University of Kansas Libraries 
Number 1279 July 7, 1994 
AAU/ARL TASK FORCE REPORT -- INFORMAL LUNCHIDISCUSSION 
There will be an informallunchldiscussion this Friday, from 12:00 noon - 1:00 p.m. in Alcove A of the 
union for bibliographers and all other interested staff. The topic of the discussion will be the AAU/ARL 
Task Force Report on Foreign Language and Area Studies materials. This is the first of (we hope) many 
informallunchldiscussions on collection development and management related topics. We have reserved 
Alcove A for the first Friday of the month till the end of the year (911, 10/7, 1114, 12/2). Future topics 
will be announced, but they will include the other AAU/ARL Task Force Reports and the Center for 
Research Libraries (CRL). Hoping to see many of you this Friday... Rich Ring 
ILDP GRANT AWARDED 
Connie Powell's grant application to the FY95 Interlibrary Loan Development Program to purchase 
materials on destructive weather patterns has been accepted. The Kansas Library Network Board has 
awarded $3,645 to her for this purpose. In the three years that the Regents schools have been eligible 
to apply for ILDP grants, the KU Libraries have put forward successful proposals each year. The call 
for proposals for FY96 ILDP funds will be issued within the next few months with a spring 1995 
deadline. George Gibbs 
STAFF DEVELOPMENT SPONSORS BROWN BAG ON ALAIMIAMI 
The Staff Development Committee will sponsor a brown bag lunch on Thursday, July 21, 11:30 - 1:00 
in the Governors' Room of the Union (4th Floor) to discuss the recent ALA meeting in Miami. We 
hope that all those of you who attended ALA will come and tell those of us who did not attend about 
all the new and interesting things that happened. Bring your own lunch or buy lunch in the Union. 
Rich Ring 
COLLECTION DEVELOPMENT TRAINING 
The Collection Development Council will hold a "training" session for all bibliographers, but especially 
for new bibliographers, on Wednesday July 13, 10:30 - 12 in Room A. The budget allocation process, 
writing budget requests, interpreting Innovacq reports, year end statements and other budget documents -
all this and more will be part of the program. Please bring your questions and your final FY94 budget 
statements to the meeting. Rich Ring 
REMINDER OF "GETTING GRANTS" WORKSHOP 
As a reminder, SDC is sponsoring a workshop, "Getting Grants" for all interested staff. Two identical 
sessions will be held: Tuesday, 7112/94, 1:30 - 3:30 and Thursday, 7114/94, 9:30 - 11:30, in Conference 
Room A, Watson Library. Kim Moreland, Director of KU's Research Support and Grants 
Administration department will present the programs. To register, contact Sandy Gilliland, 4-3601 (or 
E-mail SGILLILA) by 5:00p.m. Friday, July 8th. Staff Development Committee 
\ 
AN AFFIRMATIVE ACflONIEQUAL OPPORTUNITY EMPLOYER 
FYI #1279 Page 2 July 7, 1994 
OPEN FORUM 
The Dean will hold one of his regular "Open Forum" meetings for all interested staff on Tuesday, July 
12th, at 2:00 p.m. in the Anschutz Science Library Conference Room, 4th Floor. See you there! 
ATTACHMENTS 
Attached to this issue of FYI are the following: 
FY1994 Annual Report of the Classified Conference Personnel Committee 
Travel Report, ALAIMiarni, Susan Craig 
Travel Report, Netherlands, Annie Williams 
Personnel Committee Annual Report 
1993-94 term 
The beginning membership of the committee: Gaby Holcomb, Bob 
Marvin, Janet Revenew, Joyce Elliott, Rex Hargis, Sue Hewitt 
Rex Hargis elected chair, Gaby Holcomb elected secretary. 
Charges to the committee from Classified Conference Exec. Board: 
1.) write an annual report to be turned in at the CCEB meeting in 
June 
2.) investigate reclassification step increase funding 
3.) survey the Information Technology Consultant specification 
and other fields that could pertain to library employees 
Membership changed: Rex Hargis and Sue Hewi tt resigned. Janet 
Revenew elected chair, Julie Slusser joined the committee. 
Janet received Info. Tech. Consultant specs, distributed to 
committee members for study. Our committee could not find anything 
of use in these classi f ications to help our classified staff. 
Before Rex left, he consulted with outside staff to verify this 
conclusion. Upon reporting this information to the CCEB, the board 
wanted the committee to investigate other classi f ications which 
might be of use to classified staff. Janet consulted with Sandy 
for assistance in this matter. Due to year end activities and the 
trauma of Shelley's death, this matter was put on hold until Sandy 
had more time. In the meantime, Dean Crowe was attempting to get 
information from Topeka why the LA classification salary ranges 
stayed the same as well as pursuing info. on the state's classified 
librarian pay ranges (their salary was boosted quite a bit). the 
Personnel Committee supported the Dean's efforts for this 
information. The committee felt LA classifications would be able 
to use this information for future salary boosts as opposed to 
trying to locate job descriptions with higher salaries. However, 
this matter is still open and will be left up to the incoming CCEB 
if they wish to pursue. 
I 
The Classi fied Employee of the Year award was changed from a 
classified conference committee to an administrative committee. 
The Personnel Committee spent the remainder of the time working on 
this issue. 
Respectfully submitted, 
~ J~ Ii "-L ~- - I i LA...-Cr---/ ~ V\-... c-r ,, __ /_+ .. C -<>~-L '-...---
Janet Revenew, chair 
Personnel Committee 1993-94 
REPORT ON TRIP TO MIAMI AND LOS ANGELES 
submitted by Susan Craig 
I left Lawrence on Friday, June 24, for Miami to attend the 
American Library Association meeting . Although I rarely attend this 
conference, I was asked to speak at an ACRL/ULS (Association of 
College and Research Libraries/University Libraries Section) 
sess ion this year entitled "What me--a Leader?" My specific talk 
was on the involvement of librarians in campus governance. The 
session was Saturday afternoon and thus allowed me time to enjoy 
the rest of the conference experience . (If anyone wants to hear the 
talks, it was a taped session and I have a copy of the tapes.) Most 
of my time was spent in the conference exhibits talking with 
vendors, viewing demonstrations of systems and products, and 
e:<amining publications . I did attend a session on "Applications of 
Digital and Supercomputing Te c hnology in the Arts and L,iterature" 
with one speaker reporting on her study of how art historians view 
digital images of Caribbean art; enjoyed a panel discussion by 
contemporary mystery writers; heard good advice from some personnel 
librarians about keeping ones' resume up-to-date and job hunting 
techniques for the mid-career librarian; had a lengthy lunch with 
Clint Howard and caught up on California library gossip; and 
treated myself to an excellent bus tour of Miami which allowed one 
to see s omething other than the hotel and the convention center. 
The hottest topic of conversation at ALA was about the demise of 
NOTIS Horizon. The Nelson Museum librarian and I were on the same 
plane out of KCI on Friday so I learned that the Nelson, along with 
the Linda Hall Library, had received a letter less than a week 
before the conference i nformi ng them that NOTIS Hor izon was no 
longer going to be available (in spite of the contract which they 
had recently signed). The other topic of conversation was the 
difficulty of staging a conference in Miami where the distances 
between hotels meant you had to allm...) at least an hour to get 
anywhere by conference bus or pay exorbitant cab fares. I was not 
sorry to leave Miami for Los Angeles on Tuesday. 
My visit to Los Angeles was a result of a desire to attend the 
memorial service for Dr. Franklin Murphy scheduled for Thursday, 
June 30, on the UCLA campus. I spent Wednesday visiting the J. Paul 
Getty Museum and the J. Paul Getty Research Center. These are two 
seperate entities each requiring prior arrangements. The museum is 
located in Malibu and although it charges no admission, one must 
have a parking reservation to visit. The museum building is 
reminiscent of a Herculaneum villa surrounded by Mediterraneam 
style gardens and filled with antiquities, paintings, decorative 
arts, drawings, and photographs. The Resource Center is in a bank 
building in downtown Santa Monica and houses the 650,000 volume art 
and humanities library, archives, and rare books. I was fortunate 
to have the head of Resource Services and Collection Management 
take time to meet with me and show me the plans for the new Getty 
Center which is under construction. This center will have multiple 
bui ldi ngs for the resource center, a museum, v isi tors center, 
conservation center, trustees' building, etc. and is expected to 
open to the public Spring 1997. I had dinner with the former UCLA 
art librarian (everyone who is eligible in the California system 
seems to have taken early retirement) and spent most of Thursday 
with the Rare Books librarian from the Getty. Dr. Murphy's memorial 
service was extraordinary. It took place in the center of UCLA's 
campus adjacent to the Murphy sculpture garden on a beauti ful 
California day. Nearly 1000 people attended and, after tributes 
from the current UCLA chancellor, a Los Angeles medical doctor, the 
c urrent Chairman of the Board for Times-Mirror, and Dr. Murphy's 
s on, the group was invited to a reception in the garden. Sandy 
Mason and I were the only KU representatives at the service and we 
both had an opportunity to speak with Mrs. Murphy and Mrs. Vosper. 
I am grateful to the Murphy Travel Fund, the Library 
Administrative Travel Fund, and the Staff Development Fund for 
assisting with the expences of this trip. 
LOOKING FOR ART EXHIBITION CATALOGS IN THE NETHERLANDS, JUNE 1994 
Annie Williams 
I went to the Netherlands in June, 1994 to visit art museums, looking for 
exhibition catalogs and other art titles that are not widely marketed. The 
greatest part of my professional assignment involves monographic 
cataloging, especially art monographs. Because of the exceptionally strong 
emphasis on Dutch art in KU's Art History Department, I work with many 
books about Dutch art and as well as books in Dutch about all kinds of art, 
architecture, photography, decorative and applied arts, as well as related 
subjects such as African art. 
It is my hope that acquisitions information gathered on this trip will help 
Susan Craig, the art bibliographer. Also, improving my Dutch language 
expertise, along with my having a better understanding of the Dutch and 
European book trade, as well as Dutch culture in general, ought to benefit 
the Catalog Department and indirectly the rest of the KU library. 
I was encouraged in this venture by lorraine Moore, head of the Cataloging 
Department, and by Susan Craig, Art Librarian. At Susan's suggestion, at 
each museum I asked first for a list of publications. Some museums had 
lists of publications that they gave me or later sent to KU. However, when 
there was no list, I made notes of titles that appeared appropriate for the 
KU collections. This bibliographic information is now being checked 
against our files, and orders may be placed through Erasmus, our 
representative in Amsterdam. This procedure will avoid duplication, 
provide a precise record of titles purchased, and let us benefit from the 
discount we receive from Erasmus. 
Linda Stone-Ferrier, Associate Professor of Art History, who specializes in 
Dutch painting of the 17th and 18th centuries, recommended that I spend 
most of my time in the provinces of North and South Holland, the area that 
was especially prosperous during the Dutch "golden age", the 17th century. 
Many wealthy merchants became patrons of the arts, and today Holand is rich 
in art museums. 
I arrived at Schiphol Airport, near Amsterdam, on Wednesday, June 1st, and 
knew I would have a good vacation when I saw the sign in the airport that 
said 'croissants, bloemen, boeken'. I went into Amsterdam itself the next 
day to get a museum pass and to visit Erasmus, the dealer through whom we 
buy the bulk of our Dutch art books. Kurt Tschnett and the staff of 
Erasmus were very helpful, making suggestions of museums I might go, 
showing me their operation, providing me with a ticket for Dutch busses, 
trams, and metros, and even directing me to the Amsterdam locations of the 
Hard Rock Cafe. 
On Friday, June 3rd I visited the Westfries Museum, in Hoorn, taking notes 
about their publications. The Museum is only a few blocks from the harbor 
with its sail boats and sea gulls and brisk wind (and rain) right off the 
sea. Early that afternoon I went to Leiden, finding a room in a small 
family hotel near the station. I still had time that day to visit the 
Rijksmuseum voor Volkenkunde, which has recently sent KU a list of their 
publications. 
On Saturday, June 4th I made a day trip to Haarlem, visiting the Grote Kerk 
St.Bavo (where the organist was rehearsing), the Teyler's Museum noting 
many exhibition catalogs, and then the Frans Hallsmuseum, again noting 
publications. I also visited the Vleshal, which has been restored and 
provides more exhibition space for the Frans Hallsmuseum. On returning to 
Leiden, I visited the Museum De Lakenhal and made notes of their 
publications. 
On Sunday, June 5th I went the Mare Kerk in Leiden, and then visited the 
Hortus Botanicus (with its warm green houses) and the Rijksmuseum van 
Oudheden, which had lovely exhibits but no publications. Realizing that 
even the natives were wearing heavy coats and fur-lined parkas, I decided 
it wasn't just me, and put the lining in my coat. 
On Monday, June 6th I made a day trip into the Hague, toured the Binnenhof, 
especially enjoying the restored 13th-century building where the Queen 
opens parliament, and the very new Second Chamber of the Dutch government, 
similar to our House of Representatives in Washington. Then I visited the 
Rijksmuseum Meermanno-Westreenianum, an 18th-century house now housing 
illuminated manuscripts and other antiquities and associated with the Royal 
Library. They were dismanteling an exhibition of artists' books and did 
have a list of their publications. 
On Tuesday, June 7th I made a day trip to the Hague to the Haags 
Gemeentemuseum, the municipal museum in a building designed by Berlage. 
After touring the exhibits and making notes of their publications, I went 
to the Mauritshuis, a 17th-century mansion housing the royal picture 
gallery. The staff found a list of their publications for me while I saw 
the exhibits, especially the current restoration of two works by Vermeer. 
The exhibits were overwhelming, as they have an entire rooms of works by 
Rembrandt, Holbein, Vermeer, Steen, and others. Having learned that the 
Rijksmuseum H.W.Mesdag is closed for a year for renovation, I returned to 
Leiden. 
On Wednesday June 8th, I made a day trip to Delft visiting three museums 
which were jointly showing works relating to coffee drinking, the coffee 
trade, etc. The Rijksmuseum Huis Lambert van Meerten is a 19th-century 
patrician mansion with art objects, especially a collection of Delft tiles. 
I stopped at the Dude Kerk on my way to Stedelijk Museum Het Prinsenhof. 
Originally a convent, in 1572 the Prinsenhof became the residence of 
William the Silent who was assisinated there in 1584. Now it is filled 
with art works and also temporary exhibits. Right beside the Prinsenhof is 
the Volkenkundig Museum Nusantara voor het Indonesisch Kultuurgebied. 
On Thursday June 9th I moved from Leiden to Rotterdam where I stayed in a 
small hotel near the Central Station. Much of the area around the station 
was rebuilt after World War, and the modern architecture is outstanding. I 
walked to the St. Laurenskerk, which has been rebuilt since World War II, 
and saw the statue of Erasmus in front of the Church. Then it was only a 
short walk to Schielandshuis, a restored 17th-century house now exhibiting 
many paintings that belong to Rotterdam's historical museum, and having few 
publications. Close by is the Maritime Museum Prins Hendrik exhibiting 
materials about ships, shipping and a history of the port of Rotterdam. 
Outside the stunning new building is a 19th-century ship restored to 
excellent condition and open to museum visitors. There is an excellent 
commercial bookshop in the museum, but the museum itself publishes few 
substantial catalogs. 
On Friday, June 10th, I visited the fantastic Museum Boymans-van Beuningen. 
Then across the street to the Chabot Museum in its new home, with no 
publications but eager to exchange with KU when its exhibitions and 
catalogs begin this fall. I also stopped briefly in the new and very 
impressive Nederlands Architecture Instituut, with a nice shop and a list 
of publications. 
On Saturday, June 11th, I made a day trip to Dordrecht to its small but 
very good city gallery that does publish a few things. Then to the Museum 
Mr. Simon van Gijn, an 18th-century house containing the art collection of 
its former owner. I stopped briefly at the Grote Kerk, where the organist 
was rehearsing for Sunday, and found the Stadhuis with its current exhibit 
of local artists -- the exhibit was hung in the attic, adjacent to the 
restored 17th-century jail cells. 
On Sunday, June 12th I went to the Anglican church in Rotterdam, originally 
established as a mission for English seamen. Then I walked to the area 
called Delfshaven, with its artists ' galleries and lovely restaurants. 
There I visited the museum of De Dubbelde Palmboom, part of Rotterdam'm 
Historical Museum, and showing the city's history, trades, people, etc. 
Located in a renovated warehouse, the museum's open floor plan and inviting 
exhibits make it especially attractive. Then I walked back east along the 
harbor to the Museum voor Land en Volkenkunde, which was sponsoring its 
annual Festival on the Maas, with this year ' s theme being the music, food, 
and culture of the Nederlandisch Antilles. The museum was jammed with 
people and the staff have sent a list of their publications. 
On Monday June 13th, since nearly all Dutch museums and most shops are shut 
on Mondays, and since the trains had announced a strike, I spent the day 
getting organized and loo king in the few shops that were open for gifts I 
could carry back with me. 
On Tuesday June 14th, I made a day trip by bus to Gouda, admired their 
famous Stadhuis, and St. Janskerk (and enjoyed more organ music). Then 
visited the Catharina Gasthuis, which was founded in the 14th century as a 
hospice for the needy and transients, and now houses an art collection 
They also mount temporary exhibits, and have sent a list of their 
publications. Then I took a bus to Schoonhoven to the Nederlands Goud-, 
Zilver- en Klokkenmuseum. Schoonhoven is the silver center of the 
Netherlands and has been home to gold and silversmiths for centuries. The 
town is filled with commercial galleries and jewelry stores and the museum 
even has a few publications which I noted. 
On Wednesday June 15th, I made a day trip by bus to Hardinxveld­
Giessendam, a very small town east of Dordrecht, and the home of a recently 
restored 17th-century farmhouse, complete with thatched roof. The former 
stable across the back of the house now is home to temporary art exhibits; 
the former haymow upstairs is where they now have small concerts and 
dinners. Out back are farm outbuildings, including a blacksmith's shop, a 
shop where willow hoops were made for herring barrels, and the wagon shed. 
On Thursday June 16th, I left Rotterdam for Amsterdam and found a room in a 
small hotel near the station and the Exchange. I enjoyed having my own 
bathroom and television, and hearing the bells of the Dude Kerk, Nieuwe 
Kerk, and St.Nicholas Kerk. (And the snack machine in the hotel lobby sold 
chips, snickers! diet coke, and Heineken beer) That afternoon I went to the 
Rijksmuseum and spent several hours wandering through their collection of 
Dutch paintings. 
On Friday, June 17th, I made a day trip to Utrecht going first to the 
Centraal Museum Utrecht, which has many publications which I noted. Then 
went to the Rijksmuseum het Catharijne Convent, an incredible museum of 
primarily religious art arranged historically from the middle ages through 
the 19th century. They exhibit not only painting and sculpture and church 
plate, but also vestments, books, manuscripts. They have a list of 
publications that they will send. Returning to the central train station, 
I went through the two-storey shopping mall, called the Hoog Catharijne, 
that links the station and the center of town. It has a fabulous 
collection of shops in a two-storey mall that is carefully marked, color 
coded, and planned. (I think all Dutch book shops have some English 
language books.) 
On Saturday June 18th, I went to the Van Gogh Museum, where they have many 
publications which I noted. Then I went to the Stedelijk Museum, housing 
modern art, and found that they have a list of their publicaitons that I 
copied. I also enjoyed a boat ride on the canals and found the Hard Rock 
Cafe shop. 
On Sunday, June 19th. I went to the Anglican Christ Church, and then found 
the used book fair on the bank of the Amstel River. From there it was only 
a few blocks to Museum Het Rembrandthuis. The 17th-century house itself is 
impressive, but its collection of Rembrandt's etchings is overwhelming, and 
they have some publications which I noted. Then on to the Museum Willet 
Holthuysen, a 17th-century patrician home on the Herrengracht (canal) with 
beautiful furniture, glass, china! and paintings and a charming garden in 
the rear. I stopped in the Dude Kerk on the way home. 
On Monday, June 20th, I had a private tour of the Six Collection, being 
admitted only because I had gotten a card of introduction at the 
Rijksmuseum. Jan Six was a wealthy merchant as well as Rembrandt's patron. 
The Six family, including children and a dog, still lives on the upper 
floors of the the Six home on the Amstel River which is filled with family 
portraits by Rembrandt, Frans Halls, and others. Then I went to the Museum 
Van Loon, another impressive 17th-century home filled with art, and with 
garden in the back. I visited the Nieuwe Kerk on the way back to the hotel 
with symphony concert in progress. 
On Tuesday, June 21st, I visited the Tropen Museum with its excellent 
exhibits on Africa and Central America, as well as a temporary exhibit 
about how different cultures carry babies; they gave me a list of their 
publications. From there it was a short walk to the Amsterdam Zoo, after 
which I took flowers to the folks at Erasmus to thank them for all their 
help and encouragement. 
On Wednesday, June 22nd I flew from Amsterdam to Boston, and returned to 
Kansas City on Thursday, June 23rd. 
