-C .......................... 3']38 ~ITCHELL, WILLIAM, LIIl SPECIAL COUECTIaIS ............. 4334 i'DJRE. LoRRAIIlE, LI I CATALcx;ING ••••...••..••••••••••.•.. 3038 NEELEY, Jl>MES, LII REFER8x:E ............................ 3366 NEELEY, KATHLE8~, LII ScIENCE LIBRARy .................. 4928 NEWffiI\lJER, PalllDA, PR(),;RAM AsST. CATALOGlI¥i ............ il38 ~51T, .bHN, LIII AACHIVES ............................ ,1!188 Nl£ElIT, SARAH, CIlI SERIALS ............................. 3535 OJrn"'IELD, CHARLENE, LAI CATALOGBlG. (lJ...U') .............. 3038 O\i£NS, BREi'lDA, Cll I I\cQIJISITIOI~ ........................ 3476 PAnER.'1lrL DIANA, CIII SERIALS ......................... 3535 RAKE. NANCY, L. Assoc. CATALOGlIlG ...................... 3038 PAiITWL CATHERINE, CIlI ScIENCE LIBRARy ............... 11928 1W1l, JIM, DEAN Arr1UHSTRATlVE OFFICE .•..••••••••••••••• 3601 REED, IAAI~E, LAICIRCULJlTlON •.•..••••.•.•.•••...••... 4715 REV'EHBI, JANET, LAI PERIODICALS •.•••.••..•...•..•.•...•. 3CJ50 RIDlAPJlSI)L JEAtmE, LII Scmu LIBRARy ................. 4rr28 RING, RICHARD, Ll i>muISlTlONS ••..•..••.....•..•.•...•.. 3476 ROACH. IlARY, Ll I CATALOG I NG.- ............................. 3CJ38 SA'1lHSOil. GARy, CIV CIRCULJITlON ....•.....•..•...•...... 4715 So-MIDT. KING ...•..•...•............ . 3038 smTT, c. CHRISTINE. LAI. P.EGENTS CTR. LIBRARy ...... 841-2147 smrr, STAHLET, CII I CIRCULJITlOil ....................... ,!:ll5 SE';flL KERMIT, LI I SLJlVIC ............................. 3CJ57 SHARTPAil, STEPHEN, LAI INTERLIBRARY SEHVICES ••..••.....• 3%0 SW\\-iBoWJ\. NANcy, AsST. TO THE !£AN Act11 N ISTRA TlVE ...... 3601 SHAhl, JEAi'I'IETTE, LI CATALCX>ING/REFER8~CE"""'" .3033133£6 SHORTRIDGE, K\RGoT. RESEARCH AsST. ART LIBRARy ... .. SIEG:UJD, i"lARIANNE, LI CATALCX>ING ...................... 3CJ38 SIfTDNS. KEi'lDAlL L. Assoc. CmCULJlTlON ........ •........ 4715 SKIPP. JEAN. LI KANSAS COUECTlON ....................... 4274 SlATER, CirnALoINE, LAI I CATALOGING ...................... 3038 SllITH. JAnES, LAI r~>IC LIBRARy ......................... 34% SiOI. C. fJlIN. LAI AAT LIBRARy .......................... 302CJ SPPAY, CHRISTINA, LAII I,ITERLIBRARY SEHVrcEs ............ 3%0 SPRI~XiER, joSEPH, LI SPECIAL Ca.u:CTlOOS ................ 4334 STEPHE1'IS, ELIZABETH, LAII I\cQUISlTI();S .................. 3476 STUHR-IU"l1REIl'1. REBECCA, LI REFERENCE(AARIVES 9118/04) .3366 SYf-DNS, ELEANOR, LI I I REFERENCE ......................... 3366 TAYLCR, TONI, LAI ScIENCE LIBRARy ..................... .4928 TEFFT, i-\A.Ry, CIl1 EAST AsIAN LIBRARy .................... 4669 TalIN, lANCE, CIII &lGINEERING LIBRARY, IJl,I ............ 38f£ T()\onrnID, SMA, LAI SPLAT. ................. ; ............ 3351 TRAXLER, JOANNA, CTI1 ACQUISlTIONS ...••......•..•....... 3476 TIIBBY, SARA, PRINTER II BINDERY PREP .................... 3753 VNIDYKE. 1lARBAAA, CIIl lbcll1ElITs ........................ 4662 IJIJVK. JANE, LI TITLE Il-C ............................... 3038 \JALKER. SuSAN, SEC I KANSAS Co UECT ION ...... " ...... " .. 4274 WARREN, i'\A.Ry Lou, L. _Assoc. lbcll1ENTS -...•••••••..•••.•. Li662 \18lB, i\A.Ry, LAII REGENTS CENTER LIBRARy ............. 841-2147 viEU£R, l£/lt;rl, LI I &lG INEER ING .......................... 3ffi6 HILLIN'S, ANNIE, LII CATALcx; I NG ......................... 3038 WILLINS, SHERYL, LII KANSAS Cou.l:CTION ................ 4274 WILSON, i'lARGARET, LII CATALCX>ING .•••••••••••••••.•..•••• 3038 WINCHELL t-lAAGARET, LII SLJ\vIC ...................... " .. 39S1 University of Kansas Libraries Number 776 August 30, 1984 CLASSIFIED VACANCIES Due to the resignations of Donna Macchietto (August 30) and Jessica Kao (August 10), the Cataloging Department has announced the availability of two full-time Clerk III positions. Responsibilities and qualifications for the Clerk III position in the OCLC Unit are as follows: 1) searching for cataloging records and processing books through the OCLC database; 2) inputting coded data into OCLC database and/or the local online database; 3) producing cataloging records through the OCLC database; 4) processing specialized types of library materials; 5) filing into the Libraries' catalogs; 6) supervising student assistants; and 7) submitting statistical reports. Minimum Qualifications: As specified by the State for Clerk III classifications. Preferred Selection Criteria: Reading knowledge of one or more Western European languages; six months experience working closely with library records; accurate typing skills; demonstrated initiative, ability to work successfully with detailed and complex procedures, to organize work effectively, and to work independently; ability to work a flexible schedule. Responsibilities and qualifications for the Clerk III position in the Authorities Unit are as follows: 1) Evaluation and processing of conference name headings; 2) searching geographic name headings; 3) input and modification of online authority records; 4) word processing; 5) filing into library catalogs; 6) distribution of filing; 7) statistical reporting. Minimum Qualifications: As specified by the State for Clerk III classifi ­ cations. Preferred Selection Criteria: Reading knowledge of one or more European languages; accurate typing skills; demonstrated ability to work successfully with de­ tailed information; demonstrated ability to organize and prioritize work and to function independently; library experience in a technical processing unit~ word processing ex­ perience. Due to Carol Jeffries' promotion to the Head Searcher position in Acquisitions (L.A.II), applications are now being accepted for the Assistant Searcher, Library Assistant I posi­ tion. This position is available September 18. Searching functions of this position are divided as follows: 1) OCLC search, 2) search of printed catalogs, 3) card catalog search, 4) order file search, 5) serials records search, and 6) order information search. Additional responsibilities include: 1) statistical report processing, and 2) dealer reservations. Minimum Qualifications: As specified by the State for Library Assistant I classifications. Strongly Preferred Selection Criteria: Some knowledge of a European foreign language, or demonstrated ability to work with European language materials in library technical processing; experience in bibliographic searching or related activities. Prefer: Knowledge of operations and records of the KU Libraries. Due to Lance Tomlin's promotion to the Engineering Library's new Library Assistant I position, applications are now being accepted for the half-time Clerk III position in Engineering that is available September 18. Responsibilities include: 1) binding and UKASE updates and corrections; 2) problem solving related to binding; 3) repair of books and journals; 4) serials microfilm replacements and UKASE updates; 5) microfiche catalog and central serials record maintenance; and 6) reference and circulation assistance. Minimum Qualifications: As specified by the State for the Clerk III classification. Preferred Selection Criteria: ability to maintain accuracy and attention to detail while working with a large-scale flow of material; academic library experience with 2 serials, serial and bindery record-keeping, and bindery decision-making; ability to establish the bibliographic identity of both foreign and English language publications; demonstrated ability to maintain effective working relationships with library patrons and other library units; ability to type accurately; and familiarity with UKASE and the KU Libraries. Library staff interested in applying for these positions should complete an application form for each position, available from the Administrative Office. Applications should be submitted to Sandy Gilliland no later than 5:00 p.m., Thursday, September 6, 1984. Copies of the written position descriptions are on file in the Administrative Office for review by those staff and students interested in applying. Qualified minorities are encouraged to apply. AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER APPLICATIONS INVITED WITHOUT REGARD TO RACE, RELIGION, COLOR, SEX, DISABILITY, AGE, VETERAN STATUS, NATIONAL ORIGIN, ANCESTRY. S.Gilliland PROMOTION AND TENURE REVIEW MEETING SCHEDULED As announced in an August 1st memo to faculty and academic staff, the University Committee on Promotions and Tenure will hold an open meeting in the Council Room of the Student Union on Tuesday, September 4 at 7:00 p.m. All interested Library faculty and Library Promotion and Tenure Review Committee members are encouraged to attend, to dis­ cuss procedures to be followed in the preparation and review of recommendations for promotion and tenure. The internal Library promotion and tenure review deadlines will be published shortly. S.Gilliland SABBATICAL LEAVE APPLICATIONS As announced in an August 1st memo to faculty and academic staff, applications for sabbatical leave in the 1985/86 academic year are due in the Office of Academic Affairs no later than November 1. Applicants for sabbatical leave must have at least six years of full-time service to the University since initial appointment (or since the last sabbatical); must be tenured before the sabbatical is taken; and may be granted leave for the purpose of pursuing advanced study, conducting research studies, or securing appropriate industrial or professional experience. Included in the scope of the sabbatical leave program are in-depth or advanced study in one's field of expertise and in related fields; research projects, preparation of a publication or other creative or scholarly activity, and participation in professional development activities in one's discipline and in related disciplines. The applicant must complete an application form, accompanying it with a curriculum vitae. For additional information and for forms, contact Sandy Gilliland. All applications for sabbatical leave submitted by Library faculty will be reviewed by the Libraries' Committee on Promotion and Tenure. Please watch for future announcements of the deadline for submitting applications for review by LCPT. An open meeting will be held on Tuesday, September 11 at 7:30 p.m. for all interested university faculty members, in the Council Room of the Student Union to pro­ vide an opportunity for a discussion of procedures to be followed in the preparation and review of applications for sabbatical leave. S.Gilliland PERSONNEL Gary Bjorge, Assistant East Asian Librarian, has announced his resignation effective October 17. Gary began employment with the Libraries in July, 1980 as Librarian I and was promoted to Librarian II effective July, 1983. He has accepted a position with the U.S. Army Command and General Staff College at Ft. Leavenworth, Kansas, to conduct re­ search and teach in the area of Chinese military history. 3 Shelley Miller, Librarian I with the Libraries' Title II-C grant project has announced her resignation effective September 17. Shelley has been employed with this grant project since January, 1983. From January, 1978 to September, 1980 she was a classified staff member in SPLAT. After finishing Library school, she returned in January, 1983 to work for the Title II-C graht. Shelley has accepted a position with the Library of Congress in Washington, D.C. where she will work for the Hispanic Acquisitions Project. Carol Jeffries will promote to Library Assistant II, Head Searcher, in Acquisitions ef­ fective September 1, 1984. Carol is currently the Assistant Searcher in that department. Joy Fry will promote to Library Assistant II in Serials-Cataloging effective September 1, 1984, replacing John Martin. Joy is currently a Library Assistant I in Cataloging. S. Gilliland ADMINISTRATIVE CONFERENCE The Libraries' Administrative Conference will meet Thursday, September 13th, at 10:30 a.m. in Watson Library's fifth floor Conference Room "A". Agenda items include: 1) UKASE update; 2) New Science Library facility; 3) budget update. Individuals with additional suggested agenda items should contact Nancy Shawbaker. N.Shawbaker ENTOMOLOGICAL NOTE: SPHECIUS SPECOSUS In case you were worried, or have patrons who are, the wasps you see flying around the bushes near the library are male cicada-killer wasps. The males have no stingers, and all that flying and chasing of each other is a display behavior only. They can't harm you. The female cicade-killer wasps do have stingers, but don't sting unless you pick them up in your hand or step on them. So, please don't call Facilities Operations to have these insects sprayed, as they aren't harmful to humans, and the Entomology Dept. is studying this display behavior. Thanks! E.BargerGelhaus MICROFICE CATALOG -- SECOND EDITION The September edition of the Microfiche Catalog is ready for distribution. Branches are requested to pick up their copies in the Cataloging Department. L.Moore ATTENTION: CLASSIFIED CONFERENCE EXECUTIVE BOARD A special meeting will be held at 10:30 a.m. on Wednesday, September 5 in Conference Room "A" for the purpose of planning the agenda for the upcoming general meeting. L.Bauer COM CLASSES There will be a class on Thursday, September 13th, 12:30-1:30 p.m., in the Cataloging Dept. conference room for any staff member (unclassified, classified, or student) who wants to learn how the fiche catalog differs from the card catalog. Contact Annie Williams in the Catalog Dept. (4-3038) and sign up. C.Getchell/A.Williams 4 The Art Library extends a special invitation to all library staff to drop by and see our: ALL STA.R-4LLNE.'H MI€'R()FIt:tt E £ATALG)c=, ~EVUE Balloons, glitter and spaceships ad orne a Busby Berkeley scene honoring the Microfiche Catalog. Be the first in your department to witness this spectacle. S. Craig TYPEWRITER WANTED TO TRADE The Reference Department has one IBM Selectric II with library keyboard and Library Elite element which we would like to trade for another Selectric II with standard keyboard and, preferably, a Prestige Elite element. Please contact Channette Mastin, Reference Department, 4-3366. J.Neeley WATSON LIBRARY STACK MAP & LIBRARY BLOCK LIST UPDATE The stack map was last revised in July, 1983. Will anyone knowing of transfers that have taken place since about that time and that affect locations or holdings shown on the stack map/block list please let Jim Neeley know. Call 4-3366. Thank ·you. J.Neeley ART LIBRARY DISPLAY "Ex Libris: Bookplates in the Murphy Art Library" is on exhibit in the Art Library. Ann Snow has selected some of the items in our collection with interesting bookplates, researched the plates and assembied a display. We'll leave it up for a month or two so do come by to see it. S.Craig TO: KU LIBRARIES STAFF ASSOCIATION Thank you so very much for the beautiful live green bouquet you sent me while I was in the hospital. It is growing nicely. I'm feeling fine now. E.Johnson 10: Ll~r i\ r - v F~(: llity Assembly ExecLlt i ve C(lmmittee FfWt'l: f ' E : f" f': E',UI T: MINUTES Th e minutes correctr:~d . OLD BUSINESS LOr"r"a lne Moore, SecretJry ~111,utes of tt,e Comfllittee, August 21, 1984. 8: 3(1 a .m. Ellen Johnson (Presiding), {-innie t.oJl] ] i i-\ms. Susan Cr'id~], Rr?\c h e l f"1i 11 er- , El (;:>io\ f1or­ SY fn o lls, Lorraine Moclre, Ndncy Stlawb~ker·. of ttH? August 14, 1984 mneting were approved as Ellrn irltrc1duced the Dean ' s requp!;t for 5l1ggestions concer"rlirlg th~ offer" by ttle Frierlds of the Ljb~ary to fUlld certain libr~ry put)) il"~t ion~.,. Tht:-· commi ttee d(?cided tCI stlbud t. to t.h[? J)(~an t .h(? nc'm-:~'s of thref~ LFA rn E:'mber~; L-.lt!O might fIlP(:~t wi. t h him ,'.rut d£]vf~lop i \ propos al ClHlcl-r"ni ny th p~>t":' ~'lltJl i Li:\t ions. EJ1l' f) -di s tribut.(.".d t.he Joint Statl::tnJt::' nt. on F acu lty Stat.us of CfJII~9C" and Unl ver-sily Libr-arians from ttlf.? AAUP Policy Documen ts (lQ77), fn~- ttl(~ corl s icier'·a tion of the conlnlittee if I connection with ttle q'.lC''''jt1 fJt1 clf U1e p ercent:~J.qe of salary mOrl "_~Y ill t:f.:.onur-e~ tr-ack pa ,;~ itions. niP COfuml t t p(' aqr ( 'f~d to !>t.llf..ly t.tH_'" stdtPfIIl:'ltt i Hld di,,:;cuss it. at thE' ne;·~ t m f;I~~l:. i no. ThF- CLIHlnlJ t l { ' e "r ()cedpd t.o the.' r-(~ m id fli rHJ dl]E'nda i tpms that had bF:'f..;' n pr c<:"".Pflt .. d h y Ell c'f l at the previous Incl"_· tinq. RESTRUCTURI~G OF LFA Ellen r eported that she had met with Leesa DLiliy, chair of the Classifi e d Conf er ence. Ellen and Leesa di~;cus5ed tt,e possibility Clf t~l~ two group s wor~'ing together- orl tO~lics of mlJtual cancer-no The E:'ecutl ve Committee recommended that Annie and Rachel form a subcom"litt~(~ to cor1s1d e r the probl e m of the status of joint committees ~nd thv structure of LFA. SALARY CONCERNS The committ(?e ider,tified several issues concerning salary that tl~d b~en brougtlt up irl tt,e 1983/84 arlnllal rvpor"t of the Salary Committ~~ ~rld other dC)CLlmer,ts. The 1983/84 Salary r"ecommended that ':i c:\ l .H-y cr}rlcp.r· n~; h (~ ttlf.! sub ject of <1rl LrA meetinq. The committee, tt 'lerefor-e. d(Jcid (~ d to a5~~ ttle 5~lary C(1mnlitte~ to ider,tify those corlcer-ns wtlich it cuuld rJr ·ofita0ly undertd~:. e ttlis year and to develop i~ structure for discus 5 ion of these concerns at the LFA general m~eting in October. ( , ADMINISTRATIVE ROLE IN LCPT Th e 198:':' / 84 d nnLt~1 repor-t o f t.hc" Libr··iH""i i.U1S' Comolltte(? on Pr"" Omo tlon iUld TenUr-f! noted a need for- dr.~tl nl tion of thl"? r-u l e of 1:IH~ ~d mir·,i~;tra tlve officer, Dear, a r'lci/or- As sistarlt to t~je U~ar' for­ Ff..:>r- ~..;onn {! l, in their ~H.' r-I:: . Consequently tt'f~ [; ;E~Cl. d:ivF! Coml1l1 tttJP Lh.:ocid ,·...' rj t o instruct the current LCf'T to t.on~"· 1I1 t ~,i tIl S .. 'ncJ y Gi ] 1 i ] ... lnrJ .""lnd tho D ~?,;1, n in u\""d c' r" to ac hieve this dcfirlit.i.on ·.HHt to r · l~ pf:lr" 1- 1,,·\r: l . t o tIl" C UfIIfII j t t E'l~" . ECONOMIC CONCERNS OF LIBRARIANS NEARING RETIREMENT Ell e n c:\yr'Jed to contact LFA mcmb f' r ' s who I"Iould bp lnt ( ' t - ' _?~3t:r,~d in studYIng the e conomic issue~. of librari i"l r1 s ' r- · C'tirr'm (~ nt. cJnd t.o ch ,, )r i' committee to study these issues. STATUS OF THE PEER REVIEW COMMITTEE The commi ttce wi 11 discuss ne:·: t \"ef~~ ·· thp ,.H"" nbl pm pi £"<:.( 'Id I'd b y tlll ­ fi.~ct that the i.\mendment to the Dy-l JJ.w s whiL.h ~"I() u )d have' dt~f 1 1 11 ".(j t:hp st,~tus o ·f the F'(~er Heview Committ e e vE~S vutpd UUVJn by t IH-' rJli"'mtH.~r=;hjp. NEXT MEETING Tht~ rl l?; :t rnL~etinCJ of the commi tt(~f.' wi 11 hE' AlIgu~jt 2B at H: :~~U ':'. m. MINUTES OF THE CLASSIFIED CONFERENCE EXECUTIVE BOARD MEETING \,rednesday, July 25, 1984, 10 a.m., 5th floor confe rence room B. Present: Channette Alexander, Lois Bauer, Cynda Benson, Kathy Clodf elter, Leesa Duby, Susan Hamilton, Sue Hewitt, tlarianne Reed, Sherry Butte r. Leesa opened the July 25 meeting with the reading of the minutes of the June 27 and July 10 meetings. Corrections were made, and minutes were approved. FOLLOH-UP In Janet Revenew's absence, Sherry Butter reported on Janet's conversation with Joe Collins concerning the votes of local legislators on the Classified pay issue this summer. According to Collins, all Douglas County representative s voted in favor of Classified State employees. The discussion which followed concerned possibilities of encouraging more support in the Olathe and Wichita areas. Leesa reported that the Communications Committee of the Classified Senate is discussing the possibility of publishing a newsletter for K.U. Classified employees. Other Senate committees are working on getting Classified staff issues proposed at the beginning of the legislative session, allowing time for more action. Leesa next led discussion of Kendall Simmons' report on tfike Harder's pay plan recommendation. Harder gave no specifics of his plan during his meeting with the Classified Senate other than stating that he proposes a 5.5% increase across the board. Leesa noted that Harder was helpful in getting the Family Dental Plan approved even though the percentage of subscribers to Blue Cross/Blue Shield did not reach the 75% mark. Marianne Reed reported that KPERS fund accounts earn 6% interest; and reminded those present that emplovees have 5 years to apply for withdrawal after termination. Cynda Benson proposed the appointment of Rick Embers to the Staff Committee-- New Science Library. Rick's appointment was approved. Discussion followed concerning the need to provide standards for committee members, emphasizing the need for new members to become informed of all work already done on the project, and the need for full participation in all future work. Channette is to check with LFA on setting these standards and will report at the next meeting. COHHITTEE REPORTS Year-end reports from committees were reouested by Leesa. Channette of fe r ed the first, reporting for the Personnel Committee. Hith the objective of providing input to the Personnel branch of the Administration, issues broup,ht to the Dean's attention in the last year included: working conditions, review of open positions, supe rvisor's evaluations, workshops for employees. Channette noted that the Admini s trat i on now notifies the Personnel Committee ahead of time concerning matters such as employee transfers, and loss of positions. Members of the committee for FY85 will be Channette, Margaret Little, Nancy Leek, and Kathy Clodfelter. The Budget and Planning Committee report was summarized by Sherry Butter. The three major activities for FY84 were: the preservation and conservation issue, the FY85 budget, and the New Science Library. The committee's report to the Dean was turned over to the Unive rsity-wide committee. Carol Jeffries' report on the Staff Development Committee was summarized by Leesa, with the conclusion that this committee could be very useful in improving the staff's contribution to the Library. Sherry Butter reported that the Grievance Committee met only once last year, due to the lack of grievances. UPCOMING ELECTIONS Sue Hewitt r eminded members of the need for deadlines on appointments and nominations for FY85. She asked that possible candidates be informed ahead of time of the responsibilities and requirements of each committ e e. Those present agree d to enter ·all nominations by Friday, July 27. Ballo ts will be distributed to group r e presenta­ tives for distribution and collection by Augu s t 10. The nex t mee ting i s s cheduled for Mondav , August 20 at 10 a.m. in Conference Room B. The a genda will include discussion of members hip on the Staff Committ ee f o r the New Science Library , and plans for j o int LFA-Cla s s if i ed Conference Committees . submitt ed by Lo i s Bauer approved Augu s t 20, 1984 LIbRARY lE'AkTtOOS JICOOISmO'B, Secord l..e'v'eI I'.atsoo .•..•.•.......•...... 347613479 ldlrentz, R.~rsoo, curdi ff, Jeffries, Onens, Sted1ens, Traxler, Di 11m ort"nII7/Atfirmative Action Employer . Application" are sought from aU qualified paopi. regardless ot race ••• ". age. disability. or veteran .ta.tus. \' EflERGENCY PI{OCEllllRES POR WATSON LIBRARY There nrC' three t ypes of cmergen cic~: Fire: Bomh ThrC'ilt: Tornado: Alarms will sound. Proceed with building e.vacuation. Alarms will sound . Proceed with building evacua tion. Civil defense sirens will sound and an an nouncement will be made over the public addres s system. Direc t individuals to the lowest stack levels and to the interior of the building. Th e fire al a rm system is hooked direc tly to the K.U. Police dispatcher's office. If th e fire al arm sounds. the di spatche r will immediately call the fire department. ":h C' Lih rctr:! procedures are : During Library Hours: ~ time the fire alarm sounds. START EVACUATION PROCEDUR ES If~IED I ATELY . The r e will be no attempt to silence the a l arm. When the Libr ary is Closed: If you are here after hour s and the fire a larm sounds. phone Police/Security at 4-4100 to be sure that they have r ece ived the ala rm. and then leave the building immedia t ely. If the ye llow warn ing buzze r goes off in the red panel a t Watson l s front exit gates , follow the instructions whi ch are posted beside the panel. If you discove r a fir e or possible bomb . pull the nearest fire alarm and notify Circulat ion in person immed iately. Do not call Circulation or the fire/police departments. Be familiar with the six emergency exits so you can proceed to th e closes t and sQfest exit and also direct individuals to th e closest and safest exit . In all ca ses . direct indiv idual s to stairs since the elevator will be shut down during ~ny emergency . If there are wheelchair patrons, direct them to the center stairs nnel ~~ t help to carry th e m down the s tairs. EMERGENCY EXITS Ea s t:by way of stai rs fro m all floors. South: loading dock on floor 1. Nor th : from the readers lounge on floor 1. Northwest:on floor 2 (between Slavic and SPLAT) by way of stairs on floors 2 through 5. North:on floor 2 (between Acquisitions and Cataloging) Front: main c ntrnnce on floor 3. PLEASE NOTE: All employees should take it upon themselves to go to each of the above exits so that they know where they are located . ,- --_ .. EVACUATION PROCEDURES All Departments should clear their work areas and exit by way of the nCRT<' st and sa f es t exit. The following Departments will clear the public areas as indicat ed: Microforms: Copying Service: Periodicals Reading Room: Circulation: Reserve: Clears the far west end of the 4th floor and all of the 5th floor . Clears the center stack l eve ls 4'~ , 4. 3!~. and 3. Clears all the remainder of the 4th floor and the west stack l eve l s 4',. 4. 3~ . and 3. Clears center and west stack level s 2~. 2. l~. and 1 - and all lounges on 2 and 1. Clears all of the 3rd floor and cast stack levels 2. l~. and 1. Once the building is evacuated. direct persons to the outside front of the buildinn . Announcement f or re-entry will be made at this area and not at each of the C'r.1e rgc nc v exits. Al1 library employees should remain available to return to work a s soon ., " . re-entry is permitted. HINUTES OF THE CLASSIFIED CONFERENCE EXECUTIVE BOARD lIEETING ~!onday, August 20, 1984 J' r('Sl'llt : Leesa Duby, Susan Hamilton, Sue Hewitt, Nancy Leek, Cathy Randall, tlarianne Reed, Janet Revenew, Sherry Hawkins, Bayliss Harsh, Lois Bauer. The Executive Board opened their August meeting with the reading, correction, and apnrova l of the minut es of the July 25 meeting. FOLLOH- UP Lee ,n report ed that it is not possible to get a listing of all State employees . She sugge sted that we ge t general information abou t Kansas Association of Public Empl oyees. They might be able to provide need ed statistics on the number of employees in the State . Leesa also r eported that Kendall Simmons will be providing more information about the proposed pay plan when it is available. Group discussion then centered on Cla ss ified Staff representation on Budget nnd Planning, and Staff Development Committees. Proposals f rom previous years we r e revi ewed and crit iqu ed. Leesa asked all present to think about possible changes in the commi ttees' structures and to bring proposals to a special meeting planned for August 24. SPECIAL REPORTS ------ Sherry Hawk i ns delive r ed her annual r e port on the ac tivit ies of the Senate J"ihraries Committee. A varietv of t opics highlighted the 1983/84 term: an inc rease in funding from s tudent f ees , the fate of the present Science Library wh en the new one is completed, the cataloging of bricfllsted volumes, absence of an Appeal s Hoard for the rr rsrnt l e nding code, and the des ire to encourage use of Spencer R~search Libr~ry. The full r eport was handed over to the secretary for the Boa rd's permane nt rccn rcis. ARCHIVES Sue Hewitt volunteered to sort and r efile all Classified Conference r ecords now held In Archives. The purpose of this task is to provide easier access to the minutes f rom previous years . 