University of Kansas Libraries 
Number 1280 July 14,1994 
UNCLASSIFIED VACANCY 
Head, Department for Spain, Portugal and Latin America. Applications and nominations are invited 
for the position of Head, Department for Spain, Portugal and Latin America, which offers a challenging 
opportunity to lead the Department, develop IberianlLatin American collections and provide a full range 
of services to faculty and students, with particular attention to the Department of Spanish and Portuguese 
and the various components of the Latin American studies program. Reports to the Assistant Dean for 
Technical Services and Collection Development. (A complete position description is available.) 
Required Qualifications: MLS degree from an ALA-accredited program; fluency in Spanish (reading, 
writing and speaking); reading knowledge of Portuguese; experience in an academic or research library; 
demonstrated supervisory skills; ability to work effectively with staff at all levels; strong skills in oral 
and written communication in English and Spanish. Preferred: Advanced degree in Iberian or Latin 
American studies; research library experience in the selection and processing of Spanish, Portuguese and 
Latin American materials; successful supervisory experience. Annual salary range: $28,000 - $33,000 
dependent upon qualifications. Excellent benefits. To apply, submit letter of application, resume, copies 
of undergraduate and graduate transcripts, and names of three references to: Sandra Gilliland, Assistant 
to the Dean for Personnel, University of Kansas Libraries, 502 Watson Library. Applications must be 
postmarked by August 31, 1994. 
AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER 
APPLICATIONS ARE SOUGHT FROM ALL QUALIFIED PERSONS REGARDLESS OF RACE, COLOR, SEX, DISABILITY, AND AS COVERED 
BY LAW, VETERAN STATUS. IN ADDITION, UNIVERSITY POLICIES PROHIBIT DISCRIMINATION ON THE BASIS OF RELIGION, NATIONAL 
ORIGIN, AGE, SEXUAL ORIENTATION, MARITAL STATUS, AND PARENTAL STATUS. 
PERSONNEL 
Linda Evans, Library Assistant II in Reference, has announced her resignation. Linda began employment 
with the Libraries in September, 1983 as a Program Assistant in the Cataloging Department. She 
transferred to a Clerk III in Cataloging in January, 1985, and promoted to a Library Assistant I position 
in the Reference Department September 18, 1985. In 1988, Linda's position was reclassified to Library 
Assistant II. Linda's resignation is effective August 5, 1994. Sandy Gilliland 
SEARCH COMMITTEE APPOINTED 
The following individuals have been appointed to the SPLAT-Head search committee: Gene Carvalho, 
Chair; David Pardue, Cataloging; Jill Girardo, SPLAT; Prof. Charles Stansifer, History; Prof. Isidro 
Rivera, Spanish & Portuguese; Richard Ring, Collection Development; Sandy Gilliland, ex officio. 
Sandy Gilliland 
REVISED CLASSIFIED STAFF HANDBOOK 
The Department of Human Resources is in the process of distributing the revised "Classified Staff 
Handbook" to all KU classified staff. Included with the revised Handbook are eight pages of revisions. 
The Handbook is printed in loose-leaf format to easily add revisions. We are attempting to obtain 
additional copies for department heads and supervisors of classified staff. The Administrative Office 
will soon distribute information regarding the availability of notebooks for the Handbook. The 
Handbook is all available on KUFACTS. Contact Sandy Gilliland if you have any questions. 
Sandy Gilliland 
A N A FFTR M A TrVF A rTI{)N/P{)T 1/\ r f'lDDrlDT' '"IT''''' r.ln< ""...,n 
-------------------------------------------------
FYI #1280 Page 2 July 14, 1994 
LIBRARY HOURS DURING 1994/95 
Attached are schedules of fall and spring semester library hours for the period of August 22 (1st day of - ­
fall classes) through June 5 (1995 summer session enrollment). Operative dates are the following: 
1994 Fall Schedule: 
1st day of fall classes: 
Labor Day (state holiday): 
1st day of Thanksgiving recess: 
Thanksgiving (state holiday): 
Classes resume: 
Last Day of fall classes: 
Final exams: 
Christmas holiday period: 
New Year's holiday period: 
1995 Spring Schedule: 
1st day of spring classes: 
Martin Luther King holiday: 
1 st day of spring break: 
Classes resume: 
Last day of spring classes: 
Final exams: 
Commencement: 
Memorial Day (state holiday): 
Summer session enrollment: 
1st day of summer session: 
Monday, August 22 
Monday, September 5 
Wednesday, November 23 
Thursday & Friday, Nov.24 & Nov.25 
Monday, November 29 
Thursday, December 8 
Monday, Dec.12 - Monday, Dec.19 
Saturday, Dec.24 - Monday, Dec.26 
Saturday, Dec.31 - Monday, Jan.2 
Tuesday , January 10 
Monday, January 16 
Monday, March 20 
Monday, March 27 
Tuesday, May 2 
Thursday, May 4 - Thursday, May 11 
Sunday, May 14 
Monday, May 29 
Monday, June 5 
Tuesday, June 6 
Please notify me of any corrections or proposed changes in the schedule (e-mail MHawkins, or phone 
4-3601). Mary Hawkins 
NEW POLICY REGARDING EMPLOYMENT ELIGIBILITY FOR STUDENT ASSISTANTS 
Attached is a memo from Executive Vice Chancellor Ed Meyen summarizing the new policy regarding 
students' eligibility for university employment. Effective with the pay period beginning August 18, 1994 
(August 1st for student monthly appointments), a student will have to meet one of the conditions detailed 
in the memo. Please be certain that your current student assistants are aware of this new policy. In 
addition, departments are asked to modify their interview and selection processes to inform returning 
students and students new to the University of this requirement. Questions may be directed to Sandy 
Gilliland, 4-3601. Sandy Gilliland 
EXHIBITS 
Three related displays of library materials will be sharing the Watson exhibits area now through the end 
of July, all of them in conjunction with workshops being offered this summer on the Lawrence campus. 
Two display cases are devoted to "Corridos (Ballads) in Mexican-American Tradition," an introduction 
to the history of this mostly 20th Century popular genre, with books, photographs, and phonodiscs 
(continued) 
AN AFFIRMATIVE ACTIONIEQUAL OPPORTUNITY EMPLOYER 
FYI #1280 Page 3 July 14, 1994 
EXHIBITS, continued 
assembled and with commentary by David Pardue; this exhibit was mounted in conjunction with a 
summer seminar offered by the Department of English on the Mexican-American experience. Two 
exhibits are showing in conjunction with Hall CenterlNational Endowment for the Humanities seminars: 
one, assembled by Deborah Dandridge, is entitled "Community or Ghetto? : African-American Urban 
Life and Its History" and features historical and sociological studies of the development of those 
communities, with special focus on studies authored by pioneering Black scholars. The other, "Slavery 
and the Civil War" presents classic treatments of the subject, some of which are texts in the Hall 
CenterlNEH Seminar of the same title; this exhibit was assembled by Rich Ring. 
Watson Exhibits Committee 
WATSON COPYING SERVICES 
Library staff who bring materials to Watson Copying Services for copying are asked to identify 
themselves and state the department's name and account number. Without this information, we assume 
the request is for personal copying. 
If your copying is not accompanied by instructions and your name and department information, you will 
be asked to fill out the appropriate form for the type of copying you are requesting. The form will vary 
depending on the kind of copying required: original text or library materials, photocopying or 
microcopying. 
Since the Copying Services staff is unable to know all library staff, your assistance will be appreciated. 
Thank you. Lisa Shaw 
HAPPY 25TH BIRTHDAY 
The first issue of FYI appeared on July 7, 1969, and opened with a short introduction: "the purpose is 
to communicate promptly to all members of the Library Staff official announcements, news (including 
staff appointments), and statements of policy. Appearing each Thursday FYI will undertake to be 
concise, leaving stylish and discursive exposition to GAMUT and particularly to BOOKS AND 
LIBRARIES. It is edited by H. Robert Malinowsky, and published only for internal distribution." It 
wasn't until the ninth issue that FYI stretched to a second pate, but with the eleventh issue came the first 
attachment, "Guide for Readers, 7" on "using the Card Catalog." A masthead rather like the present one, 
with large open capitals, first appeared on December 3, 1970. L. E. James Helyar 
GUNHILD BUCKMAN 
Gunhild Buckman died on June 30 at her home in Huntington, New York. She was the wife of 
Thomas R. Buckman, Head of Acquisitions from 1956-1961, and Director of Libraries from 1961-1968. 
Mrs. Buckman is survived by her husband and their two daughters, Tina of Stockholm, Sweden, and 
Carol, of New York. L. E. James Helyar 
KULSA NEWS FLASH 
KULSA dues are due NOW. Please send checks ($4 per person is the official amount, $5 is appreciated 
to Barb Gaeddert, Cataloging Department, Room 201, Watson. Cash is also fine--bring to the northeast 
(continued) 
AN AFFIRMATIVE ACTIONIEQUAL OPPORTUNITY EMPLOYER 
FYI #1280 Page 4 July 14, 1994 
KULSA NEWS FLASH, continued 
corner of Room 201 Watson. Annie Williams (same location) can take cash if Barb is not there. 
Barb Gaeddert, KULSA Treasurer .~ 
VACATION SCHEDULED 
Sara Tubby will be on vacation for two weeks beginning August 15th. Please send only emergency 
book repairs during this two-week period. Kent Miller 
REMINDER: STAFF DEVELOPMENT SPONSORS BROWN BAG ON ALAIMIAMI 
The Staff Development Committee will sponsor a brown bag lunch on Thursday, July 21, 11:30 - 1:00 
in the Governors' Room of the Union (4th Floor) to discuss the recent ALA meeting in Miami. We 
hope that all those of you who attended ALA will come and tell those of us who did not attend about 
all the new and interesting things that happened. Bring your own lunch or buy lunch in the Union. 
Rich Ring 
NETHERLANDS IN PICTURES 
I'll show some slides from the Netherlands and answer questions about my recent trip, on Friday, July 
22 in the Cataloging Department conference room, 12 noon to 1 p.m. Annie Williams 
ATTACHMENTS 
Minutes: 
LFA Executive Committee, 6/27/94 
Cataloging Policy Advisory Committee, 6/6/94 
Library Space Committee, 6/16/94 
Travel Report: Julie Hoff 
1995 Holidays 
Meyen memo regarding student employment eligibility 
Fall 1994 and Spring 1995 Schedule of Hours 
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER 
ANSCHUTZ SCIENCE 
LIBRARY (864-4928) 
Mon-Thu 
Fri 
Sat 
Sun 
8am - midnight 
8am - 8pm 
lOam-lOpm 
noon - midnight 
Exceptions & Holidays 
Jan. 16 Closed 
Mar. 18 lOam - 6pm 
Mar. 19 Closed 
Mar. 20-24 8am - 5pm 
Mar. 25 Closed 
Mar. 26 noon - midnight 
April 21-May 10: 
Mon-Thu 8am - midnight 
Fri 8am - IOpm 
Sat 9am - IOpm 
Sun noon - midnight 
May 11-28: 
Mon-Fri 8am - 5pm 
Sat & Sun Closed 
May 29 Closed 
May 30-June 5: 
Mon-Fri 8am - 5pm 
Sat & Sun Closed 
ART & ARCHITECTURE 
LIBRARY 
(864-3020) Spencer Museum 
Mon-Thu 
Fri 
Sat 
Sun 
8am - IOpm 
8am - 6pm 
noon - 5pm 
Ipm -lOpm 
Hours During Class Holidays: 
Jan. 16 Closed 
Mar. 19 Closed 
Mar. 20-24 8am - 5pm 
Mar. 25 Closed 
Mar. 26 Ipm - IOpm 
May 11-28: 
Mon-Fri 8am - 5pm 
Sat & Sun Closed 
May 29 Closed 
May 30-June 5: 
Mon-Fri 8am - 5pm 
Sat & Sun Closed 
THE UNIVERSIT. 0F KANSAS LIBRARIES 
SPRING SEMESTER SCHEDULE OF HOURS: JANUARY 10 - JUNE 5, 1995 
EAST ASIAN LIBRARY 
(864-4669) 5th Level Watson 
Staffed: Mon-Fri 8am - 5pm 
Closed: Jan. 16. May 29 
(East Asian bookstacks open on 
same schedule as Watson Library 
bookstacks) 
FINES OFFICE (864-4715) 
309C Watson 
Mon-Fri 
Sat 
Sun 
Closed: 
8:30am-4:30pm 
lOam - Ipm 
Closed 
Jan. 16. Mar. 18. Mar. 25. May 13. 
May 20. May 27. May 29. June 3 
GOVERNMENT DOCUMENTS 
& MAPS 
(864-4662) (864-4420) 
6th Aoor. Malott Hall 
Mon-Thu 8am - 9pm 
Fri 8am - 5pm 
Sat lOam - 5pm 
Sun Ipm - 6pm 
Hours During Class Holidal;:s: 
Jan. 16 Closed 
Mar. 19 Closed 
Mar. 20-24 8am - Spm 
INTERLIBRARY SERVICES 
(864-3960) 3rd Level Watson 
Mon-Fri 
Sat & Sun 
8am - 5pm 
Closed 
Closed: Jan. 16. May 29 
KANSAS COLLECTION 
(864-4274) 224 Spencer Library 
Mon-Fri 
Sat 
Sun 
8am - 5pm 
9am - Ipm 
Closed 
Closed: Jan. 16. Mar. 25. May 6. 
May 13. May 20. May 27. May 29. 
June 3 
MUSIC LIBRARY (864-3496) 
448 Murphy 
Mon-Thu 8am - IOpm 
Fri 8am - 5pm 
Sat noon - 5pm 
Sun Ipm - IOpm 
Hours During Class Holidal;:s: 
Jan. 16 Closed 
Mar. 19 Closed 
Mar. 20-24 8am - 5pm 
Mar. 25 Closed 
REGENTS CENTER LIBRARY 
(864-8570) 12600 Quivira Rd. 
Overland Park. KS 
Mon-Thu 
Fri 
Sat 
Sun 
8am - 1O:3Opm 
8am-9pm 
8am - 6pm 
noon - 6pm 
Hours During Class Holidal;:s: 
Mon-Fri 8am - Spm 
Sat & Sun Closed 
Mar. 25 8am-5pm 
Mar. 26 noon - 5pm 
Closed: Jan. 16. Mar 18-19. 
May 29 
SPAHR ENGINEERING 
LIBRARY 
(864-3866) Spahr Hall 
Mon-Thu 
Fri 
Sat 
Sun 
8am - midnight 
8am - 8pm 
lOam - 5pm 
noon - midnight 
Hours During Class Holidal;:s: 
Jan. 16 Closed 
Mar. 18-19 Closed 
Mar. 20-24 8am - Spm 
Mar. 2S Closed 
Mar. 26 
May 11-28: 
Mon-Fri 
Sat & Sun 
May 29 
May 30-June S: 
Mon-Fri 
Sat & Sun 
noon - midnight 
8am - Spm 
Closed 
Closed 
8am - Spm 
Closed 
UNIVERSITY ARClllVES 
(864-4188) 422 Spencer Library 
Mon-Fri 
Sat & Sun 
8:30am - 4:30pm 
Closed 
Closed: Jan. 16. May 29 
WATSON LIBRARY (864-3956) 
(HOURS: 864-8900) 
CIRCULATION* (864-47IS) 
RESERVE (864-3396) 
MICROFORMS (864-4661) 
PERIODICALS READING ROOM 
(864-3950) 
Mon-Thu 8am - midnight 
Fri 8am - 8pm 
Sat lOam - 6pm 
Sun noon - midnight 
Exceptions & Holidal;:s: 
Jan. 16 Closed 
Mar. 19 Closed 
Mar. 20-24 8am - 5pm 
Mar. 25 Closed 
Mar. 26 noon - midnight 
Apr. 21-May 10: 
Mon-Thu 8am - midnight 
Fri 8am -lOpm 
Sat 9am - IOpm 
Sun noon - midnight 
May 11-28: 
Mon-Fri 8am - Spm 
Sat & Sun Closed 
May 29 Closed 
May 30-June S: 
Mon-Fri 8am - Spm 
Sat & Sun Closed 
COPYING SERVICES 
(864-4209) 
Self-service copiers available on 
same schedule as shown above. 
Service window hours posted in 
Copying Services. 
REFERENCE DESK (864-3347) 
Staffed: 
Mon-Thu 9am - 9pm 
Fri 9am - 5pm 
Sat Ipm - 5pm 
Sun I pm - 9pm 
Hours During Class Holidal;:s: 
Staffed Mon-Fri 9am - Spm 
Not Staffed: Mar. 18 
Staffed: Mar. 26 
Closed: Jan. 16. Mar. 19. Mar. 25. 
May 13-14. May 20-21. 
May 27-29. June 3-4 
HOWEY READING ROOM 
864-3404. 103 Summerfield 
Mon-Thu 8am - lOpm 
Fri 8am - Spm 
Sat noon - 5pm 
Sun noon - IOpm 
Closed During Class Holidays Mar. 25 Closed Mar. 26 
Mar. 26 Ipm - 6pm Apr. 16 
5pm - IOpm 
Spm -lOpm SPECIAL COLLECTIONS 
(864-4334) 
*CirculationlReserve Desks close fool _____________ -+ 
May 11-28: 
Mon-Fri 
Sat & Sun 
May 29 
May 30-June 5: 
Mon-Fri 
Sat & Sun 
May 11-28: 
8am - Spm Mon-Fri 
Closed Sat & Sun 
Closed May 29 
May 30-June 5: 
8am - Spm Mon-Fri 
Closed Sat & Sun 
8am - 5pm 
Closed 
Closed 
8am - 5pm 
Closed 
327 Spencer Library 
Mon-Fri 
Sat 
Sun 
8am - 6pm 
9am - Ipm 
Closed 
Closed: Jan. 16. Mar. 25. May 6. 
May 13. May 20. May 27. May 29. 
June 3 
15 min. before Library closes. 
Bookstacks close 1/2 hr. before 
Library closes. 
HOURS OF OPENING ARE SUBJECT TO CHANGE AS POSTED. 
LA W LIBRARY (864-302S) 
200 Green Hall 
Mon-Fri 
Sat 
Sun 
7:30am - Ilpm 
9am-IOpm 
lOam-lIpm 
Hours Vary During Holidal;:s: 
PHONE THE LIBRARY (LIBRARY HOURS: 864-8900) OR THE UNIVERSITY INFORMATION CENTER: 864-3506. 
ANSCHUTZ 
LIBRARY 
SCIENCE 
(864-4928) 
Mon-Thu 8am - midnight 
Fri 8am - 8pm 
Sat lOam - IOpm 
Sun noon - midnight 
Excel2tions: 
Sept. S Closed 
Nov. 22 8am - 8pm 
Nov. 23 8am - Spm 
Nov. 24 Closed 
Nov.2S 8am - Spm 
Nov. 26 lOam - 6pm 
Nov. 27 noon - midnight 
Dec. 2-18: 
Mon-Thu 8am - midnight 
Fri 8am-lOpm 
Sat 9am-lOpm 
Sun noon - midnight 
Dec. 19-23 8am - Spm 
Dec. 24-26 Closed 
Dec. 27-30 8am - Spm 
Dec . 31 -Jan. 2 Closed 
Jan. 3-9: 
Mon-Fri 8am - Spm 
Sat & Sun Closed 
THE UNIVERSITY OF KANSAS LIBRARIES 
FALL SEMESTER SCHEDULE OF HOURS: AUGUST 22, 1994 - JANUARY 9, 1995 
ART & ARCIDTECTURE GOVERNMENT 
LmRARY (864-3020) DOCUMENTS & MAPS 
1st Level, Spencer Museum (864-4662) (864-4420) 
of Art 6th Floor, Malott Hall 
Mon-Thu 8am - IOpm Mon-Thu 8am - 9pm 
Fri 8am - 6pm Fri 8am - Spm 
Sat noon - Spm Sat lOam - Spm 
Sun Ipm - IOpm Sun 1pm - 6pm 
Excel2tions: Excel2tions: 
Sept. 5 Closed Sept. S Closed 
Nov. 22-23 8am - Spm Nov. 22-23 8am - Spm 
Nov. 24-26 Closed Nov. 24-26 Closed 
Nov. 27 Ipm - IOpm Dec. 19-23 8am - Spm 
Dec. 19-23 Sam - Spm Dec. 24-26 Closed 
Dec. 24-26 Closed Dec. 27-30 Sam - Spm 
Dec. 27-30 Sam - Spm Dec. 31-Jan. 2 Closed 
Dec. 31-Jan. 2 Closed Jan. 3-9: 
Jan. 3-9: Mon-Fri Sam - Spm 
Mon-Fri Sam - Spm Sat & Sun Closed 
Sat & Sun Closed 
HOWEY READING 
EAST ASIAN LIBRARY ROOM (BUSINESS & 
(S64-4669) Sth Level Watson ECONOMICS) 
Staffed: 
S64-3404, 103 Summerfield 
Mon-Fri 8am- Spm Mon-Thu Sam - IOpm 
Not Staffed: Nov. 2S Fri Sam - Spm 
Closed: Sept. S, Nov. 24, Sat noon - Spm 
Dec. 24-26, Dec. 31-Jan. 2, Sun noon - IOpm 
Jan. 7-8 Closed During Class Holidays 
(East Asian books tacks are open 
on the same schedule as Watson 
Library bookstacks) 
INTERLIBRARY 
SERVICES 
(S64-3960) 3rd Level Watson 
FINES OFFICE (S64-47IS) I 
309C Watson Mon-Fri Sam - Spm 
Mon-Fri 8:30am - 4:30pm 
Sat lOam - Ipm 
Sun Closed 
Closed: Sept. 5. Nov. 24-26. 