1986 COMHlTTH MEMBER S -- ---- TIl[' results o f the r(' cent elec tions were provided as Le r.sa read the nilmcs of those t o be scrv Ing on stand Inr, commit tees In 1984: PERSONNEL--Channctte Alexander, Margaret Little, Nancy Leek, Kathy Clodfelter, and Susie Dewey; llllDGET AND PLANNING-­ Kendall Simmon s , burn rarroll; STAFF DEVELOPMf::NT--Bayliss Harsh; SENATE LIBRARIES-­ SI10rry Hawkin s ; STAFF COMMITTEE-NEW SCIENCE LIBRARY--Barb Denton, Sarah Couch, Rich Embe rs. NEXT MEET I11G Leesa r eq uested that a special meeting be held for Friday, AlIp,ust 24. All members present agreed to meet from 10-11:30 a.m . in Conference Room ll. submit t ed by Lol s Baller approved Septemher 5, 1984 MINUTES OF THE CLASSIFIED CONFERNECE EXECUTIVE BOARD MEETING Friday, August 24, 1984, 10 a.m., Conference Room A Present: Channette Alexander, Lois Bauer. Leesa Duby t Sue 1!ewi t t, N.1nC'::' Leek, Cathy Randall, !!arianne Reed, Janet Revene«. Leesa Duby opened by explaining the purpose of the meeting to those members "'ho had been absent on Au gus t 20. She outlined three possible options for the restructuring of Budget and Planning, and Staff Development Committees: an unbr e lla organization, a joint executive committee, and the present s truc tur e' . Discussion and clarification of all options followed, ending in the summar" or reasons for r estructuring. Among those reasons, members li s t e d the f o llo .... lin g concerns: better communication, increased participation of all st:lff, :lnd ('li minn­ tion of duplicated efforts. Another special meeting was scheduled for 8:45 a.m. Tuesday, Aup,ust 28, In Conference Room A. submitted by Lois n.'llll'r approved Se ptember 5, 198~ IIINUTES OF TilE CLASSIFIED CONFERENCE EXECUTIVE BOARD HEETlNG Tuesday, Au gust 28, 1984, 8:45 a. m., Conference Room A. Members prescnt: Channette Alexander, Lois Bauer, Cynda Bense n, K.1th\· Clodfel ter, Joe Hewitt, Leesa Duhy, Sus.1n Hamilton, Sue llC'witt, N<" c l'e la!'.v dUe t o Pll : r c:s j gnation of I'~ ariann Cyr :;.fl · 1 u. t~' I_l l()L wl-'-:.: distributed f :) r "n'r) j'('-'l"1~ c f' the University of ;(amw,c; Lj ht':iric ~:; ' ~,1 .i ~:;::, ioD Statement ar~ci. Objective .: . ~'l-: (. election of th ,:: Ll"A Sf: C)"'f';t a r y I-n: ; 11e1 (:: in Dec ernh::r IS) ::)' ~~; . In C,'11"'~ .V j\ pri l l?,~, L ., the Cornrni t..tc.' c bc.'g~-],n v1orkinf, on t he ~)li.ite fe 1' t! l t.:' 10(~ ll/ e '5 I IF!' ... ~J . cC't. (;(j offici 8. 1~-:; . f\.l~i:~ e t'"' nUnlt~ l'OU!:,; it.'ritten a11d pc·r :- .~Gr!(-l l .~_ :t .~ . · , ..... ,-· .. " to 201icite nomin a,t:i.on2. l'w.r1 failen to comc up with a cOf:",plet ·.: sl':.t c , 2.n LFJ\ Extr ,'3.ord:.i ll:J.r:.: r-,1ectin!~~ w~,s hl~ld on }1ay 23 .. 1984 , t o discu~_;~~ thc." l~l ~n blp EI . A ~~econ(] extl'a()rd ina ~.'r meetinG ,;chcduled for JUDe 13 , 19Sh ,\J(LS cancelled hE' C~:U :-'(> CWl UC11 add:i L"i o r,.;j1 ; JC>'~:i. n ee:-; wer '-" four:c1 l,eforc that date . E~eC't,i8nc' vre re hE' J d in J un e J)d b . 'l'llc Commjttee thinks this p roblem is IH:ely to a .rise ap;a jr., espcci ' .. Jly Hit1] t.tle Libr:u- i ').n III s l ots . r.-1a.in Carnpus, Lawrence Coi\(:I{f' of He:\lth SClC'I1ces and Hospital. Kansas City and \Vlchna TO: FROM: DATE: SUBJECT: • THE UNIVERSITY OF KANSAS Office of Information Systems Computer Center Sunnyside & Illinois Lawrence, Kansas 66045 (913) 864-4326 Administrative Computing Users LOU~ August 27, 1984 Time Schedule for CICS Availability The Office of Information Systems is publishing the availability of CICS, ATMS and ADRS for the Fall of 1984. There will be exceptions to the new schedule as of August 27, 1984 through January 15, 1985 and we have listed those dates. Nonnal Schedule Monday - Thursday Friday Saturday Sunday ATMS Nonnal Schedule Monday - Friday Saturday Sunday ADRS Nonnal Schedule Monday - Thursday Friday Saturday Sunday 08:00 a.m. to 12:00 midnight 08:00 a.m. to 10:00 p.m. 09:00 a.m. to 05:00 p.m. 12:00 noon to 12:00 midnight 08:00 a.m. to 10:00 p.m. 09:00 a.m. to 03:00 p.m. 12:00 noon to 08:00 p.m. 08:00 a.m. to 12:00 midnight 08:00 a.m. to 10:00 p.m. 09:00 a.m. to 05:00 p.m. 12:00 noon to 12 midnight Main Campus, Lawrence College of Health Sciences and 'riospita:l , Kansas City and Wichita ---------------------~.--------- Exceptions to the Normal Schedule Date Monday September 03 Labor Day Tuesday November 20 Wednesday November 21 Thursday November 22 Thanksgiving Friday November 23 Thanksgiving Saturday November 24 Thanksgiving Saturday December 22 Christmas Sunday December 23 Christmas Monday December 24 Christmas Tuesday December 25 Christmas Wednesday December 26 Thursday December 27 Saturday December 29 New Year's Sunday December 30 New Year's Monday December 31 New Year's Tuesday January 01 New Year's Wednesday January 02 Thursday January Sunday January Monday January Tuesday January Wednesday January Thursday January Sunday January Monday January Tuesday January LL/ct 03 06 07 08 09 10 13 14 15 DR. JIM RANZ LLBhAiUES iATSOi:C LIBRARY CAMPUS Effective Adjusted Availability Applications Schedule CICS-ATMS-ADRS Closed CICS ADRS 08:00 a.m. to 10:00 p.m. CICS ADRS 08:00 a.m. to 10:00 p.m. CICS-ATMS-ADRS . Closed CICS-ATMS-ADRS Closed CICS-ATMS-ADRS Closed CICS-ATMS-ADRS Closed CICS-ATMS-ADRS Closed CICS-ATMS-ADRS Closed CICS-ATMS-ADRS Closed CICS-ADRS 08:00 a.m. to 10:00 p.m. CICS-ADRS 08:00 a.m. to 10:00 p.m. CICS-ATMS-ADRS Closed CICS-ATMS-ADRS Closed CICS-ATMS-ADRS Closed CICS-ATMS-ADRS Closed CICS-ADRS 08:00 a.m. to 10:00 p.m. CICS-ADRS 08:00 a.m. to 10:00 p.m. CICS-ATMS-ADRS Closed CICS-ADRS 08:00 a.m. to 10:00 p.m. CICS-ADRS 08:00 a.m. to 10:00 p.m. CICS-ADRS 08:00 a.m. to 10:00 p.m. CICS-ADRS 08:00 a.m. to 10:00 p.m. CICS-ATMS-ADRS Closed CICS-ADRS 08:00 a.m. to 10:00 p.m. CICS-ADRS 08:00 a.m. to 10:00 p.m. .1\.' ". • •• , ~ . j~ •. _~I.'"'' " ~." '" ..... ., . . Minutes of the NEUKASE Committee Meeting July 24, 1984 Att e.-. dH.g: C. Howard (presiding), L. Moore, M. Roach, S. Couch, G. El oss.:;r , K. Mlller, J. Richardson, M. Hawkins, R. Miller, J. Neeley, J. Montir., P. D1Fllippo, S. Cr"ig, K. Neeley, C. Baker, N. Rak,;- (recording s02cro?t a ry) . How~rd opened the meeting with the introduction of Crystal Baker, a program mer from the Computer Center, who will begin to sit in on the meetlngs and some of the subcommittee meetings. Howard opened up the d. scuss ion to concerns people had and reports from the subcommittees, Hawklns began with the report of the Public Services subcommittee. Hawklns dispen sed minutes for the meetings of July 12th and 19th. Dis­ CUSSlon on Jul y 12th centered "round the details of the format and a reVl e w of the goals of the se~ial record. At the July 19th meeting, the sub c ommlttee reviewed the list of assumptions from the other subcommit­ tee~ a nd then reviewed their own list in light of the others. H"wkins tl e ld ~d questions about the 1~5t of assumptions. Howard commented on assumpti o n 14, whlch de"lt with staff and upgrading of cur~ent UKASE r~c orct5, by say.ng that it should be considered in with the rest of cataloging priorities. Howk.ns rep orted that there was a subcommittee lack of support for the use of Eubject headings (assumption 12), feeling that the time could be be tter spent on improving "ccess to the library materials. ~. M.ller questioned the rationale of assumption 13 which was that the fir s t prlority is to catalog new serials and second priority is tltle changes. K. Miller said that now new serials and title changes have equal prlority. Hawki n s and Neeley said there was support for keeplng curren t with new serials in lieu of any upgrading of current UKA SE ~ ecords . Moore recognized the need for microform and hard copy holdings to arp~ar in one pl"ce on the public list as stated in assumption 3, but also expl"'ned to the c o mmittee the necessity of having separate c~talog1ng records. Howard then asked for clarification on assumption 9, which stated that t he "holdlngs for serial title should be displayed under the main entry tor that title in the public record.' H"wkins s"id this refe~red to the seri"ls list not the microfiche catalog record. Howard ended the discussion of the Public Services assumptions by emph"s.zing the desire to resolve the problem of the use of upper case in the current UKASE records p~ior to the online access, the first "s5umption on the list. Eaker stated that some degree of conversion could be achleved by machine manipulation of the records, but that wr.ting " program for full conversion to upper and lower case would be extremely time consum.ng. Mo o re rep ort ed en the July 13th meeting of the Cataloging subcommittee. R. Miller and DiFilippo presented results of a sample search for DCLC records for serials currently held by KU. The results showed that only 5 out of 172 titles searched had no OCLC copy. NEUKASE Committee Minutes July 24, 1984 page 2 However, the records that exist on DCLC v"ry dramatically in quantity and qu"lity of inform"tion. DiFilippo st"ted th"t the main purpose of the survey was to find out how many records were "vailable on OCLC, and that the results were encouraging for retrospective conversion of UKASE. The number "nd quality of records on OCLC for new ser ~ als was about the same "s the older records. R. Miller and Roach wlll now rev. ew some records more closely in order to find out how much editing may be needed and how much staff time that will involve. The subcommittee also re­ viewed their assumptions and "dded one more that expressed the desire to use the KU Online Authority File to maint"in consistency in the headings used in the serial file. The last part of the subcommittee ' s discussion centered on the locations not co ve red by the ~atson profile. The possi­ bility of establishing a membership file exists, with links to the bibliogr"phic file for individual titles within th e membership. Other alternat.ve files may be needed for such things as discards, exchange records, monogr"phic series and sets, perhaps with s ome link by way of the new Acquisition system. Erief records ma y need to exist f o r file cabinet items, newspapers, samples; along with" resolution for t he problem of microform versuS h"rd copy displays, The next subco mm ittee meeting will continue discussing locations not on the Watson profile (i.e. Linwood, periodicals, special colliectiorls). In response to the report from Moore, Elosser and Craig both expressed concern about a membership file. Their concern centered "round the retention of both a membership list as well as records for individual t.tles within that list. Moore explained that both would be available to be displayed. The crucial element is the link between the various files. Eaker pointed out that the purpose is to put the inf o rmation into a computer file and then it c"n be redispl"yed to the various users in predeflned formats. Howard restated his pos.tion that this comm.ttee should envis"ge the type of system we want and then let computer programmers provide time and cost estimates. That inform~tion would be used in considering the possibility of using a vendor system in serials technical proces­ sing. Howard announced that Innovative Interfaces will be at KU the first week of October for training in the Acquisitions system. They are willing to provide demonstrations on their serials system for the staff during that week. More details will follow later. Elosser reported on the Technical Services subcommittee meeting, stating that they are putting together the information from all their public meetings. The data is long and involved and not yet completed, so copies of the final data will be distributed later. From the re­ sults, the subcommittee hopes to diagr"m out the components "nd relationships needed. Eaker is helping the subcommittee to define the elements, and then will determine programmi ng costs for the necessities, and then possible enhancements. Howard stated again the desire to describe to the programmers the complete system desired, so that they can determine what is feasible and estimate the tlme required. Most discussion will continue for the present to be within the subcommittees, and then reported during the full commltt •• meetings. Howard announced that the next meeting of the full committee will be Tuesday August 7, 1984 at 2:00 in the Conference Room. TO: FROM: RE: PRESENT: MINUTES Library Faculty Assembly E>:ecutlve Commitb:e Lorraine Moore, Secretary Minutes of the CommittE'e, Auqust 28, 1984, 8:30 a.m. Ellen Johnson, Annie ~~illj.ams. Pac"'el Millf~r, Susan Craig, Nancy Shawba"er, ~: l£~anor Symons, Lorraine Moore The minutes of the August 21, 1984, meetlng were approved as corrected. OLD BUSINESS Annie and Rachel reported that they have begun to meet to consider quest.ions referred to them concer-nir.g n.~r.,truc:turin'J LFA to formolize joint committees with Classified Conference. Annie distributed an artide from the Chronicle of Hiqher Ed~cation concerning the percentage of faculty in tenured positicns. The committee asked her to write for the full te}:t of the speech from which the article was extracted. The committee worked on the final text of memos to be sent to LCPT and the Salary Commi t te>e concerning their charges for the year. AGENDA FOR LFA MEETING Planning was begun for the agenda uf the October LFA meeting. Current plans are to have the Salary CommIttee lead a discussion of salarv Issues as t.he primary agenda Item_ STATUS OF PEER REVIEW CDMMITTEE Returning to the list of issues for conSideration submitted to the committee previously by Ellen, the commit·tee discussed the problem presented by the fact that the amendment to the LFA code that would have established a form~l basis for the Pecr Review committee failed to pass. The committee felt that since the proposal that failed contained more than one lssue, i.e. procedures of the evaluation as well as the formal basis for establishing the committee, it is now difficult to know ,.,hat it was that failed, and therefore, what modifications to offer that would succeed in establishing the committee. Because last year's committee pointed out the difficulty for everyone if the system ... as changed every year, the commltte>e , decided to use last year's procedures for another year. The committee's suggestion is to have an LFA meeting in the Spring of 1985 (early Spring, before vacations begin) to try again to formalize UH2' committee. The committee would like to be able to separate the Issues concerning the Peer ReVIew Committee (responsibility o ·f the supervisor in aSOoiigning a rating, the rt.!lative force of the committee's ratin<~, t.he e}~iste"ce of the committee as an LF'~ committee, etc.) The secretary was asked to ",olicit comments from the membership In the minutes. Comments may be directed to the secretary or to any of the other members of the committee. ~IEXT t-II:::ETING Th~ ney t me etinq of the LFA E" ".'cutivE' CommIttee was scr.ec:uled ~ or Tue~.;d3Y, September, 11, at 8:.30 L\ •• n. i'll~~ l n E':: : fl .:1 t \:' : F') ' ". ,:1',,'. , \1 tIl 11 ',' I' " COLLECTION DEVELOPMENT COUNCIL EXECUTIVE COMMITTEE · \_· pt\'.~ I~ lbt:'r' 10, 198 ··( SU '::i::ln C" .~d. ,], Ch ; tI"'l~,~s Ct.;., t.~; I ·h~ll, Clint H')~.'<:II":.1, F~ <; I·,::h'.;: l ~~ tl')l~~I' 1 Neeley, . J ~a llile Ri~h ~lrdson, Ri~h Rillg~ 1 h·:· ql " :" 'f ' di. ·;; '.:U -:;~ <;;i ,;~· d tht.':;> ~jug~}t:?s tj" ::'I'; t1 .ndt':.' at thl:'!o {"IlIIJl.I. ~jt 2 3 CDC 1·'t.~ \~~t i.!I ~: ~ th;:tt hil) .l.i') 91" ;i1ph,.:.~r'·;:i b.,:: k\;~pt. .i . nf.:'.r' M(~d ,)f mny d .,::v.,:.~ll)p""lent~~ .:. f i llt ... :- l· ~.:o ·it th,~.:, tlqh ':1 bi.bli.'::'9 r' ~\pht.~ i "'-:;i ' n,~~,!jl,,;~ ttt,~ 1~4 f~ i.',:: h f~ing \011.11 '';: \'iit t!I.i. ':; p,.tbl.i.O:: ~l t..i.I)n, ~ ... h.i.':h \.Iill h\~ .i.s ~:illt::- d (..lith th ... 2' FYI (.n C\ : iL·P ~ l l~ .: II) l .]: o::(. l '-:O l' ,;.:- d ~:; h t.~ o:.~t .. ."J. . :·h pl · ... ~ ·.:' (.'IIt.'l' \1 ·f,~. r· d is.:u '.;;·:;. l ,)\'l t,h\:~ (tugust, 14 H~M () t.:· oi:lll b~t·;..li.,:'gl ' ]lpht:I ~ <:ii fl")M Li:\ V~r"ne C,:lc;ln ,,"'eg~H'dillg t.t-It:< sil'".:>l\i'!'I::tioll ,:.f H.il 0 r l 3 l s t,) b~ pla c e d i'1 th ~ Watson Rafe ,"'ell ,: e C011e~tio'1. Ch ~ \I" t '.:;' ,:i Gf,:: I:, ':h~.i: ll ti.:o' .;; p1 :~i.n .. '.~d, a -::i hj:II~:kDI~('1l\l ... 1 t.Q th.;.~ t"1t::· t'l':' , th(!lt th ~~ R,: f~ I"e \1':~ D ~ p ~ rt~l~nt, wa llt s to s yste~I ~lti=e Rnd gaill Mo r ~ contl·'.)l ' )'/ ~ I' tt)~ ~;~ l e cti":'11 pl·Q':~ss~ p~l"'t],y b~c:alltS~ of t~le 3p 21C~ ~l'l')I .. t ~lg0, h ttt al ';:" ') t.:. instl.I"ti':- that all n >2·:~':-S ~"5 '::II"Y l .. t!.:- f' I..":' I"'\~ n.:: o.? ~ .... :·,"'k s b t~': '::'M \'? p ~;lr·t. ·:,f ': h,.:,: 1.::'~,11(;~, :: t.i.:.n1 :ll1d th.clt f,'VI:":~I",>-'thing -::it:·lt.1:'>::"t~,~d f·)t' 'I:, h 1".:,. ~,) 11 ~ ,:t i011 is 2 ,: tu a ll y usefu l as a 1"e f ~r8 n ce wor~: . Th e g'"'QUP t~),: , uQht tt) ~\t ~tle $ e w~r 0 legitir1a1~~ (, bjel: tives. S~He CO"lce'""l t4;IS ~:~ pl~ e ss~d that riot a ll r~f e l"ence l~bral~ i ans ar e r e vi~wil1g the tr'll,: k5 ')11 ~ ' ''0:::.'9 1..1,1;:11"' b ·::t~ji·;:; .:;\ 110..1 t'12ttti.~t~i <:t lm n~~t?ded f,,) I"' F~t:~fo;.~r·t::,' nl:~:~ ell" t':;> b e ing 0v~r l.) o~: ed because other bibliogr' ~phe,~s hesitate to se l ect it ~ MS ')l~t s i.de ttl~il" 1"'~sp>2cti.ve field s . TI1e gl~0up ,~ecoMHellded th3t bibliogra phers wh,) are not al s o r efa l"'e nce libra'"'iarls pl ace M ~!tel·i~1s th~y wi~ihed to recoMH811d f,),' th~ Ref~l"'eI1ce Collectiol1 Oil ~ s p~ci a ll y d~sig r, a ted shelf in the viewing ar~a, ~Ol"' 1'8f e '~~11':~ lil') I·~I~i~1 11 $ to ,"'eview. Ref~rellce libl~~1·i, al1 Sj t18Y ll S~ tt18 ~ h ~ lr f.) r M~t e r.ial s that seeM to be lik~l)' R~f~reI1cl2' C o ll~l:tioll C~llldi.(I~te5, but f~ll out:;.id~ tt1ej.l"' slthject fields. It was ~ ; l!gg~ ~it~d th~t Ilew editions of ~J.)r~: s wh,) s e prev iou s editions are il1 Ref 0 1·eI1,: e rli.gt1t be e: ': eMpted ~1 " O:'H ttlis ,·eview p,·ol::ess. A",)tt)el" p o:~ int Hen ti O:) lled wa s th~t the Bib/Ref fund is il1t e nd ~d t o 'fUl1d '"',,::;,·P o6' l'o::.'ll,.:e M <;ltO::~ I"'i ,=ll~; and bibliogl".;;I phi f~S ~\S a ,=la'5~i, '::lnd '::;holtld )'I.:.t be liM 1 ted .)nly to th')se that will b~ loc a t e d ill the Referer,ce C'~lLe':ti'~114 111 vj.ew .:of the falct that the chi~f guid~li'1e s ~' gg es ted by L a Ver'1e's MeM '~ i s freqllancy "r use, the C')HHittee ~lS0 di.s .:ussed t~le possi.bility o¥ ide'1ti,fyi"g ~s l1o'1-cil"cuI 5ItiI19 ,: ~\"'t ~ i'1 H a ter i~ l s that. a re not used frequently but which beC ~llt$e ~"f the ," cltu,"e of t~,ei,· use <:;iholiid alw~ly$ be avai1 ~lble. Ri~tl pl"e5~I't~d f.,,"' the cOHMittee's ~')llsio..1er~tioll ~ lette,· 3'1d que s ti':Olll la il· e 011 fOI"eigll acquisj.tions received froN Ro b e l't C. ~1ill~I" (N'~tl"e DaM~) fOI"' the G)MHittee on Colle c tioll DevelopMellt of ARL. Tt)e COt1Mitt~~ agr~ed th 8 t the questiDI'nai\'~ was i . l,ad~quat~ but 1"'1:'!o1:')HM8l1ded that Ri,:h resp ':'lld ~\'y(..lay, pel"'haps witl1 ~ l ~ tt ~ l"' t haI+'" would touch '~ '1 SO l1e of the iMpO\'~a'1t issiues i ,I1 ~, :, . :"'eigll acql(i~itioI1s a"d ~1 5o g iv 2 suggestions fo," l~ecasti"'9 a few ·~ f the qu es t i") 11 S . Rich ,· epol' ted t~,at '15~OOO-$20 ~ OOO 'I)r lil),"' n l~y acqllisiti.ons to 0 111') 2!~ l': ~ l~e ~ ~ ~\I··:tl : ~p ~li)j , ] , ities i,ll tt)e t)Ut'IEI lliti.es ill~e I'I~'\'" ~vailJlble f ,"O H th ~ N~H .: h a llenge g rallt fUllct~ A M ~':hA'1isN fo," R1I')ca til19 .;!I nd ·:;; rh,:: nd .i . llfj th ,:: :.' ~'j';.~ -fund~j l'l1.'.~ .!~.J "5 t~( . h~~ '~:." ~l t ',Ih 1 j. ·:;h t'.: ,1. 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J I"· H pl· . ·.;~ r··;:; . ~'3 u ;!;(': n C )"';"I ig ~i u.q~! ("sto;.·~·d th'::lt c\ d.i. ~ijtill ::\ti,)I' .)f t. h (',~ ,.;,:; I\'· i,O:OI .. ··,; 1 t"." ,': I'· II ,;\ t i ''/ \',:1 ':: : diso:u s-;;'2'd, a s w ~~ ll ,~"ts 11 :;~ rj ;:\llu :;\l f ':;'l ' bi. blio9 ,·apl-'~ I~ $ a'1ct pla'l s t.) t)ilVe a 0ll!) S t ~II' \ tii:\ ] P') I·'ti')I·' ,:.{' j . t l~o;,~ .},dy in d''' .;l ft O,:: t.)b(~ ," H f.) , ' thl::: CO:)f"l I ',.i.t·,tl.;~'~,~ t ,.;. di ·:;; I:: f..I. ·::i ·:;; ~ H ,:;~ .i~i ~~ ls ,) PI"~p~"'illg ~\ f·:),··~! al1d illStl~U~til)I'I ~ [')1" t ~ i!) li': '·g'~~!r'!·)~I · s tl~ ~t i~ ~ in r't:::vi s il1lJ .:: .:ollt:.·o:: ti,,:on o..1o,."'1'./G· IOPt·!~~~llt po l .i. .::'.,' -:;i t :;: t '.:,~ r1 1'.:'- l1t ~i,. The ne:2' 3 t'5 tl1~t hava t,"a(1itio'1 a lly I)e~ll dist'''ibuted t o hibli ') gl"'~p!1e rs t o ale,~t theM to possible gaps i'1 tt1e ':I) ll e~:ti':0 11 s . I11tel"'-Li. bl~RI~Y S~l"'vi,:~s is ullable t,:o COllt..i , '1U~ pl"' " vidillg t!1is di ~: tl~ ibl! ti') ll S21·vice. Acquisi,tiQI15 also l~l c ~: s t~, e st ~lff t.) d" i , t~ M.) s t O:::'~'HM .i.ttt:'8 H\?Mb·.~ I"' ~:i th,,:,u{Jht tl·".'? ·::;e s lip 's \~ ',:: r· .. :.f tl.s·(·~fill ~;~nd \,.J .::l ll+... .~~ ... i t.) .=ont .i nu~~ ~. ~:·~,~ .:i.ng thet'l. E~V-;;d n '../1:11 u !It\;;'o:.:'l' ,:~'d t.) h .:: I ·'~ >!:' ~ll"' t L. i.I':I";I I~ y s t ii\ ff S')I"'t thl"')tI9h th\'!' B'='::UHU1 .;1t ,'.:- d b H,.-; k).)'2 J:I~ .:~ ')I1\;:, -til'1 \~~ pr· I'jt:;.·,:t, <:\ llL1 in the Ht::'-~ll1tif·I~::- ~\ l';)I II~r··tt::.' I "' t1 -::;o lvti,)n ~Ji.l.l h02 ~.,IO:)I~k t::.'1. :' 1 ':' ltt. I~i l:h IJ1"'I~ l\g ht th~ CO:OHMitt~e up to (1~:t8 ')11 l"'e C~ l1t d 0V~1 ') pM e llts ill tht;'.~ .:1'''>£:' '::1 .)f PI"' t."'1·5t.~I·V'::lti.:on br" )~\dly o..1~:·f'.iI,\\':d. All ~1L1 h·.).: .:: •. :or'lt1ittl.":O::' H ~ t on.:8 s~veral M011ths ~go t,:o di s Cll SS val"' j .I)US C')11 Servat i ')\1 alld p,' ese l·vm tioll CQI1ce ,"'11 S i'1Cl(,~rli.11g the i ,S SU8 of pI·,)te,:ti') 11 fOI"' M ~lterials that May be at l~i,sk if pla,:e (i i1'l t h e o p~n ~tac~:s . L ~l s t yea,""s LFA E:(eCl~tive COHHi.ttee dil· e cted th~ B~~ ,1g~ t ~11d Plal1'1irlg C'~MMittee to ~ddl" ess the libl~ ill'y/ $ pl"es e l· \ ' ~tioI1 p ,"') lll e ~!s. B a P tt)ell ~"'evi~wed Bill Mitchell' s 1975 pl' 0s el· vE\ti '~11 l~epo'"'t 811d $llb~lit. te d it to the E:, .:: t i~f f ,:~ b(.tl t i·. ,r·" ~ ~; ','! 1'·\· ,,~ -j:, .i .) n ( .i ";; ';;; u. '.::~ .,~ .:t. ';:; t h t.'.' f i. \"' ,,; ·t q>::> ·:;1 1." T h •. :.'.' .::.) f'" f"j j. t, t t.'.' '.:.': .;;19 1' I::J \'.'·..:-1 t h ."\ '1.', j .. -1:, ',.} >::> U 1. Ij h .~,.' ·,:l p P \' 0 P \" .:~. a t.. :.:.~ t I) C r' t:' .;'l t ':".' ·,'1 CDC ';; I,.f. i'.) .::: ':) !'1I"1 i t. ·t, '.::" I'':' ~ .:: 0 1'"1 f.' .:. ';:. 1.'::",:-1 .) f \ ' >:> 11.1. n t. '.'.~ I:.:.' r' '::; iii II Ij / .:. I' ;;\ D PI) i \'1 i,:. >::.' d CDC t,! I:.'.' j·'II'.'! '.:.',' \' .::; :;\ ';;; f,.J ','.'.' J. 1. sta~~ MeMbers, to ~tudy the probleM. \" ';".' I::: ':' I"ll"f >:.:' \ "j a t, i. ':) n ':;; f"j .::. f..I. 1. .,:-1 P \' '.".' s,· f..l. f'1 .::\~) 1 '/ 1"1 .';; V ',~.' :lI,':;; .:. t h.:.:' \':;\ ppI'I::O P \" i:;1 t ':".' lib 1':;\ \"/ This COMMittee's h 1..1. ,.:-{ 9 '.:,'.' t. ,'\ \" 'I .i f'l T.'! }, .:i.. c·;:'. -1.', :.i.. ':' n s; n C ], :L nt, n ,) t, 0.".:-1 t h .:'\ t i:', ':;; u'2 'J I.'.',' ';;; '1:, ,:.'.'.,:-! .,:; ":, i': n .:.; .:~ \' oj 'r !) \" \' ,:.~ '::; (~i'l \' ':: h lib \" .::: \" y ':.:':< P"-'~ ndi t u \' '.'.;.'~'; 0:1 1'1 P \' ':'.'.::; '.".' \' ',./.::\ '1.', i.,) n i. ';:;. ,1(.:\ ,::,·f t h •. '.:' btl. d>.]>::.' '1:,- .... 5. ~1 ')f..I. \" .:: .::\ '::; 0.' about $280,000. Even with our binding budget included in this t>:>t'i'J.~ ~.Je f"ll1 fa',\, ' ~;:.h,:.\''I:, .:.p thi·;:; 9 ':"':11. Fu. tf..l.l't:~ Me.? t1 11>]':;: ,:.·f th,.'.~ CDC E :<,~>::u t. i V'.:~ C':'Ht1:1. t tt::.'I.::: q\'.'\" t::- ,':;,:::h'.'.'.'du 1.2d oF':' l' SepteMber 24 at 1=30 p.M. ~nd October 8 at 1:30 p.M. The next Meeting of the Collection DevelopMent Council will be h~7~ld Thf.,l.l'sdcn!:i , Jeanne Richardson, Leesa Duby, Rich Ring, Mary Hawkins, and SliSil! l)~wcy TUPICS 0:-; THE AGENDA WERE: UKASE Update; New Science Library Facility; Budget I:pdatc . .J ir:l Ranz int roduced the new libraria ns and the new secretary for the Adminis­ trative Office , as follows: Janet Franklin, Assistant Science I.ibrarian; ~\' bccc a Stuh r-Rommereim , Assistant Ref e rence Librarian; Gordon Anderson, Slavic CIt' J l llgc r; LeAnn Heller, Engineering Librarian; and Susie Dewey, Secretary for t ll~ AJ~inis trative Office. Slo" rr y IHlliams briefly discussed the recen t acquisition of Congressman, L lr r y I,inn's papers. The collection will likely arrive in December and contains LL',_'" i s l .Jt i vt.! f il es; colopaign files, ctc. which represen t s a typical collection of " P" I it ieal official. She indicated the collection was approximately 300-400 [~ ' L:t in s iz.:!. J i!:l :;L'~lcy described sor.te of the patron reactions to the new Microfiche Catalog . Cl'n.:: r.Jlly , the patrons are not having difficulty in the use of thi s catalog and ;] r c t a kjn ~ it in s tride . Also, mentione d was that the new microfiche catalog is uf ~~oud qua lit y and that little r esistance i s being encountered in it s use . C:1 j il t dis c ussed bridly the Title Il-C Cooperative Project Proposal. If funded, tlli s g r ,:.mt would form an "1-70 consortium" with Hashington Universi.ty, University o t :ji~:w tlri (Columbia), Linda Hall Library, KU and K-State to create a database (1IIlil l [l 1 i s t) of ,ser i als. ":or t of t hi s proposa l would provide funds for creation of MARC(S) records for Sl"I" i;ds. T1H.~ uniun lis t es tablished, would allow fast uocument delivery through 1 ill ki!li~ lhe preSl'nt courier in Kansas with one in Mi ssouri. Cl illl 'JJ :;(J r{"jlOrtI.'J on UKASE which must be removed from the Honeywell comp uter \>i il!,in tiLL' nl:xl 2 YCi..I r s and tnlOsfcrrcd to the IBM. A comm ittee of Tcchnleal ,11111 ['ubI LV Se rvic cs ~ t ~ I[f arc developlnt.; an outline of the type of Serlals sy~;- t \'::, Ih'I'Jl' J. Th rcc suhcommittccs have been fo rmed to explore : (1) Cataloging; (~) S~ rial s Technica l Processing; and (3) PublIc Services. Iii "C U SS ions have take n place with Gary Susott regarding how easy or how difficult titi!; projl~c: t will be. ADMINISTRATIVE CONFERENCE MINUTES September 13, 1984 Page 2 M..1.ry Hawkins di scusscu a meeting with Warner F~ rglJ~;(J[1 ;mJ .J im L()llf~ ,It the Union concerning the vending machineH 1n Watson Library. The purpo !:c.: uf this mL:ctin g was to ask for advice on tliC continllOU5 problem of food and drlilk in tllC l.il)r :lry. One problem, as J im indicated, wa s Ha tsan ha s only fiv(~ j :iIlit o rinl 5 l:Jff \vIH! fl! ;J:-i the Union with compa rable square footage ha s 13 . Ln lad p I nf', wi th l h is parl i - cular mattcr, thl! Union people will visit thl:.! Ljbrary dllrjn ~~ . l pe,d<- tir:lc of L1Sc Gild will consicil:.!r the solutions to til is prol)lum. Al so djscu ~s~ d w~r~ tIlt! possibil1.ties of spray ing we ekly, having a guard ,at tbe staff IOlln ge (~xit, and having morc pick-ups and patroling of the arc:a . Rich Ring mentioned the new publication of the Bibliographer Nct.J::;i lctter being di s tributed through FYI during the week of 9/13/84. Subsequent issues will I" , sent to a ll Bibliographers and othe rs who may express a n interes t in receiv i n g thi s publication. In providing some information on the New Science Library, Jim wont on to say that he has received space figures from our pee r institutions. He mentioned that the University has received $170,000 for pre l iminary plannin g in 1984/85, is sclledulcd t o receive the balance of tile preliminary p l annillg mOllcy in 1985/86, is scheduled to receive $566,000 in 1986/87 for prepar"tion of final plans, a nd, finally, should r eceive construct ion monies in 1987/88 and 1988/89. He then continued on a brief discussion of the Budge t Shrinkage. The Libr.1.ry ~Irinkage obligation for FYI985 is a total of approximately $ 109,000 - eon.i . tin~ of $36,500 (2!,%) unclassified salaries bud;;et and $72,500 (5~) of th e clas s ifie d budget . Jim reviewed the Libraries funding for FY85 and nlcntion e d several ar~as wh e re it I s difficult to predict the libr.::lry I s ohli ga tions for e.::lch year t.Jith in the OOE Budget. Neeting adjourned at 12:00 p.m. REVIEW OF WATSON EXIT/INFORMATION DESK A committee has been appointed to review the purpose and effectiveness of the exit/information desk which has been used at Watson's main entrance since January 1983. Members of the committee are Norma Bishop, Sarah Couch, Jim Neeley, and Mary Hawkins. The committee will meet with employees most directly involved with the desk's operation, and would also appreciate hearing from any library employees about their views of this operation. For convenience, the form below can be used to respond. Othenvise, feel free to contact any member of the committee direct to express your vie1;vs. M. Hawkins WATSON LIBRARY EXIT/INFORMATION DESK Is the exit/information desk benefitting your unit? Yes No ---- ----- If "Yes," how? If "No," are there ways by which it could be of benefit? Yes ----- No ----- If "Yes," please describe. Name -------------------- Department ___________________ _ (Please return this form to Mary Ha\vkins, 502 Watson, by October 5.) " ; " 1/ .. ,t' ii~)ll ; #k?{,*+,ttif·f!'jJi!tl&:~¥.W ~ ,jMd'J~; ~m~~~.~frm '~;':'1rr \~~:r::: :~~L:'ryf:t~: i" " 1: /y';~~.:~~~i t:1.~', ll.~ "?(1~t'~rW,~·> ~ :,:,,~· ~· · ': " " 1;'r~" ';',' " .;, I ,' i ' TO: FROM: RE: PRESENT: ABSENT: Library Faculty Assembly Executive Committee Lorraine Moore, Secretary Minutes of the Commilt<.:!If, September 7, 1984, 8:30 a .. m. Annie Williams, Rachel Miller, Susan Craig, ' Nancy Shawbaker, Eleanor Symons, Lorraine Moore Ellen Johnson A special meeting of the LFA El RB: spk P.S. If you do register and then find you cannot attend, please let Sherry know for we may have a waiting list, and we want to accommodate as many people as possible. Thanks! Main Campus, Lawrence College of Health Sciences and Hospital, Kansas City and Wichita THE UNIVERSITY OF KANSAS/LAWRENCE, KANSAS 66045 School 01 Law Library Green Hall (913) 864-3025 SAN 342-0930 POSITION ANNOUNCEMENT LAW LIBRARY BINDERY ASSISTANT The Law Library Serials Department has available a full-time Bindery Assistant (Library Assistant I) position. This position is responsible for all aspects of the Library's bindery and materials conservation activity. Duties of the Bindery Assistant include: -Preparing and shipping all materials to the bindery; -Inspecting materials returned from the bindery for accuracy in labeling, collation, and binding strength; -Maintaining all records and statistics associated with bindery activities; -Completing UKASE transaction sheets; -t~aintain internal bindery account; -Constructing individual storage boxes for damaged leather-bound volumes. In addition, the Bindery Assistant works up to four hours per week at the Reference uesk. A complete position description is available from the Serials Librarian. ~ualifications: Minimum requirements for Library Assistant 1. ust be self-motivated, be able to work independently, and have attention to detail. Preferred: Experience in bindery and book repair operations. Familiarity with legal publications. Accurate typing skills. Familiarity with operation of Zenith-ISO microcomputer. Base salary: I,I73/month Available: October 8, 1984 Closing date for applications: October 1, 1984 Apply to: Martin E. Wisneski Serials Librarian Position Purpose POSITION OESCRIPTION BINDERY ASSISTANT The Bindery Assistant (Library Assistant I). interacting with the Se rials Librarian. is responsible for all aspects of the Law Library's bindery and materials conservation activities. Legal materials. Legd l materials. including and sepecially serials. are heavily used items that are in constant need of care to ensure that the information they contain remains intact and usable. The Law Library follows a regular schedu le of binding so that serials and other library ma terials will be preserved and available when needed for future consultation and reference . Incumbent develops an expert knowledge or the physical nature of the collection through a continual monitoring of ma terials dnd decides which materials are to be bound. re-bound. or receive some other conservation-related attention. The Bindery Assistant is also responsible for the Library's book repair operation and mdY supervise one student assistant involved with book maintenance. The Law Library is actively engaged in constructing individual storage boxes for damaged leather-bound volumes. Bindery procedures are designed to facilitate the preservation of Law Library materials and are detailed in the Serials Department's Policy and Procedure Manual . Upon completi L ~ of training. the Bindery Assistant is expected to handle the daily operation of bindery and book repair activities at the Law Library. The Serials Librarian will be consulted should questions or problems arise. Duties and Responsibilities 1. Supervision of binding operation. The Bindery Assistant oversees the Law Library's binding operation and ~erforms the following activities: A) Incumbent originates sending material to the bindery. as well as receives bindery items from other staff members. B) Inc umbent evaluates permanency of materials and their p~lysica l disposition within tne library to determine whether particular items can and should be bound . Cj Incumben t determines the type of binding in wnich a particu lar item will be bound: Periodical binding. regulur library binding. or perma-binding. D) Incumbent arranges items in the exact order in which they are to be bound; legal serials often have much extraneous material which must be removed and appropriate tables and indexes added. () Incumbent maintains all records and statistics associated with shipping materials to the bindery. including: Filling out instructional forms. keeping receipts for materials sent. boxing .' materials for shipment. etc. F) Incumbent completes and forwards to the Serials Librarian a UKASE transaction sheet for each serial title shipped to the bindery. updating the bound holdings information for each. G) Incumbent inspects all items returned from the bindery for accuracy in labeling. collation. and binding strength. Items are compared to the binding instruction record; when an error occurs. incumbent determines whether mater ial i s to be returned to the bindery or corrected in-house. H) Incumbent maintains the internal bindery account. The Bindery Assistant monitors the expenditure and encumbrance of funds. keeps detailed records of all bindery operation transactions. and prepares bindery vouchers for invoice payment. Binding and rebinding priorities are based on the financial records and statistics maintained by the Bindery Assistant . 2. Supervision of book maintenance operation Incumbent oversees the Law Library's book maintenance operation. Successful performance of this duty require s familiarity >lith various repair techniques. Incumbent constructs individual storage boxes for damaged leather-bound volumes. Incumbent may hire. train, and supervise one student (.375 F.T.E.) to assist with book maintenance activities. 3. Reference service The Bindery Assistant will be introduced to the nature of legal research materials and trained in providing effective r eference service to the Libra ry'S users. Upon completion of training. the Bindery Assistant will work up to four hours per week at the Reference Desk under the supervision of a professional librarian, until such time as incumbent is competent to perfo~l satisfactorily alone. Performance of this duty will provide (in addition to serving the Li brary's use r s on a direct basis) the background and familiarity with the Library ' S collection needed to successfully comp l ete the other duties assoc iated with this pos ition. 4. Other duties and responsibilities The Bindery Assistant is expected to recommend changes in the operation of tile Serials Department and bindery activities Wllich will increase the department's efficiency and improve the preser vation of li brary materiitls. Incumbent will explore the feasi bi l i 1:Y of auwnat iny bindery records. Special projects may be assigned at the discreti on of the Serials Librarian. Qualifications Required: f·linimum requirements for Library Assistant I. Hust be self -mo tivated. be able to work independently, and hav e attention to detail. flust be able to reach and do some moderately heavy 1 ifting . Preferred: Experience in bindery and book repair operations. Familiarity with l ega l publications. Accurate typing skills. Famili ar ity with opera tion of Zenith-I50 microcomputer. Minutes of the LFA Executive Committee, Tuesday, Sept. 18, 1984 Present: Susan Craig, Ellen Johonson, Rachel Miller, Nancy Shawbaker, Eleanor Symons, Annie Williams Absent: Lorraine Moore Ellen opened the meeting and the minutes of the Sept. 7th meeting were read, approved, and will appear in the FYI of Sept. 20th. The minutes of the Salary Committee for Sept. 6th were accepted and will be published in the FYI of Sept. 20th. Annie announced that comments had been received from LFA members regarding the Peer Review Committee. She was asked to copy them so each member of the Executive Committee can read them carefully. Nancy Shawbaker reported that Ola Faucher is working with Sandy Gilliland to update the University's mailing list to include all library faculty. It was recommended that a current list of LFA members be distributed to the membership at the meeting on October 9th. Also, copies of the latest revision of the LFA Code and Bylaws should be given to all new LFA members. Nominating and Peer Review Committees have not yet submitted names of officers for 1984/85, and Staff Development Committee has not yet submitted its annual report for 1983/84. Annie was asked to contact those people. Ellen announced that the Senate Library Committee (SLC) will meet for the first time in this academic year on Thursday, Sept. 20th. The tentative agenda for SLC, proposed by the University Senate, was read and membership in SLC reviewed. It was decided that both Ellen and Annie will attend the meeting. Ellen announced that CULS conference on Oct.17-18. information is available will meet in Topeka on Oct. 18-19, and there will be The Staff Development Committee will be asked to see through FYI a pre­ that Ellen announced that the all-university core curriculum has been addressed in a memo from Vice Chancellor Tacha to academic deans. Ellen will be sure that the head of Collection Development, Rich Ring, sees the memo. No response has been received from the University administration regarding our letter about Dean Ranz's review committee. The subcommittee on restructuring the LFA, Rachel and Annie, reported that their work is moving slowly while they wait to hear from Leesa Duby about classified concerns. Regarding reducing the percentage of unclassi ~ .~ed dollars devoted to tenured and tenure­ track positions, Annie has received Gary Wul f 's paper on alternatives to tenure-track appointments and will copy it for committee members. Less satisfactory responses have been received from ARL and ACRL. Annie urged committee members to re-read T.G.English's article in College & Research Libraries (May 1983) where ten universities are discussed that have a mixture of faculty and other status for librarians. She also urged them to read the KU Faculty Handbook on unclassified academic and professional staff. Sandy Gilliland and Annie plan to meet with June Michal later this week with questions on this topic. Much discussion followed on the seriousness of the issue, whether we need pursue it, how other units are dealing with it, etc. Perhaps we need written instructions from Dean Ranz? Perhaps a subcommittee should be formed to investigate the issue further? The Library is not overstaffed and our situation is markedly different from that of other academic units. Respectfully submitted, Annie Williams, Acting Secretary . . . ~ .~ " " . :' :;. . - --- _ .. . , s~u"pn~s (lj(oOJLSZ ) III lI.ral;) S~u"P""s I (190o:JOOgZ) I ·~sSV f..xtl.rqn I (~ ~Cc:) C;::SZ ) s';';":os ·;;)OSS'f J~"a"::;;-: s.uapn.s I (u9U.::JC\ic) II -1,S£t' A.Itl.Iqn I ~ ·"I1.I".Iq 11 I .. .. .. 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'" .... -. :I o o , . o Ill::JC o III ::l o .... 7:' .... rt' III ::l III II 0 .... \II , ::r 111 111 ::l n a. g, g, .... ..-e.::l go e..c -., o 111 .c II ~, II ::J " .c II s~u"PI~s (ZnO')GOBZ ) III >,.Ia T') · ~SSV ::..-a.z.S O.Id I snun :J1')0 U"91·11Uq 11 3J.:1 <;'9 SUU,.I".IQ'1 ~Ol"''':J .' \ I g, ::I a. ,... ::r " NOI.l.v;:n;V:Jl:IO .l.N3;;.LllVJ:Ou ~u:' ,.' :'i,:v:J S:lI~" !!\!11 ~\',~ :: v:; ",'. ,1,';"':;'..'; ,\ ! :.:: n 10 .... QI ... o 10 .... ::I .a o II 'tI QI ' ., ,... ~ II ::l ,... o ::l .." o ;J3 s~uapn~s I f s.u"pn~s I (<;(QOJOOgZ) I '",ss'g ,\·",.rq'1 -ere.:::: .. .;)~~C ~. I ( O(COJOOBc ) II ·~ss. .h.re.ICn'1 I I ( <;6o:)C OCg~) 1;:;4)0 ~ ".', . i'..r-a"':C.!l san po'nnv alllllll Utl P".I q 11 I I ' ~+!:;;-:: .. ~ /~'.:.:. .~t'~:i~Jii ';:~' ., ;'f. ,,:~ ' if·~:tL~\- ... '~ \, '.~" :? : .. ~' s~uapn.s I . (£900J00gZ ) I . "'ss\' ·"-"".Iqn ( <;~ CG':;':;uSZ) II • ,+sSV .':'.::a":Q1'1 I apr! ~;).I'E'~s';': , I ~ ( 16GCJu':SC:) 11 .• 8S·:' .\ .. n~..lq 1'i I s1;)afqns t..""61.l'E:.lQr1 " :· 7*. ': " :~ '_-:--.";-.,-' . . :~. University of Kansas Libraries Number 781 October 4, 1984 NOTICE OF PROFESSIONAL VACANCY Assistant East Asian Librarian. 12-month, tenure-track appointment available January 1. Duties: Responsible for collection development, acquisitions, cataloging, and public service relevant to Chinese materials in the East Asian Library. Also assists in general opera­ tions of the department. The East Asian collection consists of approximately 100,000 volumes in Chinese, Japanese, and Korean, with a staff of 2 professional librarians, 1 FTE support staff and 3 FTE student assistants. Required Qualifications: ALA-accredited ~aS;native-level fluency in modern Chinese; ability to read classical Chinese'; ability to communicate and interact effectively with faculty, staff, and students; U.S. citizenship or permanent residency status. Preferred Qualifications: Strongly prefer library experience with East Asian materials relevant to duties described above; strong subject concentration in Chinese studies. Salary: $17,000-$25,000, dependent upon qualifications. Benefits: 22 days paid vacation per year, 12 days paid sick leave per year, TlAA/CREF retirement; choice of three health insurance options with dental coverage (individual coverage provided); sabbatical leave eligibility. Application Deadline: Applications must be received by November 30, 1984. To apply, submit letter of application, resume, transcripts, and names of three references to Sandra K. Gilliland, Library Administrative Office, 502 Watson Library. Minorities are encouraged to apply. CLASSIFIED VACANCY Due to Cathy Randall's transfer to the Cataloging Department effective 9/24/84, the Science Library has announced a half-time Clerk III vacancy. Responsibilities of this position include: 1) Typing of annual reports, budget requests, duplicate exchange lists, correspondence, etc.; 2) Responsible for the operation of two copiers (cleaning and stocking machines with supplies and change, keeping usage statistics, preparing deposits); 3) Processing holds and recalls; and 4) Preparing bills and monitoring income generated by searching computerized data bases. Minimum Qualifications: As specified by the State for Clerk III classifications. Strongly Preferred Qualifications: Accurate typing ability (approximately 45 wpm minimum); familiarity with secretarial practices in typing correspondence. Preferred Qualifications: Good proofreading skills; secretarial experience; bookkeeping training or experience; and ability to organize work duties. Library staff interested in applying for this position should contact Sandy Gilliland in the Administrative Office no later than 5:00 p.m. Wednesday, October 10, 1984. A copy of the current position description is on file in the Administrative Office for review by those interested in applying. We encourage minorities to apply. AN EQUAL OPPORTUNITY/AFFIR1~TIVE ACTION EMPLOYER APPLICATIONS INVITED WITHOUT REGARD TO RACE, RELIGION, COLOR, SEX, DISABILITY, VETERAN STATUS, NATIONAL ORIGIN, AGE, OR ANCESTRY PERSONNEL Judy Brow will promote to Library Assistant I, Assistant Searcher, in the Acquisitions Department effective Judy is currently a Clerk III in Interlibrary Services. CONTINUED on next page PERSONNEL (continued) Lauretta Hendricks-Backus will promote to Engineering Library effective October 10. in the Reserve Department. NEW CHANGE 2 the half-time Clerk III position in the Lauretta is currently a student assistant S.Gilliland Effective immediately, Gaele G. Blosser is now E. Gaele Gillespie. Gaele is the Assistant Serials Librarian. S. Gilliland SEARCH CO}lliITTEE APPOINTED The following individuals have been appointed to the Search Committee for Assistant East Asian Librarian: Gene Carvalho, Chair; Mary Hawkins; Sandy Gilliland; Susan Craig; Vickie Fu; and Wallace Johnson. S. Gilliland LFA GENERAL MEETING The annual LFA general meeting will be held at 9:30 a.m . in the conference rooms, 5th floor Watson. The agenda will be as follows: introduction of new members; introduction of 1984/85 committee chairpersons; a discussion of salary concerns conducted by the Salary Committee; and a proposal for a code revision from LCPT. LFA Executive Committee CREDITS Michael Palij presented a paper "Ukrainian Immigration to the United States" at the Sixth Mid-American Conference on History, at Lawrence, Kansas, on September 21, 1984. S • Gill iland IN }1EHORY OF •.••• The funeral service for Bertie Kotas' husband, Clarence,was held October 2. Bertie and family suggested memorial gifts to the American Heart Association. Cash contributions in memory of Mr. Kotas may be left with Nancy Rake in Cataloging. M.Kliewer UKASE RENOVATION The three sub-committees of the UKASE Committee (Serials Technical Services, Public Services, and Cataloging) have produced written reports describing the features and capabilities they would like to have in the new serials system. Copies of these re­ ports are available at the reference desk. In reading them, please remember that they are highly tentative and preliminary, and do not represent anything like a final des­ cription of the system that will be developed. The next major step in this planning process will be production of a project plan by Gary Susott. A copy of this plan will also be made available at Reference. C.Howard COM CLASSES There will be a class on Monday, October 8th, 3-4 p.m., in the Cataloging Department conference room for any staff member (unclassified, classified, or student) who wants to learn how the fiche catalog differs from the card catalog. Please contact Annie Williams in the Catalog Department (4-3038) and sign up if you want to attend. 3 COM CLASSES (continued) The next class will be held during the week of November 12th, unless there is urgent demand for another class before that date. C.Getchell/A.Williams SIGN MAKING A student assistant has been hired to produce signs on the sign making equipment located in the Max Kade room on the fifth floor of Watson Library. Library departments in need of new or replacement signs for their areas should submit a "special supply request form" to Patty Hobbs in the Administrative Office. This request form should indicate: 1) what the sign should read; 2) what dimensions; 3) letter size; 4) color desired; 5) purpose and where the sign(s) is to be used; 6) date needed, quantity, and contact person. Requests for signs will be batched each week and given to the student assistant each Monday. He will complete the projects and return the finished signs to the Adminis­ trative Office the following Monday. Departments will be notified when the signs are finished. Questions concerning these procedures or requests for signs should be re­ ferred to Patty Hobbs (4-3601) in the Administrative Office. P.Hobbs ATTACIDlENTS Attached to this week's FYI: Minutes from various committees. S.Dewey IU: I HOM: i iE: I 'HESENT: ; i INUTES Llt)r a ry f~ aCLllty A~i s ~f'lbly E}:eClJtive Conlnlittee L_orr"aine Moore, Secretary MirllJtes of ttle Conlmittee, September 25, 1984, 8:30 a.m. , J EII£?r, Johnson, Anrlie Williams , Ractlel Mill(?r, StJSarl Cr"aig, Nancy Shawbaker, Eleanor Symons, Lor","a irle Moc)re lhe minut.(:"~; of the Sept emt)(~r 8, 1'184, m('~' eting wer"(;? approved . r,: corr"e c ted. L~A FALL MEETING -rhE' cOnlmit.tC'E' met ~~ittl V~:\t:hle(·.~ n Nel~ lt?y, c:tlair of th£? LFA ~ .. d ",,-y Committe e:? to di scus s plans far" t he Fall mee ting of LFA. Ihe mee ting will be::" at 9: "30 on October 9, .:.\nd ttl£> prima r ' Y item on !.t lf! agenda ""ill be a di5cu5sion of 521ar'Y concerns Q·f th c.;:' · · ; ! .. 'mlJe r-s. ...~· thl£!en dc>cribt'?d ~Jhat h('?r cCltlimitte(-? 's objectives ~ >lll be in lea ding this discl.I SS iOr"'la The' Sa l a ry Committc:?e will ' lif:r b ~c ' ~ grour1cJ ir,formatiorl r-egar-ding how Librar'y faculty salary ' ; ' ;' c i s ion s ,H'e mi..l,d ~.~ ~l, nd wh3.t the responsibilities o ·f the S~'lary ·" l1 lml t.t e l! .;·r e . -they w i 11 .:-\sk for t.hp ~:; c'n ~; (~ Df th E' (Jroup "\ I H' ;-jinq pr oce::--'f1I.t(' E' S o:"1nd sch~dLlIE-:? for th r::~ bc1,l.lot cOl1cf.!rninq mf2r.i.t . ) l~ry dlstr' ibl,l tlon 1 arl d ttl ey will give ttle member"s tlip an ·; ·' f..or'tu rli t y to oi s cu ss thf"!ir- concerns r-egar-ding sa l ary ,10 s t,-ibutic.'rl. NEXT MEETING S ln c e t~l e full meeting tinle was spent orl the planning Df the ,1 I meet i ng, '::111 further agenda i terns \"er-e postponed unt i 1 the · t nleetirlg, Tue £ d a y, October 2, at 8:30 a.m. ;. ~":" , .. ..I. •• ~ _, Staff De vp lopmf.·nt Commit t PC Meet fng August )U, 19H4 Att('ncl.1ng: B. Clason, S. Craig. E. Gates, B. Harsh, R. McDonough, N. Shawbaker, L. W~llcr. ' \ Susan CraJg acting on the r e qu e st 10f LFA Executive CouneJl called th e meeting to o rder. RO~H~mary HcJ)ullough was elec ted chairperson. Susan Craig will coonJinate travel fund requests; and LeAnn Weller will se rve as s~cretary. ' The Committl''''S charge from the Library Fa cility AsS('mhly Code was read. Th" out-of-state trave l fund for this fisca l is $),350. Susan CraIg olltlinl'd bri.t.~ fly tile proc(·Jures and practic e s for distribut ing ollt-of-state trave l [Uflds. Travel reques ts f()r Octobe r­ Dec ember 1984 wt're revi ewpd and recommendations made for funding. NarlCY Silawhak~r expressed conc e rn over tile f Ol:rth quarler prnctic(' of r ea llorating to ollH~ r r eques tors money r,rantt;'d for c;]nc(' lj ~d trjp~ . Each time .:tn individual alloca tion iR chi1ng t.~a , all the papl'rwork mll$t be resuhmittE"d. After discussion the Committee agrc.:cd that the prcf('rred so lution would be to tra llsf c r any s uch fund s fr om c:tnc c leu trips to the admInIstrative Endowmt.~ nt ac coun t in order that the mOTl(:Y could he c.,rrt4?d over into tile next fi sca l year. If tllis is not possible, a limited amount of reallocation of funds would be done. Earl Gates sum~arizcd tile previous years activities and prcR e lllcu Rosemary with th e chairperson's files. The annual report is being prepared and will be available shortly. The inadequacy of current out-of-state travel funds and the prforities used to allocate funds were discussed. Sources of alternate funding were also discussed. Bayliss Harsh and LeAnn Weller will report back at the next meeting. Nancy Shawhnker brought to the Committee's atlention tll.lt the et ln~ we r e approvpu. Ll'J\n n \·!