Dec. 10, Dec. 17. Dec. 24. 
Dec. 26, Dec. 31, Jan. 2. Jan. 7 
Sat & Sun Closed 
Closed: Sept. S, Nov. 24-2S. 
-- Dec. 26, Jan. 2 I 
KANSAS COLLECTION 
(864-4274) 224 Spencer Library 
Mon-Fri 8am - Spm 
Sat 9am - Ipm 
Sun Closed 
Closed: Sept. 5, Nov. 24-26, 
Dec. 10, Dec. 17, Dec. 24-26, 
Dec. 31-Jan. 2. Jan. 7 
LAW LIBRARY (864-302S) 
200 Green Hall 
Mon-Thu 7:30am - llpm 
Fri 7:30am - 6pm 
Sat lOam - Spm 
Sun noon - llpm 
(Hours vary during holidays) 
MUSIC LIBRARY 
(S64-3496) 44S Murphy 
Mon-Thu Sam-lOpm 
Fri 8am - Spm 
Sat noon - Spm 
Sun Ipm - IOpm 
Excel2tions: 
Sept. S Closed 
Nov. 22-23 8am - Spm 
Nov. 24-26 Closed 
Nov. 27 Spm - IOpm 
Dec. 19-23 Sam - Spm 
Dec. 24-Jan. 2 Closed 
Jan. 3-9: 
Mon-Fri Sam - 5pm 
Sat & Sun Closed 
REGENTS CENTER 
LIBRARY 
(864-8S70) 12600 Quivira Rd. 
Overland Park, KS 
Mon-Thu 8am - 10:30 pm 
Fri 8am-9pm 
Sat 8am - 6pm 
Sun noon - 6pm 
Hours During Class Holidays: 
Mon-Fri 8am - Spm 
Sat & Sun Closed 
Closed: Sept. 4-5, Nov. 24-26. 
Dec. 24-26. Dec. 3 I-Jan. 2 
SPAHR ENGINEERING 
LIBRARY (S64-3S66) 
Mon-Thu Sam - midnight 
Fri Sam - Spm 
Sat lOam - Spm 
Sun noon - midnight 
Excel2tions: 
Sept. S Closed 
Nov. 22-23 8am - Spm 
Nov. 24-26 Closed 
Nov. 27 noon - midnight 
Dec. 19-23 Sam - Spm 
Dec. 24-26 Closed 
Dec. 27-30 Sam - Spm 
Dec. 31-Jan. 2 Closed 
Jan. 3-9: 
Mon-Fri Sam - Spm 
Sat & Sun Closed 
SPECIAL COLLECTIONS 
(S64-4334) 327 Spencer Library 
Mon-Fri 
Sat 
Sun 
Sam - 6pm 
9am - Ipm 
Closed 
Closed: Sept. S, Nov. 24-26, 
Dec. 10, Dec. 17, Dec. 24-26, 
Dec. 31-Jan. 2, Jan. 7 
~: Sam-Spm Dec. 27-30 
UNIVERSITY ARCHIVES 
(S64-4ISS) 422 Spencer Library 
Mon-Fri 
Sat & Sun 
S:30am - 4:30pm 
Closed 
Closed: Sept. S, Nov. 24-2S, 
Dec. 26, Jan. 2 
WATSON LmRARY 
(S64-39S6) 
(Hours: S64-S900) 
CIRCULATION' (S64-47IS) 
RESERVE (S64-3396) 
MICROFORMS (S64-4661) 
PERIODICALS READING 
ROOM (S64-39S0) 
Mon-Thu Sam - midnight 
Fri Sam - Spm 
Sat lOam - 6pm 
Sun noon - midnight 
Excel2tions: 
Sept. S Closed 
Nov . 22 Sam - Spm 
Nov. 23 Sam - Spm 
Nov. 24 Closed 
Nov. 2S Sam - Spm 
Nov. 26 lOam - 6pm 
Nov. 27 noon - midnight 
Dec. 2-IS: 
Mon-Thu Sam - midnight 
Fri 8am - IOpm 
Sat 9am - lOpm 
Sun noon - midnight 
HOURS OF OPENING ARE ST·~JECT TO CHANGE AS POSTED. 
1? ~ THE LIBRARY (LIBRARY HOURS: 864-8900) ~ THE UNIVERSITY INFORMATION rF.NTF.~! 
Watson Exceptions: (cont.) 
Dec. 19-23 Sam - Spm 
Dec. 24-26 Closed 
Dec. 27-30 Sam - Spm 
Dec. 31-Jan. 2 Closed 
Jan. 3-9 
Mon-Fri 
Sat & Sun 
Sam - Spm 
Closed 
'CirculationlReserve desks close 
IS min. before Library closes. 
Bookstacks close 112 hour before 
Library closes. 
COPYING SERVICES 
(S64-4209) 
Self-service copiers available on 
same schedule as shown above. 
Service window hours posted in 
Copying Services. 
REFERENCE DESK 
(S64-3347) 
Staffed: 
Mon-Thu 
Fri 
Sat 
Sun 
9am - 9pm 
9am - Spm 
Ipm - Spm 
Ipm - 9pm 
During Class Holidays: 
:!!: Mon-Fri 9am - Spm 
Not staffed: Nov. 2S-26, 
Dec. 17-IS 
Closed: Sept. S, Nov. 24, 
Dec. 24-26, Dec. 31-Jan. 2, 
Jan. 7-S 
':U..1. .;; nh 
LFA EXECUTIVE COMMITTEE 
MINUTES OF THE MEETING OF JUNE 27th, 1994. 
Present: N.Eshelman, chair, B. Schaffner, B. Jones, K. Graves, J. 
Neeley. Absent: M. Rosenbloom, D. Dandridge. 
Minutes: Minutes of the Committee on Salaries and Benefits for 
June IS, 1994 were approved. Minutes of the LFA Executive meeting 
of June 20th and of the LFA general meeting of June 23d were 
approved as amended. 
Charges to LFA Appointed Committees 
Eshelman circulated drafts of basic charges for the Nominating 
and Ballot Commi t tee, the commi t tee on Budget and PI anning, the 
Committee on Salaries and Benefits and the Committee on Staff 
Development. These were passed on to Brad Schaffner, the LFA 
chair-elect, with a reminder that the Classified Conference should 
be asked for suggestions on charges to these committees, since they 
do have representation on them. The basic charges, which can be 
augmented later, will be sent to the committees after the results 
of the election of classified representatives are known. 
LFA Executive Annual Report 
Eshelman asked that Exec members send him any suggestions they 
might have as to what to include in the Executive Committee's 
annual report. 
Code Revision 
Exec reviewed a memo from Eshelman to members of the Committee 
on the Code and Bylaws directing that Committee to reword section 
3.3.4.5 of the LFA code so as to allow for an election to a one­
year term on the LCPT as needed to restore the staggering of terms. 
The change would further allow an LCPT member completing a term to 
run for the one-year term. The draft was approved after a change 
of the phrase "thus eliminating the current requirement" to "thus 
modifying the current requirement". 
Exec Liaison on the Committee on Salaries and Benefits 
Exec asked Brad Schaffner to serve as a liaison on next year's 
Committee on Salaries and Benefits. The request came about because 
Barb Gaeddert had asked that a substitute be appointed to serve 
during her upcoming leave. It was thought, however, that having 
the LFA Executive chair sit for a time on that committee would be 
helpful in case S & B, possibly with the help of Gordon Fretwell, 
should take on a study of the salary compression issue. 
Members agreed to suggest any changes to these minutes by note 
or E-Mail within the next two weeks, since no further meeting of 
the FY94 LFA Executive Committee is planned. The meeting was 
adjourned. -----reported by Barbara Jones 
CATALOGING POLICY ADVISORY COMMITTEE 1994-10 
Meeting of . June 6, 1994 
Present: Margaret Bearse, George Gibbs (chair), Sandy Mason, 
Lorraine Moore, John Richardson, Becky Schulte 
Absent: Mike Biggins, Mary Roach 
The test tape of sample cataloging records for the Early 
American Imprints microform set has arrived. Test results may be 
expected from the Computer Center soon. 
Dean Crowe has asked Gibbs to submit for his approval a 
proposal for resolving a number of CPAC membership questions, 
e.g . , size and make-up of the committee and terms of service. In 
the interim Richardson will fill the vacancy created by Mike 
Biggins' impending departure from KU and a new recorder will be 
recruited. It was suggested that the new authorities librarian 
that we hope to hire soon ought to be a member of this committee. 
The Hoch renovation money is not sufficient to give the 
Libraries a finished space in Hoch; however, there is reason to 
be optimistic that funds needed to make the space fully usable 
can be obtained from the university administration. 
It was agreed that the information gained by sampling the 
backlogs now will still be useful even if cataloging projects 
don't get underway for another year or two. A small sample of 80 
records was taken by staff at the Kansas Collection on their own 
initiative recently, but it has not been analyzed yet. There was 
a discussion on what will be required in order to conduct a 
sampling project in the Spencer basement. Mary Roach, who was 
not at this meeting, may know whether an OCLC connection is 
easily accessible there. Eventually, a statistician, probably a 
grad student, will be hired to advise on sampling technique. The 
first sampling projects that CPAC will initiate will most likely 
target international documents and East Asian materials that have 
been cataloged but are not online. Staff for the sampling 
projects may be drawn from the current retrocon program, which is 
scheduled to be finished with the Dewey 600's by summer's end. 
At our next meeting we will return to the matter of bringing 
additional cataloging sources--Special Collections, Kansas 
Collection, Law Library--into the online catalog. 
Submitted by John Richardson 
LIBRARY SPACE COMMITTEE 
Minutes of June 16, 1994 (#11) 
+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 
Attendees: Kent Miller (chair), Susan Craig, George Gibbs, Mary Hawkins, 
Donna Koepp, Kathleen Neeley, Rich Ring, Mary Roach, Kendall Simmons 
The minutes of the May 5 meeting were reviewed and revised. 
Since it has been several weeks since we last met, the group reviewed the 
status of several issues related to library space. 
I. A report from the "Super Space" committee was submitted to Executive 
Vice-Chancellor Meyen in early May and there has been correspondence since 
between Dean Crowe and Meyen regarding Regents Space Standards and other 
space matters. At this time it is unclear whether the "Super Space" 
committee will be asked to resume deliberations in the fall or whether this 
committee will need to assume some of the tasks. Kent will talk with Dean 
Crowe and ask if there is mo re news. 
2. The bids for Hoch are due back in August and until then it is difficult 
to predict what a lte rnatives will be best to resolve space problems for 
Government Documents/Maps. Creating underground "shell e d" space i s now part 
of the Hoch bid package but finishing of the space is listed as 
alternates. If fini s hing money is not available from the Hoch project , it 
is unclear how or when such funding will be found . Government Documents / 
Maps will reach capacity by Fall 1995 and, under the most optimistic plan, 
library space in Hoch is not likely to be available until Spring 1997 . 
Donna is working on several possible alternatives at this time and will 
present them for committee discussion at a future meeting. 
3. Identification of Watso n serial titles for possible storage in JRP is 
underway. Rich is nearly done reviewing the Deweys and hopes to complete 
the LCs by the end of June. Kendall has a student looking at the 
circulation records for the selected titles. So far, between 5-10% of the 
titles identified by Rich are eliminated from further consideration due to 
their circulation statistics. Serials cataloging has identified the steps 
they wi 11 use 1 n processi ng the mater ial. .9..§! .Dt?L?.),.J.y. these steps wi 11 
include the following: non-UKASE titles will be worked on first with 
holdings being inventoried from spine markings; holdings already present in 
on-line records will be accepted and not re-checked; location transfers 
will be accomplished by mid-October; input of MARC records has started but 
may continue past the mid-October deadline for transfer of material. The 
aim is to have all transfers done and holding statements in place before 
the move to JRP is completed. 
Another s tep in the JRP move is the creation of a "Remote Storage 
Request" form for patrons to submit at circulation desks. Kendall presented 
the first dr a ft of the form and will incorporate the c ommittee' s 
suggestions into a second draft . 
The committee will maintain a summer meeting schedule and resume visiting 
various library units to tour and discuss space problems. Meetings will 
occur at 1:30 on the following Thursdays: July 7, July 21, August 4, August 
18, August 25 with locations to be announced by the chair. 
Recorded by Susan Craig with 
assistance from Kathleen Neeley 
1994 Federal Depository Conference and Regional Federal Depository Seminar 
Julie Hoff 
The 1994 Depository Conference and 1994 Regional Seminar were held on April 20 -
23 in Arlington, VA. The conference was very well attended by over 400 government 
documents librarians from all over the country. We began the general session 
Wednesday morning with a briefing on activities in the Government Printing Office 
and the Depository Library Services Program. During the afternoon and for the 
next two days there were a variety of sessions and panel discussions offered 
concurrently, making it difficult to choose between sessions. I concentrated on 
sessions dealing with CD-ROMs in depositories, managing microdata, government 
information on Internet and the future of maps in depository libraries. The 
microdata session pointed out to a number of us how much we need to learn about 
complicated electronic data sets that require outside software for access. The 
internet sessions were particularly valuable for the information packets containing 
internet sites with government information and instructions for access. We definitely 
will be ready to "surf" in Government Documents/Map Library when our internet 
connections and PCs are in place this fall! 
The session on the future of maps in depository libraries was very instructive. We 
were presented with a model for levels of GIS service in libraries, ranging from 
simple electronic atlases to GIS "out-of-the-box" to fully developed GIS applications 
using complex software applications. Providing GIS service requires a great deal 
of time and technical expertise, as most of us were already aware. Still, the concept 
of service levels will no doubt stimulate further discussion, especially as more types 
of spatial digital data and more software applications for accessing the data are 
released. 
The Saturday regional meeting had sessions on "user friendly" software design, and 
electronic information and discussion lists for state document organizations. Many 
regionals attended in order to continue discussion on reconfiguring the regional 
model for depository libraries. We have reached the point where most regionals 
believe that they should share amongst themselves, creating a network of shared 
regional libraries . Unfortunately, not enough time was allocated during the day for 
discussion, so the matter is still unresolved. In what little free time there was, we 
documents fol ks visited Georgetown, compared notes about our favorite documents 
issues and enjoyed the pleasant D. C. weather. I would li ke to than k the Staff 
Development Committee for its financial support to attend the Conference and 
Seminar. 
fjy 
1 The University of Kansas 
Department of Human Resources June 29, 1994 
MEMORANDUM 
TO: Vice Chancellors, Deans, Directors and Chairpersons 
FROM: Ola Faucher, Acting Director of Human Resources QYj./ 
SUBJECT: Holidays for 1995 Calendar Year 
Governor Joan Finney has designated the following days during 1995 as holidays for State 
employees: 
New Year' s Day 
Martin Luther King Day 
Memorial Day 
Independence Day 
Labor Day 
Veterans Day 
Thanksgiving Day 
Christmas 
Discretionary Day 
Monday, January 2, 1995 
Monday, January 16, 1995 
Monday, May 29 , 1995 
Tuesday, July 4, 1995 
Monday, September 4, 1995 
Friday , November 10, 1995 
Thursday, November 23, 1995 
Friday, November 24, 1995 
Monday, December 25, 1995 
The "Discretionary Day" is an additional day with pay, provided eligible classified and 
unclassified employees for observance of a special occasion, or to accommodate those who 
desire to observe a religious holiday of their choice. 
Martin Luther King Day has been designated as an academic as well as a State holiday; 
consequently, departments should either be closed, or staffed at reduced levels such as those 
maintained on Independence Day or Labor Day. With respect to Veteran's Day, the Board 
of Regents has determined that because classes are in session on that day, unclassified employees 
of the Regents' institutions will not observe this holiday. 
Consistent with the needs of departments, classified employees may choose to, or be asked to 
work on a holiday . Those classified employees who work on a holiday may accrue 
compensatory time for later use. 
OF:bw 
cc: Personnel Related Staff Members 
103 Carruth-O'Leary • Lawrence, Kansas 66045-1520 • (913) 864-4946 
The University of Kansas 
Executive Vice Chancellor 
Lawrence Campus July 1, 1994 
TO: ellors, University Directors, Deans, Directors 
FROM: E""·",,,nn:n Executive Vice Chancellor 
SUBJECT: Soci I Security 
Appointments 
and Medicare Taxes for Student 
Student appointments are exempt from the payment of social 
security and medicare taxes under the following conditions: 
1. The student must be enrolled and regularly attending 
classes. 
2. The student's appointment must be incidental to his/her 
course of study. The tax exemption will not apply if the 
appointment is considered to be an individual's primary 
activity at the university. At no time will a student 
qualify for the exemption if the appointment is more than 
75% (generally 30 hours per week) . 
If students do not meet this criteria, then 7.65% of their gross 
payment must be withheld for social security and medicare taxes, 
and the university must pay an additional 7.75%. 
In the past, the university has required only one credit hour 
of enrollment for students to be eligible for the tax exemption. 
However, recent tax interpretations have required an increase in 
the hours of enrollment to help demonstrate that the appointment is 
incidental to a student f s course of study. To implement this 
change without severe financial impact on the university, student 
appointment practices had to be modified as well. To be appointed 
for the fall and spring semesters, a student will now have to meet 
one of the following conditions: 
A. The student must be enrolled in at least six (6) credit 
hours, or: 
B. The student must be enrolled in either a thesis or 
dissertation research course (generally 899 or 999), or: 
C. The student must be enrolled in at least one hour, be 
classified at the graduate level and be a Graduate 
Teaching Assistant (GTA) or Student Research Assistant 
(SRA) • 
230 Strong Hall • Lawrence, Kansas 66045-1501 • (913) 864-4904 
To be eligible for summer appointments, students will not have 
to meet these enrollment restrictions. For a summer appointment, 
a student must have been enrolled the previous spring semester, be 
currently enrolled in summer school or be admitted for study in the 
fall semester. However, social security and medicare taxes will be 
withheld from students' payments if they are not enrolled in at 
least three (3) credit hours during the summer semester or qualify 
for an exemption under one of the conditions previously described 
(thesis/dissertation research course or GTA/SRA status). As 
previously stated, a student will always be required to pay social 
security and medicare taxes if their employmen't exceeds 75%. 
Please make your students aware of these requirements for the 
social security and medicare tax exemption. 
Any waiver of the restrictions on student appointments must be 
approved in writing by the appropriate vice chancellor/university 
director. students with F-l and J-l visas require no waiver and 
remain exempt from social security and medicare taxes. 
The appointment restrictions for the fall and ~pring semesters 
will be effective with the September 1, 1994 paymen~s. If you have 
any questions concerning this policy, please cont~ct the Payroll 
Department (4-4385). 
SANDY GILLILAND 
ASSISTANT TO THE DEAN 
LIBRARIES 
095 
University of Kansas Libraries 
Number 1281 July 21,1994 
PERSONNEL 
Welcome to Johnnie Love, who began her appointment as Librarian I in the Reference Department on 
July 18. As announced in the March 17th FYI, Johnnie will be involved in reference and instructional 
services and also will develop multicultural and diversity initiatives in consultation with Library and 
University staff. Jim Neeley 
Cynthia Rivera, Office Assistant III in Cataloging, has been promoted to a full-time Library Assistant 
I position in Cataloging, replacing Alex Slater (whose recent promotion within the Cataloging 
Department was announced in a previous FYI). Cynthia's promotion became effective July 18, 1994. 
Sandy Gilliland 
CLASSIFIED VACANCY 
Due to Cynthia Rivera's promotion, the Cataloging Department has announced the availability of a full­
time Office Assistant III position with the following responsibilities: 1) Preparation of brief record 
workforms, 15%; 2) Proofing hold records and maintenance of hold area, 20%; 3) Overseeing hold 
searching and retrieval, 25%; 4) Searching appropriate OCLC records and cataloging 050 books, 20%; 
5) Training and supervising student assistants, 15%; 6) Liaison with the Regents Center Library, 5%. 
Minimum Qualifications: One year of experience in clerical work (some training in typing, general 
office practices, etc. and/or education may be substituted for the experience). Preferred selection criteria: 
At least six months experience working closely with library records; reading knowledge of one or more 
Western European languages; accurate typing skills; prefer a flexible person with strong interpersonal 
and communication skills who is able to work well with a large staff involved in a wide variety of tasks 
in a changing environment; demonstrated initiative and ability to work successfully with detailed and 
complex procedures, to organize work effectively, to work independently, and to maintain a steady flow 
of materials through the section. Beginning Annual salary: $16,032 (effective Sept. 18th). To apply, 
complete an "Application for Promotion or Transfer" form, available from Julie Slusser, 502 Watson. 
In addition a current University "Internal Application" form must be on file (copies also available from 
Julie). Applications are due by 5:00 p.m. Wednesday, July 27, 1994. 
AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER 
APPLICATIONS ARE SOUGHT FROM ALL QUALIFIED PERSONS REGARDLESS OF RACE. COLOR. SEX. DISABILITY. AND AS COVERED BY LAW. VETERAN STATUS. IN ADDmON. 