(· Il c c W:l9 In s trucl t ~d t u c(Hupl.le time c(m fl t e ts fr om ;1l1 commltt(·(> mt. .. mbe r s and es tablish pssLhlc mee ting times. RUSl]m.'lfY prcs('nt ed a brief s ummar y o f pa rt of the Staff Development qucs tiunalre. This SUllull.1 r y amj rot.:! ntial pr(,~r~~~' f or lill r ary stnff we r e llis~u~s cd . Submitted by I.W University of Kansas Libraries Number 782 October II, 1984 CLASSIFIED VACANCY Due to Judy Brow's promotion to the Assistant Searcher position in Acquisitions, a full-time Clerk III in Interlibrary Services is available October 18. Respon­ sibilities of this position include: 1) Receipt and processing of borrowed ma­ terials; 2) Approving and paying charges for materials borrowed; 3) Public service duties; 4) Supply monitoring and ordering; and 5) Supervision of student assistant budget and work reports. Minimum Qualifications: As specified by the State for Clerk III classifications. Required Qualifications: Accurate typing ability of at least 40 wpm; reading knowledge of at least one Western European foreign lang­ uage, or previous experience working with foreign language materials. Strongly prefer: Some college-level coursework. Prefer: Organizational skills; ability to work effectively with the public; oral and written communication skills; fa­ miliarity with academic library operations. Library staff interested in applying for this position should contact Sandy Gilliland no later than 5:00 p.m. Wednesday, October 17th. A copy of the written position description is on file in the Administrative Office for review by those interested in applying. S. Gilliland AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER APPLICATIONS INVITED WITHOUT REGARD TO RACE, RELIGION, COLOR, SEX, DISABILITY, VETERAN STATUS, NATIONAL ORIGIN, AGE, OR ANCESTRY PERSONNEL The effective date of Judy Brow's promotion to L.A. I in Acquisitions (omitted from the 10/04/84 issue of FYI) is October 18. JoAnn Toussanit has joined the library staff as Extension Assistant (65%-time) with the Regents Center Library effective October 8. JoAnn has a B.A. in Humanities from College of Saint Benedict, St. Joseph, Minnesota, and has com­ pleted 50 quarter hours toward the M.L.S. at the University of Minnesota. S. Gilliland AFFIRMATIVE ACTION TRAINING SESSIONS Attached to this issue of FYI is a list of training sessions held by the Office of Affirmative Action concerning sexual harassment; equal opportunity; human relations skills; and search, screening and selection procedures for unclassified vacancies. If you are interested in attending any of these workshops, please call the Office of Affirmative Action, 4-3686, to register. S. Gilliland HOMECOMING ACTIVITIES Attached is a memo from Robert P. Cobb, Executive Vice Chancellor, announcing this year's plans for Homecoming, including details of the annual Homecoming Parade to be held on Friday afternoon, October 26th at 1:30 p.m. S. Gilliland STUDENT HOURLY TIME CARDS Student hourly time cards for the pay period ending October 17th are due in the Administrative Office no later than 9:00 a.m. Monday, October 15. The maximum earnings limit for regular student hourly is 132 hours and for Work-Study and foreign students, 88 hours. The Library's time reports are due in the Univer­ sity's Payroll Office by 8:30 a.m. Wednesday, October 17th. Therefore, it would be much appreciated if library departments would submit their time cards by the October 15th deadline to allow two days for processing. Thank you for your cooperation. S. Butter CLASSIFIED/UNCLASSIFIED TIME CARDS Classified (gray cards) and unclassified (pink cards) time cards for the pay period ending October 17th are due in the Administrative Office Monday, October 15th at 9:00 a.m. Thank you for your cooperation. S. Butter ATTENTION ALL CLASSIFIED EMPLOYEES On October 30th, 1984 at 10:30 a.m. in Room A of the Administrative Office, Roy Robertson of KAPE (Kansas Association of Public Employees) will lead an informal discussion about the Association and its involvement with the proposed "new pay plan". Topics covered will include how to have more influence on legislation that affects our pay plan, outlining legislative priorities, programs proposed by KAPE and what they are planning to do in the following months with regards to the pay plan. All interested persons are invited to attend. L. Duby CLASSIFIED SENATE COMMITTEES Classified Senate committees are open to any classified employee on campus. You do not have to be a member of the Senate. If any of you are interested in join­ ing any of these committees, their names and chairpersons are listed below: Communications - talk with Sherry Butter Position Paper - Claudia Orton (4-4510) or Annette Elder (4-4840) Equal Pay - Niki Lakins (4-5126) or Pam Byrne (4-4938) Rules and Regulations - April Retherford (4-4422) Evaluation and Merit - Mary Ann Robison (4-5572) If you have any questions about what these committees do, please feel free to talk with Sherry or me. K. Simmons SNEAK PREVIEW Barb Gaeddert will present a "sneak preview" of her KLA/CULS slide-tape contri ­ bution "Thomas Jefferson, Father of a University Library" 9:30-10:00 a.m. in the 5th floor conference room in Watson on Friday, October 12, 1984. Any interested staff members are cordially invited to attend. B. GAEDDERT LIBRARY FACULTY ASSEMBLY Seven new staff members were introduced at the Library Faculty Assembly meeting on October 9th. They are: Gordon Anderson, Slavic cataloger/bibliographer; Janice Franklin, assistant science librarian; Kathryn Hill, program assistant, Documents; Kenneth Lohrentz, head of Acquisitions; Rebecca Stuhr-Rommereim, reference librarian/bibliographer; JoAnn Toussaint, extension assistant, Regents Center library; and LeAnn Weller, engineering librarian. M. Kleiwer j .COM CLASSES There will be a class during the week of November 12th, in the Cataloging De­ partment conference room for any staff member (unclassified, classified, or student) who wants to learn how the fiche catalog differs from the card catalog. Please contact Barb Gaeddert in the Catalog Department (4-3038) and sign up if you want to attend. C. Gethell/A. Williams INNOVACQ SERIALS DEMO The Innovacq Serials system will be demonstrated on Tuesday, October 16th on the Acquisitions Department hardware. The schedule for the day follows: 8:00 - 10:00 - 1:00 - 2:00 - 2:30 - 3:30 - 10:00 12:00 2:00 2:30 3:30 4:30 Serials Staff (two one-hour demonstrations) UKASE Conversion Committee (two one-hour demonstrations) Public Demonstration (Branch Staffs) Demonstration for programmers Serials Staff/UKASE Committee Acquisitions System training Please make reservations with Sally Nugent (4-3535). Members of the Serials staff and of the UKASE Conversion Committee should make reservations to enable us to distribute the numbers equitably. Demonstrations will be in the Acquis- itions Department. K. Miller October 3 October 5 October 10 October 16 October 16 October 24 October 30 October 31 November 7 November 13 November 13 November 21 November 27 November 28 December 5 December 11 December 12 December 19 OFFiCE OF AFFIR}ffiTIVE ACTION TRAINING Wednesday 10: 00-11: 30 Friday 9:00-12:00 Wednesday 10: 00-11: 30 Tuesday 10:00-11:30 Tuesday 2:00-5:00 Wednesday 10:00-11:30 Tuesday 10:00-11:30 Wednesday 9:00-12:00 Wednesday 10:00-11:30 Tuesday 10:00-11:30 Tuesday 1:30-4:30 Wednesday 10:00-11:30 Tuesday 10:00-11:30 Wednesday 9:00-12:00 Wednesday 10: 00-11: 30 Tuesday 10: 00-11: 30 ~'iednesday 8:30-12:00 \oJednesday 10:00-11:30 Fall 1984 Search, Screening & Selection Governors Room, Kansas Union Discrimination Hearing Board Stockton Room, 205 Summerfield Search, Screening & Selection Governors Room Search, Screening & Selection Governors Room Affirmative Action Board College Conference Rm, 208 Strong Search, Screening & Selection Governors Room Search, Screening & Selection Governors Room Prevention of Sexual Harassment International Rm, Kansas Union Search, Screening & Selection Governors Room Search, Screening & Selection Governors Room Equal Opportunity/Affirmative Action Training for K.U. Staff Pine Room, Kansas Union Search, Screening & Selection Governors Room Search, Scree~ing & Selection Governors Room Equal Opportunity/Affirmative Action Update for Managers International Room, Kansas Union Search, Screening & Selection Governors Room Search, Screening & Selection Governors Room Human Relations Skills for Supervisors Regionalist Room, Kansas Union Search, Screening & Selection Governors Room Robbi Ferron Robbi Ferron Robbi Ferron Skip Turner Robbi Ferron Skip Turner Skip Turner Skip Turner Skip Turner Skip Turner Robbi Ferron Skip Turner Skip Turner Robbi Ferron Skip Turner Skip Tur:1er Robbi Ferron Skip Turner THE UNIVERSITY OF KANSAS Office of the Executive Vice Chancellor 231 Strong Hall. Lawrence, Kansas 66045 (913) 864-4904 1' ''"1 .~ l - :.-:- ~. ; ...... ' .. , .) 0 -- --- -,:. .... - --" . u;-;"::: :- October 8, 1984 Memorandum To: From: Re: Vice Chancellors, Deans, Directors, and Chairpersons Robert P. Cobb 'it­ Homecoming Festivities -:: I.. - . • ' .... ~ .. The 1984 University of Kansas Homecoming festivities are scheduled for October 26 and 27. As in past years, the student-faculty-staff committee that plans homecoming activities has scheduled the Homecoming Parade on Friday afternoon, October 26, at 1:30 p.m. The parade will begin in front of the Alumni Center and proceed along Oread and Jayhawk Boulevard to the Chi Omega fountain. The floats will be escorted down Naismith to O-Zone'parking lot. Although a mid-afternoon parade time is not convenient for all members of the University corrmunity, it was selected because participating bands cannot perform later in the day and scheduling the parade on Saturday morning is not feasible. We invite all faculty, staff, and students who can do so to attend the parade, and we hope that those who are attending classes in nearby buildings will excuse the brief disruption. In the interest of economy, we are sending this memorandum only to University administrators rather than to the entire faculty. I ask, therefore, that you post it and that you publicize the information contained in it by any other appropriate means. Thank you for your assistance. RPC:sp Main Campus, Lawrence College ot Health Sciences and Hospital, Kansas City and Wichita University of Kansas Libraries Number 783 October 18, 1984 LIBRARIAN AND UNCLASSIFIED STAFF VACATION/SICK LEAVE BALANCES As the result of efforts by Administrative Office staff and University Payroll, the December 1 check stubs for librarians and unclassified staff should (fingers crossed!) reflect accurate vacation and sick leave balances. In addition, effective immediately, librarians and unclassified staff may expect to receive a monthly statement of leave earnings, usages (reported by pink absence cards), and balances from the Administra­ tive Office that can be used to verify check stub information. All staff are asked to review these monthly statements for accuracy, as the Library's records serve as the "official" records. Many thanks for everyone's patience and cooperation. S. Gilliland HEALTH INSURANCE UPDATE Library staff who have not as yet received health insurance identification cards are asked to notify Sherry Butter or Sandy Gilliland. Names of those who have not re­ ceived cards will be forwarded to health insurance companies, as per procedure, so that cards will be processed. If you are having difficulties obtaining medical ser­ vices because you do not have a health insurance I.D. card, please contact the Office of Staff Benefits, 4-4418, for assistance. S . Gilliland RESPONSIBILITIES TO ANYONE SCHEDULING THE CONFERENCE ROOMS Anyone scheduling the Conference Rooms are responsible for: 1) picking up after the meeting; 2) washing and cleaning the coffee maker, if additional coffee is prepared,; 3) securing the South door to the Conference Rooms if meetings go past 5:00 PM (check out key from Patty Hobbs). CANDIDATES FOR PROMOTION AND TENURE Library staff are invited to submit letters regarding qualifications of librarians who are scheduled for promotion and tenure review this year, for consideration by individuals involved in the review process. Librarians scheduled for tenure review are the fol­ lowing: Rob Melton (Librarian I), Lorraine Moore (Librarian II), Rich Ring (Librarian I), and Marianne Siegmund (Librarian I). Melton, Ring, and Siegmund will be reviewed simultaneously for promotion to Librarian II. Charles Getchell (Librarian I) will also be reviewed for promotion to Librarian II. Letters should be submitted to each li ­ brarian's supervisor for receipt by November 16. (Supervisors of librarians scheduled for review are as follows: Sandy }~son for Rob Melton; Clint Howard for Lorraine Moore and Rich Ring; Lorraine Moore for Marianne Siegmund; and Jim Neeley for Charles Getchell). Review of files by LCPT will begin on November 26. J.Ranz ATTENTION ALL CLASSIFIED EMPLOYEES On October 30th, 1984 at 10:30 AM in Room "A" of the Administrative Office, Roy Robertson of KAPE (Kansas Association of Public Employees) will lead an informal discussion about the Association and its involvement with the proposed "new pay plan". Topics covered will include: how to have more influence on legislation that affects our pay plan, out­ lining legislative priorities, programs proposed by KAPE and what they are planning to do in the following months with regards to the pay plan. All interested persons are invited to attend. L.Duby FYI Page 2 COH CLASSES There will be a class on Thursday, November 8th at 1 PH in the Cataloging Department conference room for any staff member (unclassified, classified, or student) who wants to learn how the fiche catalog differs from the card catalog. Please contact Charles Getchell in Reference (4-3366) or Al Mauler in Cataloging (4-3038) and sign up if you want to attend. C.Getchell/A.Mauler TWENTY-FOUR HONTH HOLD RECORDS Beginning with the next edition of the microfiche catalog, records for books going into twenty-four month Hold will appear in the microfiche catalog rather than the card catalogs. As books from Hold are cataloged the cataloging record will replace the hold record in the microfiche catalog. The Cataloging Department will remove the temporary slips that are now in the Watson card catalog as the books are ca ta­ loged. Since branches will not be filing cards to replace the temporary slips in the branch catalogs, the Catalog Department will leave hold flags in those books coming out of Hold that have slips filed in branch catalogs. These flags are labelled OCLC Report Flag, and they are an indication that there is probably a temporary hold slip in the branch catalog for that book. In some cases the hold slip will have been sent to a different branch than the final location of the book, but in most cases this will enable the branch to identify those books that have hold slips to be removed from branch catalogs. L.Moore NEv,' SCIEtiCr: =- I3RA..~Y :3lJIlJING CCr:·:I'I'TEE Minutes of the Second Meeting 28 September 1984, 2 p.m., Kansas Union Present: Burchill, Canole, Dome~ Embers, Fest, George, Hirnmelberg, King, Haloney, Meyen, Niebaur.:, Ranz, Richardson, Saile, Shankel, \-~iechert, Zimdars-Swartz Absent: Eiggers, BOber, Lucas, r·iel ton Copies of the architectural ~rogram for the New Science Li­ brary we~e e.istributed to all r.:embers of the Comri ttee. tlr. h'iechert reviewed the procedDres that were followed in the prepe~ation of the document and scme of the rrovisions of the document itself. Professor Himmelberg, r-:athem&tics Depertrnent, stated that he wished the Com~ittee to know that his Depertmer.t is very r.:uch opposed to having the mathematics collection included in the New Science Library. The desirability of protecting the larre elm tree in the siting of the Kew Science :ibrBry was discussed at sorre length. t-:r. "'iiechert described the procedures usee. by the State in the selection of project e.rchi tects ar.d expressed great satisfaction in the chcice of Peckham Guyton Albers & Viets, Inc. for the New Sci­ ence Library. ~~r. Hark Viets and YlI'. Tom Jowett of the firm were then introduced. The architects proceeded to discuss in some detail their proposed Prelimincry ~iork Flan, copies of wr:ich were distributed to all mer-.bers. Her.;bers \·!ere reque.sted to review the docuF.'ent and rr.a.ke such suggestions as ttey thought appropriate. ~r. biechert announced that some delays were being encoun­ tered in securing the planning monies and thet, under the circu.:T.stances, it would probably be advisable r.ot to try to set the date of the next meeting at this time. The meeting adjourned at 3 p.m. Ji:'RS"i Chairperson I University of Kansas Libraries Number 784 October 25, 1984 PERSONNEL Mavadene Brittain promotes to Clerk III (half-time) in the Science Library effective November 7. Mavadene is current 1 a half-time Clerk Typist II in Serials and will be replacing Cathy Randall. S. Gilliland PROMOTION AND TENURE OF LIBRARIANS Last week's FYI contained a general announcement soliciting letters from library staff concerning the promotion and/or tenure of several librarians. Please note that letters may be sent directly to the Libraries Committee on Promotions and Tenure, in care of Sandy Gilliland, 502 Watson, rather than to supervisors, if preferred. S. Gilliland ADDITIONAL COMPENSATION FOR CLASSIFIED STAFF All current permanent and probationary classified employees who are on the payroll as of November 1 are scheduled to receive additional compensation to be included in the regularly~issued November 1 pay warrant. The amount of additional compensa­ tion will be $102 for staff appointed to full-time positions, and $51 for staff appointed to half-time positions. This additional amount of compensation will be added to the regular gross pay and will be subject to federal and state with­ holding tax, social security, and retirement. If you have any questions regarding your eligibility for the additional compensation, etc. contact Sandy Gilliland, 4-3601, or the Department of Personnel Services, 4-4280. S. Gilliland TRAVEL FUND REQUESTS DUE NOVEMBER 15 Applications for reimbursement of travel during January, February, and March are due November 15. Application forms are available from Susan Craig, Art Library. REMINDER: Persons receiving professional travel funds are required to submit to the Staff Development Committee a brief written report :;ummarizing the meeting attended. These reports will be published in FYI. S.Craig ATTENTION ALL CLASSIFIED : EMPLOYEES - On October 30tb·~ T984 --at -1O:-3D AM in Room "A" of the AdmifiistratTve ·-Offices-,Roy-­ Robertson of KAPE (Kansas Association of Public Employees) will lead an informal discussion about the Association and its involvement with the proposed "new pay plan". Topics covered will include: how to have more influence on legislation that affects our pay plan, outlining legislative priorities, programs proposed by KAPE and what they are planning to do in the following months with regards to the pay plan. All interested persons are invi~ed to attend. L.Duby REVISED SCHEDULE OF LIBRARY HOURS Attached is a revised schedule of library hours for the current semester. As revised, Watson Library and the Science Library will be open rather than closed on the Saturday after Thanksgiving (November 24). Watson Library and Science Library hours have been extended from 5pm closing to 10pm closing on January 14 and 15. M.Hawkins WATSON EXHIBITS COMMITTEE--NEW MEMBERS Rebecca Stuhr-Rommereim and Sherry Hawkins have been appointed to the committee which schedules Watson Library exhibits. Rich Ring is a continuing member of the committee from last year. M.Hawkins PERIODICALS READING ROOH DEPARTMENT CHECK-OUT POLICY In an effort to encourage check-out of periodicals being used for internal library purposes, the Periodicals Reading Room is initiating a departmental check-out procedure. This policy will apply only to periodicals shelved in the reading room; the desk collec­ tions (PERIOD/DESK, PERIOD/DNR, PERIOD/FNR and PERIOD/RESV) and the current display issues will be excluded. If you use Periodicals Reading Room items for job-related reasons associated with your library assignment, please see Sarah Couch or Muriel Cook to arrange for department check-out privileges. Staff members outside the Serials Department, Serials Cataloging and whose names do not appear on the Collection Development Council's list of subject bibliographers may be asked for a supervisor's or department head's justification of need. The time due will be recorded on the check-out forms according to the established loan periods, and your cooperation in returning the items by the time due specified will be appreciated. Reminder notices for unreturned items will be sent at intervals at which time you will be asked to return the items or to come to Periodicals with the items in order to renew them. Periodicals checked out on department charges will be recalled (usually via a phone call) when other users request them, and it is expected that the items will be returned directly to Sarah or Muriel within twenty-four hours. All li ­ brary staff members are asked to present identification when checking out periodicals at the Periodicals Service Desk. The A.R.L. Spec Kits wili continue to be checked out to library staff for an indefinite time period. Reminder notices for unreturned kits will be sent at intervals at which time you will be asked to return them or to renew them. Kits checked out will be re­ called when another user makes a request, and return of the items within twenty-four hours is expected. All charges to individuals fall within the prov~s~ons of the reading room's loan code, and fines are charged on overdue items to all categories of users. A hand-out sheet outlining the reading room's circulation/fines policies and check-out procedures is available at the Periodic.als S~rvice Desk. Please see Sarah or Muriel if you have ques­ tions. S.Couch ,- APPOINTHENT OF THE REVIEW COMMITTEE In accordance with University policy, the Vice Chancellor of Academic Affairs has ap­ pOinted a committee to review the performance of Dean Ranz over the past five years. This review committee consists of: Prof. Ron Francisco (Political Science) chair, Robert Lineberry (Dean of the College of Liberal Arts and Sciences), Mary Hawkins, Sherry Williams, Gary Susott (Information Systems), Jean Richardson, Prof. Hal Orel (English), Mary Ann Baker, Rob Melton, Wesley Buchner (student) and Tim Van Natta (student) . In the near future, the committee will send a questionnaire to library staff members which will help us assess the Dean's performance. The committee also welcomes letters and provides the opportunity for interviews if you should wish to speak with the committee in person. Please contact any member of the committee if you have questions or comments or wish to set up a time for an interview. Mary Ann Baker/Rob Melton COM CLASSES There will be a class on Thursday, November 8th at 1 PM in the Cataloging Department conference room for any staff member (unclassified, classified, or student) who wants to learn how the fiche catalog differs from the card catalog. Please contact Charles Getchell in Reference (4-3366) or Al Mauler in Cataloging (4-3038) and sign up if you want to attend. C.Getchell/A.Mauler ATTACHHENTS Attached to this week's FYI are: Minutes from various committees; A letter addressed to to Ellen Johnson, Chairman, LFA Executive Committee regarding Tenure Track Honey dis­ cussed at the October 2nd LFA Executive Committee meeting (minutes attached). S.Dewey Schedule I M-Th 8am-12M F 8am-lOpm Sa 9am-Spm Su l2N-12M Microforms Science Library *Watson Cfrculation Watson Periodicals *Watson Ppotocopy Watson Reserve Aug. 27 -Sept. 2 I UNIVERSITY OF KANSAS LIBRARIES SCHEDULE OF HOURS AUGUST 27, 1984 --~ JANUARY IS, 1985 Schedule II Schedule III Schedule IV M-Th 8am-lOpm M-F 8am-Spm M-F 8am-6pm F 8am-Spm Sa CLOSED Sa 9am-Spm Sa 9am-Spm Su CLOSED Su CLOSED Su 12N-IOpm Art Library E.Asian Library Govt.Documents Engineering Interlibrary Library Services Music Library Math Library Watson Reference Univ. Archives Desk It III IV (Revised 10/2S/84) Schedule V M-F 8am-6pm Sa 9am-lpm (Closed Sa during cla ss breaks) Su CLOSED Special Collections V Schedule VI M-F 8am-Spm Sa 9am-lpm Su CLOSED Kansa s Collection Map Libra r y Sept . 3 (Labor"Day) CLOSED . CLOSED i . CLOSED CLOSED CLOSED VI CLOSED VI III CLOSED Sept.4-Nov.19 I II Nov.20-21 III III Nov.22-23 CLOSED . CLOSED (Thanksg i ving) Nov.24 I CLOSED Nov.2S I II Nov.26-Dec.20 I II Dec.21 III III Dec.22-2S CLOSED CLOSED (Christmas) Dec.26-28 III III Dec.29-Jan.l CLOSED · CLOSED (New Year's) Jan.2-13 III I III Jan.14-lS II III III IV III III CLOSED CLOSED CLOSED CLOSED CLOSED CLOSED III IV III III CLOSED CLOSED III III CLOSED CLOSED III III III III V V CLOSED CLOSED CLOSED V V CLOSED V CLOSED V V CLOSED CLOSED VI III CLOSED III CLOSED III III HOWEY READING ROOM (Summerf:ield Hall): Open M-Th 8am-10pm; F 8am-Spm; Sa 12N-5pm; Su 12N-10pm when classes are in session . Open M-Th 9am-lOpm; F 9am-Spm; Sa 10am-Spm; c l osed Sunday. REGENTS CENTER LIBRARY (Overland Park): *WATSON LIBRARY: During breaks: M-F 9am-5pm; closed Sa turday and Sunday. Circulati6n Desk closes IS min. before Library closes; books tacks close ~ hour before Library closes. Fines Office: 9am-12N and 1-4pm, M-F. Photocopy .Office normally closes ~ hour before Library closes; self-service machines normally turned of f IS minutes before Library closes. (HOURS SUBJECT TO CHANGE AS POSTED, OR PHONE UNIVERSITY INFORMATION CENTER: 864-3S06) TO: FROM: RE: Lib~arv Faculty Assembly. Lor~aine Moore. Sec retar v. Mi~utes of the As~emb l y. Uctob~r 0 NEW MEMBERS The 9: :30 a.m. mo£'t. i nCJ in the was called to order by Ellen CUnfE?!""encp cJ Dhn ~::or; " F:c)c)ff! " supervisors to introduce members of LFA who ha~e become members since th f~ 1 as t mef3! t in 9 • N,=~',.. iT, ,::?,ntJ c!r' .::;; a.r" f,' t:::C': fl Lohr" c~n t;:. j F\:f3.:!!:J F~C c a. Stuhr-Rommereim, LeAnn Weller, Janice Franklin, Gordon Anderson. Kathy Hill, Karen 8utler~ To m Magliery, and JoAnn Toussaint. COMMITTEE CHAIRPERSONS Ellen read the names 1984/85. They are LCPT, Budget. and of chair persons Mary Roach; Peer V .. li 1 1 J. .:Im·,"; F:(~v i f:.."! I ..... J ., Charles Getchell; Nominating, Roger Anderson; and 5t3ff Develo0ment~ Rosemar y SALARY COMMITTEE commi ttef? di c:cussi on tH'?n of i t. of cDnCE't-ni ng distl"ibuted (n(~Cr~f::tJ f..?r-"3 , Salary Committee , anD other' Ba r b Gaeddel"t~ conducted a t- c:, ~:.! a r' d i. r", :.1 had prepared documents methods of salary distribution an d terminology used and ti,efn r.Jr~ i or- t.e) th e' Iii C) c+:. i r·:q. Kathleen described her committee's charge to Glake recommendations concernlng salaries offered to new libral"i a ns and asked for comnlents from th e assembly specifically regarding the relati onship between salar ies offered to new librarians i~.n d sa. 1 al" i es c.lf lib r" .,",,' i ·3.r1 <::; ::'. 1,'" c!:,l.d ''/ un hF~t"· cornmittE'p h<:<.:'> ·:c<. Ii:;+:. e)f ·:: ' . . :., ··r··c·nt·. t.h.3.t. -1.:1"1.3-1.:. t I"'; F}',/ c·<. t t (~: rnp t 1.: C) C c");"r.p ar" f: q : ... t ·: ~. 1. i + i C .;cl. t. i u r-:~:; ·::'.r·! c:I r" c· '::C' r> Cj : ', ';::. il:::o i 1 i tic";::; c)~" '::~< i 'c, oj: inc} + .:~. c u.]. t '"( ~.oJ i t h t h CJ =, e CJ i' t h :::;~ p t" () ~::. p L': C t~ i \/ E·:' + E:'\ c:: Ll]. t. ":./ U1 (:.:.:, in I:) (-:.:' 1'- -::.~ 10 T t·! (:: ..' \... t.", r- ~./ n C) ';.:: t C) tf?comm(2nd a I"'=:'THj':? th:3.t. '.··.'i 11 c:ut 0+ + the::' ':'6.1,:u·'/ i·.d:. oJ. :I. U'i··J 1 f?\/pl • Trlf.~ commjttee considers salarv r anges for comparable positions at the insti.tu.tion5 df::?fin '"3! d. · :::\'c:; our" p(~er' ir"I',:;tit.:i.u n~: : 6. nd E,L utl';f:?r" (';F\:L in<;: tj.tutions if 1 OUt"· g ":~Dgr·.:,,\.p h ic:,::\. l <;iI'··E';:~.; in h(Ji:.I··, q,"'CiUPS OUt"' s;E:l. IC':o.t·"j.E'~"' 3.re lower in almost ever y categury. The following point s '/'." .::: I C? fl! .c;;. r.:! E' In j .... , , l. ... Y thp ';J.~5~~;::!rnb l. y: We must. cDnsid~r market value in order to r ecruit and retain qua.lity peclple. Some existing facul.tv members have th o option to apply to othel" institut ions in order to bargain fo~ higher sa lari es here. The Dean said t.hat we have ennaned In t h at kind of bargaining on 50me occ..::Is"iGn"s. ,· ::_" .b:u. t " th ':::,.t v.e c"ln do it orI1 ,/ !;'.Jith the? .,3.ppr"o \fD.l of the Vice Chancellor. Dean Ranz pointed out the import ance 0f bringing in people who will be successful and who can be promoted an d tenured, even t h Co ugh Iri C can n Cl t c! 0 i t 1;.\: i t h pc:' r -f C~ c I v·.; i "1::. h C) ' ... :. t. inoney. Con c (-'r' n I;'i,,\~:; l':< p r E:5c.=·C' cI r' c:'q ~;',r' din CJ 1:. i l L.' :i. mh "I. J. ,In c: c.' b ,,:,t Hc~c:' r! the 1 ow 5 a 1 dl" i e 5 (J f s, t 'Af f ,(iE?,nb f~r" ,,'; \'.Ih D I") .,?-1 ve,,' t-J (·:?'.::~n h I : ~I'- e + Dr" .. :01. .j: (':.." ..•. ) ··.,lo.'Jr" <;, ·'J.n oj the salaries b e ino offered to nOH peDpJ.e. It i s important to I" (.3!I;'j ·.J. r d DUr" e::< i s til '1 'J Ci t ,;". + f ::<.,', oj t D roo et .. :·1. i. !i 1:. h O::' ,T' " l.Jf= de::. not ','j ·~~fl ,. t u i rnp I. \ ' t U t . I··1 (.; ' .. .I.n i \ i (.'1' ';::: :i. t ·. "' 3.d iT, i. I, ) ,:: t " ,,':'. t.!. ("' n t. j-'i 0:\ t i t i 3 P D , :' ',3 i hIe, t D i:) h i.:. d .i. r, ( I Dud 1 i h r- .,." 1'- i :::,. n ,;:; .,':1 1': J c< 1.<) ::, . :".]. :" '. J'" :i. ':;' '" • i· .j i i~4 h L" s :. •. 1 <, tOO j €.~~;: U + + [0' r- C~ c1!. C, i l E:'? ''i 1 i b r ' C'.I" :i. ,::' I'" ' :: \') j J I , i:'.! ;:::' ' .'. ,:: .... J :I r-un. ~.1J E'~ E~ t-· f :'\ C () r"j r= r , t - ~ .. ! .:::.~ cl a + + c: c t:3 b C) t h u u.r- D ~,; Ii ,I. I:::, u U +:.1.:- h C~ q u. : '. 1 j 1. '. ' r:' i ':j .":\ t i ~ ';; r ;:1. ' .. ::!:: i C) J'" .:. 1. 1' -, cJ t !", ,: ' a c h i e v e i. n + u 1 -f i I ]. i. n (1 c; : '. 1'-' , . C:~ c;: p c' :-, ,0; j ~.! i. l. i. t , c· C::. B C'. r- b G d e d d e t·- t, dE': :::; ' :: tOO i h ':'.::' d t. 1'-, '::.: r" c: p C, ,,- I.·.·. t. !', .:':'. t. 1::. h f,' C iJ if!"', :i. t .l.:'. '.:'.:' i:,.:, ,n ::'. k ,::.:, ':; t c the Dean each yea. i n o.der tu help him suppurt his budnet request. ~;h e ill us t.. 0. t ,:::d til f2 k i. n d D+ C C'inp ·::':l.t - .,::1. -1:: i. ' .. j ;.::::, ,,:: t. i::\ t i ':3 tic: ,,::. -!' h riC. f.: C,{f;m 1 1.: .. ,.: ec inc J. ud E'S· an d 0. c: k ed + Dr- :;;Uc:I q C'~:: t]. C'ri'::'" Cum;:> i:':\t-· :i. ,:" ,::;;; ', :::: U + 01.'. ,'" ::::" '.1 ,:·,i.; - :i. c"::: '/.' i. -!.:: 1-', those .~.t ot he:. in '3t it I...tt i Cln ';:; dCl 1", D-I:: ,:;f,' ,;':"'':) t: c< h,:·:· PC'I'" su .. ,-:·, :::.i. \ /e .. 1-1.:. N,:;;'::3 s u g 9 est. 0." d t h ':<. t. i t. ~'J 0 1...\ l. d b C~ m U,." C:' E:' -I' + C L t. j./ ,::.:.~::'. fJ rn .:,':! ;.: c:' ,,:... C '::1. '::: c'· 1:) .::i :C ;:. c:, d caliber of the people He lose. The committee ballDt concerninq me.it the commit.tee t.o make '::C'.:'\ 1 d!" V d i ·st."" i h ,..!.t i O!', " recommendatic;n s to c: C) n '1::. E': n t .. :~:. Ih i ': -1::.1"', (·::·: b.::.~.J. :I. Cit~ :D f0 :";\ r', " askE.'d for cornment~:3 con c ct ' r'lin ,] hut :·, t .i"\,,,, >:: '::;) I'-;!:·(:·::'r·' :.