UNIVERSITY POLICIES PROHIBIT DISCRIMINATION ON THE BASIS OF RELIGION. NATIONAL ORIGIN. AGE. SEXUAL ORlENTATION. MARITAL STATUS. AND PARENTAL STATUS. 
REPORT ON MAUREEN SULLIVAN'S WORK WITH ILS/SERIALS/ACQUISITIONS 
Maureen Sullivan, of ARL, recently returned to KU to work with ILS/Serialsl Acq as a consultant in the 
process of creating a new department out of our separate units. 
During her visit of July 6-7, she met with the three of us (Gaele, Penny and Rachel) to help us 
understand better how to work together to provide leadership for the new department. With Maureen's 
help, we developed an outline of an approach for doing the work of designing and implementing a new 
AN AFFIRMATIVE ACfION/EQUAL OPPORTUNITY EMPLOYER 
FYI #1281 Page 2 July 21, 1994 
REPORT ON MAUREEN SULLIVAN'S WORK, CONTINUED 
organizational structure. Maureen also met with the 20 ILS/Serials/ Acq staff members who were 
available on the morning of July 7, to present the outline that we had developed and to facilitate a 
discussion around staff questions and concerns. 
Maureen will return September 13-14 for a second visit. At that time she will focus on guiding us 
through the process of "Designing the New Department." The product of the work will be 3-4 models 
of how the department might be organized. During a third visit, which has not yet been scheduled, she 
will help us design the work itself based on client needs. 
If you'd like more information about this, please don't hesitate to contact anyone of us. We have 
prepared a schedule for Maureen's September sessions and would be glad to share that with anyone who 
is interested. Rachel Miller, Gaele Gillespie, Penny Donaldson 
KU HUMAN RESOURCES PROFESSIONAL DEVELOPMENT CALENDAR 
Attached to this issue of FYI is a copy of the seminars offered by the Department of Human Resources 
for the months of July, August and September. Library staff interested in attending these seminars are 
requested to first obtain supervisory approval, and then call Human Resources, 4-4725, to register. 
Sandy Gilliland 
ATTACHMENTS 
Travel Report, Susan Hitchens 
KU Human Resources Professional Development Calendar, and KU Dependent Care Referral Service 
Workshops 
Minutes of the 6/22/94 Library Automation Committee 
KU DEPENDENT CARE REFERRAL SERVICE 
.. Wednescta:y, September 21, 1994 7:00 - 8:30 P.M . 
. ' . 
"Disaster Preparedness and Safety Issues for Children, 
Ages Four Years and Above" 
:.~ Lawrence Public Library Auditorium 
Other Family Caregiving Seminars for fall are presently being scheduled. Please note that none will be scheduled for 
July and August. You will receive a separate mailing in early September with current seminar infortnation. For 
suggestions, please call Betty Peterson at the KU Dependent Care Referral Service (KUDCRS), 864-4648. 
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER 
American Library Association, Annual Convention, J une 24-28, 1994 
The American Library Association held its ann ua l summer convention 
in Miami Beach this year. I'll get the complaining out of the way 
first thing and say Miami Beach in late June is very hot, extremely 
humid, and altogether not a pleasant place to be. In addition, 
Miami Beach is not a ideal city in which to hold a convention of 
this size, and if you had to go to a meeting at a site other than 
the convention center, you had to plan on at least 45 minutes on a 
bus. I decided the first day to look really hard for meetings I 
would be interested in that were held in the convention center, and 
to forget about traveling to the outer limits. 
Our hotel was only 3 blocks from the convention center, which was 
very convenient. It was also only 2 blocks from the ocean, which 
was even more convenient, to my way of thinking. However, I did 
manage to drag myself out of the luke-warm ocean waves into the 
convention center, and found qui te a few interes ting meetings to 
attend. 
The highlight of the conference for me was the sess ion entitled 
"What me--a leader?" Our very own Susan Craig vIas one of the four 
very effecti ve speakers who addressed the ways 1 ibrarians can 
become invol ved in campus 1 eadership at all 1 evel s. Brooke 
Shelden, ( Dean of GSLIS at the University of Texas) identified 
leadership trai ts that we all have, and stressed that academic 
librarians are being evaluated more and more in te rms of how the 
fulfill the mission of the university. Shirley Baker (Dean of 
Libraries at Washington University) also listed significant 
leadership traits--vision, bravery, and the ability to make things 
happen through others--and described how anyone can be a "leader 
from below": work hard without concern for personal glory, do your 
own job well, lmow when to 1 et go, be interested in the bigger 
picture, and make use of the pOvler you do hav e . Susan Craig 
described her own experi ences in becoming a camp'J.s 1 eader, and 
pointed out some of the reasons why librarians can make effective 
leaders in the larger community: we are used to working in 
commit tees; we work with faculty from several academic departments 
and may have a wider view; we are organized people who can identify 
steps needed to achieve end resul ts; our promotion and tenure 
standards may be more generous (and therefore more encouraging) 
towards service than in other academic departments. Elaine Didier 
(Associate Dean of Graduate studies at the University of Michigan, 
and formerly head of the business libra ry) addressed how leadership 
c an broaden the rol e of the 1 ibrarian on c a mpus . She stressed 
thinking as a citizen of the university and not just as a 
representative of the library. She identified ways to help us 
think more globally, including recognizing that there is more to 
the university than the library, assessing the corporate culture of 
our environment (knowing the size and perspective our of 
constituencies, contacting and meeting people), volunteering and 
building networks, building a diversified portfolio based on skills 
and experiences, knowing that one thing leads to another--once you 
establish a track record, you will be tapped for additional 
assignments--and that participation begets influence. All four 
spoke eloquently and to the point, and it was very inspiring to 
hear from these professional women who have accomplished so much in 
their campus communities. 
Among the other meetings I attended was a talk by Peter McDonald of 
Cornell University, who showed us how Mosaic (a client for getting 
to the World Wide Web) can fit into what we want to do as a 
library. Mosaic is a "revolutionary and brilliant" tool that may 
change how net work inf orma t i on is access ed. He addressed the 
impact browsers like Mosaic will have on managerial, technical and 
philosophical questions as we enter the 21st century, but stressed 
that it will probably be replaced by new technology before too 
long. I'm afraid much of what he talked about was somewhat over my 
head, and I can only hope I come to understand Mosaic better bef ore 
it's completely pass~. 
I also attended part of a session sponsored by the ACRL Arts 
section entitled "Applications of digital and supercomputing 
te c hnology in the arts and literature." Samantha Kelly Hastings 
(state Library of Florida) described her study examining 
intellectual access to digital Ca ribbean images, pointing out that 
digi tized images are be coming an integral part of information 
management systems. Retrieval of images are complicated by the 
lack o f index terms, and research and retrieval techniques must be 
developed. 
I find ALA exhibits to be absolut ely overwhelming but probably the 
most irnportant aspect of any ALP. convention. This year was no 
exception, and in addition to a really nice chat with Knut Dorn and 
Lorne Kenyon on our music score approval plan, I enjoyed very much 
meeting other vendors, hearing the party line from Notis/Horizon 
representatives (and the real scoop from other librarians), and 
getting a good look at the absolutely amazing amount of materials 
and equipment available. 
I would like to thank the staff Development Committee for financial 
assistance provided to attend this convention. 
--Susan Hitchens 
Music Library 
Monday 
4 
J 
U 11 
l 
Y 18 
25 
1 
A 8 
U 
G 15 
U 
S 22 
T 
29 
S 5 
E 
P 
T 12 
E 
M 19 
B 
E 
R 26 
DEPARTMENT OF HUMAN RESOURCES 
Professional Development Calendar 
July, August, September 1994 
Tuesday Wednesday Thursday 
5 6 7 
12 13 14 
19 20 21 STEP (Day 1) 
8am - 12noon 
26 27 28 STEP (Day 2) 
9am - 3:30pm 
2 3 4 STEP (Day 3) 
9am - 4pm 
9 10 11 STEP (Day 4) 
9am - 4pm 
16 17 18 STEP (Day 5) 
9am - 4pm 
23 Introduction to 24 25 STEP (Day 6) 
Supervision (Part I) 9am - 3pm 
8am - 12noon 
30 Introduction to 31 1 STEP (Day 7) 
Supervision (Part II) 9am - 3pm 
8am - 12noon . 
6 7 8 STEP (Day 8) 
8am - 2pm 
13 14 15Coaching and 
Counseling 
gam - 4pm 
20 21 Understanding 22 
Diversity (Part I) 
8am - 12noon 
27 28 Understanding 29 
Diversity (Part II) 
8am - 12noon 
Note: All sessions which include the 12 noon to 1 pm time period break for lunch during that time. 
Friday 
8 
15 
22 
29 Classified 
Orientation 
9am - 12noon 
5 
12 
19 
26 Classified 
Orientation 
1 pm - 4pm 
2 
9 
16 
23 Classified 
Orientation 
9am - 12noon 
30 
Programs offered by the Department of Human Resources are open to all employees of the University. In accordance 
~\lIJith ADA, every effort will be made to accommodate persons with disabilities. If you are in need of an accommodation, 
JU must advise Human Resources staff at the time of course registration. All programs are held in Room 102 Carruth­
O'Leary. Please get your supervisor's permission to participate in these programs . For reservations call 864-7425 . 
PROFESSIONAL DEVELOPMENT PROGRAMS 
HUMAN RESOURCE DEVELOPMENT PROGRAMS 
*AN OVERVIEW OF ADA - (3 hours) a workshop covering ADA legislation and its implications within the University ­
environment. This session is recommended as a prerequisite to other ADA seminars. 
*INTERVIEWING UNDER ADA - (7 hours) incorporates new ADA legislation into a workshop that reviews 
appropriate procedures in the hiring process. This workshop wiII be co-presented by Human Resources and 
Affirmative Action staff. 
*POSITION DESCRIPTIONS UNDER ADA - (3 hours) incorporates new ADA legislation into a workshop which 
reviews processes for incorporating essential job functions and other ADA factors into position descriptions. This 
workshop wiII be co-presented by Human Resources and Affirmative Action staff. 
NEW CLASSIFIED EMPLOYEE ORIENTATION - (3 hours) provides information on policies and procedures, staff 
benefits and opportunities, and allows new employees the time to ask any initial questions about their employment. 
NEW UNCLASSIFIED EMPLOYEE ORIENTATION - (3.5 hours) by invitation to new unclassified staff, this course 
provides information about the University's mission and organizational structure as well as staff benefits and 
pertinent opportunities. 
*PERFORMANCE EV ALUA TION - (3 hours) for all staff who will conduct performance appraisals, this program 
presents the myths and realities of evaluation and reviews both formal and informal means of performance 
evaluation. 
*WRITING POSITION DESCRIPTIONS - (3 hours) how to complete the position description form for classified civil 
service positions and procedures for submitting requests to establish or to reclassify positions. 
SUPERVISORY AND MANAGEMENT PROGRAMS 
INTRODUCTION TO SUPERVISION - (8 hours) a basic course in supervision for people who have limited 
supervisory responsibility or who are considering promotion to a supervisory position. The role and functions of a 
supervisor are discussed; skills in communication, delegation, and motivation are practiced. 
SUPERVISORY TRAINING FOR EXCELLENCE IN PERFORMANCE (STEP) - (42.5 hours) A comprehensive 
program to help supervisors develop essential skills in leadership and motivation, managing change, communication, 
conflict management, the hiring process, the disciplinary action process, employee performance, and stress and time 
management. The course is required for new classified supervisors and offered on a space-available basis to other 
classified supervisors, unclassified supervisors, and those anticipating a future supervisory role. 
COACHING AND COUNSELING - (6 hours) provides skiIIs and practice for supervisors desiring to improve their 
coaching and counseling skills. Coaching skills are used to help employees learn new tasks. Counseling skills 
facilitate communication on sensitive issues such as performance and conduct. Recommended for classified and 
unclassified supervisors and managers. 
PROFESSIONAL SKILLS PROGRAMS 
*COMMUNICATION - (8 hours) a program designed to increase participants' awareness of themselves and others, to 
learn specific skills in corrimunicating with others, and to expand their choices about what, when, and how they 
communicate to increase accuracy. 
*CONFLICT MANAGEMENT - (8 hours) establishes "conflict" as a natural part of our relationships and provides a 
model for personal confrontation and conflict resolution while emphasizing consideration for yourself and other 
parties involved in conflict. 
*MEETINGS THAT MA TIER - (3 hours) a program designed for those who manage meetings as well as those who 
must attend meetings. This program's emphasis will be on strategies and techniques for making the most out of 
meetings whether you are a participant or a meeting facilitator. 
*SEXUAL HARASSMENT - (4 hours) a program designed to increase participant's awareness of issues related to 
sexual harassment and to inform participants of law and policy related to sexual harassment in the workplace. 
*TRAINING OF TRAINERS - (42 hours) an extensive program designed to assure the skill development and 
confidence of people who will design, coordinate, and/or conduct workshops, group meetings, and other 
presentations. 
UNDERSTANDING DIVERSITY - (8 hours) invites participants to know their own multicultural identity and explores 
attitudes and awareness about prejudice, discrimination and stereotyping. 
* Not available this quarter 
Members: 
Library Automation Committee 
Meeting of June 22, 1994 
John Miller (chair), Bill Crowe, George Gibbs, Mary Hawkins, Kent Miller, Jim Neeley, Mary 
Roach,Gary Susott, Sherry Williams 
Absent: Bill Crowe, Sherry WilIiams 
Announcements/Questions: 
1. John distributed copies of the latest prototype of a new circulation overdue notice and an updated 
Projects Tracking List 
2. John, Gary, and Bill will meet with Dave Gardner on July 7th to discuss staffing issues in light of 
Patrick Kingsbury's transfer from the Library team to another team in OIS Systems and Programming. 
Patrick is still available to do some training and consulting, and will finish the projects that are near 
completion. Dennis Budd now is working full-time on library projects, in particular the revision of 
circulation notices. 
Discussion: 
1. John reviewed the Project Tracking List: 
• 
• 
• 
• 
• 
• 
The earlier problem with FTP record loading has been fixed. The procedure for monitoring 
success of FTP record loading is still in question. It is important to monitor what is being done 
by local jobs rather than by OCLC. Mary Roach suggested that the committee remind the staff 
about the 8 - 14 day delay between when records are cataloged in OCLC and when they appear 
in OCAT. John will send out another copy of his earlier email. 
Gary asked that before any further work is done on revising and consolidating circulation 
notices, that some goals and deadlines be set New requirements being added at this time 
would prevent being able to implement the notices in the near future. Mary Hawkins agreed to 
treat the current prototype as a final draft and attempt to move things forward. 
There was a problem with loading a sample tape of the Evans Early American Imprints into 
LCAT and OCAT. The records do not contain an OCLC number in the expected field, so we 
will have to load the records in an alternative set of record numbers (perhaps those formerly 
used by retrocon records. George added that the contract for the tapes preclude our uploading 
the records to any other database. We therefore have to be able to identify them and ignore 
them whenever we add our records to any kind of union database (including OCLC). Mary 
Roach reported an additional problem with the automatic "oversize" and "folio" routines in 
handling the records. 
There was a brief discussion of the problems surrounding deleting old Law Library serial 
records (and their obsolete locations and call numbers) from the system before adding back in 
IA. W monographic and serial records from the retrospective tapes. This may have to be done 
manually. 
The MVS and VM systems will be unavailable over the July 4th weekend while an 
uninterruptable power supply (UPS) is being installed. This is a long-awaited addition to the 
system and should eliminate some of the hard crashes the system has taken recently during 
power outages. Also, the next month of EAI will be loaded July 4th if the system is available. 
Mary Roach stated that two new 4-letter location codes needed to be added to the system, one 
for JRP and one for Special Collections, in order to accommodate some collection moves. 
Most of this can be accomplished with system control file record changes, but since some 
programs include hard-coded tables, some programming changes will be needed. 
lAC, June 23, 1994, page 2 
2. John reviewed the latest progress on EAI: 
The database continues to grow (now about 1.5 million records) and may eventually need to be split 
John asked for the committee's opinions on how to proceed: we could split the database into two parts 
by date (e.g., 1988-1991 and 1992-1994), or simply limit it to the most recent 5 years and delete the 
older records, or leave it as it is for the foreseeable future. Splitting the database probably would not 
appreciably affect the response time of searches, although retrieval sets likely would be smaller and 
more manageable. After some discussion, the predominant opinion was to not change anything at this 
time. 
3. There was some discussion of the implications of Patrick leaving the Library team in OIS. We hope to 
know more after the July 7th meeting with Dave Gardner. Gary stated that in general the plan was for 
Larry Palmquist to pick up Patrick's INQUIRE-related tasks and for Dennis Budd to take up tasks 
related to bibliographic record loads and related projects. 
John said that he and Bill had discussed the situation briefly and felt it unlikely that we would attempt 
to recruit a replacement given the timing of the new system acquisition process. The more likely 
outcome will be to transfer the line back into the Library and to create a new position. One possibility 
is to create an "Integrated Systems Librarian" position to lead the process of implementing a new system 
and then to manage the system after its implementation. 
4. John reported briefly on the COnDL meeting last Friday in Manhattan. K-State proposed officially that 
they contract for the NOnS Horizon system and install it as soon as it is officially released this fall. 
CODDL approved this request. Pittsburg State also reported investigating a system change, but they are 
treating it as an upgrade and not a replacement by virtue of limiting the selection to Ameritech products 
(Dynix, HORIZON, or Dynix Marquis). They are not issuing an RFP. 
5. Relative to systems, John mentioned rumors that had been flying on the net since early in the morning 
about the merger of Dynix and NOnS into a single Ameritech company and the possible consolidation 
or merger of the NOnS Horizon and Dynix Marquis products. This obviously would have a big effect 
on our process. [This rumor was later confirmed.] 
6. John asked the committee members for their impressions of the recent vendor demos. Some of the 
responses were as follows: 
• favorably impressed with the response from the staff 
• good learning experience 
• feedback that some staff wanted longer, more detailed sessions 
• noticeable lack of anxiety, at this time, on the part of the most staff about changing 
7. John referred the Committee's attention to an article in the current Computing News that confirms the 
earlier announced restructuring of computing and telecommunications at KU. 
8. The next step in the process of choosing a new library automated system is to construct a Request for 
Purchase (RFP), which will differ from the RFR is several important ways. It must be considerably 
more detailed, and it must include some means of evaluating and scoring the vendors who respond and 
their systems. Scoring and priorities must be clear and extensive to make sure that quality and 
functionality are the determining factors in the selection rather than cost. This topic will be discussed 
at the next several meetings of the Committee. 
Future Meetings: 
The next meeting is set for July 13th at 1:30pm, in Watson-A The Committee also plans to meet on 
July 20 and 27. 
.. .:.-.' 
University of Kansas Libraries 
Number 1282 July 28, 1994 
PERSONNEL 
Lin Fredericksen has been appointed to the Library Assistant II position in The Kansas Collection, 
replacing David Benjamin. Lin is presently the Library Assistant II in KU's Department of Art History, 
Slide Library. She was previously employed by the KU Libraries as a Serials Cataloger on a grant­
funded project within the Kansas Collection, from January 1986 - May 1988. Lin's appointment is 
effective August 18, 1994. 
Donna Kipp and Nancy Hawkins have been appointed to Library Assistant I positions at the Regents 
Center Library. Donna is presently a Library Assistant I, half-time, with the Engineering Library, where 
she has been employed since March, 1989. She will occupy the Regents Center-funded Library Assistant 
I position. Nancy Hawkins is presently employed by the Kaw Valley Girl Scout Council. Nancy is 
no stranger to the KU Libraries -she was employed as a Library Assistant in the Cataloging Department 
from June, 1978 - September, 1989 before resigning to become self-employed. Donna and Nancy's 
appointments are effective August 15, 1994. 
Sandy Gilliland 
ALA NEWS 
In addition to items already reported in FYI, the following KU folks either gave presentations or were 
elected to ALA positions. Brad Schaffner was elected to the post of Member-at-Large of the Soviet & 
East European Section of ACRL. George Gibbs was a speaker of the program "Knowing How: Keys 
to Successful Hiring for Cataloging," sponsored by the ALCTS Cataloging and Classification Section 
and LAMA Personnel Administration Section. Bill Crowe served on a panel for the program "It's Not 
the Same Library Anymore: Electronic Access and Collection Development," offered by RASD's 
Collection Development and Evaluation Section. At the close of the conference, Dean Crowe also took 
office as vice-chair/chair-elect of ACRL's University Libraries Section. Rob Melton 
OFFICIAL RESULTS 
For those who did not see Brad Schaffner's e-mail message, the following people were elected to serve 
on the Dean's Review Committee: Susan Craig, John Miller, Jim Neeley. 
David Pardue, N&B Secretary 
KULSA NEWS FLASH 
Many thanks to those who have paid their dues. A good start on beefing up the treasury. For those who 
haven't paid yet: NEXT WEEK IS PA YDA Y. Please set aside $4 or $5 for KULSA and send it to me 
in the handy-dandy envelope. It will be appreciated. Barb Gaeddert, KULSA Treasurer 
AN AFFIRMATIVE ACTIONIEQUAL OPPORTUNITY EMPLOYER 
... ON THE SHOULDERS OF GIANTS WITH MANUAL TYPEWRITERS 
"On Friday, 9th June [1961], in a departmental jet project, we brieflisted about 3000 uncataloged 
volumes, virtually the last of the backlog from the basement. It was a splendid day's work with several 
people maintaining an average of a book every three minutes off the production line." Report from the 
Preparations Department, in Gamut, July 1961, p. 8. Gamut was the KU library's staff newsletter. 
ATTACHMENTS 
Travel Report, Nancy Burich . -. 
Minutes of the 06/06/94 Library Emergency Disaster Plan Committee 
Minutes of the 06/20/94 Library Emergency Disaster Plan Committee 
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER 
Alexandra Mason 
Report of the ALA Annual Convention 
Miami Beach, June, 1994 
Nancy Burich 
I echo other colleagues who have commented on the heat and 
humidity in Miami in June. Add to that the fact that my hotel was 
undergoing renovation and there was no restaurant, no _pool, but 
lots of noise and dust. The walk to the beach was an adventure. 
Because some of my meetings took place in Miami hotels, there were 
three bus rides to get to them. Consequent! y, I chose what to 
attend based on location or proximity to my previous meeting. This 
was a very frustrating conference because its great potential could 
not be realized. Having said that, the meetings I did attend were 
very beneficial. 
I attended a half-day session which discussed the use of 
"Mosaic and the Future of Network Navigation Tools." Presenters 
included Richard Luce from Los Alamos National Laboratory Library 
and steve Cisler from Apple Library. 
One highl ight of the conference was the Extended Campus 
Library Services Section, co-sponsored with LITA's 
Tel ecommunications Interest Group. The topic was, "Taking the 
Network PI unge: Remote Library Users and EI ectronic Networks." 
There was an overview of the subject's importance, information on 
demystifying the technology, and a look at the human side of the 
use of technology. In the latter presentation, Daniel Barron 
talked about the FUD principle (fear, uncertainty, death) and the 
need to form a community to deal with change. 
On Sunday I attended a session sponsored by one of my favorite 
groups--LITA's Imagineering Interest Group, which brings together 
librarians and science fiction. We heard Gene Wolf's humorous but 
provocative, "Libraries on the Highway: Rest stops or Road Kill?" 
He was followed by Greg Bear who described cyberfiction, the visual 
typewri ter, and the future. The session ended wi th both men 
signing copies of their latest works. 
As chai r of the Planning Commi t tee of the ECLSS, I spent 
several hours in meetings of that group as well as the executive 
committee, the ECLSS Discussion Group, and the section meeting. It 
is always great to meet friends and colleagues at these meetings. 
Today ECLSS is the fastest-growing section of ACRL. of course, all 
these meetings were in Miami and required three bus rides to get 
there. And that morning it rained! 
The exhibi ts are al ways exci ting but exhausting. I spent 
considerable time looking at mul ti-media products and reference 
books. I also picked up information on ALA's new Gopher. As the 
new Classics bibliographer, I visited many publishers of these 
kinds of materials. In addition, I talked with vendors of 
integrated library systems and information services. The most 
enjoyable visit was talking with Lew Maurer of OCLC. I received 
useful inf orma ti on about product deve I opmen t, especi a 11 y in the 
area of full-text databases. 
As always, I greatly appreciate the allocation of the Staff 
Development Committee which helped defray some of my costs. 
Library Emergency Disaster Plan Committee 
June 6, 1994 
Present: Becky Schulte (Chair), Mary Burchill, Sherry Hawkins, 
George Gibbs (ex-officio), Kent Miller, Sue Hewitt, Janet Anderson­
Story. 
Absent: Gordon Anderson 
Minutes of the May 17 meeting were approved as distribut_ed. 
Notebook materials: 
- George wi 11 distribute a new call ing tree after Jul y 1. 
This will supersede the inclement weather list dated 1-21-93. 
- When it is completed, Mary will distribute the Law Library 
emergency manual. 
Humidity Readings: 
A discussion was held on what to do 
gathered through out the 1 ibrary system. 
periodic reports will be made available to 
mail. 
Preservation Librarian position: 
with humidity readings 
It was decided that 
the entire staff via e-
The opening has been advertized in The Chronicle of Higher 
Education and American Libraries. It has not yet appeared on 
Walter Henry's DistList, the preservation and conservation list ­
serve. 
New Business: 
-When conducting the Facilities Survey the Disaster Box will 
be added to the list of things to check. Committee members are to 
provide additional suggestions to Janet by June 10 or 13. JRP will 
also be added to the list of sites to visit. 
- The Disaster Team draft, which included names, was accepted 
by Bill Crowe at the close of last year's work. Becky will be 
named Team Leader with Susan Craig as alternate until the 
Preservation Librarian is hired. 
Agenda: 
Next meeting - June 20, 1994, 10:30, Conference Room A 
Facility Survey Report 
Library Emergency Disaster plan Committee 
June 20, 1994 
Present: Becky Schulte (chair), Sue Hewitt, Sherry Hawkins, George 
Gibbs, Gordon Anderson, Kent Miller, Janet Anderson-Story 
Absent: Mary Burchill 
Corrected June 6, 1994 minutes. 
Supply box memo: 
Reviewed a draft of the Emergency Suppl y Boxes and Locator Map 
memo. Sherry Hawkins wi 11 bring a revised version to the next 
meeting. 
Facility survey: 
The review of Watson is incomplete. Kent, Becky and Janet will 
continue to work on it. 
Salvage priorities: 
Gordon has made contact with those units or departments who have 
not yet submitted their salvage priority lists. For those units or 
departments that have responded, the committee reviewed maps with 
attached lists of items in priority order. 
Preservation librarian position: 
The posi tion has now appeared on Wal ter Henry's e-mail Consevration 
DistList. George will take the announcement to ALA in order to 
post it at the Placement Center. 
Next Meeting: 
July 11, Room A. Watson. 
Janet Anderson-Story, 
Recorder 
University of Kansas Libraries 
Number 1283 August 4, 1994 
HONORS FOR SARA T 
This past week Sara Jane Tubby, our own Sara T, has been accorded special honors on two occasions. 
Sara was invited by Governor Finney to visit the Statehouse so that the Governor personally could 
present Sara her Forty-Year Service Award. Kent Miller, Sandy Gilliland and I stood by as the 
Governor expressed warm thanks to Sara on behalf of all Kansans and handed her a sunflower pin with 
a diamond chip affixed. A photographer then captured Governor Finney and Sara (with her usual wide 
smile!), after which we adjourned to the rotunda for cake and punch with the other state employees also 
being honored. 
On Wednesday, August 3, I had the privilege of accompanying George Gibbs and Kent Miller to inform 
Sara that her colleagues have selected her to be the first recipient of the Library's CLASSIFIED 
EMPLOYEE OF THE YEAR award and to present her with a check for $250. 
Among other plans to mark this great honor, we will honor Sara at the annual Recognition Reception 
to be scheduled for this fall. 
I want all staff to know that the selection committee considered the nominations of several outstanding 
members of the staff before presenting me with their recommendation. I quote from the body of their 
two-page report to give an indication of the respect and affection which Sara has richly earned over the 
decades: 
[T]here is no better definition of dedication than Sara Tubby. . .. [A]ll agreed that Sara 
is unfailingly pleasant and that she doesn't complain or let her health or working 
conditions affect her morale or productivity. . .. [A]n excellent teacher, she makes the 
bindery a more "human" place. She is universally trusted and respected. 
Congratulations, Sara! William 1. Crowe, Dean of Libraries 
UNCLASSIFIED VACANCY 
Cataloger for Latin American Materials, a full-time, term appointment (grant-funded), available August 
18, 1994 for one year with possible renewal for a second year. Performs original cataloging for 
monographs in the Spanish and Portuguese languages originating from Latin America or about Latin 
America, utilizing OCLC to prepare cataloging records for local online catalog. Required Qualifications: 
Master's degree from an ALA-accredited program; strong reading knowledge of Spanish; knowledge of 
Anglo-American Cataloguing Rules, second edition, revised; ability to work effectively with a large staff. 
Preferred: Successful cataloging experience in a research library including the use of Library of 
Congress subject headings and Library of Congress classification; experience with an online cataloging 
system which includes authority control; reading knowledge of Portuguese; academic preparation in Latin 
AN AFFIRMATIVE ACTION/EQUAL OPPORTIJNITY EMPLOYER 
FYI#1283 Page 2 August 4,1994 
UNCLASSIFIED VACANCY, continued 
American Studies. Annual salary: $23,000 - $25,000, dependent upon qualifications. To apply, submit 
letter of application, resume, copies of undergraduate and graduate transcripts, and names of three 
references to: Sandra Gilliland, Assistant to the Dean for Personnel, The University of Kansas Libraries, 
502 Watson Library. Applications must be postmarked by August 19, 1994. 
AN EQUAL OPPORTUNITY/AFFIRMATIVE ACI10N EMPLOYER 
APPLICATIONS ARE SOUGHT FROM ALL QUALIFIED PERSONS REGARDLESS OF RACE, COLOR, SEX, DISABILITY. AND AS COVERED BY LAW, VETERAN STATUS. IN ADDmON, 
UNIVERSITY POLICIES PROHIBIT DISCRIMINATION ON THE BASIS OF RELIGION. NATIONAL ORIGIN, AGE, SEXUAL ORIENTATION, MARITAL STATUS. AND PARENTAL STATUS. 
CLASSIFIED VACANCY 
Due to Donna Kipp's transfer to the Regents Center Library, effective August 15, 1994, the Engineering 
Library is advertising a half-time Library Assistant I position with the following responsibilities: 1) 
Organizes and supervises the binding operation of serials within the Engineering Library, 30%; 2) Solves 
problems with serials discovered during bindery preparation, 25%; 3) Provides reference service at 
appropriate times, 15%; 4) Supervises student assistants, 15%; 5) Recommends action as needed for book 
repairs and preservation, 7%; 6) Duplicate exchange, journal gifts processing, and acquisitions, 5%; 7) 
Statistics and supplies, 3%. Minimum Qualifications: One year of clerical library or technical library 
work, in such areas as cataloging, interlibrary loans, bindery, periodicals, acquisitions, or circulation. 
Some educational substitutions are allowed. Strongly preferred: Good interpersonal, organizational, and 
communication skills; demonstrated ability to set priorities, organize work and meet deadlines; ability 
to work independently; demonstrated ability to perform supervisory responsibilities; ability to provide 
effective public service; demonstrated ability to maintain accuracy and attention to detail while working 
with a large scale flow of materials; successful library experience with serials and serial binding record­
keeping and binding decision-making. Preferred: Familiarity with KU Libraries' operating systems, 
OCAT, LSER, LIBC; work experience with a CRT (micro, mini, or mainframe based system); accurate 
keyboard skills; reference experience and working knowledge of reference sources; knowledge of library 
resources and organization; experience in the repair of library materials. Annual salary: The Library 
Assistant I is funded at salary range 16 on the State civil service salary scale, at a beginning annual 
salary of $18,564 (effective 9/18/94). To apply, library staff must complete a "Request for Promotion 
or Transfer" form and an "Internal Application" form (if a current copy is not on file), available from 
Julie Slusser, 502 Watson. Application deadline: Applications are due by 5:00 p.m. Wednesday, August 
10, 1994. 
AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER 
APPLICATIONS ARE SOUGHT FROM ALL QUALIFIED PERSONS REGARDLESS OF RACE. COLOR, SEX, DISABILITY, AND AS COVERED BY LAW, VETERAN STATUS. IN ADDmON, 
UNIVERSITY POLICIES PROHIBIT DISCRIMINATION ON THE BASIS OF RELIGION, NATIONAL ORIGIN, AGE. SEXUAL ORIENTATION, MARITAL STATUS, AND PARENTAL STATUS. 
TIME CARD DEADLINE 
Please send all student time cards, unclassified absence cards, and classified monthly time reports to Julie 
Slusser in the Library Administrative Office by 12:00, Tuesday, August 16th. Refer to pages 18 and 19 
of the Student Employment Procedures Manual for the maximum number of reportable hours for student 
assistants and other information. Julie Slusser 
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER 
ANNUAL JOB FAIR 
The annual Job Fair for student assistants will be held August 17, 1994, in the Kansas Union Lobby 
from 9:00 a.m. to 3:00 p.m. This is an excellent opportunity to recruit work-study qualified students as 
this is also the time and place where they pick up their work-study authorization cards. I have asked 
the payroll contacts from each department to send me a list of volunteers to help staff the table. I have 
quite a few volunteers for in the morning, but still need a few for the afternoon shift. Contact me if you 
have any questions about the Job Fair. Julie Slusser 
OFFICIAL RESULTS 
In the recent election on whether to revise section 3.3.4.5 of the LFA Code, a total of thirty-eight ballots 
were returned. Yes: 37 No: 1 David Pardue, N&B Secretary 
ATTACHMENTS 
Minutes of the 07112/94 Classified Conference General Meeting 
Minutes of the 07113/94 Library Automation Committee 
AN AFFIRMATIVE ACTIONIEQUAL OPPORTUNITY EMPLOYER 
Attending: 
Classified Conference General Meeting 
Tuesday, July 12, 1994 
Bauer, K. Cook, Froese, Gottstein, Hamilton, 
Harsh, Holcomb, Galliano, Jeffries, Lafferty, 
Leon, Mauler, Owens, Revenew, Rivera, Simmons, A. 
Slater, Slusser, Smith, Stamm, Thompson 
1. It was requested that, in the future, a reminder of general 
meetings be e-mailed a day in advance. 
2. Janet Anderson-Story introduced Alex Slater as the new 
chairman, and Kendall Simmons as vice-chair/chair-elect. 
3. A proposed Code, to replace the present Constitution and By­
laws was distributed for comments. These have been 
rewritten to eliminate duplications and conflicts, and to 
provide a better-organized set of documents for classified 
staff. Alex pointed out that, under the new Code, members 
of committees will be appointed rather than elected. 
Guidelines for officers and Group Representatives were 
appended rather than written into the constitution to allow 
for ease of modifying them later as necessary. There was a 
question about the way the groups are defined, combined, and 
represented (in Addendum I). This needs to be reviewed in 
light of recent departmental changes. 
4. The Personnel Committee has been investigating job titles 
and classifications to determine if any existing classified 
positions qualify for changes in their classifications based 
on the responsibilities they entail. University Relations 
has had some staffing changes that have interrupted the 
; Personnel Committee's progress with this endeavor. 
5. One of the goals of the Classified Conference Exec. Board 
for the coming year is to develop stronger communications 
lines among the classified staff, for example, updating the 
e-mail lists and using them more. Alex reported that the 
CCEB has suggested holding Exec. Board meetings in different 
locations and/or alternating meeting times in an effort to 
improve attendance by Group Representatives. 
6. Alex suggested that those present take turns relating some 
piece of news from their departments. 
Alex mentioned the changes within the OCLC unit, 
including losing an OAIII and gaining an LAII position. 
Several people talked about the new department being 
created in Watson, merging Acquisitions, ILS, and 
Serials. 
Kendall mentioned the creation of the libraries' first 
remote storage facility in JRP, and an electronic 
journal that staff can subscribe to. 
Jim Smith discussed the Music Library's growing 
collection of videos, CDs and LPs and the policies 
conc~rning their circulation. 
The Administrative Office is in transitionary period 
between fiscal years. 
The Science Library is the focus of Retrocon until 
sometime early in the Fall semester. A student 
assistant was injured falling off a ladder. 
A Quality Control Committee for cataloging is being 
formed. More extensive training of student assistant 
help in Marking would be useful, but student assistants 
are frequently transferred to other departments without 
working in Marking for very long, and the resulting 
high turn-over makes training difficult. 
The (relatively) new location of the Reserve desk has 
been well-received by patrons. This is the busy time 
of year for the Reserve staff, who are trying to 
encourage faculty to identify their Reserve materials 
now for the Fall semester. 
The new Lending Code goes into effect August 01. 
The Kansas Collection is mourning the loss of David 
Benjamin to Wisconsin University. They are in the 
process of filling his position. 
From the Science Library, Marianne Reed had her baby 
last week, and Toni Taylor is back. 
The Personnel Committee needs more volunteers. The 
CCEB will send out an official call. 
Interviews for Classified Employee of the Year are In 
Progress. Progress has been slow due to committee 
members' summer vacations. 
The chair-elect (Kendall Simmons) is the temporary 
liaison to the Classified Senate in David Benjamin's 
absence and until a new representative is elected. 
Library Automation Committee 
Meeting of July 13, 1994 
Members: John Miller (chair), William Crowe, George Gibbs, Mary Hawkins, Kent 
Miller, Jim Neeley, Mary Roach, Gary Susott, Sherry Williams 
Absent: William Crowe, Mary Hawkins, Sherry Williams 
Review Minutes of June 22: 
John distributed the draft minutes of June 22. There were some revisions, so they will 
be submitted to FYI next week. 
AnnouncementslQuestions: 
1. Gary announced that the initial online catalog job, which begins the process of 
creating a new online catalog, has been moved up so that it uses the Tuesday 
night file backups rather than the Wednesday night backups. This change had 
been requested as part of the switch to daily FfP record downloads from 
OCLC. 
2. Mary Roach has identified a problem in the online catalog with author 
information not being indexed or displaying, and has printed off as many 
examples for John as she has been able to find. Many, but not all, seem to be 
somehow related to uniform titles. This is a problem that has appeared only in 
the last month or two. John said that the problem seems to have coincided 
with a change made to eliminate duplicate author entries in the files and may 
be a result of that change. He will analyze it further and talk with the OIS 
staff about it. 
3. There also is a problem with the current status line for Regents Center records. 
Discussion: 
It seems to always say "if item is not on the shelf, ask at the Circulation Desk" 
even when it should be able to know whether or not an item is checked out. 
1. John distributed notes from the July 5th meeting between Bill, Gary, John, and 
Dave Gardner to discuss Patrick's transition from the Library team in OIS to 
another team. He will leave the library payroll as of July 18th, but will spend 
approximately another 4 weeks on library projects, spread over the next few 
months. Those at the meeting had agreed upon a short list of projects, based 
upon what Patrick had been working on and on those for which his experience 
would be most useful. There was considerable discussion about including the 
lAC, July 13, 1994, page 2 
2. 
loading of Law Library records (both retrospective and prospective) on this 
short list and about how long it would take. It was decided that before moving 
ahead, there needed to be both political and technical discussions about loading 
Law records. George agreed to start the technical discussion by meeting with 
Mary Roach and Lorraine Moore. 
It is likely that the funding line for Patrick's position will be redesignated to 
that of an Integrated Systems Librarian position, but this hasn't been formally 
decided at this time. Such a new position would be more adaptable to the 
libraries' needs once a new system is in place. Since the position is already on 
the Ubrary's budget, no budget transfer from the Computer Center is necessary 
to do this. John will further discuss this in the Dean's staff meeting later this 
afternoon. 
The committee discussed how to proceed with the quest for a new automated 
system. It was generally agreed to create a draft RFP based upon existing 
documents and then to solicit comment and input from staff to help refine it. 
Since the RFR represents so much preliminary work, the committee will use it 
and other documents (such as the early Circulation Task Force reports) to build 
on rather than attempting to start again from scratch. John will attempt to find 
information on commercial software for compiling RFPs, and the committee 
will use other institutions' RFPs as models. Other sources of ideas will include 
vendor documents (system descriptions), our existing systems, and KU's own 
documents. Staff will be asked to provide very specific examples of what they 
want a system to be capable of, and they will be given two opportunities to 
provide input toward the final RFP. The committee should be considering how 
to set priorities and weights on Vendors' attributes. 
In light of recent changes at Ameritech, John asked if the committee thought 
any other vendor demos should be scheduled (for example, inviting SIRSI, 
GEAC, or VTLS to give demos), but the committee thought it best to wait 
until these vendors respond to the RFP, and then schedule their demos if there 
is interest in them based on their bids. John will send them the RFR and invite 
them to respond, but make clear that we do not want demos at this time. 
Future Meetings: 
July 27, 1:30pm, Watson-A 
.1 .I"\, ft 1 "IC L) - " !J.1'\. .1J.1 L) .1 
'I 
August I, 1994 
S..u of Konw • Ocponmcnl of AdmWstration 
DMSION OF PERSONNEL SERVICES 
Landor. SLaU 0Ir.:c BuiJdina 
900 s.w. J ad:Jon. Top.b. Kanus 66612·12.51 
913·29~5390 
IDO/ITY 913·296...j791 
Current state employees who qualify for promotion or tr1Insfer are encouraged to apply for the following 
vacancies by contacting the appropriate agency immediately. Applications are due by 5:00 p.m. on the 
date of the application deadline unless noted otherwise. Persons with disabilities are encouraged to 
contact the employing agency or the Division of Personnel Services if any accommodation might be 
neces.sary in completing an application, interviewing, or any other aspect of the employment process. 
TDD/lTY Usus: For information about vacancies, please call (913) 296-4798. 