·:. ':" c::. }' +:.I···'L:' h ,:).1.: ,::;t. (),.", t.he scheduling. The aS5L 0~ lv agreed that the ~0 1 1 ut s huuld ~ 2 di s tr i buted early, befo.o t.he p eo . r e VI ew pruc es0 a nd .:::: '..I. c.:) C] c! .:::: t:. i. 0 ''') ',::; t- e C..I c:<. r- d i rl cJ thE' con t:. cc: rl t c:: .;::) + t. h c! h '::'.1 J c' t. " C: U " " j , : C;':- ,.", v-! ,.,:i. ,': .:'::'1, ~ :: :, (::) '...1 t ", t·, r ! c:~ relatively low pe.cent a ge Mitchell made avail able 0 ~ period of year3 0+ some In c rease awarded t o Lib rarians III Fj i 11 chart! compi.led b y him! shuNing salaries over of the lihrarian DDs itio~s in t he Libraries. LCPT PROPOSAL FOR CODE CHANGE Mar y Roa.c h; c h ,3 i to. D·f t · h r :.> L i. h r" ;::\ ~-. 1. ,:;::rl .,~;' C::C) ,T,rn j + t . c:' c:' e n F'I " c:' rnc!t ~ :!. r:;r', D.n c! Tenure introduced th e member s of h er cummitt~~ and mov~ d t h a t a mail b a.l1 ut bE' ,:: E'n t. pt". C)P DC::]. '''} qCi C I:')cl F: C h i). r··, CJ e v' ':.:" .!'" " .. U:' ,", ' .. ! '1:'. 1" ', F.' ( U ; lhe .tnute. ' of the Sept •• thtr , , 25 " ,1 corr.cted. ;.~.. i ' : ~ ~,! . LC,.T ! "" " , t~ i"j- " ::.' ~ :i :'i;! ,/ 4:~ ~;· ;:'; ~:~\Rtf~)r.l~~~1:f.i~j '. :>;:,; :~ '}i, <, ~!~:1\:" Ha,..,. Roach,': chat,;t ohth.~ Librarians:' . COll"ftttt •• "O"~ Promotion and Tenure, ",et with the com"'i\tite to explain her committee'. ' proposed code revisions ,.egilrding lCPT. Shit urgE'"~ the conlmittlte to add this propo6ill to the agenda for the upco"'inQ LFA Qenoral meeting so thilt a ballot could be i .... ued and the miltter decid(>cJ before thll ,committee ,belli"" it"" del iberations this year. , I ',. I -.;,d i\~" "" .~ 1,\ ,. ,~t:.J'\) 'L ,a,'r' . 'I, ' , The commlttee offered :.eJer;al .ugge.ti ~ri;;~tft;;;ft~. : wordtngt: of. revi.i on and agr.ed to add ,the proposal to the ';ag .. nda. ':' . .ll TENURE TRACK HONEY ,:, ". ; • ';.' ·. ~:,I;i~" ;~ :~~;lJ, ) ,,"j3fL' ';<:. Ellen introduced ;& lettltr to her'~ " from~e."i"':' RanZ '<1etter c t;<>p t ember 24, 19134, appended) requestl ng that the:t \ executl ve com,"l t t.,.~ , /l\ake recommend at • ons concern. ng procedurt.", ;: to:;':, avoi d Clur , bec om. ng "tenured in." The committae hOld been gather"ing ',liPinformation ; ', on the , sublect of tenure 6ince lt~ ,first moeting in, August and decided to ~ ,h bellln to prepa,.e the ,.ecomnjandations by drawing up ' a degcription of th ... ·" options available alonQ with ~ho advantages and ,disadvantages of each, ~nd to de.cribe the goals i th~ librarians would ' hope to reac h in adopt i ng ona opt i on or the ,other.' '.' ,'.:, , NEXT tEETlNG " ,' ~f: ; ' ;, " :~ ?: :' 1, :;:~i;?:~;Y1):~t: ~:;,~ftt~&thP~:t};:'~{:~ i:/{ The nex t ",e.U ng 04 ,., the ~commi tte. ' wi 11 ~ b. ' Oc:tob"~ ]1 6 ' at 8.30 a. m. , 'I ~ 1' \ , rl~ ;'1.! i , ' I ' ik:' 'l{l ~ l ' , 'i . " I , I , ,i I' .,~ i I. 'l ~ .. '\" '· l , •. , ,,~, ') ' :H:l~~'r \ ' ' '', ~1t, • • ' : I: , ;,;l. , i,L . n!' ,~ , ( " ~~ " •• f " " \ ' · ·~~ Il~ , ' . , ,> I~ ! . ~ ! ,'i r~, - "J;, " Ii ~ :j ';f I; ,::t ';0\ ', 1, , ,f:;,." ;,, : !'j'; ~ " :;'h: .",' ';i:'~: I~;j '! 1 1'~ .1i ': . ... J. I" ! I P', ' " .. , ',I 'ht j' , " ' ';fa··,~t~: ·~" ~I' !:· ' ;; I· /~' i i • • ~ , ' .,' , ~' I « " ) .~' . ,q" i . i1 ,', ' ,,: >':.(;, 'l~ ';.::! :':,' ~ , ;~'. ,I::" " ,~> ~:i&~l 1'111 '1 1-' :[, .. J it~,~r ;!\. :; ' ~ :~!: ~. , l ~">,t : "!N " " ~''''I' :" I, :1 , ' :··~ d·~~t .. ;. < ·· . · I ~ ', ' , .~y, ~~~J ", ,- ' U ;~:V.f~~;i;X 'f f "'\: ' '1< ',: . ~~~f5 /:~~"~:' , " ,,:rl'e#; '~;i.~; . I' ~<.~~) .f"! _ ~ . 'IT: "' ·.' .... ,- Unlv.rIU)' of KaIlUa Libr.rltt. : ff ;' /.;. t,:) ~\'" : '. ~ ..... wrence K.nne 66045·2600 ,; t;~i<;:??l lop' .... ' ". ,,,. .. : ' , ,.:" "' j " ', " I . Ell." John.OII Ch.ir.an. LPA laecut1ve eo..itt •• .,J ',; , ,.' Deer !lln. ' "', A. you know. the Library. along vtth all other unity reporting to Academic Affaira, was instructed in the 1984/85 budget document to consider ways in which appropriate flexibility can be assured in the unclassified portion of our ataff. Specifically, we were asked to recommend procedures that would prevent our becoming "tenured in", thereby, losing that measure of flexibility that ia necessary if the Library is to be able to respond to new and changing aervice requirements, Although the rescission problema, which possibly were the immediate trigger for this concern, may have lessened. the general situation, i.e" a threatened lack of staffing flexibility, re­ mains unchanged, The Library BUst, of course, respond to this request from the Office of Academic Affairs, and I aa sure we all appreciate having the opportunity to express our views. I further feel it is essential to have the thoughts of the professional staff expressed through their Library Faculty As sembly. Accordingly, 1 hope the Executive Committee will carry through with the re ­ quest I made in February, 1984 for your recommendations. I would .uggest that we: 1) identify the options which seem to be avail ­ able to us; 2) project the anticipated consequences of implementing each option; and finally, 3) atate, in your professional judgment, the wisdom of pursuing each. I would hop • . that the •• r.co ... ndationa can be completed by the clo •• of thia calendar year • Thank you. " le~ctf Ji Ranz Dean ec. 'A.Willl."IL.Hoor.,I.Mll1.rIS.Crai,;E.Symon.;N.Shawbaker Ja/ald ;.. Main Cempu •• lAwrence . : ,:: Coli ••• of .... llh Scl.nc •• and lIoopllol , Kon ... Clly .nd Wlchll. '" \~;,~-:4l ' ,> , , , .• ( ' ~ , ',1 ", ~;~:f. :!~" <' - " ~ '; " ,; , ;t , " . " ,:.j '. ~: " ',, ,j" ~ ~ .: .. ' , ' , ~ " " .,:~/' ~ : { ', o. ~ ~ ~. \ :. ' . ~ ::, : .:~'<~:r;-· I t 4"l!' ?,.. ... . ,~~ . It" .,>'.' {:" ~. ,.' )J,j,~ Ab •• ntl ';t:, Lorraine Moore. , .. ;}'~I.,I~,' ". '. :. ,,': . . ' ! , : ;' ~ ';::~>,,;, :1 '~f~~!~1i;~;~}~:fi.;,::t> Y\: CUnt Bovard .. tad the ec-1ttee -.bariU;-thay '_tad to d1ecu •• tha re-a •• igDment of adaini.trative duti .. WithiD the Slavic Dept • • inca the head of that Department haa resigned froa tho.e duties not from hi. bibliographic , duties. The discuasion that followed touched on eeveral aspects of the topic! whether the Ll'A ahould b. ," involved; had thb kind of dtuation occurred before, and if so hov':~/ was it r .. olved; what options are open to the Librarie., and wha~ , would be their affect, ate. Of the few available option., the probable solution would iDYol~. a reallocation of resources only within technical aervicaa. Tha ~ttee decided that no further action was necessary. .• ,~~ .'1', " . ' hapectfully eUbm1tted' : L,:i~ (.'lr<~ -~ , .. ~fM.t.tcAt.c.~ ,),,;. ; ',,; , ,~rf,' : 1:j;' Annie W111illllls, Actina S.cretery : .~ 'f '; ;1' ,', " J,', ,, , " . ' ''",., . ;~ . '. ~ .: " . ::;{:( 1:t ~ . , ", ~ ~ , . :,-. ! ;¥t~ "" , "1" • * '; I :;1 " ;F~1.~{~'~{' ~ .t;, :.';,/~,~ ';~~{';j'~ll ij;· ',/,~;, .. d( If"'" ""(~I,"-F> ~,t~ ,,," ," " I' I"~I\N," '.', , i~~,:';i,!if:;~;' ~~if" I:;.~ ,:;~ti~f~~~!~:~ ", Pruent I L. Carroll, K; l"'hn'nU'. "R;::'ltlilg; K. Suwell, K. Slp.non8, N. Burich ':' Absent: S. William. with prinr nI,tlce An orllonhotlonal .. "etIIlK of. th" £" ... IU"e wall clIlI,," by lIurlch 118 a result :', oC In.tructl"n. r4l'('elvcd fro. tlw !.FA t;,'crl!tllry. SI",rry Wlillilm~ waR clcC[cd chair and Nancy Rurlch will cont IllUe AR r<"",.,,,i" '?,lJ, ' ,,, :, <.s". ~:0lfJ~J~~'f~ . ~ '" :~ '·:·i ., ~' -~ ~t.~ki.{21Ai2~~" :~ ~- ..- _ '~ "' 1" • .-•• ~, ." . ; ,i··· .. :': .. L ; ..... , ,'I' :~;~~it!~: >, 1'\=~IF:' ";' ,: "' ... ' 1 , ' . ' 1' o(~.",...,~ ...... " " ... ~,." .... "." .. "",r,.; " - ----,.----------c--- - ---- - ---c I UNIVERSITY 'OF KANSAS LIBIURIES I SAURT COI1XITTEl!: \ " HinutAla ot ... "tillg 2 Oct. 84 '1 0;; \ The Salary Cor.n1ttee met at 2 PK ~~ Oct.. 2, 1964 in the 5t.h fioor conf"rence roo" in "'.\.301'1. Prosent. were: K. N"el!l1, A. Mason, S. Gilliland, and B. Gu(UeM.. N. Sh&'IIb3lcer joined the sroup. The purpuae of the "",eting ".s a tinal review at handouts and asencia tUm!! tor the Oct. 9th ~eting. A &lo,3'1ry "as generousl,y provided by G1lliland and Shavbaker. G1lliland oUered to help vith final typing. lJaeddert and Nee1!11 ,,111 usarab1. t.he tiMl _HilIg on Oct. 4th. " UNJVElc;lTY OF KAll :;AS t.lIJIWUES SALARI' COKMITTEE Minute. at ~ot.1ng The S .. l .. ry CommittAle lMt /1on. Oct. 15, 1984 at. 2 PM in the fifth floor conferflnce room in Wats on. Present were K. Neeley, A. Mason, S. Cl11ll,,-nd, an.1 B. Caeddert. The goup prepared tho ballot and CllVer lett.er for the mer! t salary distribution recollllROnd.i tion. A d1acWlsion "as hsld ot preliminary lde-u for the Janua ry budget document. Next me eting ,,111 be Nov. 12 (Mon.) at 2 PM. University of Kansas Libraries Number 785 November 1, 1984 LFA VOTING FOR CODE AND SALARY ISSUES The LFA Nominating Committee would like to remind all LFA members to vote on the Merit Salary Distribution and Code Revision issues and return their ballots by 5 PM Friday, November 2, 1984, to Rhonda Neugebauer in the Catalog Department. Since a two thirds majority is required for the code proposal, it is important that all LFA members vote. On last count, about 25 ballots had been received, which falls short of the required number. Although the committee made every effort to distribute ballots to all eligible LFA members, if anyone feels that they were overlooked, they should contact Rhonda. R.Anderson TRAVEL FUND REQUESTS DUE NOVEMBER 15 Applications for reimbursement of travel during January, February, and March are due November 15. Application forms are available from Susan Craig, Art Library. REt"UNDER: Persons receiving professional travel funds are required to submit to the Staff Development Committee a brief written report summarizing the meeting attended. These reports will be published in FYI. S.Craig TO: Library Faculty Assembly Executive Committee FROM: Lorraine Moore, Secretary RE: Minutes of the Committee, October 23, 1984. 8:30 a.m. PRESENT: ABSENT: MINUTES Ellen Johnson t1i 11 er , El eanor Sha\'Jbaker, . Annie Williams. (Presiding), Susan Symons, Lorraine Cr2.i g ~ t1oorf2, Rachel Nancy The minutes of the October 2 and October 4, 1984 meeting were approved as submitted; the minutes of the Faculty Assembly meeting of October 9, 1984, were approved as corrected. SENATE LIBRARY COMMITTEE Ellen gave a report of two Sen a te Library Committee meetings she attended. SALARY COMMITTEE Ell~n presented to the committee a l e tter from Bill Mitchell concerning the Salary Committee and other matters. The committee decided to put the letter on the agenda for the next meeting. TENURE TRACK MONEY Several members of the committee presented drafts of alternative methods for the Libraries to avoid becoming "tenured in." The drafts descibed various options and listed advantages and disadvantages of each. The committee discussed each draft and made suggestions for changes or additions. Revised versions will be discussed at the next meeting. NEXT MEETING The next meeting of the committee will be October 30 at 8:30 a.m. University of Kansas Libraries Number 786 -- November 8, 1984 CLASSIFIED VACANCY The Cataloging Department has announced a Library Assistant I vacancy due to the recent promotion of Joy Fry to Serials Cataloging. Responsibilities include: 1) searching for and cataloging books through the OCLC database; 2) proofreading, revising cataloging records and producing records through OCLC database; 3) updating appropriate bibliographic data in the department's Online Record Management System; 4) overseeing the processing of specialized types of library materials; 5) super­ vising the work of a student assistant(s) in various processing activities. Minimum Qualifications: As specified by the State of Kansas for Library Assistant I classifications. Preferred Selection Criteria: At least six months experience working closely with library records; knowledge of AACR2 and OCLC; reading knowledge of one or more Western European languages; college coursework; accurate typing skills; demonstrated initiative; ability to work successfully with detailed and complex procedures, to organize work effectively, and to work independently; willingness to work a flexible schedule. Library staff interested in applying for this full-time position should contact Sandy Gilliland or Sherry Butter no later than Wednesday, November 14, 5:00 p.m. A position description is available for review in the Administrative Office by those library staff interested in applying for this position. Minorities are encouraged to apply. AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER APPLICATIONS INVITED WITHOUT REGARD TO RACE, RELIGION, COLOR, SEX, DISABILITY, VETERAN STATUS, NATIONAL ORIGIN, AGE, OR ANCESTRY PERSONNEL Sheila Kortlucke has promoted from her student assistant position in Acquisitions to the the Clerk III position in Interlibrary Services, effective November 7. Sheila will serve as the Borrowing Assistant, and replaces Judy Brow. S. Gilliland STUDENT HOURLY TIME CARDS Student hourly time cards for the pay period ending 11/17/84 are due in the Admin. Office no later than 9 a.m. Wed., Nov. 14. The maximum earnings limit for regular student hourly is 132 hours and for Work-Study and foreign students, 88 hours. The Library's time reports are due in the University's Payroll Office by 5 p.m. Friday, Nov. 16. Therefore, it would be much appreciated if library departments would submit their time cards by the Nov. 14 deadline to allow approximately 2 days for processing. Thank you. S.Butter CLASSIFIED/UNCLASSIFIED TIME CARDS Classified (gray cards) and unclassified (pink cards) time cards for the pay period ending November 17 are due in the Administrative Office Wed., Nov. 14 at 9 a.m. Please project your hours through Nov. 16. Thank you for your cooperation. S.Butter 2 NEW FYI DEADLINE Due to procedural changes, the deadline for submitting articles for FYI has been changed to Wedrtesday at Noon. Please submit your articles early. Thank you. P.Hobbs BOOKDROP REMINDER Please remember not to handle anything that comes through the overnight bookdrop. That includes newspapers, interesting books, current magazines, etc. Thank you. K. Sinunons ATTENTION CLASSIFIED CONFERENCE EXECUTIVE BOARD MEMBERS A brief meeting Friday, November 9th at 9:30 AM in Room A - Conference Rooms. L.Duby CLASSIFIED SENATE MEETING Tuesday, November 13, 7:00 PM, Room 305, Burge Union. All are welcome. K.Sinunons TRAVEL FUND REQUESTS DUE NOVEMBER 15 Applications for reimbursement of travel during January, February, and March are due November 15. Application forms are available from Susan Craig, Art Library. REMINDER: Persons receiving professional travel funds are required to submit to the Staff Devel­ opment Conunittee a brief written report sununarizing the meeting attended. These reports will be published in FYI. S.Craig EXHIBITS COMMITTEE The Exhibits Conunittee met on Wed., 7 November and elected Rebecca Stuhr-Ronunereim as its chairperson. The conunittee will submit as soon as possible a final draft of a "Watson Library Exhibits Policy" to Mary Hawkins, Assistant Dean for Public Services, for her approval. In the meantime, requests to use the Watson exhibit cases should be scheduled through Sherry Hawkins, and requests to hold exhibits in Watson should be submitted to Rebecca Stuhr-Ronunereim. The "Exhibits ' Policy" will be printed in FYI upon approval. R.Ring COM CLASSES There will be a class in December, probably during the week of Dec. 3-7, in the Cata­ loging Department conference room for any staff member (unclassified, classified, or student) who wants to learn how the fiche catalog differs from the card catalog. Please call Annie Williams in the Catalog Dept. (4-3038) if you or any of your stu- dents are considering attending. C.Getchell/A.Williams 3 LFA ELECTIONS The LCPT proposal for the rev~s~on of the LFA code, section 2.2.3, was approved. A revised code will be distributed to members as soon as possible. On the ballot for merit salary distribution: 1st questions: on the ratio for merit evaluation categories, the largest 2nd question: 3rd question: 4th question: number of votes went to the ratio with the least differentiation: 3-4-5-6. on the plan to be used for the distribution of merit salary increases, the largest number of votes went to the 3/4 equal dollar-~ equal percentage distribution. on changing preferences if the salary base were significantly smaller than 7 percent, the majority of voters said their preferences would not differ from Fhat they had said in questions 1 and 2. of those people who did say their preferences would differ (in question 3), most preferred the 3-4-5-6 ratio and most preferred the 3/4 equal dollar-~ equal percentage distribution. Our thanks to all who voted. LFA Executive Committee A SPECIAL CALLED MEETING of the Library Faculty Assembly will be held for all Librarians and Unclassified Staff on Tuesday, November 27, 1984, from 9:30 to 11:00 in Watson's Fifth Floor Conference Rooms. The agenda will be a discussion of TENURE TRACK DOLLARS. The Library, along with other units reporting to Academic Affairs, was instructed in the 1984/85 budget document to consider ways in which appropriate flexibility can be assured in the unclassified portion of our staff. Specifically, we are asked to recommend procedures that will prevent becoming "tenured in", thereby, losing that measure of flexibility that is necessary if the Library is to be able to respond to new and changing ser­ vice requirements. Although the rescission problems, which possibly were the immedi­ ate trigger for this concern, may have lessened, the general situation, i.e., a threatened lack of staffing flexibility, remains unchanged. A list of the options which seem to be available and the anticipated consequences of implementing each option will be discussed. The best professional judgment of everyone is needed. Please reserve this time on your calendars. Written material will be distributed to each member the week before the meeting. E.Johnson, Chair TilE UNIVERSITY OF KANSAS (Iniv u rsit y 01 Klln!'l1t8 Librtlries 1."Wrt' n l~U , Knm.lu. thlO-15 ~' i nllt t 'S of th e Cla s s ifi ed C lnfc' r enc e PerRonnel Committee :i~ ' loI \'I1lIH'r 1 ~ . 19A 4 I' rl""'llt' ; C. Al t.:xandL' r. K. Clodf e lter. S . n~wey, N. Leek, M. Little <:1. 111..111' pa s 5t'd o u t ( h , · Comm ltt ee'g Annu a l Report for FY 1984 and a o;. II' I), l c fi'Il 'S ( jonnrtirl' form th e Wnm('n's Studlt.'s Ocpa rtmcnt to be used :I "' , , I kht' f r om widell to Jraw tip our own quC'stionnaire r egarding working 1:(!II"l i tio ll s o f clJsslt"ll'd p l ~ r somH! l, el '/l "r UIt: rlt.'x t RIO IlI Ii a ll ef"lll:m ltt ee m,~mbers will "diges t" the sampl e q l l," : ,lill r1l1 ;lJ n"~ and will po ll ot h c r c las s ifl l~d cmployc('s f or ideas and ~; 41~', g l "'; t i Ulls. S()ml~ 1c1v;IS t (): ~ S('J. ali t for cons ideration we r e : hl "nl- f 1 (s sa l ary phy s i ca l cond ilion s (including child care) pl "r Sl) llnvl prol, ll:ms "lora I I..' d, " pnv(~ of .1lJ ~;I..·I It ~ e, cl1r, p time. Physic al working co nditi o ns - CRT, VOT, li ~ht!n p . s h clv !n ~ . tlen ltll aspec t s of magll~tic strips, sound/a(·ousties. s l'ac~ /(' Il­ vironme nt, expansion capability. At the next meeting we will work on group I. NEXT MEETING: .· Wednesday, Nov. 14, 1 :30 - 3:30, Wat son Co nf e rence Room Ma in Curuvu~, Luwrcm'n C(l ll. '~p' o f II I'nllh SCII ' IlCI'" Ilnd II P ~ p'tlll. l< tl"""~ Cit," (lil" \\",.)lll;t Ttl: F r,OM: hE: r'fIESI- NT: /.lJSENT: MH~UT[S'I" ,,1,011 : ,. , 1 .• . 1. l.i br.:u-y F~ ... :ul t'l Il~·;~ ·· ,.~lIIbl Y E::t:c.uli vp COlllllli ttl~C' Lor r '':'\ l n~ t100y (~\ G ;:'cr··c.'t. ~· \f · '/ 1·linutt'~·. of tt:f .' ClJn'!fI 1 ttcT~, Uctobt.·, 3(1 1'7DI.I· . H: ~:·. (' d~fII. Elll'l'I ~1ullfl~.tql (r-·If.'~:.icli'I~J)~ [1 E'i..HHW ~;YIII'-JII ~') ()nl'li(.' I-lll i _\liL'ij f Ltlr r Ii. n(.~ t1C}I.)f'C. f"i,\(tlt.,J 11tl 'lc:r, ":-.I_I<.::. ~:"l Lr.,jq,. N,'l1cy f;h~\~/tld!·I~r·. r.li nut c..'~. o( t h.:.~ (")1. I ntof2'l - . '1 If/{:~/I, IfI!'·C't. i 1"" .1 \·I,·.'t ·(: ~\f' ~Ij ' ( ' I\"L'd ,', I'\Cf'NOWLEDGMENTS t , ( I 11"11..11 'jl'nr'l I ~,t t ) i llt, i . ~, q lld lttce lr1s·t('"uctl"'d tllr~ ~·t~l ·T(~1.td '. ttl "lr' j I : p l(;·· t.tr:~r·~:i ~ ' t ' l l · tl' .. ,~ .. (1 ' !1"Il·I" , .r· - ~ I-Jho h.3rJ ~'lrlttcn CCl.ll1n<::ont~.l ('f i' I : h\~ F't:cr Ht!"i':':~'1 CC'I,lmi 1. \1 . . '(.' ' .\<: j t.t 'd In f"YI t:L·t '~I; ::~~;.l r;~~ t.~~l~l ytt~~; N~~·,.~~. ~ ~:t',~': · (~Q.~ · , t ,."1 rt-~ (! tt~~' ,~r .. ~::,~ ·~tmj ll~:(':' I~j /}lin;J~(' f~~ DVrl'~~ . t J ~ : r "~ ' ) J t~EXT ~EETING It,t i,·.' : t mC"l c't]rl[J I" ill be' t~PVC';l!bf'" b, 1(;'0'1, ~.lhC'n thel committ{:'{· It,ill l'II 1:~: l' L ' . I(J ' .:CJ DY t"_'r dr.lft".:; of it~~ t.c'rlt.lf""£' tl'- ,: ~c:t repor-t .. \ t ~)Luff Committee -- New SCif !lICe Librury t4inuL'::J of' Lllf! ')/l,)/ill, ,""ding IJr(:G(~nt: ~-;.C()IJeh, B.Df:nton, H.EmL(~r~:, H.f~l : lt(Jn, K.~;~·w(~ll, /I,.H i 11 iarn~" Wil11hl!m , i1.Buri(:h, M.lIl.Lwkirw, .f. Hafiz, ,J. j{il'/irll'd : ;{Jn. MI') tOil n'JiorLI!d that.. :10 fur the UBi v('n;i ty-wi c.h! c()(lIlld Ltl'" h:t :: iJr : '-: n eOIl\"'l' Il· ;d pl'irn1u'ily with inf'oI'wJ.tioCi ,,=xchunw~. HU.IIZ said that trw l( · I~w ' ,rr. find i,d'c,"IIUILi IJlL ~rd . tJf~t'IIJf~ for thl' N~)L (Nt'w Science LltJrlLry) fjlJould oCCIJr in tht, I.ibracit::; an i! in I,'u('i 1 iLII~:l Pln.llni.!lg. 'I'lterf~ will t)(! I.L fnl'ctiug uti 1)/:'H/nJj (d' 1.tH' ri:;I, b,d Idit ll' COlUrnlLtt:e witll the ul'(!hlt(:L:L~ f.llU.l .Jim eU/lull.! (lJirt~{~t.or, I":.wi I il.i,·:· !'l.alddlll~). M/.' ltolJ U~;kf.'(~ HidHird:;on wtwthcr the four ~;Ub-(:(lTfUnitt.f'(.':: ilIJ,rJ r:I!·t. to di: ;, ·ll:; ;'. Up iI' r(~IJ()rt:;. Bit.Jliogrll[lhl!r~ in Architec:tur~, n(:ul~I'a.J!h.'l, Sc:jt;or:c: t, 1 1 '(":e h(J()j') f~, and lJrl)ulJ Pll.inClin{~ tmv(; been LI.=.ked to d('t(;rmi.ne Which plirt:: of tIlt.' foe and IJt::\oivy sequeIJC(:3 ~ho\lld b(: moved entirely in thl. : first phh:; r..:: n.nr} which will l" ' quil" t..itle-by-tille tipl"lttinr;. f4elton IlSkf,d Hich'J.rd:Jon to wltify tll~ " c0f1u:dtt.,.' L' :; t.! 1·LL til' ,I reports would be mo:;t u:.;eful if they were SllLmitted by 11/1/131,. II'hi::; information will be used to determine CO :it::, viJ.ri r) tl:: (JlltioCI:; 0l,, '~ rl t (J u~;, and tlw numbe r (.d' records involved in t~lJ.l:h option. It i :; n(·r.:c.-:>:..:ar'j t o Idl.'fJtiry l.o;;:.iild.e problem ureas BO that the i.lbrarie3 (':HI W()J'y. '..lith C'lcult:r invulvL'u in u~;illt~ tlle!je m':lt£ : ril.11:~. JUchani::u/1 wil 1 Il :L ~; : ; t.lw jfl!'onll:ltiull lilu n(~. HldH.lr(h;oCl rellOrtpd on a ~jcienc(: Btuff ml _·(:t ·in{~ which a(!dl"l:;~:~/'d r J~ I:{:";ic:al, l;lJ LLi,', and tt~dHli eul n{~ f_·tis 0 f' thf': NSL. Topic:; addreL;:; c d i ric] ud (:d: corl f'i I~Urtlt i n cl 01' Uw public :;(:rVi(~f! d(;L;k, office nc.:ed:-:;, tilf: central 1·/'f ... C(:;::; jnf~ ur'~ ::t , security, wirinl~ for current and subscqu(!nt ulltoHlation o f ~;t.'rvic (;~ , cl-':lf~ r"11CI : roum:.;, staff' roo In , the: IJro~3pcct of compuct ~jtwlvirl{'., C()r,i,.;r~~, and :;t'ri:d display. Runz commented that such information is needpd so that tflt~ Librarie3 C: .. Hl I)['(~::;eIlt 1-1 program to the architects cOIDJX>sed of listinEs of fuciliti (·s, service~, space requirements of each, und the relationships o f eac h COP.lr0I"Il:' nt to all o thers.. We liced to know the space n(!c(;ssary and th,,; ~':nc ral c() llt'il~ur·it.i()ll of the buildin~. Because the architects t l ,lun will include all 200,000 sq. ft. for both phases, we need to list each flo o r with it::; functions and the fficilities and equipment llt.:c'dl! U. In addition, WC' rl c C'd t o know wlJn.t gen L' rul cO!l:Jiderations apply thruUI~hl) ut. FUf'Lh'-']'!~!OrL'~ 1"aclliti l: .J fOrl~ the handicapped, a mail-receiving room, Hud parkinl" ar+: 'a~ !lr--'l 'd to be cow.; idercd. 'l' ht:::.;e an~ qu (·::;tions both thi;; and Lhe aLl-Univ(· J' :: ity l~ ()f~lrlliLt.,·,: will be addr~ssirlB. Melton asked Richardson about conditions in the ~·1ath Library. She sai J that some of these materials have already been transferred t o Hatson and othl.~t's to the Engineering Library. fure will need t o be moved to Hat~;un b e f o re Phase 1 is completed. Hawkins said that public service units are concel~ned about the catalo~ to bt~ provided, the referral of patrons to the NSL, and the irIpact of the facility on processing in general. Another concern involves the location of tho:..~e biblior,raphers with materials in the NSL and the implications fOl~ collection development if they do not work in the same facility with the collections. RAnz noted that the stucks for the NSL have been included in the construction costs, so that all ~700,OOO can be spent for moveable equipment anJ other furnishings. 1'he cOllUnit tee will meet again on November 7 at 9: 30am. rt: ~i1 4r, ' /~~. i·J :" ~\ ~'( ~fJ~v~) '" ~{·t~. :.:>l THE UNIVERSITY OF KANSAS UfllV( ~ f" Sl l y ,,[ ' ';' lln ~; ill'4 l.i"rHrlu~ 1 ,llw ru nt~I ", Klln"'1a~ tlW)"l r. Gorton r1usic library October 12, 1984 Thank you very much for the financi a l suppor t which enabled me to spend 10 days in Italy in September at the Inte r national Association of Sound Archives/lnternational Assoc iati on of rlusic Libraries Conference . ~'y paper, "Perils and Pitfalls of the Copyr iqht laws and the Sound Archivist in Hi gher Education," Vias enthusiasti cally received and will be publish­ ed in the upcoming Ph~~~~i5_ ~~eti~ of the IASA. The Conference was s ponso red by eight Italian institutions. UNESCO. Reg- i one lombardi, the city of Como and Conqres s of Italy. It was attended by abou t 300 archivists from about 30 countries >Iho meet onr.e a yea r t o finaliz e committee \-/ork, ' ex change information and hear lIIany very fine concerts. The Inte rnationa l Copyright Committee of lASA/lIIHl of Vlhich I am secretary held a "orkinn session to finalize the mode l con trac t and an ope n sess i on for papers on copyriuht, folloY/ ed by information sl-lapping and aqreemen t t o l'lork on a model l~w dlld th£'. enforce­ lIIent of sanc tions agains t violators for the comino year . The cOJ'lbined board selected me to continue as secretary for three years. The Conference was he ld in Como a t the historic and beautiful Villa Olmo. an Italian mansion built by Simone Cantor! in 1782. After 1848 it was unfortunately turned into barracks, but in 1882 it wa s re s tored, then comp 1 e te ly renova ted in the 1 950' s . It is surrounded by ';ery old trees and ma ny beds of fl Ol;ers in full bl oom and eveo ha s it s OI·m legend that the largest elm dates back to Pliny's time . A Como lake excursion boat pick ed us up from the dock on its orounds and took us to the histori c >!aterfall leonardo da Vinc i described and Pla nor s where famo us composers and perforillers 1 i ved or were entert a i ned. ,Ie also toured unique places in Bergamo, the ea rly city state whe re DonizeHi \;as born, and ~:ilano, no ted for its music and opera. An i mpu rtant redson f or choos i n(~ to'"Cel in Como ' las to attend the Autunno Hu s ieale, 180 Fe s tival Interna tionale which hosts performances from allover the world during the months of September and October . Various renowned groups perform every night in the beautiful old church­ es and halls of Como. The work of the Repertoire InternaUolla l de litterature 11usica le (RIU1) and the Repertoire International des So urces Musicales (RI~'~ to both of which KU subscribes is carried on at these annual conferences. , Main Ca m I,l" , 1.aw'"I!'Wl' C n ll ' ".I{f· !l f 1I"ld 'h S f 11 ' 11"1 ", :. , , 01 1I ' ," ,pl!, " " Kafl"II " (;lly unci Ww hl'" , ~ \ . Papers on every aspect of sound archives fi 11 the dilY s of f: hp week. had the opportunity to meet and "ork for one fu 11 IVeek ,Ii til the di red ­ ors of the major music sound archives from univers ities , federal qovern­ ment offices, radio and broadcasting net>lol'ks and sOllie n, ' ivate co llec tors and writers. I acquired an invalu ab le t'ID VolU" le set on lJo ni 7etti, a discography of early Italian recordings, and infonllati on on It a l ian jazz in exchange for information which I mailp.d after my r e turn to l awrence. I will be posting an exhibit of the IIISA/lA!,1L Confernece i n the Gorton Music Library showcase in early Nov~mbel. --Ellen S. Johnson TO: ~ ' I ' \~r · ' ';(~V I PW Comnli ttt:'l:' FROM: L.