Positions marked with an asterisk (.) are not restricted to applications from state employees only. 
lbe vacancies listed on the Promotion and Transfer List are announced on the Division of Personnel 
Suviccs' Job Line (913) 296-2208, which is updated every Friday. (Recording av.ulable 7 days a week, 
24 hours I day.) Vacancies on this list must have been reponed to the Division of Personnel Services by 
5:00 p.rn. on Wednesday of the previous week. 
APPLICATION 
sa VACANT POSIDONS DEAO:.1NE .cill:ITAcrPERSON 
DODGE CITY 
2.2 .Food, Drug and Lodging Surveyor I 8/5/94 Lonnie Loudabargtr (913) 296-5928 
Depanment of Ilealth and Environment 
ELLSWORTH 
24 Carectional Facilities Specialist I 8/10/94 Aneta Willson (913) 472-5501 
12:00 Noon Ellswonh Correctional Facility 
LANSING 
13 Office Auistant m 8/4/94 Denise :~ink (913) 727-3235 Ext. 7022 
Lansing Corrcctional Facility 
LARNED 
*Faensic Counselor 8/5/94 Jim Forresl (316) 285-4380 
2 ..... Lamed Correctional Facility 
t1oad..I604 Spocial Projocl ~ 
,*",4) 
EQUAL OPPORTUNITY EMPLOYER 
(Continued on Back) Ii 
SF. 
;'(Tb!rnQUm'E~blft'~~Th1bM'QUAlmCmONS:OR roR"OTHEt(.J~~{. 
.. INFORMATION ABOUTTHEVACANCV;CQNTACtTHE PERSON LISTED.': 
,' , ·:~·~~,ii .' ~ ~; , ;},,:: ,,~~ ,_ , . i. : ~ . . • . ~... ;-.. ~M~.~· :-, -. ", .:::., ... f~,¥, ; . ... "r; '. .'~" • ~. ~r- ,..... . 
VACANT POSIJ]ONS 
LARNED (cont.) 
·Psychiatric Security Specialist 
IlPOIi..".. 
Undu.ified special Project St5-l7/rnonth 
(SuP .... ) 
SALINA 
APPUCAll0N 
DEADLINE CONTACT PERSON 
8/5/94 Jim Forrest (316) 285-4380 
Lamed Comctional Facility 
.' 
23 ·Uquor Control Investigator II 8/5/94 Kelly S~ncr (913) 296-2711 
~p~nlofRevcnue 
29 
13 
25 
29 
23 
UqllOf Controllnvuli,,"'r n positions roquin al the time.r appoin_ tIM asndidau..- toke ...t _. en, acnaUnc .... 
IPPfOved by \he Di.,i,ion or PUIoOMd Stl'YKU. unJCJ,. lhc c.n4id.a.1a is c::wn:ft}y ~ in.\aIII wrwA ... daipMlrd poAUOI'I 
I\lbje.cl to dNa scrcenin,. 
TOPEKA 
·Applications Prugranuner/ 8/5/94 Lonnir Loudlba~ (913) 296-5928 
Analyst m ~paroncnt of H th and Environment 
DESIRED: AS/400 t~ 
POIition IoeaIocI at M Buildina 
• Boo1ckccper, TrAinee 8/5/94 Krista IOte (913) 266-1496 
0..-', TrW- ProlR'" Adjutant General ~panment 
seWn, oppIKonIa 01. "",a1 minority. 
·Engineering Associate I 8/5/94 lonnie Loudabac:lU (913) 296-5928 
DESIRED: Insem En,a.-.. m -ufic:ation Dcpanment of H th and Environment 
...t air qualily upai--. 
Pooitioa Ioc • ...s .. Fosba FICici Bu~din, llJ 
*Environmental Scientist n 8/12/94 Lonnie Loudaba!yU (913) 296-5928 
Depanment of H th and Eavironment 
PcrsonncI Suvices 
·Environmental Scientist II 8/12/94 lonnie Louda~ (913) 296-5923 
special Project U"d .. iI'...s Depanment of th aDd Eavironment 
Pcnooncl Services 
*Health Program Analyst 8/12/94 Lonnie Loudaba:J: (91) 296-5928 
spocial Project Uncluaifi04 Dcpanment of H th aDd Eavironment 
PmonDcl Services 
·Human Resource Professional I 8!3/94 Errol Williams (913) 296-3481 
Posilion i, responsibll r .. bcncIiu. ....""itmcn~ 
retimnenl and EEO. Knowled,. of the SI£I< or 
Dcputment of Commerce &; HcusinC 
Konsu poyroll/pcnOlV><l.ystan is cIcsinbIL 
S.B. VACANT POSmONS 
TOPEKA (COOL) 
APPUCATION 
DEADLINE CONTACf PERSON 
11 Keyboard OpcnIOr I 8/5/94 
nuuam: W..-.IPufoct S.O on4 File Pn> npcria>cc. 
Ginny McCord (913) 296-4171 
Department of Agriculture 
30 ·Miaocompuler Syslems Suppa" 
M&nager (s..p •• ~) 
8/8/94 Beth Child (913) 296-4505 
Board of Indigenls' Defense SelVices 
13 Office Assisunl m 8/5/94 Ginny McCord (913) 296-4171 
Department of Agriculture PREfEUEI>: E.wpcricncc willi W..-.IPuf"", S.O. 
13 
13 
IS 
21 
OffICe Assisu.nt m 
llQUIIED: 1)pnc 
SCCI'CW)' I 
SCCI'CW)' n 
WICHITA 
Parole OffICer I 
2 ..... -. 
WlNflELD 
. SJ2() -Licensed Pnctic:aJ NUJR/ 
Uccnscd Pnaical Nurse Senior 
3 ....... 3-IISIIiII 
26 -Speech PashoIo&istlAudiologist I 
8/9/94 
8/5/94 
8/5/94 
8/9/94 
Toni Roberts (913) 296-4495 
Dep~nlof~tions 
Melissa JfJlison (913) 296-5688 
Topeka Area SRS Office 
Melissa Jellison (913) 296-5688 
Topeka Area SRS Office 
Toni Rob~rts (913) 296-4495 
Department of Corrections 
Wichita Parole Office 
Until FlUed Farrel Oard (316) 221-1200 EXI. 208 
Winfield ~rale Hospiral 
Until Filled Farrel Oard (316) 221-1200 EXl208 
Winfield Slale Hospiral 
Pazc· 
~t :\,~iN: · ~o·ni(ilJl~~'~OU;~'N;~U~:QU~ir.-~~~~~~~·;6a !o~;'iX~ ' 
~,,:> INFORMATICN ABOUT TilE VACANCY, CONTACT THE PERSON LISTED_ • 
~, '" .; " ':' : : . ' . ...... · ~: · · '~_f ·( · · . '" .' t - ·t~, . '..~ · 
-FORENSIC COUNSELOR 
The incumbent wiI1 supcrvisc PJ)ochialric Securiry Spccialisu. diRe( Iha COR. ~, ~ __ IftC! _ u 
commwlily Uaison Coc one ot more poops oC cowt-commru..d seagaJ or mcncaIJy iD olTcncitn. 11Ica 80dinduab wiI1 be 
ruide/lLS oC the Sexual Prcd.a1Or Un it housed in the mv.imum IICCIIriI"f unII 0I1bc lamed eo.-oo.J FIriXJ IftC! aoanapd by 
the OepaMlCIII oC SOC:W and Rthabilitation ScMc.es. 
Minimum QualiflCllirm: A bachelor'. depee ",illl a maximum or 12 _ \loon in behaYicnllCicnca.. hcaIdIlcicncu. 
ot aiminaJ justice, and Cow yean oC experience providin, acti ... IRaImall Cor ~ who _ CIIIOIiooWIy disl....,d ot 
mentally iU; com:ctions. ta", cnCOICemtnl ot nursin,. includin,lwo)Ul'l 01 supc:rvuory c:xper\ellcc. AdditioNol upcricrla in 
the r~lds USICd abo ... may be substiruttd Cot the requited cducatioa at Ibc: gIG 01 w. IhOIIIhI ror one ~ 01 cdocaIiaa cxcq>I 
Coc Ihe requited supervisory uperience.. 
SAWr. S2,073 p:r monlll, $24,816 pcr YCM. 
For man; information plwc ~ Jim Fom.st. (3 I 6) 28S-4380 
~ Augusl S, 1994 
SRS Is aD Equal Opportaalt, Eaploycr 
-PSYCHIATRIC SECURITY SPECIALIST 
These positions arc responsibl~ Cor the ,enenl cUS10dy and scc:uricy 01 residcaa 01 .. Sa_ PredIIor Uooil ...,s by !he 
[)epanIntnt or Soc:iaI and Rehabiliwion SCt'liccs and bowed in the maUm_ scc:uricy _ 0I1bc: t....nocd ~ fa<iliIy. 
Minimum OualiCI'"ligns: A bachelor'. deg= willi a minimum oC 12 _CSII:r \loon ill behaYicnI sdaIce:a. 1IaIdI1CrYica. or 
aiminaJ justice.. Expericnc:e in providing acu"" IIUInIet1t Cor policnts who _ cmocioaaIJy disIDrtIed or -Uy ill 
com:ctions.taw enCon:elJltnl OC nursin, may be subsuruttd Coc the rcquiRd cdIIIcaIioo .Ibc: ..... 01 silL IIIGIIdIs Cor one ~ or 
education. 
SAWr. SI,s47 pet monlll,Sl8.s64 p:r)'Qt . 
For man; infQ!lDltion pJwc contact: Jim Forrest, (316) 28S-4380 
~: Augusl S, 1994 
SRS Is aD Equl OpportaaJIy Eatploytr 
-MICROCOMPUTER SYSTEMS SUPPORT MANAGER 
This pMitioo bu sole ruponsibiliry Cor Ibc: development and Dnplemezulba 01 die 1fCIICi. , ......... sy11ICIII 
under ,tnenl ditu:tion 01 die ditu:1Ot. This position is primary support Cor microcompulaJ -' UN -.art .. eiPI (I) 
offices located sw.ewide. Minimum annual salary S36,192 phu bcftelilS. 
Minimum OuaJiflClljons: Four yean oC upcrience In the desip, propvnIIIiII, andA:Jr iasIaIlIaoa t:lalocal_ or wide _ 
nelwork oc manalUial experience in a non·netwotked rnicrocompula ... ..uon.-. inckldiq one Jar 01 supertisory 
uperienct in Ibc: miao $)'SItmS tnvironmenL 
How 10 Apply: Submit Swe of Kansas Application Conn, resume &lid tramc:rip(s) II) Bcd! 0iJIt. orne. Speda/Ul. SIIIe 
Board or Indi,tnLS' OeCmse Scrvius, l.JIndon Slate Office BuildiA .. 900 SW Jadsoa. Room lOC, Topcb. .c- 66612. 
Oeadllne Coc appUcation is AUCUSl8, 1994. '. 
EEOI AAI ADA Eatploycr 
~ 
" I 
University of Kansas Libraries 
Number 1284 August 11, 1994 
THE UNIVERSITY OF KANSAS 
LIBRARIES 
invites you to honor 
Eleanor Symons . 
upon her retirement, 
following 37 years of service, 
at a reception 
in the Spencer Lounge 
Spencer Research Library, 
Thursday, August 18, 1994 
from 3:30 - 5:30 p.rn. 
AN AFFIRMATIVE ACTIONIEQUAL OPPORTUNITY EMPLOYER 
OFFICIAL RESULTS 
/ 
Mary Roach has been elected to serve a one-year term as the fourth LIII representative to LCPT. 
David Pardue, N&B Secretary 
REVIEW COMMITTEE NAMED 
I have asked Sherry Williams to chair a committee to conduct the first of what I intend to be standard 
"fifth year" reviews of assistant deans, in this case, to review the administrative performance of George 
Gibbs, Assistant Dean for Technical Services and Collection Development. 
Serving with Sherry are: Mary Ann Baker, Susan Hitchens, Rob Melton, Rachel Miller, Mary Roach, 
and Brad Schaffner. Sandy Gilliland will serve, ex officio, to assist the committee. 
The committee has an extensive statement from me outlining a process for conduct of the study, one 
closely analogous to that employed for review of deans. Each member of the Administrative Conference 
has a copy of the full statement, and I have placed copies on reserve at Watson and the Anschutz 
Science Library. 
Integral to the review will be calls by the committee for information from Library staff, as well as from 
many others who may have information to offer. 
I expect the committee to meet for the first time later this month, after which they will communicate 
directly with all constituencies. William J. Crowe 
SABBATICAL LEA VE DEADLINE ANNOUNCED 
Applications for Sabbatical Leave during the 1995/96 academic year are due in the Library 
Administrative Office by Monday, October 3, 1994, for review by LCPT, the appropriate assistant dean · 
and the dean. Applications for sabbatical leave, with the endorsement of the dean, are due in the Office 
of Academic Affairs by Tuesday, November 1, 1994. (Any eligible faculty member may submit an 
application for sabbatical leave without the endorsement of the dean. Such applications are due in the 
Office of Academic Affairs by September 23, 1994 and will be returned to the Library for review in the 
same manner as other sabbatical leave applications.) Eligible library faculty must complete an 
application for Sabbatical Leave form, available from Sandy Gilliland, 502 Watson Library, or from the 
Office of Academic Affairs, 4-4455. Additional information and instructions are also available. 
Sandy Gilliland 
ANNUAL JOB FAIR RE.MINDER 
The annual Job Fair for student assistants will be held August 17, 1994, in the Kansas Union Lobby 
from 9:00 a.m. to 3:00 p.m. This is an excellent opportunity to recruit work-study qualified students as 
this is also the time and place where they pick up their work-study authorization cards. I have asked 
the payroll contacts from each department to send me a list of volunteers to help staff the table. I have 
quite a few volunteers for in the morning, but still need a few for the afternoon shift. Contact me if you 
have any questions about the Job Fair. Julie Slusser 
TIME CARD DEADLINE REMINDER 
Please send all student time cards, unclassified absence cards, and classified monthly time reports to Julie 
Slusser in the Library Administrative Office by 12:00, Tuesday, August 16th. Refer to pages 18 and 19 
of the Student Employment Procedures Manual for the maximum number of reportable hours for student .~ 
assistants and other information. Julie Slusser 
THANK YOU 
To the staff and committees, and the presenter Dean Crowe, George Gibbs, Kent Miller and Joyce 
Elliott, I would like to express my greatest appreciation being chosen "Employee of the Year," again, 
thank you all. Sarah T. 
ATTACHMENTS 
Library Automation Committee minutes--July 27, 1994 
Library Space Committee Minutes--July 7, 1994 (#12) 
Travel Report on 1994 Spring Meeting of MAC--Deborah Dandridge 
THANK YOU 
To the staff and committees, and the presenter Dean Crowe, George Gibbs, Kent Miller and Joyce 
Elliott, I would like to express my greatest appreciation being chosen "Employee of the Year," again 
thank you all. Sarah T. - -
ATTACHMENTS 
Library Automation Committee rninutes--July 27, 1994 
Library Space Committee Minutes--July 7, 1994 (#12) 
Travel Report on 1994 Spring Meeting of MAC--Deborah Dandridge 
Members: 
Absent: 
Library Automation Committee 
Meeting of July 27, 1994 
John Miller (chair), William Crowe, George Gibbs, Mary Hawkins, Kent 
Miller, Jim Neeley, Mary Roach, Gary Susott, Sherry Williams 
William Crowe, Sherry Williams 
Review Minutes of July 13: 
Approved for submitting to FYI 
Announcements/Questions: 
Some members expressed concern about the effects on the Computer Center of 
transferring the line of funding from Patrick Kingsbury's job to a library position. 
John stressed that the funding line is (and has always been) the library's to use in 
whatever way would best benefit the libraries. Gary also assured the Committee that 
there would be no hard feelings on the part of the Computer Center. 
System gossip from elsewhere: 
K-State had signed a letter of intent with NOTIS prior to the Ameritech 
changes in mid-June. They now are considering a draft contract for DYNIX 
Marquis. They plan to send a team to look at Marquis at East Carolina 
University in August and are willing to take one or two people from KU. 
linda Hall Library, which had signed a contract with NOTIS Horizon, will 
install Marquis. 
The rumor is that Ameritech plans to use Marquis as the base for developing 
four flavors of a client/server system, one each for public, special, school, and 
academic libraries. The former Horizon development staff supposedly will be 
working on the academic flavor. 
John went to Columbia, Missouri last week to view all of the documentation 
from their recent bid process. Since no award was made in that process, the 
vendor documentation is now public record. He also was able to discuss 
Missouri's experience with their head of systems, George Rickerson. They 
likely will issue a revised RFP later this fall. 
There was a question about whether it would be helpful to know who the people were 
on the various vendors' "design teams." John stated that it probably was not since the 
companies we are looking at are relatively mature and their systems are more a 
product of a corporate team effort than of the creativity of a specific individual. 
LAC, July 28, 1994, page 2 
The discussion on the issues related to loading Law Library records into the cataloging 
system and the online catalog are still in process. 
The problem that Mary Roach had reported in the last meeting about the Regents 
Center Circ Status display has been analyzed and will be fixed shortly. 
Discussion: 
John distributed copies of the following: 
• 
• 
• 
• 
• 
• 
Unda Hall Library's RFP 
Several Univ. of Missouri documents 
• the RFP itself 
• A demo script in their vendor demos 
• an example grading sheet for their RFP 
• an example grading sheet for the scripted demos 
part of MIT's RFP 
a section of a Library Technology Report by Richard Boss on a prototypical 
RFP 
the outline of a Joe Ford workshop on RFPs, along with several handouts from 
the workshop 
Memo to Dean Crowe from John Miller stating cost estimates for a new system 
and related networking and workstation costs 
John asked the Committee to consider what approach and structure would work the 
best for us. 
Discussion focused on the materials from the Univ. of Missouri, the extent to which 
what we produce will build upon the RFR, and the problems inherent in rating the 
various considerations to prevent being committed to the lowest bidder. Sentiment 
seemed strong that the RFP should build directly on the RFR. For discussion of the 
last point, John presented as an example how Missouri split its overall rating split 
among (1) functional specifications, (2) company considerations, (3) support 
considerations, (4) and financial considerations (Le., actual bid pricing). 
As an aside, John pointed out that the system cost estimate received from DRA (and 
reflected in his memo to Dean Crowe) is probably higher than what the actual cost 
would be since DRA based the software costs on an inaccurately high number of 
simultaneous users. John will work on a draft outline of an RFP for the committee to 
discuss in the next meeting. 
Future Meetings: 
August 10: 
Other meetings: 
Committee members will re-read the RFR and today's handouts 
and be prepared to discuss what kind of general approach they 
prefer. 
August 31, Sept. 14, Sept. 21, and Sept. 28 
LIBRARY SPACE COMMITTEE 
Minutes of Ju1y 7~ 1994 (#12) 
++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 
Attendees: Kent Miller (chair), Susan Craig, George Gibbs, Mary Hawkins, Donna Koepp, 
Kathleen Neeley, Rich Ring, Mary Roach, Kendall Simmons 
The minutes of the June 16 meeting were reviewed and revised. 
Progress reports regarding the identification and record changes for items to be 
transferred to remote storage in JRP were discussed. Rich reported that although the 
identification of Watson serial titles which meet the storage criteria (more than one shelf 
of volumes per call number/no more than 10 circulations per shel f) is slollier than 
expected, he does hope to be done by July 15. The Oeweys are done and he is now reviewing 
the LC titles. Circulation staff has furnished circulation data for the selected material 
and only a few titles have been eliminated due to use being higher than expected. There 
has been a problem getting print-offs from the serials system but that problem should be 
solved soon. Serials cataloging staff is converting titles and has a goal of having all 
holdings in place before any shifting occurs. The bibliographers' review will be delayed, 
probably until the first of August due to the serial print-off problem. Although the goal 
is to allow sufficient time, it also is desirable to have the bibliographers' review 
completed before the potential storage title lists are distributed to faculty and students. 
Rich and George along with Dean Crowe will work on a plan to assure adequate faculty and 
student review. The committee discussed the format for the potential storage title list 
and strongly recommends that a database be created rather than distributing UKASE printoffs 
annotated with circulation data. The lists should be in call number order and easy to read. 
Kent reports that fumigation has been done once in the JRP space, another session is 
scheduled in August, and fumigation will continue as long as required to cont rol t he insect 
and spider population. Kent will investigate alternatives for window coverings and report 
his findings at a later meeting. Temperature and humidity readings have been taken in JRP 
this summer and are similar to those in the Engineering and Music libraries. The committee 
discussed the need for a hydrothermograph that records fluxuations and concluded that the 
library should purchase one. It can be used in JRP as well as other library locations to 
document environmental conditions. 
Kendall is revising her drafts for a "Remote Storage Request Form" and "Remote Storage 
Operating Procedures". She hopes to have them ready for review at the next meeting. 
Rob Melton asked that consideration be given to publicity for JRP and selecting a name for 
the facility. The group felt that, although Dean Crowe must use his own judgement regarding 
news releases, no information sheet would be necessary. Rather, use of the Library's 
monthly column in the UDK seemed appropriate for a low-key announcement. We also assume 
that a cover letter outlining the methodology used for selecting titles and information 
about retrieval will accompany the distribution of potential storage title lists to faculty 
and students. The committee does feel strongly that no finding aids should refer to JRP 
by name but rather use the phrase "the Library's remote storage". The message on the oeAT 
records will read, "LOCATION: Remote storage, ask at circulation desk". 