()rraine M(lOre RL:: '-IIIII,t cC.; of tl,,, mee t.ing, October 8, 1984 f'f fil l ' If j 1 , !l'T. H3n::, ~'j:"Hjr·,'.~ Gi ll i l c.l.nd A«SENT: I.;r.,t, "'1 ( .,1 t.o,' Itl ':_' IIIl'(d 1 ("11-1 ""h\ ~; callp.d by LOrTi.~ine Moo,..-e at the request. of ' • . HI·J . \ ti l1Jll a nd 11) order to or,)anizt1 the committee and pl ~'ln the ' .• rhL,\htll · f or the p l "'Or r - eYiE'~' p,.-ocess . Dpan ',' r'.'1nz e :-: plained t.hat the pr",- ~ ."· , IT IU~;.> t t H.' r:: f) ,lIplet f ' tJY th r:! t:.im[;~ th v Libraries ' budget is due in ~ trnll ~ l It ,j 1 1 _Ind tIl t:' r.:orwn) t tpC' L.~qrf~ C'rt upon the a ppended s chedul e: Ih (~ Dt' ' 11 d ,_,c_l cr i l)t·!'d t.\~D pt ' ocedLwal principles r-ecammended b y l~ , t· ~ ,r·: ~" l( ' ! . ~' cnmnlitt.'-' r-~ ,)"1(.1 tllP COlllfllit.t.C'[· dgt-PC'd t .o adopt bath of thom: I h .otl \11 V{)I. ~: ' ~:; on r' . -). ti n •. r :' bl ::- by ;'j f"!'-: r-( ... t bdllot 3.nd that sLlpervi sor5 n ut I ' ~ .~ III 'lI t U!.wifH -' rll: l i tlp,.. · ~~ti('n5 iHld votifH] conc(;.'rning membt~rs of their" I j l ' I ) I . I .Il i ' ! I l ~::.. r -h (l r - l ~s Gptc:ttc ll ~Ia ~ se lected as chair- of the committee and I(Jr t ' f " J t · \ r~".:d 1 the nr. ;: t rn ef~ting. \ t ._- ------ ----------- -- - November 26 December 12 December 17 January 10 January 14- February 15 February 18, 19. and 20 February 21 March 1 TIMETABLE EVALUATION OF PEI!FOIl)!ANCE J.I UIlAH I AIlS January 19MI, - lJ~c elll be r 1 ~M4 Distribute Faculty/Acade mic Staff Annual Hcpor t form" to L1brarian~ Annual Report form~ due in Library Office Annual Report forms distribute d to Superviso rs Annual Report forms due in LiLJrary or f i cc LFA Peer Review Conunit tl:!e l"l.'aJing and de li be ratiuns Appeals to Peer Review COllunittee Administrative review and assignment of ratin gs ; appeals to deans Proc edure complet i on date; copies of evaluations distributed to libra ri3ns. University of Kansas Libraries Number 787 November 14, 1984 CLASSIFIED VACANCY Applications are now being accepted for the full-time position of Copying Services Supervisor, Clerk III. Responsibilities of this position include: 1) Supervision of the Copying Services Unit in Watson Library; 2) Provide public service and main­ tain equipment; 3) Maintain inventories; order and distribute supplies; 4) Prepare daily deposits and statistics; related bookkeeping. Minimum Qualifications: As specified by the State of Kansas for Clerk III classifications. Strongly Preferred Selection Criteria: Experience in handling organizational/business funds, pro­ viding for the security of these funds and preparing deposits; bookkeeping experi­ ence; supervisory ability; experience in operating copying equipment and performing maintenance and minor repairs; ability to communicate effectively. Preferred Selection Criteria: Supervisory experience; experience in operating IBM II and IBM III copiers and Kodak, Canon and/or Minolta microformat copiers; accounting or bookkeeping classes; public service experience. Library staff interested in applying for this position should contact Sherry Butter or Sandy Gilliland no later than 5:00 p.m. Wednesday, November 21. The position description is on file in the Administrative Office for review by those interested in applying for this position. Minorities are encouraged to apply. S. Gilliland AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER APPLICATIONS INVITED WITHOUT REGARD TO- RACE,RELIGION, COLOR, SEX, DISABILITY, VETERANS STATUS, NATIONAL ORIGIN, AGE, OR ANCESTRY PROMOTION AND ·TENURE ·REMINDER As a reminder, library staff may write letters regarding tenure and promotion review for Lorraine Moore, Marianne Siegmund, Charles Getchell, Rob Melton, and Rich Ring. Siegmund, Melton, & Ring will be reviewed for tenure and for promotion to the rank of Librarian II. Moore will be reviewed for tenure and for promotion to the rank of Librarian III. Charles Getchell will be reviewed for promotion to Librarian II. Letters may be sent directly to each librarian's supervisor, or to the Library Committee on Promotions and Tenure, in care of Sandy Gilliland, 502 Watson. Review of files by LCPT will begin on November 26. S.Gilliland TUITION ASSISTANCE DEADLINE Applications for Tuition Assistance for the Spring, 1985 semester are due in the Office of the Executive Vice Chancellor by 5:00 p.m. Friday, November 30. Appli­ cation forms and general information concerning the Tuition Assistance Program are available from Sandy Gilliland or Sherry Butter in the Library Office, 864-3601, or from the Executive Vice Chancellor's Office (231 Strong Hall), 864-4904. S. Gilliland DEAN'S REVIEW REMINDER--Questionnaires for the Dean's Review Committee are due on or before Tuesday, November 20. Please send completed questionnaires to Ron Francisco, Chair, Review Committee for Dean Ranz, Office of Academic Affairs, 127 Strong Hall. Thank you. Mary Ann Baker, Committee Member 2 OPENED FOR LIMITED SERVICE The Science Library will be open for "limited service" on Friday, November 23. Copiers and change will be available. All materials will be limited to a two­ hour manual checkout. B.Denton LFA OPEN MEETING Don't forget the meeting on Tuesday, November 27th from 9:30 a.m. to 11:00 a.m. in Watson's fifth floor conference rooms to consider procedures that will prevent our becoming "tenured in". Information will be sent to LFA members during the week of November 19th. Please plan to attend. LFA Executive Committee THE AAASS NATTONAL CONFERENCE IN NEW YORK George C. Jerkovich, Curator of Slavic Collections and Professor of Soviet and East European Studies, attended the AAASS National Conference in New York, November 1-4. He chaired the session "Croatian Language in the Context of History and Culture", and he also served as discussant of the 4 papers presented. He also attended other sessions on literature, history, religion and political science pertaining to Russia/Soviet Union, and other Slavic countries. G.Jerkovich FYI DEADLINE An announcement in last week's FYI indicated that the deadline for submitting articles for FYI had been changed to noon on Wednesday. The deadline has now been changed to 3:00-p.m. on Wednesday, to allow staff a few more hours to submit arti ­ cles for this weekly publication. Historically, the deadline has been Wednesday's at 5:00 p.m., and the FYI was typed, copied, and distributed late on Thursday mornings. By moving the deadline up to two hours earlier, the FYI will be typed late Wednesday afternoon and taken to Copying Services by 5:00 p.m., and it will be copied, collated, stapled and prepared for distribution in the evenings. Shortly after 8:00 a.m. on Thursday, the FYI will be ready for pick-up by depart­ ments or mailed to some branch libraries.--rhis arrangement will free-up the IBM copier for departmental use in Copying Services on Thursday mornings, and should allow for an earlier delivery date of the FYI to some branch libraries. We hope that these new arrangements will be convenient for everyone concerned. If not, then a revised deadline will be considered. Thank you. NOTE Due to the Thanksgiving Holidays, submission of articles edition of FYI will be Tuesday, November 20th, 3:00 p.m. N.Shawbaker for the November~lst Thank you. S·D'7wey 3 COM CLASSES There will be a class on Wednesday, December 5th at 1:00 p.m. in the Cataloging Department conference room for any staff member (unclassified, classified, or student) who want to learn how the fiche catalog differs from the card catalog. Please contact Annie Williams in the Catalog Department (864-3038) if you or any of your students want to attend. C.Getchell/A. Williams PRESERVATION SLIDE-TAPE TO BE SHOWN A 10-minute slide-tape presentation entitled: "Handling Books in General Collec­ tions" will be shown at several times on Monday and Tuesday (November 19 and 20) for library employees who are interested. The slide-tape will be shown in Conference Room "A" (5th floor Watson) at the following times: Monday, November 19: 9:30 a.m. 11:00 a.m. 2:30 p.m. Tuesday, November 20: 9:30 a.m. 11:00 a.m. 2:30 p.m. Copies of this slide-tape are being distributed to libraries free of charge by the Library of Congress's National Preservation Program Office. M.Hawkins ATTACHMENTS Attached to this week's FYI are: Minutes from the Senate Library Committee meetings, A report on the American Association for the Advancement of Slavic Studies National Convention. S.Dewey - --- -- .. Ms. Susan Craig Art Library Campus Dear Susan: THE UNIVERSITY OF KANSAS University of Kansas Libraries Lawrence, Kansas 66045 Slavic Dept. November 6, 1984 Here is my report on the American Association for the Advancement of Slavic Studies National Convention, which was held in New York from Nov. 1-4. As usual, several panels were devoted to Slavic librarianship, although I was disappointed that none dealt specifically with cataloging this year. Of greatest interest to me were the sessions on the bibliographic systems of the Soviet republics, on Slavic and East European emigre publishing, which covered Baltic and Hungarian as well as Soviet emigre presses, and on censor­ ship and banned publications in Russia and the Soviet Union. The convention closed with the traditional three-hour Bibliography and Documentation Committee meeting, which included reports on past projects and plans for the future as well as provided a chance to exchange information and compare programs with various institutions. Equally valuable were informal meetings with fellow Slavic librarians, which often lead to practical, grass-roots cooperation among libraries with similar collections, e.g. an exchange of duplicates. And at the book exhibits I learned of several new publishers (there are currently 86 Russian emigre presses outside the Soviet Union). Plans are now being lcdd for next year's convention, which will be combined with the Third World Congress of Soviet and East European Studies and should be especially interesting if our col­ leagues from Eastern Europe do indeed attend. Sincerely, Main Campus, Lawrence ')'YLt 1 Margaret \';inchell Slavic Cataloger r ,,", .... .. , ... ,...., 1 I{p?.1tr ~ r • • . .• -. ; ... ..., · : , "--: ,.l::' , ~ , : f.,",~ r{:p ' ' : ~.S r:i't'v R:1d \\Tichit::t Minutes of the Senate Libraries Committee Thursday , Sept ember 20, 1984 The Scnate Libraries Committee met in l,atson Library's Conference Room at 3:30 p.m. with Chairman Sandra Zimdars-Swartz presiding. Present wcre: Arnold, Cook, Eck, Franklin, Gilchrist, Hawkins, Johnson, Kurt, HcLean, Hikkelson, Ranz, Schanck, Williams, and Woodyard. The meeting opened ~ith self-introductions of members of the Committee. Chairman Zi~dars-Swartz extended a spec ial note of thanks to the student members of the Commi ttee for their participation. Hinutes of the April 10, 1984 SLC meeting were approved as written. Ran z began di scuss i on of funding and space concerns in the Libraries. He dl s trl hut ed pa ck ets of informati on including 1) Librari es Mission Stat ement; 2) Lihr a r y SUrJ1l11 .• ry Statement, an overview for the pas t ten years of the KU Library operat i ons f o r the up-coming !;orth Central Association r e view vi s it to the carpus; 3) ARL Library Index, shows KU Library's ove rall relative r a nki ng among the Librari es of the 104 university membe rs of the A,soc iation of Re,c~ r ch Libr ari e, ; 4) KU and Peer Instituti ons General Library Statistic" 1982 /83; 5) K.U. Libraries Ge neral Statistics, 1973/74-1 984/85; 6) Rank Order of th e Vniversity of Kansas Libra rie s Among the 104 University Hembers of ARL. 1974-1 983 ; 7) Collection Shelving Space, st a t is tics on ava ilable she l ving space filled, both now and as projected for 1989; 8) Utilization of Sh e lvin g , 1984 -19 96 ; 9) KU Peer Ins tit utions Li brary Facilities, 1984, gives 'quare f ootage of library space for KU and peers; 10) The New Library Faci lity, des cribes t ype of facility the new structure should be; 11) Assump­ tions in the Planning of the New West Library; and 12) Minutes of the Firs t Hee ting of the New Sci ence Library Building Committee. Di s cuss ion foll owed regarding the contents of the packet. Woodyard commented tha t the University has made e xtraordinary efforts to upgrade and improve Li brary budget and spac e needs. He added that the Library has continued to be a hi gh priority for the Administration in li ght of fisc a l proglems, and it is encouraging that the Le gi s lature has funded the new library fa c ility. Mikke lson questionned why it is necess ary for the excess space in Halott Hall to r ever t to Academic Affairs when the new facility is completed. Ranz explain ed that Documents and the Map Library would consume approximately 15,000 sq. ft. of the 25,000 s q. ft. available in Malott, and that the r ema ining spa ce would pos s ibly be used by the Chemi s try or Ph armacy departments. Mikkelson referenced a r ecent UDK article r egarding a 100-year old e lm tree j eopardized by the constructiooof the new l1brary f ac ility . li e stated he was in favor of ret a ining the tree. Several Committee mc mlH' rs express ed similar concerns and inte rest s. Ran z informed the Committee that the fir s t phase of construction s hould be completed without disturbing the tr ee . The f oll ow ing motion fr om Mik ke lson was seconded by Kurt: The S cn~te Librarie s Commi tt ee is in favor of urging architects and the University Admin i s tr a ti on to bu i ld the new Science Libra ry facility withou t disturbing the IOO-year old elm tree, if at all possible. The motion passed unanimously. Chairman Z I m,ja r s -Sw~ rtz ag reed to represent the Commit tee' s position at the nex t meeti n~ of the New Sc ience Library Building Committ ee . (Continued) . __ •• _ _____ ~ • • _ ...... ................. IJ .. "' ..... Ci;J \';uuI.IJlJ..LLt!:e September 20, 1984 Page 2 .:..,' Discussion then focused on the Libraries budget request process and involve­ ment in the process by the SLC. Chairman Zimdars-Swartz stated th a t SLC wants opportunities to provide input and adv ice concerning the Libra ries' budget. Mikkelson suggested that a copy of the Libraries FY85 Budget Reques t be made available for Committee members, and that the SLC be included as one of the significant participants in the process of bud ge t f ormulation. He prefers to see involvement in the Fall so that Committee pe rceptions will be known before final prepa ration of the budge t r eques t. It was agreed that a meeting in October would be devot ed to th e Libra ries ' budge t; me mbe rs of the library sta ff would be pre sen t to discus s prob l em areas, services in need of support. etc. The meeting adjourned shortly after 5:00 p.m. Respectfully submitted, Sandra K. Gilliland Minutes of the Senate Libraries Committee Thursday. October II. 1984 The Senate Libraries Committee met Chairman Zimdars-Swartz presiding. Hawkins. Johnson. Lawhorn. McLean. in Watson Library's conference room with Present: Arnold. Cook. Eck. Gilchrist. Mikkelson. Ranz. Williams. and Woodyard. Library staff were present as guests to discuss library needs: Mary Hawkins. Assistant Dean for Public Services; Clinton Howard. Assistant Dean for Tech­ nical Services; Kent ~Iiller. Head of Serials; Lorraine Moore. Head of Cata­ loging; Jim Neeley. Head of Reference; and Jeanne Richardson. Head of the Science Library. Arnold presented the following three issues: 1) two petitions were brought to a Student Senate committee asking that planners and contractors of the New Science Library strive for preservation of the 100-yr. old elm tree. and to preserve the natural beauty of the area. Arnold stated that in general students are concerned about the tree and protecting the area. 2) The medical history collection is apparently split. located in both Watson and Malott. which is creating difficulties for users. 3) Engineering students are concerned about the lack of readily-accessible study space after the New Science Library is completed and the current Engineering Li­ brary is moved from Learned. Jim Neeley gave an introduction to the Reference Department. located on the main level of Watson Library. Ten librarians and three paraprofessionals work at the Reference Desk. which is staffed 83 hours per week. usually with at least two staff on duty. and which handles 200 to 300 questions each day. Nearly all of these questions are asked by students who typically have little time to acquire the materials they need and little experience in using libraries of our size and complexity. Neeley stated that the questions can be categorized into two types: I) factual or bibliographic information, and 2) identification/location of materials. In addition. librarians endeavor to teach patrons how to use the library. and have responsibilities for collection development as well. To do a significantly better job of answering factual and bibliographic questions. Neeley stated that the Reference Department would need a great deal more of financial resources to acquire relatively esoteric and infrequently used reference materials. both printed and online. and would need additional. specialized staff to handle those materials effectively. To do a significantly better job answering identification/location questions. Neeley stated a need for much better library records in terms of timeliness. completeness. accuracy and simplicity. and the addition of more reference staff. Budget priorities for Reference were stated as follows: I) protect what cur­ rently exists in terms of staffing and other resources; 2) equipment needs including Reference telephone service equipment. an OCLC terminal. a circula­ tion terminal. and printing for library instruction. These are in addition to the equipment needs of the technical services departments. which have a critical bearing on reference service; 3) improve processing of materials in the Library, especially the speed of processing and the overall quality of library record systems used by the public; 4) institute some type of library use instruction program; 5) need for additional study space in Watson. especi­ ally group-study facilities. Discussion followed regarding Neeley's presen­ tation. primarily concerning library instruction. Currently there is no for­ mal program of library instruction being offered by the Library. 10-11-84 Minutes of the Senate Libraries Committee Psge 2 Kent Miller. Head of Serials. outlined the organizational structure of the Serials Department. and discussed each of the four units briefly: Serials Technical Services. Periodical Reading Room. Bindery Preparations. and Copying Services. He stated that, in general, tha Serial. department is operating with outdated and ineffective computer systems and inadequate levels of ataff. Within the Serials Technical Services area. the major need is for modifi ­ cations to the automated serials record system. The existing automated system that contains and maintains the records of 50.000 serial titles (and provides the means for updating the holdings for 120.000 serial issues received each year) does not conform to current national standards for for­ mat snd holdings. Without conformity. there is no possibility of inter­ institutional cooperation or participation of serial records in our proposed on-line catalog. There is an immediate need to either purchase or develop a system to fulfill needs of access. storage. etc. Would like to have an online interactive system. (The current automated serials system is on the UniverSity's Honeywell computer and must be removed in less than 2 years; therefore. the Library must produce some alternative automated system to maintain the serials collection.) Miller stated that although he has seen the serials title count increase by 30-40% during his tenure. the Serials staff size decreased by 1. Budget priorities for Serials were stated as follows: I) automated interactive serials system. ranging in price froc $70.000 - $150.000. and 2) additional staff for the claims area. Miller then gave a brief introduction to the other units within Serials: Periodi­ cals Reading Room is responsible for 5.000 periodical titles. Budget priori ­ ties for Periodicals include: I) use of the automated circulation system; 2) purchase of an automated serials system (discussed above); 3) addition of I FTE classified position and 3.000-4.000 student hours. Copying Services. responsible for both patron and internal library copying has goals including to further and continually upgrade the equipment used to perform its ser­ vices. To dOl this. the microfilm/fiche reader/printer needs to be replaced. and additional coin-operated copiers should be installed. Bindery Prepara­ tions is the central source for preparing all binding that is sent to the bindery contractor. and is responsible for quality control. In addition. Bindery Prep. provides in-house book repair services. Because of the acid level in most books (due to wood pulp used in paper). books are literally self-destructing. Thia matter is further complicated by poor quality binding in many older books. De-acidification methods are available. but currently cost approximately $5 per item. Lorraine Moore. Head of Cataloging. distributed a revised organizational chart of the Cataloging Department depicting staff changes due to the operation of the COM Catalog. The functions of the Cataloging Department are to provide aCCess to the collection. list items by authors. titles. and subjects. assign classification numbers to group them on shelves. and prepare books for shelves by attaching spine labels and inserting theft detection devices. The current form of cataloging is a microfiche catalog which is produced by means of an online record management system at the Computer Center. This is one step to­ ward an online public access catalog. Moore said one primary goal is to cata­ log as many items each year as are received. She discussed cataloging func­ tions such as "copy cataloging". "original cataloging". 24-month hold". and "brieflisting". Several library processing needs Were identified: I) produce a catalog of materials to be in the New Science Library; 2) convert the 10-11-84 Minutes of the Senate Libraries Committee Page 3 cataloging records for 35,000-50,000 serial titles to machine-readable form so that the records in the new automated serials data base will be easily retrieved with little conflicting or misleading information; 3) reclass Dewey books into Library of Congress numbers; 4) convert more of the card catalog records so that they can be loaded into the microfiche catalog; and 5) catalog some of the large microfiche collections that do not have any cataloging for individual items. Moore stated that the key to achieving any or all of these ne eds is staffing; and, the Cataloging Department is seriou s ly understaffed. Current staffing levels show 34 permanent staff including 10 FTc librarians, 4 tempornry, nnd 25 student assistants. Staff nc..·(:us for n"'xt y: t meet i nq wi 11 be Nu v"",ber- 1 .:,. 1'/£1 4 . University of Kansas Libraries Number 789 November 28, 1984 PERSONNEL Karen Butler has been hired as a Library Assistant I in Cataloging effective November 28, replacing Joy Fry. Karen is currently a Program Assistant in the Cataloging Department. S.Gilliland TUITION ASSISTANCE REMINDER The application deadline for Tuition Assistance for the Spring 1985 semester is Friday, November 30th, 5:00 p.m. Library staff interested in applying for this program may ob­ tain an application form from Sandy Gilliland in the Library Office, or from the Execu­ tive Vice Chancellor's Office, 231 Strong. Applications are to be received in the Executive Vice Chancellor's Office by the above mentioned deadline. S.Gilliland PERSONNEL REGULATIONS UPDATE Copies of revised Personnel Regulations (approved May, 1984) have now been received in the Library Office for consultation by interested staff. (A copy of the Regulations will also be maintained at the Reference Desk). One revision of interest to classified staff in­ volves the use of sick leave for dependents. The current regulation allows the use of up to forty hours of sick leave per year for the purpose of attending an ill family member. The State has now standardized the year for classified employees to be the calendar year. Therefore, all classified employees will be able to charge up to forty hours against their sick leave balances for family illness, effective January I, 1985. Because of the ambigu­ ity about what constituted the year, staff will be permitted to use up to forty hours for this calendar year. Contact Sandy Gilliland, Library Office, if you have any questions. S • Gill iland STUDENT HOURLY TIME CARDS Student hourly time cards, for the pay period ending 12/17/84, are due in the Administrative Office by 9:00 a.m., Thursday, December 13, 1984. The maximum earnings limit for regular hourly employees is 142 hours. The maximum earnings limit for work-study and foreign students is 116 hours. Please submit time cards by this due date to allow 2 days pro­ cessing time before submitting time reports to Payroll. Your continued cooperation is greatly appreciated. S.Butter CLASSIFIED AND UNCLASSIFIED TIME CARDS Classified and unclassified time cards, for the pay period 11/18/84 through 12/17/84, are due in the Administrative Office by 9:00 a.m., Thursday, December 13, 1984. Please pro­ ject hours worked/used through Monday, December 17. Thank you. S.Butter EXEMPTION FROM WITHHOLDING FOR 1985 For those employees who claim exemption from withholding, Federal law requires a new W-4 form to be filed by January 1, 1985. In order to affect the January 1, 1985 payroll warrant, W-4 forms extending or changing the exempt status for calendar year 1985 must be in the Payroll Office by December 10, 1984. Please stop by the Administrative Office before December 10 to fill out a new W-4 form. If a new W-4 form is not received in the Payroll Office by this deadline, the employee's tax status will be changed to Single and "0" per Federal regulations. Thank you for your cooperation. S.Butter FYI Page 2 ANNUAL PERFORMANCE EVALUATION FORMS Due to a request by Academic Affairs to review the evaluation and merit salary distri ­ butions processes of all academic units, the Faculty/Academic Staff Annual Reports (FASAR's) were not distributed on Monday, November 26 as originally scheduled. Con­ sequently, the timetable for the evaluation process, as outlined in the minutes of the Peer Review Committee, published in FYI on November 8th will be modified. When the Libraries receive word from Strong Hall to proceed with the evaluation process, the Peer Review Committee will notify all librarians of the changes in the timetable for performance evaluations. If you have any questions, please call Sandy Gilliland at 864-3601. C.Getchell SUSAN CRAIG TO CHAIR ARLIS Susan Craig was notified last week that she has been elected to the office of vice­ chairman/chairman-elect of the Art Libraries Society of North America for a three-year term, 1985 through 1987. This is the primary professional association for art librar­ ians in museums, public libraries and academic libraries in the U.S., Canada and Mexico. It is affiliated with other ARLIS societies around the world. M.Hawkins NOTE Bruce Coburn will be on vacation from December 3, 1984 to January 4, 1985. Any ques­ tions or problems in regards to the mail room, should be directed to Keith Abrams and/or Kendall Simmons. K.Simmons REMINDER Nancy Burich, Regents Center Librarian, will talk about library science education in Kansas next Monday, December 3, in Alcove B, level 3, of the Union .. All interested staff members are invited to attend. The meeting is scheduled for 11:30 a.m. until 1:00 p.m. Staff Development Committee COMPUTER SYSTEM UPGRADE Jerry Niebaum, Director of Computing Services at KU, has announced a major upgrade of computing equipment for July, 1985. The system used for Administrative computing will be replaced by a larger IBM compatible system, that is to be used for Instruction and Research, as well as Administrative use. Plans to start migration away from the Honey­ well GCOS system, (presently used for Instruction and Research and the Libraries for UKASE), will begin in January, 1985. An open meeting to present these plans and answer questions will be held in the Computer Center auditorium on Friday. November 30th, from 3:00 p.m. to 5:00 p.m. Library staff interested in the change of computing systems at KU are encouraged to attend this meeting. N.Shawbaker COM CLASSES There will be a class on Wednesday, December 5th at 1:00 p.m. in the Cataloging Depart­ ment conference room for any staff member (unclassified, classified, or student) who wants to learn how the fiche catalog differs from the card catalog. Please contact Annie Williams in the Cataloging Department (864-3038) if you or any of your students want to attend. C.Getchell/A.Williams .. .. . COLLECTION FRESERVl'.TION j,ND ~;rlNAG::}lENT M::"b'TING: I';ovember 15, 1984 Present: Rachel Hiller, Kendell Symons, Lunce Tomlin, Carolyn Salome, Rehecca StUhr-Rommereim, Rob Helton, Richard Ring, Bill Hitchell. Rich Ring opened the meeting by presenting the history leading up to the formation of ·the present committee. The 1975 Report of Denn of Libraries' Committee on Conservation and the .1983 proposal .of the Budget und Planning Committee Members were handed out. Rich Ring stated that the CF&M Committee \:ill report to the CDC and the CDC Executive Committee. It will also be responsible for advi s ing the CDCartd CDCEC on questions of conservation and preservati~n. Potential areas in. which the CP&M Committee \!ill be involved include: 1. Staff education and ?wareness - on' an on[ oing basis 2. Patron education and awareness - also on an onGoing basis 3. Conservation: i.e., stack management; establishment of noncirculating materials; monitoring of environmental conditions; etc. 4. Involvement with coordination of existing policy and procedures; estublishment - . of new policies and p~ocedures " 5 • . Disaster planning 6. supplying input for the planning of the New Science Library 7. Preparing a comprehensive preservation plan 8. Developing a cooperative preservation program with other libraries in the region • . In the next two months the committee \,,-ill . try to plan several self education activities. Rob Helton suggested that our list be prioritized with No.6 headinc the li '3 t. R. Ring sees our role in the planning of the New Science Library as a supportive role, possibly including a letter to the planning committee that conservation be considered. ' ' R. Ring also brought up the problem of working conservation needs into the five year budget plan that is to be prepared by December 22, 1984. He suggests that a political statement be prepared as opposed to n plan that includes concise steps ' to be taken. .,. Also suggested was that the CF&M Committee have a representative from Bindery/prep­ this was agreed to. R.Ring is \-lorking on a brief statement as to the general purpose of the committee­ he will also act as convener for the time being. Respectfully submitted, Rebecca Stuhr-Rommereim ! TO. F'l~er ' f~evi cw Comrni t t p(? LDrrnin~ Moore, Secrpt~ry FROM. RE. PRESENT. Minutc'3 of thc' l.of"mittt~c', Ncn.'l"mhlY· 1,198'5. Ch l,r 1 C!::; G, ,:'t:chl~ll, nnb 1 '1(~ ] tnn. n.~, ,· b':-.Ir a Jonefi t Oi F iIi ppo, Lor-rai nf.l 11oor-e. P,:,ulett .. ABSENT. Jim r'anz. Th .. minute s uf the Octobpr" 8, 19[) 'l, ~mended. lorraine Moore agreed to corltinue .. ecretilry. f i l~eti~g wer~ approved as to serve ilS r-eccr"dirl9 The commi ttCE> cDn~i d ered ~ drd-ft 'Jf t. 1t!) } (;~ t, tr.r ' t .Me- DC-:\rI ",j 11 scnd to CL\ch librar" iiHl i..\ } c ng ui th tll t"~ / 1r\1l11.~,1 repor"t . for"m'".; _ The commi ttee mf1de !:;C'vc' r~l t:, urJue~,tinn :; fOI" :1,I'I("ll"ul r:lC'nt3.nd ctC"citJp rj to i,\ppend to the lr!tter iI list of hint!:> f"r filliWl nul.: 1:",~ ,~nrlll.ll r'eptwts, The li5t is one dr ,.~u n\ IIp by l .:.~ ~,t_ y C13r'!j Ct H' ''"W'tt..pF.' ~ \·dt.h I.1.dtlitirln!"; hy the pre~ent commi t tee. lhr:!' commi t tec" i n~j t : ' · lJct("ld Ch2'r 1 CIS to r)sl.: Si\ndr"a Gilliland to convC", its surJr..!C'!:tti[)rl~' ll,.) thf> Pr:.'dn. TO: Libr-ary Faculty Assembl y L;·: E'c.:uli v ._ ~ CUfflolittel'! FROM. RE: PRESENT. Lor-raifle Moore, Se(:: r el~r'Y Minutes of th e Cunlnlitt . ~ ·~ . No vPlnber' l ~ . l Yt14. 8 : 3 0 a .m. E llen ~Johnson O;"r'psieji no), EIE?anor Symons. f.'Innie Williams, Susan Craig, Narlcy ~ihawbaker-,Rache l Miller, Lorraine f1oore, June MIch a l (que!i t). MONEY IN TENURE TRACK POSITIONS rile conlm it t~e wor · ~(e d Of1 reYi~;ior\s t o it s s t a teme nt s on t{~n t t r - e trac~ pos itions . June M icha l~ Assic:.;tant to the V ice Ch ~1nc e ll(Jr f or nCd-demit : (~f fairs, joine d the c ommittee to i:.Hl 5 II'/er- qLt r:·.~ ::..t.i( . .l n ~~ . ~-j h ["~ e }:pl a ln e d th " t t l l ( ' l e tter Dean Ranz received reqarding tenure po s itiorls was tt l ~~ sa R1C ~~i th at sent t.o all oth e r units in (·h:adenllc Aff i.\ir-s ~ ThE? letter ,0.,1 .:, '_: m€-, ~ nt 1:0 warn LIS that we could not e :·: p e-?ct any n' ~ ~" po -:::, itians . If " If~ ~~ hou ) d (JE;:" t ,1 t-liqh p(;-:, r · c E' nt;,\~lP o-f our· unc.-la £, ~:;i+i[-! d pu ~: it] U rl <';) in t. Pf"l l 1t I. ' d llr ,r ~' 5 , W (~ would nDt bn i;."\ble to br-il1q in nf:? W p C::'D plQ d nc1 WI? wuuld tl " '/(~ no fl£l :·: ibjlil y if t.hE'r e s hould be +ur· ttu~ r r· ( -,sc i ~_: ~ :; in'I :~ . The commi ttee shIJw(~d ,June th[·~ cJr· .. _~ft ~; td tem t: ' nt~~ ,,-'H::- hdd prr-' I) ,;r " ~~rt • . In d ':H, I::r.;;> d h fJr ' .i\ fll\mIH:~r 0+ ql.tec.::.; t.it1n~:; in CDnnC~c.I..J.t,,\ \'j l t ll t.h l':m. NEXT MEETING Th e IlQ }: t me·co t. i n9 wi 11 tH-:.' t-.ioY E.'mbr.' r- :',:(1. 19BI~. ,. University of Kansas Libraries Number 790 December 5, 1984 1984 W-2's The University's Payroll Office has suggested that all staff, including student staff, verify the accuracy of the year-to-date information on their December 1 check stub. If there are any discrepancies, notify the Library Office (Sherry Butter or Sandy Gilliland) immediately. According to the Payroll Department in Topeka, the December 1 payroll warrant year-to-date information will be used for the 1984 W-2's. S. Gilliland VACATION AND SICK LEAVE BALANCES Vacation and sick leave balances for librarians, unclassified staff, and classified staff, reflected on the December 1 check stub, should agree with the leave record for the period ending 11/17/84 issued recently by Sherry Butter. Call Sherry (864-3601) if the information on your December 1 check stub is incorrect. S.Gilliland STUDENT HOURLY TIME CARDS Student hourly time cards, for the pay period ending 12/17/84, are due in the Adminis­ trative Office by 9:00 a.m., Thursday, December 13, 1984. The maximum earnings limit for regular hourly employees is 142 hours. The maximum earnings limit for work-study and foreign students is 116 hours. Please submit time cards by this due date to allow 2 days processing time before submitting time reports to Payroll. Your continued cooperation is greatly appreciated. S.Butter CLASSIFIED AND UNCLASSIFIED TIME CARDS Classified and unclassified time cards, for the pay period 11/18/84 through 12/17/84, are due in the Administrative Office by 9:00 a.m., Thursday, December 13, 1984. Please project hours worked/used through Monday, December 17. Thank you. S.Butter EXEMPTION FROM WITHHOLDING FOR 1985 For those employees who claim exemption from withholding, Federal law requires a new W-4 form to be filed by January 1, 1985. In order to affect the January 1, 1985 pay­ roll warrant, W-4 forms extending or changing the exempt status for calendar year 1985 must be in the Payroll Office by December 10, 1984. Please stop by the Administrative Office before December 10 to fill out a new W-4 form. If a new W-4 form is not re­ ceived in the Payroll Office by this deadline, the employee's tax status will be changed to Single and "a" per Federal regulations. Thank you for your cooperation. S.Butter COM CLASSES There will be a class in January, probably the week of January 21st, in the Cataloging Department conference room for any staff member (unclassified, classified, or student) who wants to learn how the fiche catalog differs from the card catalog. Please contact Annie Williams in the Cataloging Department (864-3038) if you or any of your students want to attend. C.Getchell/A.Williams Conservation and P~eservation Management Committee Heeting: November 29, 1984 Present: Lance Tomlin, Gaele Gillespie, Rob Helton, Rich Ring, Rachel lliller, Bill Ei tchell, Rebecca Stuhr-Ror.1Inereim, Carolyn Salome The guidelines for m~n~mum conservation and preservation efforts prepared by the ARL COlnmi ttee on the Preservation of Research Library Haterials wt:re passed out. Rich Ring presented a draft of a statement requested by the dean for the five'year plan. The statement is a planning document-addressing our interests and concerns for the next five years-taking into consideration that the budget will probably not increase, and that the excellence of library service will be maintained. The statement was passed out for editing and was approved by the committee '~ith some minor changes. The state­ ment was derived from the previously prepa~ed preservation statement of 1975 and the Budget and Planning Committee statement of 1983. A discussion of what percentage of the budget should be spent on preservation took place, ARL's minimum standards say that 4% of a library budget should go to~nrd preservation. 4% of the KU Library budget would be about $280,000 according to Rich Ring. The concens, of the committee was that it 'is important to meet the minimum standards. However, there exists U:e pro'blem of "/hat has not been done in the past and \'1hether 4% \'lill actually fulfill the present total needs. ARL does qualify its 4;:6 minimum by saying that due to lack of action in the past, 10% may be the minimum budget allocation for most research lib~aries. The 4% budget allocation assumes that a consistent preservation effort has been a part of the library's history. The suggestion was made that preservation efforts be defined so that "Ie know ,.,hat the proposed 10.% budget allocation would be spent on. L. Tomlin brought up the subject of the slide shovl that waC) shmm the !·:onday and Tuesdc.,-,., before Thanksgiving--can it be purchased? It can be purchased, but the question remains as to whether or not it will be purchased. The de ~dre was expressed that the film strip be reaquired for presentation at departmental meetings., Hembers of the committee 0150 suggested that instruction on book hruldling become incorporated into the library tourso Shelving problems were discussed: height, space between ran¥es, accumulation of dust, reshelving slow down, ' lack of proteotion from sunlight, leaky ceilings in the areas ~f permanen;t shelving or where, books are waiting to be shelved. Cert.ain activities were allocated to committee members: Research ihto- 1. Budget-how much· do we now spend on C&P: Rachel and Bill 2. Bindilig-what do we bind, who is deciding, how are binding requests made: Gaele &Rac 3. Stack maintenance:' Rob,'Rich and Carolyn 4. ,Physical-environmental conditions-lighting, .hee.t, dust, \~atel':Bill and Lance 5. Disaster ,planning: Rich and Rebe~ca 6. Storage: Lance ~a Gaele , ;, / 7. Polic;r.-noncirculating categories, different classifications of books in different '., claSses ot borrowing status: Rob and Rebecca The next meeting will be January 22, Tuesday, at 1:00 p.m. I . Respectfully submitted, I Rebecca Stuhr-Rommereim, . ~ . TO: FROMl REI Library Faculty Assembly. Lorraine Moore~ Secretary. Minutes of the Assembly, November 27, 1984. The meeting was called to order by Ellen .Johnson, president, at 9:30 a.m. in the Administrative Conference Room. Ellen announced that the topic of the meeting was the percentage of unclassified staff and unclassified salary money in tenured or tenure track positions. Ellen presented a draft statement of options available through which the Libraries could retain flexibility in unclassified positions, that is, avoid becoming "tenured-in. " The statement was prepared by the LFA Executive Committee in response to a request from Dean Ranz that such a statement of recommendations be sent to him by the end of the calendar year. Ellen asked the Assembly for it's recommendations concerning the statement. It was asked whether we have been given a percentage to aim for or whether we will be required to remain below a particular percentage. The Executive Committee explained that 70% was the figure recommended in the original letter from the Vice Chancellor to the Dean. When June Michal spoke with the Executive Committee she said that Academic Affairs wa& likely to admonish units to monitor the percentage rather than insist on a particular figure. It was pointed out that the Vice Chancellor's Office was concerned about each unit's ability to retain flexibility in order to be able to recruit new faculty as well as to meet financial emergencies. The concern is for the well-being of the university as a whole. It was also asked whether other departments within Academic Affairs were preparing similar statements. The Executive Committee responded that all units in Academic Affairs had received the same letter from the Vice Chancellor. Strong approval of Option A (retention of the status quo) of the draft statement was expressed by the librarians present, who stated that they favored that option for the reasons presented in the statement. Nancy Shawbaker referred to the statistical information prepared by her to support Option A. She explained that the tables were based on a very conservative projection of resignations and retirements. The Dean recommended and the Assembly agreed that the name of the first option be changed so that it would reflect the positive advantages of this option. He also asked that the Executive Committee send him a cover letter that explained the support for Option A, and .lso refer to the other options so that we would have a record of our study of all of the options. He also asked that a statement about achieving flexibility be added to the goals statement. There was a brief discussion of the options other than A. There was agreement that options C, 0, and E were equally undesirable and really did not meet the goal of providing flexibility. It was agreed that the report would be submitted to the Dean and a copy be deposited at the Reference Desk. The meeting was adjourned at 10:22. • " -2- Respectfully submitted, Lorraine Moore, Library Faculty Assembly Secretary \ \ \ LFA - Committee on Budget and Planning Minutes of the 11/12/84 Meeting Present: L. Carroll, K. Lohrentz, R. Ring, K. Simmons, S. Williams, N. Burich Guest: C. Howard Absent:K. Sewell Williams announced that though no budgetary document had been received from Academic Affairs, it seemed a good idea for the committee to meet to learn about various recent developments. The Senate Libraries Committee informed Dean Ranz that it wanted to support this year's Libraries' budget request. Ranz suggested a meeting with a few department heads to outline departmental functions and needs. A meeting was held with J. Richardson, J. Neeley, K. Miller, and L. ¥oore A later meeting was attended by "Assistant Deans Hawkins and Howard. The SLC was encouraged to wait until budget statements were prepared to determine specific ways in which it could aid the Libraries. Wi11iam& said that she had had several conversations with Ranz concerning the budgetary process. He feels that the broad perspectives gained from discussions with staff are especially helpful in composing the final document. A strong component of this year's budget will include a cost estimate of an on-line catalog, prepared by L. Moore and C. Howard. Williams pointed out that the committee usually has about a month to formulate a budget recommendation once the budget document is received from Strong Hall •. The form of the document and collection of information will depand on instructions received from Academic Affairs. Ring reported that the Collection Development Council has formed a committee to study the question of preservation, and that it will meet in the near future. Williams outlined for new committee members the charge received last year by B&P concerning preservation. A report was made to LFA-EC which recommended formation of a separate committee to study the question. Williams had invited Howard to join the meeting to discuss the KU- KSU cooperative project to develop an on-line public access catalog. He reported that the Computer Center will soon upgrade the mainframe capacity to accommodate 60-70 terminals (an investment of $120,000 to $130,000) making an on-line catalog manageable. Talks on this subject began about two years ago. Though progress has been made, there is still no firm commitment or written plan to achieve the on-line catalog. This continues to be the subject of further talks. The major obstacle now is in programming, especially since serials must be removed from the Honeywell in less than two years. If programming for serials is unnecessary, work on the on-line catalog could begin soon. Both institutions are working toward presenting a single funding request in each budget for the next fiscal year(FY 87). The co~ittee will meet next on 11/21/84 at 10:30am. Minutes of the LFA Executive Committee meeting, Nov. 20, 1984. Present: S.Craig, E.Johnson, R.Miller, N.Shawbaker, E.Symons, A.Williams Absent: L.Moore Ellen opened the meeting at 8:30 with the approval of the minutes of the previous meeting and the reading of minutes submitted by LF A commi ttees • The rest of the meeting was spent reviewing the latest draft of the tenure options, and discussing the cover letter that would accompany the options when they are sent to the members on Nov. 21st. The next meeting of the Executive Con~ttee will be on Dec. 4th to assess suggestions and co~~nts made at the open meeting on Nov. 27th. Respectfully submitted, ~ l.t((L..awc.A Annie Williams Acting Secretary MINUTES OF THE ADMINISTRATIVE CONFERENCE November 27, 1984 The Administrative Conference met in Watson Library Conference Room A at 10:00 a.m. with Dean Ranz presiding. PRESENT WERE: Sandy Gilliland, Nancy Shawbaker, Mary Hawkins, Clint Howard, Lorraine Moore, Jim Neeley, LeAnn Weller, Barry Bunch, Nancy Burich, Sandra Brandt, Sandy Mason, Sherry Hawkins, Gene Carvalho, Kermit Sewell, Ellen Johnson, Sherry Williams, Jean Skipp, Annie Williams, Rachel Miller, Laura Carroll, Jeanne Richardson, Rich Ring, Gaele Gillespie, Kent Miller, Earl Gates, Kathleen Neeley, Sarah Couch, Mary Roach, Kendall Simmons, and Susie Dewey. TOPIC FOR DISCUSSION: Library Planning Document, 1985/86. An outline of the Proposed Library Planning Document 1985/86 was given consisting of the following: a. Statement of Overall Direction b. Mission Statement c. Collections Statement d. Librarians' Salaries e. Physical Plant f. Automation, including plans for an online catalogue and the Science Library catalogue g. Workload h. Governance/Administration i. Preservation Conservation of Collections j. Grants k. Budget and Planning Committee Report The budget documents are to be formulated by the Assistant Deans for their respective units. There was some discussion on the suggested outline of these departmental reports. Concern was expressed about the increase of student use of the library system, which was discussed and will be reflected in the workload section of the Planning Document. General discussion followed concerning the information requested and ques­ tions addressed by Vice Chancellor Tacha. MINUTES OF THE ADMINISTRATIVE CONFERENCE Page 2 November 27, 1984 Regarding the question on plans for statewide networking (page 4 of Vice Chancellor Tacha's memo), Rich made the comment that there are already committees established for working with counterparts of the state (i.e., Collection Development; ILS; Government Documents; Kansas, Special Collections and Archives). Sandy Mason expressed concern for the limited time for developing a five­ year planning document. She questioned whether a five-year plan would be requested for FY 1987, and if so, should departments be working on individual planning documents for their units. . General discussion followed regarding Sandy's comments. Meeting adjourned at 11:30 a.m. University of Kansas Libraries ~-- -----. .... ·umber 791 December 12, 1984 PERSONNEL Due to Charlene Overfield's resignation, effective November 17, Marcia Reeve will continue in the Library Assistant I Cataloging Department appointment to which she was appointed earlier this fall. S. Gilliland WINTER RECESS To conserve energy, the University plans to reduce the temperature in many buildings during the period of December 22, 1984, to January 2, 1985. All libraries, except for Engineering, Math, and Music, will be open as scheduled during the winter recess. Due to a reduction in building temperatures to 60° or below, the Engineering, Math, and Music libraries will be closed between Christmas and New Year's holidays (Decem­ ber 26-28). All library designated mail (Federal and campus) will be delivered, as usual, to the Mail Room in Watson Library, for distribution to departments during the winter recess period. For those libraries that will be closed, the mail will be held and delivered on January 2, 1985. JANUARY 1 PAYCHECKS Library staff, who normally receive their paychecks in the Library Office, may pick up their January 1, 1985 paycheck between 3:30 and 5:00 p.m. on Friday, December 28. Staff who will be out-of-town during the holidays should leave a self-addressed, stamped envelope, in the Library Office if you would like to have your paycheck mailed. S. Gilliland SCHEDULED MEETINGS ON LIBRARY'S PLANNING DOCUMENT The following meetings have been scheduled in the Watson Library Conference Room on the fifth floor to discuss the Library's 1985/86 Planning Document. The Budget and Planning Committee will meet with the assistant deans and 22partment. heads on Monday, December 17, to discuss the coordinated reports submitted for public services and technical services. The Public Services departments will meet with Budget and Planning at 10:00 a.m., and th& Technical Services departments at 2:00 p.m. The Administrative Conference and Budget and Planning Committees will meet on December 19, at 10:30 a.m., to discuss the Library's Planning Document for 1985/86. Draft copies of the Planning Document and the Budget and Planning Committee's report will be distributed to department heads prior to this meeting. N. Shawbaker LF A MEMBERS: TENURE TRACK APPOINTMENTS AND ALTERNATIVES Attached to this FYI, is the letter that the LFA sent to Dean Ranz regarding tenured and tenured-track appointments and alternatives. The entire document (letter, goals, and each option with its advantages and disadvantages) was given to Dean Ranz on Decem­ ber 10th, and is also, available at the Reference Desk in Watson for anyone who wishes to read the final draft. LFA Executive Committee 3 SERIALS DEPARTMENT Sarah Couch (Supervisor, Periodicals Reading Room) will be away from the library from December 15, 1984 through January 1, 1985. During this period, please refer any ques­ tions to Kent Miller. Gaele Gillespie (Assistant Serials Librarian) will be away from the library from December 17, 1984 through January 3, 1985. Please refer any questions to Luceil Hamlin. G.Gillespie PLEASE NOTE! On Saturday, December 15th, the Map Library, the Kansas Collection and Special Collections will be CLOSED. Government Documents and the Studies will be open from 9:00 a.m. to 5:00 p.m. Please enter through the ground-floor door. COM CLASSES 1u are Lnvlted. to attend. KULSA Jfolida~ ~rt~ to be held in the \.Jest Rea.dinj Jloorn) Watson Lt bra, Th.ur.sda~ I J)ecernbe~ 20) 19M (:00 pm to 4:00 pm. R-o~rarn h~in5 at j:oo Please invi Ce .studenl d5.5i.s!dnis. There will be a class in January, probably the week of January 21st, in the Cataloging Department conference room for any staff member (unclassified, classified, or student) who wants to learn how the fiche catalog differs from the card catalog. Please contact Annie Williams in the Catalog Department (864-3038) if you or any of your students want to attend. C.Getchell/A.Williams 3 REFERENCE DEPARTMENT TELEPHONE BOOKS On December 12, 1984, we received notification from Southwestern Bell that they will begin charging us for telephone directories beginning January 3, 1985. The bill for our present standing order will be $2994.54 for 1985. If we take no action by January 3, our standing order will automatically be cancelled. I would appreciate hearing immediately from anyone with comments regarding the importance of maintaining all or part of this collection, as well as with suggestions for sources of funding. J.Neeley CATALOGING DEPARTMENT SERVICES FOR LAST WEEK IN DECEMBER The Cataloging Department will have only limited ability to perform rush processing during the week of December 24 through December 28. Please call the Cataloging De­ partment before promising rush cataloging to be ready during this week. Sadie Bramble will be in Cataloging December 26, 27, and 28. L.Moore ATTACHMENTS Attached to this week's FYI are: KULSA Holiday Party Invitation; Letter from LFA Executive Committee addressed to Dean Ranz; and Staff Fee Eligibility For Spring, 1985 Application Form. S.Dewey Jim Ranz THE UNIVERSITY OF KANSAS University of Kansas Libraries Lawrence. Kansas 66045·2800 December 10, 1984 Dean of Libraries Dear Jim: In your let te r of September 24, 1984, you asked the Library Faculty Assembly to examine the issue of the Libraries ' financial flex ibi lity as affec ted by the percentage of unclassified dollars committed to tenured or t .. nur e-track lines, and to review procedures which 'Would prevent the Libraries from becoming "tenured-in . II In pursuit of thi s , the Executive Committee first identified the goals we f e l t should guid~ our discussion of the issues. We examined five alternatives to the present system of tenured and tenure-track appointments. Believing that a continuation of this present system should also be considered a possible opt ion, we investigated its implications. Finally, using the criteria set forth in our statement of goals, we wei ghed the advantages and disadvantages of each alternative. The options we studied are: A. Ten ure-track appointments B. Full- time term appointments C. Part-time appointments ; D. Un cl as sified professional staff appointments E. Uncl a ssified academic staff appointments F. Kan sas Civil Service appointments for professional librarians The statement of goals and the six alternatives were presented to the Library Faculty Assembly in an open meeting on November 27. On the basis of our own study of the iSGues, and of the views expressed by LFA members at the open meetillr;. we would like to make the following recommendations: 1. Option A i s the on l y alternative which fulfills the criteria set f orth ill the [;03.15 statement and which also meets the requirement of finan e ial flexi bili ty. 2 . AIl the other alternatives fail to meet the criteria and would hinder th'2 mi ::-.s ion o f th e t.ibr~r ies . 