The next committee meeting will be Thursday July 21 at 1:30pm. Kent will announce the 
location when it is determined. 
recorded by Susan Craig 
July 26, 1994 
To: Staff Development Ccmni ttee 
From: Deborah Lo Dandridge 
Re: Travel report on 1994 Spring Meeting of HAC 
As always, the armual Spring meeting of the Hidwest Archives Conference took 
place in Chicago, Ill. at the Bismark Hotel. Since this ,"vas the fifth time 
I attended the armual Spring meeting, the accommodations (good grief, I think 
I now recognize some of the hotel clerks) and city did not offer any unusual 
surprises, except the dramatic shift from a Topeka skyline of architectural 
horrors to one of absolute beauty. At the session I chaired, "Ccmnunity 
Outreach TI1rough Oral History, II which Becky Schulte coordinated, more than _ 
sixty people attended. It featured oral history programs on the 1954 U.S. 
Supreme Court Case, women's life stories in Colorado, and a mining town in 
llirmesota. The content and presenters were outstanding, in fact, I can't 
recall a better session at MAC. . Indeed, this session won a great deal of 
praise from HAC members and leadership. The other sessions I attended include 
topics on documenting the New Tmnigration, the perils of plarming in archives, 
and the challenges the media presents to archival programs. 
I also attended the meeting of :MA.C' s liinority Scholarship Ccmnittee and vms 
selected to serve as an ongoing rranber of that Conmittee. We selected our 
first candidate for this award in June. 
On my own, I took a walking tour of the once thriving African American busines 
area along Wabash Avenue. The Kansas Collection representatives are now prepa 
for the 1995 Fall session which will take place in the Lawrence-Topeka, Ks. ar 
University of Kansas Libraries 
Number 1285 August 18, 1994 
NEW ASSIGNMENTS FOR MARY HA WKINS AND SHERRY WILLIAMS 
On September 18th, Mary Hawkins will leave her assignment as Assistant Dean for Puplic Services to 
become a member of the staff of the Kansas Collection. She will assist with reference duties and 
manuscript processing, and, after a period of orientation and retraining, will later also assist in the 
University Archives. 
Assistant Dean Hawkins had asked me at the outset of my appointment as dean, in 1990, to be relieved 
of administrative responsibilities, in which she had been engaged continuously--as Personnel Librarian 
and in her current role--for 16 years. I asked her to delay until I had become better acquainted with the 
KU Libraries and the University. After four years, I am now able to honor Mary's request to return to 
non-administrative duties. 
It is difficult to reduce to a few words what so many people have come to know about Mary's service 
as a member of the Library Administration since 1974. Nevertheless, I believe that on this occasion I 
must try, knowing that she does not believe that this change for her merits any special pronouncements. 
I have come to value Mary not only for her high intelligence, ability to articulate issues, and her many 
well-honed administrative skills, but even more for her strong sense of ethical practice and truly 
uncommon cornmon sense based in a concern for the needs of individual users and staff members. All 
of these traits are the hallmarks of our profession at its best. We are all in Mary's debt, and I speak for 
all in wishing her well in this new phase of her career. 
Additionally, effective August 18th, Sherry Williams will assume added duties as University Archivist, 
while she also retains her leadership post in the Kansas Collection. I also have asked Sherry to work 
with her staff to develop a position description for Photo Archivist, anticipating recruitment during the 
fall semester. This position's responsibilities would include the substantial 
photographic collections in both the Kansas Collection and the University Archives. 
Sherry is committed, of course, to sustaining the strong record of highly responsive public service that 
John Nugent and his staff--Ned Kehde, Barry Bunch and a host of student assistants and dedicated 
volunteers--have established over the decades since John began the quest to save KU's history in the late 
1960s. Now, in the 1990s, I look for Sherry, working with the staff John recruited and nurtured, to 
strengthen the role of the University Archives wit'hin the Library, across the University, and nationally. 
In an era of so much change, Sherry is very well prepared to help keep strong the University Archives' 
record of collecting, organizing, and preserving records of the life of the University, and providing the 
same personal service which always has been at the core of its reason for being. 
In closing, I want you to know that I am scheduled to meet this month with all of the heads of 
departments for which Mary has been responsible to discuss options for interim channels of 
communication and reporting. In the next few weeks, I will discuss widely with staff from all sectors 
of the Library--in the context of strategic planning--how we might best shape the position which Mary 
is leaving. -William J. Crowe 
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER 
UNCLASSIFIED VACANCY 
Assistant Department Head for Authorities, Cataloging Department. Responsibilities: Participates in 
the management of the Cataloging Department; leads the Authorities Unit in managing the name and 
subject authority process; and oversees the Series unit. Reports to the Head of Cataloging. (Full 
description available) Required Qualifications: Masters degree from an ALA-accredited program. 
Professional experience in cataloging including substantial experience in automated authority control in 
an academic or research library setting; comprehensive knowledge of AACR2r and Library of Congress 
Subject heading practices; reading knowledge of one or more modern European or East Asian languages. 
Successful supervisory experience and demonstrated leadership ability. Effective oral and written 
communication and interpersonal skills. Ability to work effectively with a wide range of staff and 
colleagues. Strong planning, organizational, and analytical skills. Preferred Qualifications: Experience 
with NACO. Annual Salary: $30,000 - $36,000, dependent upon qualifications. Excellent benefits. 
To apply, submit letter of application, resume, names/addresses/phone numbers of three references, and 
copies of undergraduate and graduate transcripts to Sandra Gilliland, Assistant to the Dean (for 
Personnel), 502 Watson Library. Applications must be postmarked by September 30, 1994. Review of 
applications will occur following the application deadline, with interviews scheduled for late October, 
1994. 
AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER 
APPLICATIONS ARE SOUGHT FROM ALL QUALIFIED PERSONS REGARDLESS OF RACE, COLOR, SEX, DISABILITY, AND AS COVERED 
BY LAW, VETERAN STATUS. IN ADDITION, UNIVERSITY POLICIES PROHIBIT DISCRIMINATION ON THE BASIS OF RELIGION, 
NATIONAL ORIGIN, AGE, SEXUAL ORIENTATION, MARITAL STATUS, AND PARENTAL STATUS. 
PERSONNEL 
Paulette DiFilippo was recently selected to fulfill a 15 hour per week internship in the Government 
Documents and Map Library during this Fall semester while Donna Koepp is on Sabbatical Leave. 
Within the Documents and Map Library, Paulette will provide reference assistance to the patrons of the 
Library, as well as perform other related duties. Her present assignments in Reference and Cataloging 
will continue, although at reduced hours. The internship is scheduled to end on DecerBbm:ly pmUhlld 
NEW EXIDBITIONS IN SPECIAL COLLECTIONS 
Two new exhibitions have opened in the Department of Special Collections. "London, Flower of Cities 
All!" is in the Main Gallery, and is an eclectic view of London, including posters, periodicals, views of 
Westminster Abbey, the Great Fire, and Queen Victoria's Coronation procession, and guides to Madame 
Tussaud's waxworks, Bunhill Fields burial grounds, and the Tate Gallery. Hopefully the sort of 
exhibition to show off the unexpected, and to suggest new directions of interest and research. 
"A New Song call'd A Penny for a Ballad," in the Catalogue Room, is an exhibition of 19th-century 
British street ballads, sold by itinerants for a penny apiece. The Department probably has over a 
thousand ballads in all, most of which has never been listed. As Ann Hyde says, "Plainly this type of 
material is a back-alley into the life of the peopie. It shows not only their sentiment, romance and 
adventure, but the events of their daily life, and records publicly acceptable attitudes to politics, social 
forces, hard times, technology, foreigners .. . " 
University of Kansas Libraries 
Number 1286 August 25, 1994 
CHANGES IN THE SLAVIC DEPARTMENT 
On September 2, Geoff Husic will transfer from Serials Cataloging to the Slavic Department, filling the 
position being vacated by Mike Biggins. As you know, since Gordon Anderson transferred from Slavic 
to the Reference Department earlier this year, there has not been a formal Head of Slavic. After 
considering several possible administrative arrangements, in conjunction with unit staff, I am pleased to 
announce that Brad Schaffner has agreed to serve as the Head. This appointment will take effect on 
September 18. George Gibbs 
CHANGES IN COLLECTION DEVELOPMENT 
With Eleanor Symon's retirement on August 17, several changes are being made in collection 
development responsibilities. Nancy Burich is assuming responsibility for the classics assignment; Geoff 
Husic. linguistics; and Annie Williams, religious studies. The Dean has approved the filling of a new 
faculty position, whose duties combine the French and Italian bibliographic assignment and the 
cataloging of Romance language materials. Rich Ring will act as the interim bibliographer for French 
and Italian, bridging the time between Eleanor's retirement . and the start of the new 
bibliographer/cataloger. George Gibbs 
THANKS FROM ELEANOR 
"Thankyou to all my friends--the Libraries and beyond who made Thursday's party such a memorable 
occasion. I truly appreciated every moment of it; and now I have the album of signatures and the book 
of photographs as a delightful sou venier. " Eleanor Symons 
ATTACHMENTS 
Budget and Planning Committee Minutes--7120/94 
University of Kansas Libraries Committee on Salaries and Benefits minutes--July 13, 1994, 3 Aug 94, 
Library Space Committee minutes--August 4, 1994 
Minutes, Library Committee on Promotion and Tenure meetings 93/94 
Nominating and Ballot Committee Minutes--July 1, 1994, August 1, 1994 
Memo on New Human Resources Staff Members 
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER 
BUDGET AND PLANNING COMMITTEE 
MINUTES~~ 7/20/94 MEETtNG 
Members Present: R. Anderso~/, N. Burich, K. Lafferty, J. Hoff, 
N. Jaeger, J. Girardo 
Members Absent: J. Elliot, C.Powell 
Recorder: N. Burich 
Anderson called the first meeting of B & P and he volunteered to 
Chair the Committee. Powell volunteered 'to continue as 
secretary. In her absence, Burich agreed to take minutes of the 
meeting. 
Anderson briefly outlined activities of the committee last year. 
Jaeger will contact Rob Melton, who was Chafr last year, to 
facilitate receipt of an an~ual report of the committee's work 
during the ye~r. 
The charge to the committee by LFA Exec. mentioned only the 
relevant section of the LFA tode. A copy of that section of the 
Code which contains the ' committee's charge (3.3.6.1) was 
distributed. 
Anderson noted that LFA Executive Committee will be reviewing the 
functions of B & P and evaluating its role within the library's 
governance structure. There followed a general discussion about 
the committee's function. It was decided .that before the work of 
the committee begins, it would be useful to meet with Dean Crowe 
to seek his perception of the role of the committee can play in 
both the budgetary and planning processes. Jaeger will schedule 
a meeting by mid-August. In the annual report of the committee 
for FY 94, the committee recommended that LFA Exec. meet with the 
new committee as early in the year as possible. After the 
committee has met with Crowe, Anderson will request that the 
meeting with LFA Exec. be s~heduled as soon as possible. 
Jaeger will produce a tim~table for the Library's budgetary 
process for FY 95. She will also gather general budgetary 
information for committee members before the next meeting. 
Anderson asked committee members to reserve Wednesday's at 
10:30am for future committee meetings. 
UNIVERSITY OF KANSAS LIBRARIES 
COMMITTEE ON SALARIES AND BENEFITS 
Minutes of Meeting July 13, 1994 
Present: B. Gaeddert, S. Gilliland, G. Husic, L. Moore 
since the FY 95 committee has not had an opportunity to organize, 
the FY 94 committee is serving Ad Hoc. 
The committee reviewed the Notices of Professional Vacancies for 
the Head, Department for Spain, Portugal, and Latin America and for 
the grant-funded Latin American Cataloging Librarian and agreed 
with the salary ranges for both positions as stated in the notices. 
Respectfully submitted, 
Barb Gaeddert, Secretary 
UNIVERSITY OF KANSAS LIBRARIES 
COMMITTEE ON SALARIES AND BENEFITS 
Minutes of Meeting 3 Aug 94 
Present: B. Gaeddert, S. Gilliland, G. Husic, S. Staples 
The Committee met to discuss the salary range for the position of 
Assistant Department Head for Authorities, Catalog Department, to 
be advertised soon. 
Geoff served as chairperson pro tern and Barb as secretary pro tern. 
Susan Staples was present via telephone. 
Lorraine Moore joined the group to present the search committee's 
point of view on the salary range. 
Two members of the committee on Salaries and Benefits agreed with 
the range as suggested by the search committee. One S&B member 
suggested a range somewhat lower. 
Sandy will transmit our recommendation to the Dean in a memo. 
Respectfully submitted, 
Barb Gaeddert, Secretary Pro Tern 
Minutes, Library Committee on Promotion and Tenure meetings 93/94 
Present: M. Biggins, S. Craig, J. Hoff, S. Miller, L. Moore, J. Neeley, M. Roach 
October 8, 11, 13, 15, 1993 
The committee met to review and discuss two sabbatical proposals. Documents 
prepared by LCPT for each proposal were also reviewed. 
November 17, 18, 22, 23, 30; December 1, 7, 8, 1993; February 14, 15, 16, 1994. 
The committee met to review and discuss four promotion/tenure files. Documents 
prepared by LCPT for each file were also reviewed. 
June 7, 1994 
Present: M. Biggins, S. Craig, J. Hoff, L. Moore, J. Neeley, M. Roach 
The committee discussed its presentation for an upcoming LFA meeeting. The intent 
is to convey changes, if any, in research expections to LFA members. 
The committee will work up a list of possible research activities, based on input from 
LFA members for review. 
The committee also discussed midterm reviews. A midterm review would be prepared 
during a librarian's third year to summarize evaluations and service and research 
activities and serve as a "dry run" for the final PIT review. The topic will be put 
to LFA for discussion. 
J u n e 1 0, 1 994 
The committee discussed its statement to LFA on the research component and 
continued discussion on midterm reviews. The committee decided to schedule its 
annual presentation for LIs later in the fall instead of during the summer. 
June 22, 1994 
Revisions to the Promotion, Tenure, and Sabbatical Leave Guidebook were reviewed 
by the committee. The committee also reviewed responses from LFA members 
regarding research activities. Next year's committee should continue eliciting 
responses, publish them for review by LFA and include them in the Guidebook, along 
with hints on how to document research activities for inclusion in PIT files. 
The committee reviewed LFA members' discussion of midterm reviews. The current 
committee believes that midterm reviews have merit and that next year's committee 
should keep this topic under consideration. 
· . . . 
No conclusions were reached in the committee's discussion on research expectations. 
The committee noted that the current Handbook for Faculty and other Unclassified 
Staff is being revised. The committee will acquire copies for review. 
A continuing committee member will attend the late summer/early fall university 
sabbatical meeting before next year's committee convenes. and will report on that 
meeting. 
Submitted byJ. Hoff. Sec'y. 
NOMINATING AND BALLOT COMMITTEE 
Minutes of July 1, 1994 Meeting 
Present: Ken Lohrentz, David Pardue 
Absent: John Richardson 
In accordance with the request of Vice-Chancellor 
Shulenberger, the Library Faculty Assembly must elect 3 members 
to serve on Dean Crowe's five-year review committee by July 18. 
N&B met to prepare and distribute a preferential ballot for this 
special election. The deadline for returning the ballot was set 
for Friday, July 15 at 5:00 p.m. 
NOMINATING AND BALLOT COMMITTEE 
Minutes of July 18, 1994 Meeting 
Present: John Richardson, David Pardue 
N&B met on Monday morning to tally ballots in the Dean's 
Review Committee election. A total of forty-six ballots were 
returned. The candidates elected were (in alphabetical order): 
Susan Craig, John Miller and Jim Neeley. 
NOMINATING AND BALLOT COMMITTEE 
Minutes of July 20, 1994 Meeting 
Present: John Richardson, David Pardue 
N&B met to prepare and distribute a ballot concerning 
revision of Section 3.3.4.5 of the LFA Code. This revision was 
proposed by members of the LFA Code Revision Committee (Ken 
Lohrentz, Mary Roach and Rob Melton); it is intended to 
reestablish the balance of holdover members for Lllls who serve 
on LCPT. The deadline for returning this ballot was set for 
Friday, July 29 at 5:00 p.m. 
NOMINATING AND BALLOT COMMITTEE 
Minutes of August 1, 1994 Meeting 
Present: John Richardson, David Pardue 
N&B met on Monday morning to tally ballots in the LFA Code 
Change election. A total of thirty-eight ballots were returned. 
Thirty-seven votes were in favor of altering Section 3.3.4.5, 
with one vote against alteration. 
Submitted by David Pardue, N&B Secretary 
NOMINATING AND BALLOT COMMITTEE 
Minutes of August I, 1994 Meeting 
Present: John Richardson, David Pardue 
Since the code change was approved by the LFA membership, 
N&B prepared and distributed a ballot for a special election to 
select a fourth LIII to the FY95 Library Committee on Promotion 
and Tenure. (Two candidates had previously agreed to run for 
this position). The deadline for returning this ballot was set 
for Monday, August 8 at 5:00 p.m. 
NOMINATING AND BALLOT COMMITTEE 
Minutes of August 9, 1994 Meeting 
Present: John Richardson, David Pardue 
N&B met on Tuesday morning to tally ballots in the LCPT 
special election. A total of thirty-nine ballots were returned. 
Mary Roach was elected to serve as an LIII for a one-year term. 
Submitted by David Pardue, N&B Secretary 
LIBRARY SPACE COMMITTEE 
Minutes of August 4, 1994 (#13) 
+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 
Attendees: Kent Miller (chair), Susan Craig, George Gibbs, Mary Hawkins, -
Donna Koepp, Kathleen Neeley, Rich Ring, Kendall Simmons 
Absent: Mary Roach 
Guests: Dean Crowe, Sherry Williams 
The minutes of the July 7 meeting were reviewed and revised. 
Dean Crowe descr ibed the discussions which have occurred this summer 
regarding the University Library ("Super") Space Committee. That committee 
was appointed last year by Executive Vice Chancellor Meyen to study library 
space problems and submitted its report in April. One of the 
recommendations in the report was that the committee continue to meet and 
investigate the various alternatives that they had identified. Meyen wanted 
to assure University Governance involvement in the decision so SenEx was 
consulted. Senex considered adding the space study to the Senate Library 
Committee's charge but decided that the Senate Library Committee already 
had enough to do and that an Ad hoc University Library Space committee 
appoi nted by Meyen is needed. Dean Crowe expects the committee to be 
reorganized in September with a special charge to maintain liaison with the' 
Senate Library Committee and the Library Space Committee. 
The committee was cautioned by the Dean that the committee's visits to 
library units to view space requires sensitivity to the units' concerns for 
security. Special Collections has expressed some anxiety about opening 
their stacks for a tour by a group as large as the committee. Also, Special 
Collections is currently doi ng a shi fti ng project a nd feels that th, 
Committee might not fully understand the space based on the lack of ·­
informed knowledge of special collection practices. They ~.Jould prefer 
either a visit by a small committee delegation or that the committee 
confine their study to the documents on Special Collections' space which 
have been compi led. Dea n Crowe restated his commi tment that space, 
consistent wi th the terms of Mrs. Spencer's gi ft, in Spencer Research 
Library currently occupied by Special Collections, Kansas Collection, and 
University Archives will not be encroached upon by any other units. Space 
in the building which is currently used for other purposes (brieflist, 
maps, etc) may continue to be used for other purposes although the Dean's 
long-term intent is to return that space to the Spencer Research Library 
departments. Kent will talk with Sandy Mason and try to arrange a committee 
visit to Special Collections this fall. 
The committee met in the Kansas Collection and Sherry Williams outlined 
some of the special aspects to her collection before giving the committee 
a tour. She emphasized that Kansas Collection collects material in a 
variety of formats such as books, manuscripts (ranging from bound diaries 
to single page letters), photographs, film, maps, and architectural 
drawings. The variety of formats requires storage that cannot always be met 
with standard library shelving. She spoke of the emphasis on preservation 
of materials, the need for "retrievability", the requirements for 
processing space for newly acquired materials, the unpredictable growth 
rate of the collection, and the lack of space for instruction or for large 
groups of visitors. She identified her major space concerns as: 
a. the need for expanded collection storage 
b. the need for a "dirty" room outside the building for initial 
examination of collections. Often the materials may be infected with mold 
or bugs or rodents and none of these should be introduced into the 
building. 
c. the need for reconfiguration of work and staff spaces 
Additional concerns are that the building, now 25 years old, has aging HVAC 
and other systems, that the wiring is inadequate, and that the lack of a 
loading dock for the building (combined with the low roof on the parking 
facility) means that trucks with supplies or delivering gifts cannot unload 
near the door. 
After a thorough tour of all library space available to the Kansas 
Collection, the committee concluded that moveable compact shelving might be 
a solution for the stack areas and that a study of the staff and public 
spaces by a space consultant might result in some reconfiguration which 
would greatly improve those areas . 