3. Alt ~ rn~tive B CQll ld be implcmcntod under extreme duress . However, beCf_lIJ :3e the Llbl'r.tri e;; depe nd to such a r,reat extent on the continuity, in teraction and int': l'depcndcnce of the s taff, the hi gh turnover on which this alLcrn1).tivc is based would cause l ()np;- tcrm damap;e to library pl·op;rnms, a s w,~ 11 .'1~ In c rr:asillf'; :t'f~cruitmcnt and tr .Tinin~ casto to intolerable levels. Main Campus, Lawrence Cutlf~ge of I fenllh Sciences and Jlo~",iI()t. Kansas City and Wkhita ., Jim Ranz PUle" 2 December 10, 1984 4. Alternatives C, D, E, and F are completely unworkable. --Alternative C would make recruitment of well-qualified librarians from 0. no.t1onal pool of co.ndido.tes nearly impossible . ~Ioreover, part­ time librarians are less able to participate fully in the policy-making, planning and governo.nce activities tho.t are an essentio.l part of a professional's contribution. --Alternatives D, E and F violate AAUP policy as recommended by ALA. --Alterno.tives D and E would, in addition, be extremely difficult to implement in the Libro.ries because position descriptions would have to be different from those of librarians and of classified staff. Persons with the education o.nd experience of librari ans could be apPointed. However , they could not be o.sked to carry out the duties o.nd responsibilities of librario.n., and they would not have the privileges , such as tenure, that librarians have. This course of action, by creating two kinds of professional librarians , would undermine the present relatively rational personnel structure of the Libraries. --Alternative F meets neither the criteria in the goals statement nor the requirement of financial flexibility. Our view and the consensus of the Library Faculty Assembly is that the Libraries have already been vigilant and taken steps to avoid becom'inp, "tenured-in. It Turnover has been used as an opportunity to readjust resources internally in ways that provide the f lexibility needed to respond to ne~ and changing service requirements. Our conservative turnover and tenure projections have shown that a loss of flexibi lity in the foreseeable future is highly unlikely. Noreover , a continuation of the present system of tenured and tenure-track appointments is essential if we are to retain the number, already insufficient, of professional librarians ve now have, as well as recruit well-qualifi ed candidates to vacancies: We recommend the continuation of tenured and tenure-track appointments as a long range policy and as our best hope for accomplishing the mission of the University of Kansas Libraries. Attaclunents Sj ncerely, : pay fees at the full staff rate. This full staff rate does not include a Campus they: 'I ' " . " . Privilege Fee. . 1, have been eligible for the staff rate for the previous nine months; or • Employees of the K.U. Endowment Association, the K.U. Athletic 2. have been eligible for the staff rate for the preceding Spring Semes- Department, CRINC, the Kansas Union, the Alumni Association, the I' ter, and will be eligible for the staff rate for the following Fall School of Religion, the ROTC and similar University-related agencies, I Semester; or , are eligible for the staff r t .' .- , . ' .-- - . - STAFF ' DEPENDENT- j:lCi:LiGISiLITY ' REGULATIONS I This card is to be submitted by a student who normally would be assessed non-resident fees, but as the dependent spouse or child of a Uni­ versity employee desires to pay fees at the resident rate. The residence regulations of the Kansas State Boord of Regents, quoted in part below, and all other qualifying criteria must be met by the sponsor. "88-3-9. Institutional pprsonnel. Employees of universities Or colleges under the State Boord of Regents , classified and unclassified, on regu­ lar payroll oppointments for four tenths 1.4) time or more, and their dependent spouses and children shall be occorded the resident fee privilege. The provisions of this regulation sholl not apply to seasonal, temporary or hourly employees." To be eligible , the sponsor' s employment must begin not later than the first day of the month immediately following the first day of classes, and must continue through the last day of classes. A person whose sponsor's yearly employment averages .4 (40% ) time or more with a minimum of .3 (30% ) in one semester is eligible f or the resident rate. . A student enrolling in the summer session is eligible for the resident rate if the sponsor: I. has been eligible for the staff rate for the previous nine months; or 2 . has been eligible for the staff rate for the preceding spring semester and will be eligible f or the staff rate f or the following fall se­ mester; or 3. will be eligible for the stoff rate for the nine- month school year following the Summer Session in question. Excluded from eligibility for the resident rate are students whose sponsors are: 1. Hourly employees of any category. Z. Individuals on "fellowship," "scholarship," or "traineeship." 3. Employees of the United States Geological Survey. Dependent spouses and children of employees of the K .U. Endowment Association, the K.U . Athletic Department, CRINC, the Kansas Union, the Alumni Assoc iation, the State Geological Survey, the School of Religion, the ROTC, and similar UniverSity-related agencies are eligible to pay t fees at the resident rate if all aforementioned eligibility requirements are met. L- APPLICATION FOR STA~F FEE ELIGIBILITY CARD N~~: ____________________________________ __ STUDENT NUMBER : ______________ _ POSITION TITLE: Percent time: ------------------ SOC. SEC. NU}ffiER: _______________ ___ SEMESTER: -------------------------- TIMES OF CLASS(ES) : _________ _ NAME OF COURSE(S) : ___________ _ TOTAL HOURS ENROLLED :_--::--__ --:-___ _ CREDIT/AUDIT (Please circle one) JUSTIFICATION: --------------------------------------------------------- f taking class during working hours, how will time be made up? ---------------------- Recommended by: -----------------~------------------------------------------------(Department Head) University of Kansas Libraries Number 792 December 20, 1984 CLASSIFIED VACANCY Due to Nancy Leek's resignation effective 12/17/84, applications are now being accepted for a full-time Clerk III (Marking Supervisor and Student Assistant Coordinator), Cataloging Department. Responsibilities include: 1) supervision of the Marking Unit; 2) supervision of the department's reception desk; 3) coor­ dination of student assistants in all units of the department. Minimum Qualifi ­ cations: As specified by the State for Clerk III classifications. Preferred Qualifications: Library experience and familiarity with Dewey Decimal or LC classification numbers, accurate typing ability, ability to relate effectively with other people, ability to organize work effectively. Library staff inter­ ested in applying for this classified vacancy should contact Sherry Butter or Sandy Gilliland no later than 5:00 p.m. Wednesday, January 9, 1985. A copy of the position description is on file in the Administrative Office for review by those staff interested in applying. Minorities are encouraged to apply. S. Gilliland ANNOUNCEMENT OF INTERNAL SEARCH/REASSIGNMENT OF DUTIES Head of the Libraries' Slavic Department, a part-time assignment, available Jan­ uary 18, 1985. Responsible for all aspects of the Slavic Department including ad­ ministration, operations, budget and collection development. The Slavic Department staff consists of 2.0FTE professional librarians, 1.5FTE support staff, and 1.25FTE student assistants. The collection contains approximately 226,000 volumes. The Head of the Slavic Department reports to the Assistant Dean for Technical Services. Required: ALA-accredited MLS; reading knowledge of two Slavic languages; two years professional research library experience; applicants must be currently employed with the K.U. Libraries in a tenure-track librarian position. Preferred: Reading know­ ledge of French or German; graduate work in an area of Slavic Studies. Salary: Successful applicant will receive an administrative supplement of $2,000 to his/her base salary. Application Deadline: Applications must be received by Friday, January 4, 1985. To apply, submit letter of application and current resume to Sandra K. Gilliland, Assistant to the Dean for Personnel, 502 Watson. AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER APPLICATIONS ARE INVITED FROM ALL QUALIFIED PERSONS REGARDLESS OF RACE, RELIGION, COLOR, SEX, DISABILITY, VETERAN STATUS, NATIONAL ORIGIN, AGE, OR ANCESTRY. PERSONNEL Nancy Leek has resigned from her Clerk III Marking Supervisor position in the Cataloging Department, effective December 17. Nancy has transferred to a Secre­ tary I position in Personnel Services. Wesley Buckner will promote to Copying Services Supervisor (Clerk III) effective January 2, 1985. Wes, currently a student monthly employee in Copying Services, will be replacing Marty Miller. Sharon Dillon will be temporarily replacing Anita Abel while she is on leave through approximately March 8. Please direct all supply orders and related questions to Sharon. Sharon was previously employed on a temporary basis in the Acquisitions Department. LaVerne Coan has announced her resignation effective January 17. LaVerne, a Ref­ erence Librarian, will be relocating to Michigan. She's been employed with the Libraries since June 1982 in the Reference Department, and from March, 1982 - June 1982 with a Library NEH grant, History of Economics Book Catalog project. S. Gilliland FACULTY ANNUAL REPORTS DUE As a reminder, all librarians should complete and return their faculty annual re­ ports, as part of the Libraries evaluation process, by Thursday, December 27 to the Library Office. The reports will then be copied and distributed to supervisors on approximately January 2. S. Gilliland BIRTH ANNOUNCEMENT The Library Office is pleased to announce the birth of Sarah Glynn Abel, daughter of Anita and Carl Abel. Sarah Glynn was born at 1:55 a.m. on Thursday, December 13 and weighed 5 lbs. 8 oz. Both mother and daughter are doing well. P. Hobbs. DEPARTMENT'S CLOSING SCHEDULES The Howey Reading Room will be closed to the public December 22 - January 15. I will be available in the afternoons for calls or walk-in traffic from January 2-15. C. Saile The Department of Special Collections and the General Research Studies in Spencer Library will close at 5:00 p.m. Wednesday through Friday, 26-28 December 1984. S. Mason The Copying Services Office (but not the coin-operated machines) will be closed from approximately 10:00 a.m. and 12:00 noon on December 26, 27, and 28. During this time period, please refer problems and questions to the Periodicals Service Desk. S. Couch The Fines Office will be closed Wednesday, December 26. K. Simmons LIBRARY HOURS, SPRING SEMESTER Attached to this issue of the FYI are Library Hours for the spring semester, January 16 through June 3. To report any errors in the schedule, please contact Mary Hawkins (4-3601). M. Hawkins TERMINAL, MICRO'S AND PRINTER ENVIRONMENT Attached to this issue of FYI is a memo from the Computer Center concerning recommended operating and storage requirements for terminals, micro's and print- ers. During the period of reduced activity (12/22/84-1/2/85), the University plans to reduce temperatures in many buildings. Please take whatever precautions are nec­ esarry for the computer-related equipment in your areas during the upcoming utilities cut-back. N. Shawbaker VACATION SCHEDULE Sherry Hawkins will be on vacation from December 26 through December 28. Any pro­ blems concerning the Microforms Collection that need immediate solutions should be referred to Reference. Student assistants will be in charge of the department. S. Hawkins COM CLASSES There will be a class in January, probably the week of January 21st, in the Cata­ loging Department conference room for any staff member (unclassified, classified, or student) who wants to learn how the fiche catalog differs from the card catalog. Please contact Annie Williams in the Catalog Department (864-3038) if you or any of your students want to attend. C. Getchell/A. Williams LFA Commit t('e on lIud);e t ~nd Planning Nlnutes of the 11/21/84 ~I('''tlng Presen t : L. Ca rro ll, K. I."hrl'ntz, R. Ring, K. Sewell, K. Sinunons, S. Wi1l1~ms, N. Burich Guests: J. Ranz, N. Sh~wbaker Ranz di scussed in detail the FY86 Planning Document r equested by Academic Affairs. The I.ibrarl es are asked to submit a five-year plan within the context of a constant budget, with increas es only for inflation. The Librari es will nerd to re-orient existing resources to maximize their effectiveness. Ran •• ~ id that with only one or two exceptions, the report can be based on existing statements with a minimum of editing. The document will consist of twelve elements, and each will outline the Librari es' desired pos ition in five years. The elements are: a statement of overall direction; the Libraries' Mission Statement; a . collection statement; the need to upgrade lihrarians' salaries; the physical plant; aut omati on. including plan~ for an on-line catalog and the Science Library catalog; workload of ex isting staff fa cing gre~ter dem~nds; government/ administrati on; preservati(1n and conservation of collections; grants; the Budgl't and Planning Committ('e report; and the Senate Library Committee repor t (to he sunllllttrd directly to Academic Affairs). Tholl~h the document will no t take the form of A traditional budget statement, R.1I\Z f('el~ t!t ;1t n t.'(' ds wIll he ;:H.ldreg~ed in various parts of the five-ye .1 T plan with cle." budgetary impli ca tions. Reques t s by Ac,delllic Affairs for supporting ev idence dealing with personnel quest i ons will he met by using existing statements and policies prepared by the adminl str,1tlve st~ff. Such topics as retirements and resignations, recruiting, and merit .~lary criteria will be discussed. The Libraries wi II be "taxed" $2,000 from the base budget allocation. In essence, our shrlnkal\(' Tcqulremcnt will be $2,000 more. This money is intended for discretionary use by Academic Affairs. Five "Specifi c QU(.·~HtOtlS" l1sked of the t.lbraries deal with: computerization, networking, r es earch and publi ca tion by staff, external funding, and hours of service. They will be addressed by Ranz and the Assistant Deans. The Libraries want to demonstrate in the document that planning is an on-going activity ~nd that a strong c~se can be mad e for continued University support Gild f o r fleW dl,llnrR as they become available. The Committee will meet 11/26/84 after the Administrative Conference to discuss the form of its Information gathering and report, - ----_ ... _-_ .. -_ .... . _------------- UlIlvmsITI or KANSAS LIBlWUES SAWY COMKITl'EE Minute. or meting I 26 HoY 84 The Salar,r Committee mt Mon. Hov. 26, 1964 at 2Rf in the rUth fiDor conterence room in Wateon. Presant verel K. Haeley, A. Mason, S. Gilliland, 'and B. Oaeddert. The members gave progress reports on their individual activities with respect to the budget dOCUlllent. Kathleen presented the prlllrlnar,r !1gures which .he ob - tained !rom Gordon Fretwell or the ARL and showed aeveral articles on comparable worth fro", the recant llbrar,r llteratuz-.. A. Huon will contact ALl tor an -ALA packet" on equal worth. Comparing KU'. salary IIIIId1an to the ARL salar,r ..,dian vu .uggested in llcht or the tact that our ARt Index renk i8 well above the aid-point or ARL llbrariu. Barb will wane on these data. We will cOl1lmlIlicate with the Senate Librariee CoJlllllittee who are al.o prepar1na a statemsnt on llalar:l.es. Sand;y O. will call Ms. Zimdars..swartl. TO: Peer Review Committee FROM: Lorr€.4ine '·loore RE: f11rlutes of the Committee. December ~I. 19U4 PRESENT: Charles Getchell. Barbara Jorles. Paulette DiFilippo. Rob Melton. Sandv Gilliland. and Lorrtd. ne 1"1oot-e. ltle Committee met to plan a new tilnetatJle (Apperlded) for the Committee's work. Sandra Gilliland expJdincd ttlat Acadenlic ~~ff2irs had asked each department to submit all evaluation procedures and nlerit salary distribution criter'ia to ttlem for approval befor~ beginning tt,e a(ln~Jal evaluations. Sarldy ~::· tlbmj t t E'd f"l:.Jr f or-'ms i:l.nd .z~. dE?'::lCr i t:)t i on of (n.w pr-ocess. She had l1 p.en tal d o'/er- thE-:o phone ttlat she ""OU I d be recei vi ng a 1 et tF.?r -from AC8d£>fTl}c A-ffi.~ir~; i..Hld th.3.t we hi-·eI pr-:·,....mi~;sion to be<;:lin Ifnmediately. l ·he prifl(~ipal results of ttlP (.Jelay are a slightly li~t_('r finishinn datE' .:.\nc1 !:.:;omp-whi~t IpO:;5 time> for· t.hp CDmmittf:~E"S deliberatic)flS. Ttle for-Ins will be serlt to ttle libr-arians imnlr·'dl btp lv i~lc!n(J WIttl t.he C()YF'r·lnq let· tt:?r", t.he Hint.s ·for-· c. o(TlpletirHJ FA~:;Ans. and thE' flr.::ow timetable. I December 6 & 7 December 27 January 2 January 24 January 28- February 22 Feb. 25, 26, 27 Februa,:"y 28 March 8 TIMETABLE EVALUATION OF PERFORMANCE LIBRARIANS January 1984 - December 1984 Distribute Faculty/Academic Staff Annual Report forms to Librarians Annual Report forms due in Library Office Annual Report forms distributed to Supervisors Annual Report forms due in Library Office LFA Peer Review Committee reading and deliberations Appeals to Peer Review Committee Administrative review and as.ignmcnt of rating.; appeals to deans Procedure completion date; copies of evaluations distributed to librarians. 1 \ .414114"( . :., . ~ \.Jt'; " Ii A'PPA , .. ~ i;ll -------.~ TOr Library Faculty Assembly Executive Committee FROM. Lorraine Moore, Secretary RE. Minutes of the Committee, December 4, 1984. 8: 30 a.m. PRESENT. Ellen Johnson (Presiding>, Eleanor Symons, Annie Williams, Nancy Shawbaker ,Rachel Miller, Lorraine Moore ABSENT. SLlsan Craig MINUTES The meeting was called to order by Ellen Johnson, president. The minutes of the meetings of No vember 20 and No vember 27 were approved as ~llbn)itted. The secretary distributed minut es of the Budget ~nd Planning Committee. TENURE TRACK POSITIONS The meeting was largely devoted to preparing the final form of the report to the Dean concerning the percentage of unclassified money in tenLlred or tenLlr e track positions and the cover letter that accompanies it. The letter will be published in FYI and the report deposited at the Reference d~ s k. CLASSIFIED CONFERENCE Annle distribLlted copies of the ballot passed by Classified Conference concerning increased participation of Classified Confererlce members on library commlttees and an organizational structLlre to achieve that. She said that it was her Llnderstanding that we would be contacted by the Classified Conference concerning this issue. RETIREMENT INCOME Ellen distributed to the committee retirement income that she is submitting to indl vi dLlal member of LFA. NEXT MEETING The next meeting will be in January. copies of the Salary a letter regarding Committee as an UNIVm5IT! OF KANSAS LIBRARIES SAURl' COMMITTEE Minutea ot meetin,. 7 Dec 64 The Salarr Carmittee met Fri. Dec. 7. 1984 at 1.30 PH in the tifth noor conference roolll in Wateon. Present verel It. NeelllT. A. Ma3on, S. Gilliland, and B. Qaeddert. Dean Hans vas present tor parts ot the lIIIIetin,. Median ticurea (ballad on the median aala17 ot the median ot the 104 ARt llbrariee) vere compared with the so-called "ARL Median" (Which 11 an index bued on all 88lariee ot ARL llbrariane). In either can, [IJ 11 behind. Final vordinc ot the coJllllittee report and the ,raphe to accolllJl4ll7 it vere decided upon. roonwrEI Qilliland, Neeley, and Qaeddert reviewed the tinal t,yped coP)' and craphe on 12 Dec. Con~atulationa wre ehared. UNIVERSITY OF KANSAS LIBRARIES SALARY CCHMlTTEE Minutes ot meeting 1 4 Dec 84 The Salar,r Conunittee met Tuee. Dec. 4. 1984 at 1130 PH in the fifth tloor conter­ ence roOla in Watson. Present vere: K. Neelll1. A. Mason, S. Gilliland, and B. Gaeddert. Sandra Z1mdars-5varts, Chairperson ot the Senate Librar1811 COIIlIldttee attended the meet1ne. There waa a general discuBeion of budget topice. Ma. ZiJIrlare-5wart.. expreued eupport and explained thllt the SLC will be Bolicitirli input from the urUnreit1 communitT and addreesing all phasee ot the budget document. Charts and other documente were provided for ~!a. Z1JI¥!are-5vartll. The point vy made that while the university administration's concern for collections and IIpace ill appreciated, ~alariee etill need to be addreellsd • • diecussion wae held regarding the impact ot low librarians' Ealariee on the facult.Y and etudents. Topice included: thin staffing. built-in inetricienciee, the inability to advertiss a high enough ealar,r level to attract an experienced pool of candadatee, and the etrect of low ealary on profeesional ItatWl (lIck of travel monllT. time to do research). The colllll1ttee thank1ld Ma. Z1JI¥!are-5varts tor her interelt. hthleen'. dratt ot the prose portion of the IlAlal7 doc:ument Val eUll1ned and suggeetion. vere IIIlde. The group received a communication from Ellen Johneon about retirement and TIAA-CREF and referred it to the Executive Committee. LFA-Committee on Bud get and Planning Minute s of the 11/30/84 Me e ting Present: L. Carroll , K. Lohrentz, R. Ring, K. Sewell, K. Simmons, S . Willi ams , N. Burich Guest: S. Zimjars-Swartz Williams welcomed Sandra Zimdars-Swartz, Cha ir of the Se na te Llbr:lry Committee, to the me e ting. She said that the SLC wants to determine Librari es l ong- a nd short-term needs. lIer committee has been mee ting and t a lking wit h Libraries' st a ff to gather informa t ion. Their goal is to support Libr a ries ' needs from the pers pective of faculty and students. The rest of the meeting was spent discus s ing the organization of the B&P report and assigning pairs of committee members to write and edit sections of the report. Williams clos ed the meeting offering the SLC what ever help and in f ormation they might need in compiling their recommendations. The committee will meet again on December 10 at 10:30am. LfA Comittee on Budget and Planning Minutes of the 12/10/84 Heetl ng Spa ++F::.r:::r~.l Present: L. Carroll, K. Sewell, K. Simmons, S. Williams, N. Burich Guest: S. Zimdars-Swartz Absent: K. Lohrentz, R. Ring Sandra Zlmdars-Sw.Ht7. said th.H th<- ~l· ''''t(O Llhrary Committee wIll prep.He " separate document Co r Acad"mlc Affairs which hl~hll~htH li b rary need H, e s pecially staffing a ,"l higher salaries for librarians. The SLC hag Asked Dean Ranz to prepa re a list of positi on needs in priority order. Ran7. said that such a li s t requires staff Input. lie hopes to have the document as Soon as po.slble after the first of the year. William. outlined the committee' s schedule f o r the next few week". The As.htant Deans will submit their blldg ,·t pl ,1nnlnl; doc uments to Hanz by 12/D; B&P will receive copies and meet on 12/14 to discuss them; the committee will meet with the Assistant D"ans and their dcpnrtment headA on 12/17 for Curther discussion and c1arHi""t Ion. The committee will prepare a draft of Its document for dlstributlun at the 12/19 Administrative Conference. There Collowed a lengthy discussion of parts o( the H6P document prepared by the c ommittee. It appears that the B6P documcnt will be more speci£ic than the one prepared by Ranz. Williams said that that should not be " problem. The committee will meet next on Friday, December 14, 1984, at lOam. . "': :' : ~ LFA CommitteE' on HuJf:l't alld P);olllling Minutes of the 11/26 illld II /28/81, H(" ' lln~R Present: L. Carroll, K. I.Ilhrcntz, R. RIng, K. S"wl' ll, K. Simmons, S. WII I lams, N. Burich The Committee met tn bl'gln work on It" Ill'pIlrt. or I'rl'>I ;ory ("onsiJero1tlnn Were the topics t o he includ.'d all,1 rh" (oron ,,( till' (In;ol Kep"rL A li s t of topics was nss('mhleJ. WJl11"m:-t wJJ1 ( ' p m ptl S t' a prt'llmlliary li s t of tupics and concern~. ~h(' will ask till' Chair or til t' St'''.lte I.lhrary Committee, Sandra ZimdarS-Swartz, to ,ntt'lld llol' 'll'xt on(·l·tlll~ on 11/)0/84. / THE UNIVERSITY OF KANSAS TO: Acad emic Cumputing Serv ices Co mpute r Center Lawrence, KS b6045-8840 (913) 864-4291 Administrative and Academic Computer Users FROM: Larry Lovell ::~ L D1\ve Nordlund ,~~"'4 DATE: December 3, 1984 SUBJECT: Terminal, Micro's and Printer Environment Office of Information Sv,tems Computer Center Lawrence, KS 66045-8846 (913) 864-4326 We would like to inform you of some precautions to take during the upcoming University utilities cut back. We have listed the recommended operating and storage requirements found in the physical planning manuals for terminals printers, micros, and diskettes. Storage (powered off) Ready (powered on) Jperatlng (in use) Storage (powered off) Ready (powered on) 0perating (in use) Terminal and Printers Temperature 33 0 - 50 0 - 50 0 1100 F 90 0 F 90 0 F Micros and Diskettes Temp'!rature 50 0 - 50 0 - 50 0 - 110 0 F 90 0 F 90 0 F Humidity 20~ - 80% 20% - 80% 20% - 80~ Humidity 201, - 70% 20% - 70% 20% - 70% If any of your terminals, miros, and/or printers are going to be sitting unused for more than 48 hours, we recommend that the devices be powered off. This amount of time between powering off and on will not cause any damage as compared to more frequent powering off ftnd on. It is also important to know that if a terminal, micro, or printer is being stored in a storage environment that it must be given a chance to acclimate to a ready environment before being powered on. It will take at least two hours at the ready environment for the device to acclimate, then power it on. It is also recommended that a terminal, micro or printer, not be powered on, when the r~tio ot temperature change is 20 or more per half hour 1n either direction. . Diskettes must have at least four hours to acclimate in a ready environment before using. If we can be of any additional help in this .atter, please teel free to contact us. LL/ct / STATUS OF BUILDINGS DURING WINTER RECESS Closed (45 degrees) Airport Hangar Bailey Hall Blake Hall Burge Union Campanile Chamney Barn Building Danforth Chapel Flint Hall Fraser Hall Hoch Auditorium Lindley Annex Lindley Hall Lippincott Hall Marvin Hall Military Science Building Military Science Annex Murphy Hall (temperature maintained in critical areas) Number Six Schoolhouse (2Jrd and Iowa) Nunemaker Center Old Bank Building Regents Center Smith Hall (special meetinga exempt) Traffic Control Stations Tvente Hall Tvente Annex University Relations Center Wescoe Hall Wesley Foundation West Campus Trailer J 1043 Indiana, Varsity House 1318 Louisiana *Some areas will be kept at 45 degrees. **Temperature reduced to 50 degrees. Open (60 degrees) Allen Field House** Anschutz Pavillion Art and Design Building* Bailey Annex Blake Annex Broadcasting Hall Carruth-O'Leary Hall Continuing Education* Dyche Hall Facilities Operations Offices Foley Hall Green Hall Jolliffe Hall KJHK Kurata Lab Law Enforcement Training Center Learned Hall* Moore Hall Nichols Hall Old Post Office, 645 Nev Hampshire Printing Service Building Robinson Center. Spooner Hall Strong Hall* Sudler House Summerfield Hall* West Campus Trailers 1 and 2 Open (68 degrees) Chancellor's Guest Bouse Computing Center Haworth Hall Kansas Union Malott Hall Museum of Art Nuclear Reactor Center Snow Hall Spencer Research Library Watkins Hospital Watson Library West Campus Research Labs 1400 1/2 Louisiana THE UNIVERSITY OF KANSAS TO: FROM: DATE: SUBJECT: Academic Computing Se rvices Computer Center Lawrence. KS 66045-8840 (9 13 ) 864-4291 Administrative and Academic Computer Users ; ' i Larry Love ll -~ I- Dave Nordlund ,