The calendar for the transfer of Watson low-use serials to JRP was 
reviewed. Rich estimates he will complete identi fyi ng potential ser ial 
titles by August 19. Circulation staff are current with Rich's work so 
expect to complete their report on usage soon after Rich is done. Serials 
Catalogi ng is near 1 y done wi th the Dewey classed ser ia1s and a list of 
Dewey's should be ready for bibliographer review by next week. George, 
Rich, and Dean Crowe continue to di s cuss how to assure that faculty and 
students have an opportunity to review the list of potential storage 
titles. 
The next committee meeting will be August 18 at 1:30 and will include a 
tour of the University Archives. 
rec orded by Sus an Craig 
The University of Kansas 
Administration August 12, 1994 
MEMORANDUM 
TO: Deans, Directors, Department Heads 
FROM: Richard L. Mann ~ 
SUBJECf: New Human Resources Staff Members 
I am pleased to announce the addition of two new staff members in Human 
Resources. The new Director of Human Resources is Marc Adin. Marc has previously 
served as Assistant Vice President at Marist College, Poughkeepsie, NY. Marc's 
administrative responsibilities have included direction of the department of Human 
Resources, (including labor relations), Physical Plant and Security. He was selected as a 
member of the National Center for Collective Bargaining in Higher Education and the 
Professions by Baruch College, City University of New York. Marc brings to KU significant 
experience in university human resources administration and a broad background in labor 
relations. Marc may be contacted at 864-7408. 
We are also pleased to announce that Ken Otte has joined the Human Resources 
staff as a classification analyst. Ken previously worked with the State Division of Personnel 
Services for 11 years and is a salary and compensation specialist. He is highly regarded in 
the compensation field and is a Certified Compensation Professional of the American 
Compensation Association. Ken brings significant expertise in compensation, classification 
and Fair Labor Standards Act administration. Ken may be contacted at 864-7414. 
RLM:dw 
cc: Personnel Related Staff 
230 Strong Hall • Lawrence, Kansas 66045 -1518 • (913) 864 -48G8 • FAX (913) 864-41 20 
Main Campus, Lawrence · Medical Cent.:?;. K;)ns;}s City and Wicl1ita 
University of Kansas Libraries 
Number 1287 September 1, 1994 
ACCESS SERVICES DEPARTMENT ANNOUNCED 
I have accepted the recommendation of Assistant Dean Hawkins to establish an Access Services 
Department in Watson Library, and will begin this week the recruitment of a librarian to serve as its 
head. The new department will include the current circulation and reserve operations, holds, fines, stacks 
management, periodicals reading room, and microforms units. We will undertake a close review, with 
staff from across the Library, of means to settle the organization of the copy services operations for the 
Library system and relate them to Watson copying. 
Kent Miller has agreed to serve as interim head of the new department, effective September 18, 1994, 
reporting to me until a permanent head arrives or a successor is named for Assistant Dean Hawkins. 
He also has agreed to chair the search committee for the Access Services Librarian. I will appoint that 
committee within the next week, with two staff from the new department, two librarians from other 
departments, and Sandy Gilliland, ex officio. 
I want to express my warmest thanks to the staff of the several units involved. They have been 
especially hard-working and patient while 'persevering in service to our users over the many months that 
it has taken to come to this point. -- William J. Crowe 
GIBBS REVIEW COMMITTEE 
The George Gibbs Review Committee began meeting on August 26. The Committee will soon be in 
touch with library staff as to how and when they may provide input to the review process. 
Sherry Williams 
NEW HOURS FOR UNIVERSITY ARCHIVES 
The University Archives will return to its previous schedule of opening at 8 a.m. and closing at 5 p.m. 
Monday through Friday. Sherry Williams 
CALL FOR NEWS 
I would like to have any news you would like to have included in the September UDK ad (What's New 
in the Libraries?) by Friday afternoon, September 9th. Rob Melton 
ATTACHMENTS 
Cataloging Policy Advisory Committee--July 11, 1994 
Library Emergency and Disaster Plan Committee--July 11, 1994 
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER 
CATALOGING POLICY ADVISORY COMMITTEE 1994-11 
Meeting of July 11, 1994 
Present: George Gibbs (chair), Sandy Mason, Lorraine Moore, 
John Richardson, Mary Roach, Becky Schulte 
Absent: Margaret Bearse, Mike Biggins 
The test tape of cataloging records for the Early American 
Imprints microform set could not be loaded because the records 
lack OCLC numbers, which are used as control numbers by our 
system. Local control numbers will have to be assigned to them. 
Also, since many of the original items are folio-sized or larger, 
some programming will be required to override instructions in our 
system to supply folio and oversize designations. 
In connection with the proposed sampling project in the 
Spencer backlog, the question of whether the OCLC wiring is 
easily accessible from the backlog area was brought up again. 
Roach suggested that Bill ,Mitchell might know what path the 
wiring follows. 
Schulte discussed the results of the sampling of Kansas 
collection books done in June. Of the 81 titles searched on 
OCLC, 9 had DLC/DLC copy, 16 had contributed DLC copy, 15 had 090 
copy, 14 had Dewey copy, and 30 had no copy_ The committee 
reviewed examples of cards that were pulled and the copy that was 
found for them (when there was copy ). Schulte o u tlined several 
difficulties that will be encountered when a recon project is 
done to support her conclusion that such a project would not be 
quick and eas y . 
The retrocon unit is on schedule to complete the Dewey 600's 
b y the end of August. It was decided to explore the possibility 
of making it the unit's next assignment to convert the relatively 
small numbers of Dewey art monographs in Western languages . Then 
in early 1995, by which time the music catalog e r will be back 
from a leave of absence that she is taking this fall, the unit 
might move on to the Dewey music monographs, another project of 
limited scope. Retrospective convers i on on the large scale 
envisioned in the strategic planning report cannot begin until 
sampling has been done and funding is available. 
The next CPAC meeting was scheduled for July 25. 
Submitted by John Richardson 
University of Kansas Libraries 
Number 1288 September 8, 1994 
MEMO FROM THE DEAN 
I have sent the following memo to pub heads .... 
TO: 
FROM: 
CC: 
DATE: 
RE: 
UNIVERSITY OF KANSAS LIBRARIES 
Memorandum 
Public Service Heads 
Bill Crowe 
Deans staff 
September 7, 1994 
Interim Reporting and Communications Structures 
================================================================================= 
I appreciate greatly the time which each of you has given to discussing with me the options I have proposed for 
reporting and communication relationships from September 18th until I name a successor for Mary Hawkins. 
Based on those discussions and comments from other of my immediate staff, I am instituting the following interim 
arrangements and will announce them to the staff at large in the FYI to appear on Thursday, September 8. I will 
welcome a chance to answer questions and discuss any aspect of this action at the September 7th pubheads 
meeting. 
* The public service heads listserv will continue, with me on the list. 
* The regular schedule of meetings of the group will continue, and I will attend and participate. 
* The following departments will report directly to me: Access Services and Reference (Watson); 
University Archives, Special Collections, and the Kansas Collection (Spencer Research Library); and the Regents 
Center Library. 
* The following branch libraries will report for purposes of coordination to Susan Craig: Anschutz Science 
Library (with Spahr Engineering Library); Documents and Maps Library, and the Gorton Music Library. 
* I have invited Susan Craig and Jim Neeley to meet with the dean's staff each week. 
* The East Asian Library will report to George Gibbs. 
In all cases, I look to the department heads to continue to work with others in the Library administration on issues 
within their area of responsibility (e.g., personnel questions to Sandy, technical processing questions to George, 
etc.). I will be responsible for all personnel evaluations for which Mary had acted as evaluator. I will consult 
with her informally about all cases, and, for staff in the branches, also with Susan. 
Our next step is to open a Librarywide discussion of options for shaping the position which up until now has been 
cast as "Assistant Dean for Public Services." I urge you to reflect on the strategic planning report of last 
December and your own experience here and elsewhere to be ready for these discussions . 
-- W. J. Crowe 
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER 
UNCLASSIFIED VACANCY 
Cataloging Librarian and Bibliographer, a full-time, 12-month, tenure track appointment, available as 
soon as possible following application deadline. Catalogs and classifies (Library of Congress 
classification) monographic materials in literature, the social sciences, and history, and selects materials 
for French and Italian language and literature collections in consultation with teaching faculty . (Complete 
job description available). Required Qualifications: Masters degree from an ALA-accredited program; 
strong reading knowledge of French and academic preparation in French language and literature; 
cataloging experience with AACR2 or recent graduate education in cataloging; familiarity with OCLC 
or other similar bibliographic utility; ability to work effectively with a wide range of library staff and 
with teaching faculty in the Department of French and Italian. Preferred Qualifications: reading 
knowledge of Italian or Spanish (preferably Italian); academic preparation in Italian language and 
literature; successful cataloging experience in a research library, including use of Library of Congress 
Subject Headings and classification; understanding of the cataloging applications of library automation. 
Excellent benefits. Annual salary: $23,500 - $28,000, dependent upon qualifications. To apply, submit 
letter of application, resume, names of three references, and undergraduate and graduate transcripts 
(photocopies accepted) to Sandra Gilliland, 502 Watson. Applications must be postmarked by October 
31, 1994. 
CLASSIFIED VACANCY 
Applications are now being accepted for a full-time Library Assistant II position in the Interlibrary 
Services operation. Responsibilities include: 1) Management and coordination of the lending workflow, 
30%; 2) Supervision, 30%; 3) Solves lending problems, 20%; 4) Managing ILL automation, 20%; and 
5) Other duties as assigned. Minimum Qualifications: Two years of technical library work or one year 
of technical library work and one year of clerical library work. (Some library science coursework may 
be substituted for the required clerical library experience.) Strongly Preferred: Successful supervisory 
experience. Demonstrated ability to plan and organize the workflow, set priorities, and meet goals; 
balance the varied responsibilities of the assignment; develop procedures and evaluate their effectiveness; 
analyze detailed and complex information. Evidence of initiative in solving problems and continually 
improving operations. Ability to work as a part of a team as well as independently. Effective 
communication and interpersonal skills. Broad educational background, including working knowledge 
of major European languages. Ability to maintain a regular schedule. Ability to work under pressure 
and handle work-related stress. Preferred: Experience with bibliographic searching or with other library 
activities that involve working closely with bibliographic records. Experience with academic library 
policies and procedures. Experience using word-processing and spreadsheet programs. Accurate typing 
and keying. Annual salary: The Library Assistant II classification is funded at salary range 18 on the 
State Civil Service salary scale at a beginning annual rate of $20,448. To apply, complete an 
"Application for Promotion or Transfer" form and a University "Internal Application" form, both 
available from Julie Slusser, 502 Watson Library. Applications are due by 5:00 p.m. Friday, September 
16, 1994. A copy of the complete position description is also available for review. 
AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER 
APPLICATIONS ARE SOUGHT FROM ALL QUALIFIED PERSONS REGARDLESS OF RACE, COLOR, SEX, 
DISABILITY, AND AS COVERED BYLAW, VETERAN STATUS. IN ADDITION, UNIVERSITY POLICIES PROHIBIT 
DISCRIMINATION ON THE BASIS OF RELIGION, NATIONAL ORIGIN, AGE, SEXUAL ORIENTATION, MARITAL 
STATUS, AND PARENTAL STATUS. 
( continued) 
UPDATE ON THE OCLC USERS COUNCIL 
I am one of BCR's three elected delegates to the OCLC Users Council, whose 1994/95 year is about to 
begin. As an aid to communicating better with the Library staff about my participation in this forum, 
I am reproducing the annual plan which has just been adopted. -- W. J. Crowe 
"OCLC and Libraries: Strategies for the Next Generation of Electronic Information Services? 
BACKGROUND/JUSTIFICATION: 
Rapid technological advances are causing major changes in library technical services, reference services, resource 
sharing, and communication. As OCLC and libraries develop strategies for controlling costs and furthering access 
to the world's information, an important question to ask is "What computerized information services constitute 
the next generation electronic library?" 
At the May 1994 meeting of the Users Council, Dr. K. Wayne Smith, OCLC President and CEO, stated, "OCLC 
is positioned to help libraries move on to the next generation of the electronic library. .. Within a year, we will 
have in place the major elements for the next stage of the electronic library--not all of the elements, but most of 
them. With electronic publishing, with BASISplus, with Guidon, with FirstSearch, with document delivery, with 
strategic alliances, with advances in cataloging and resource sharing, and with the continued growth and 
improvement of the Online Union Catalog, we will, for the first time, have available an integrated approach to 
navigating the sea of knowledge for libraries and their users." 
Charting the strategies needed now by OCLC and libraries to build the next generation electronic library is the 
focus of this year's Users Council. The next generation is defined as three to five years from now, beyond the 
introduction point of services now being developed. The three Users Council meetings will focus respectively on 
"Building the Electronic Library: Strategies for the Next Generation", "The NIl, The Internet, and OCLC: The 
Next Generation," and "Library Collaboration and Cooperation: The Next Generation." 
Creating the content base for the electronic library is a daunting task confronting OCLC, libraries, and the entire 
information and scholarly communication community. Numerous technological means and societal constraints 
affect the task. From a public, university, and national library perspective, the October meeting will explore the 
institutional and collaborative activities required to build the next generation of the electronic library. Delegates 
will attend the videoconference on the electronic library following the Users Council meeting. 
Public awareness of the Information Superhighway has skyrocketed with the high profile given it by the Clinton 
administration. The establishment of the National Information Infrastructure (NIl) Advisory Committee under the 
Department of Commerce has been a focus for planning and discussion. The January 1995 Users Council meeting 
will consider the next generation of the NIl, the Internet, and OCLC. 
The May 1995 meeting will focus on resource sharing and other forms of collaboration for all types of libraries 
and library consortia. In the next three to five years, what technological, economic, and societal trends will affect 
the cooperative activities of today? What are the likely directions of such collaborative activities as national 
bibliographic control and library consortia in supporting the electronic library? How do such collaborative 
activities contribute to the public, elementary, secondary, and higher education communities as well as to special 
libraries and their users. 
TIME CARD DEADLINE 
Please send all student time cards, unclassified absence cards, and classified monthly time reports to Julie 
Slusser in the Library Administrative Office by 9:00 a.m., Wednesday, September 14th. Refer to pages 
18 and 19 of the Student Employment Procedures Manual for the maximum number of reportable hours 
for student assistants and other information. Julie Slusser 
LIBRARY SPACE COMMITTEE 
Minutes of August 18, 1994 (#14) 
+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 
At tendees: Kent Miller (chair), Susan Craig, George Gibbs, Donna Koepp, Rich Ring, Mary ­
Roach, Kendall Simmons 
Absent: Mary Hawkins, Kathleen Neeley 
Guests: Barry Bunch, Sherry Williams 
The minutes of the August 4 meeting were reviewed and extensively revised. 
The committee met in the University Archives and a thorough tour of the Archives' space 
was provided by Barry Bunch. University Archives ~erves primarily as a repository for non­
Cll rrent KU 0 f f ice records, KU publica t ions (i ncludi ng theses and dissert a t ions), and 
faculty papers. Most information comes as pieces of paper but the collection also includes 
films, videos, maps, photographs, audio tapes, newspaper clippings, books, microfilm, 
blueprints, posters, periodicals, and realia. Archives' space includes a reception area, 
two reading room/processing areas, one office which houses the morgue files, an A/V room, 
a clipping file room, an UDK room, and stack space on the fi ft h and basement levels. 
Commonly, papers are stored in file boxes which fit 3 to a shel f on 42" (not standard 
library 36") shelving. The collection has grown dramatically over the past 20 years and 
the space is now est imated to be about 90% filled . A regular schedule of discarding does 
exist and Barry estimates he withdraws 500-600 cubic feet of paper annually but growth 
continues to exceed the staff's capacity to review and the space available. One alternative 
for addressing the space problem would be to roof the north wing of the building and finish 
the 9000 square feet thus enclosed. Thi s area already has exterior walls, access to an 
elevator and two fire stairs, and is immediately adjacent to the Archives' stack. Other 
alternatives for stack space would be to install moveable compact shelving or to use off­
site storage for low-use material. Although stack space is the highest priority, space for 
staff and patrons and installation of wiring (currently no OCAT or e-mail) are also neede 
in the unit. 
Rich and Kent reported that bibliographers have been notified that lists of Wat son serial 
titles for potential storage in JRP are available for review. The Deweys are done, LC 
classifications A-L are done, and lC classes P-Z s hould be ready by August 31. 
Bibliographers are asked to complete their review of the Deweys by August 25 and deadlines 
for the LC titles will be in mid-September. A title list for faculty/student review will 
be produced using Wordperfect and keyboarding for that list is expected to begin late next 
week. A cover letter and a copy of the potential storage titles will be sent to each 
department. Bibliographers will receive copies of the cover letter as well. The Senate 
Library Committee will be involved in reviewing the list to assure full participation. 
Kendall presented revised drafts of the "Remote Storage Request" form and "Operating 
Procedures--JRP". After incorporating the committee's suggestions, s he will di s tribute the 
new draft to the committee for comment. Kent said that no decision ha s been made regarding 
the purchase of a hydrothermograph. The Disas ter Committee ha s been consulted and we may 
also ask the candidates for Preservation Officer for advice. 
The next committee meeting will be September 1 (August 25 canceled) at 1:30 and the chair 
will announce the location . 
Recorded by Susa n Craig 
MINUTES 
STAFF DEVELOPMENT COMMITTEE 
August t6, 1994 
Present: Janet Anderson-Story, Mel DeSart, Carole Dibben, Gaele 
Gillespie, Sandy Gilliland, Susan Hitchens, Margaret Wilson 
Members of the 1994/1995 Staff Development Committee are Janet 
Anderson-Story, Mel DeSart, Carole Dibben, Gaele Gillespie, Sandy 
Gilliland, Susan Hitchens, and Margaret Wilson. The only charge 
LFA EXEC issued to this year's Committee is the standing charge 
in the LFA bylaws. 
The first order of business was to elect officers: Gaele is 
chair, Margaret is secretary, and Carole is "bookkeeper." The 
bookkeeper's duties are to collect travel requests, act as 
treasurer of travel funds, and handle evaluation forms. Next we 
dealt with business left over from from the previous year. Sandy 
announced that the Committee's annual report for 1993/1994 has 
not yet been received; she will contact Rich Ring concerning its 
status. Carole reported that we still had about $2,000 remaining 
in the 1993/1994 fund. These funds cannot be transferred to the 
next year's budget. 
We discussed possibilities for expending the remaining travel 
funds, including honoraria for guest speakers. One possibility 
was co-sponsoring with Kansas State University Library a workshop 
on change; Judy Clark of Judy Clark Associates would present the 
workshop. Gaele will contact Debbie Madsen at KSU about this 
prospect. Another possibility was to fund travel requests we had 
already received for next year. Sandy will ask the Dean if we 
can do this. 
The travel fund for 1994/1995 has been increased from $10,000 to 
$12,000, beginning Oct. 1. We discussed whether we should 
increase the value of each share from its current value of $80. 
In the past, the share was determined by dividing the amount of 
money in the fund by the number of shares allotted in the 
previous year. We questioned how much money should be set aside 
for guest speakers. We decided we should first determine the 
theme of our coming year's activities. 
We reviewed 2 travel requests, and awarded funds to Sherry 
Williams and Becky Shulte to attend the Midwest Archives 
Conference Oct. 6-8. A third request for research funds was 
denied because it didn't fall within the Committee's guidelines 
for travel fund grants. The requestor was referred to alternate 
funding sources. A discussion ensued about other funding 
sources. Sandy will compile a list of campus sources such as the 
General Research Fund, and Janet will provide us with other 
sources such as NEKLS continuing education fund. Gaele will 
write a letter to LFA asking for clarification and guidance 
concerning requests for research travel funds. 
SDC minutes - 2 
Susan brought up the problem of getting people to turn in their 
travel reports. One solution might be to enforce the "no report­
-no funds" policy. Susan explained that, since the reports are 
now being published in FYI, the Committee's Newsletter has become 
defunct. 
The next meeting is Wednesday, August 24, from 9:30-11:00. The 
location will be e-mailed later. 
Margaret Wilson, Secretary 
Minutes 
August 10, 1994 
Budget and Planning Committee 
Attendees: Roger Anderson, Connie Powell, Nancy Jaeger; Nancy 
Burich, Kathy Lafferty, Joyce Elliott, Jill Girardo. Dean Crowe, 
invited guest. 
The meeting was called to order by Roger Anderson, Chair, on August 
lOth at 2 pm. The agenda centered on discussion of the Proposed 
Reorganization of the Third and Fouth Floor Services in Watson 
Library as written by Assistant Dean Mary Hawkins. The Dean gave 
an overview of the proposal and answered questions. 
After the Dean left, the Budget and Planning Committee voted to 
accept the general ideas of the Hawkins proposal, contingent on an 
acceptable job descriptions for Kendall Simmons and Sherry Hawkins, 
both of whose jobs will change substantially under this proposal. 
The next meeting of the Budget and Planning Committee will be at 
10:30 am in Conference Room A on August 17th, to discuss the future 
of the Budget and Planning Committee. Dean Crowe will again be 
invited to lead the discussion. The meeting adjourned at 3:45 pm. 
Connie Powell 
LFA EXECUTIVE COMMITTEE 
Minutes of August 22, 1994 Meeting 
P,esent: B. Schaffne, (chai,), S. C,aig, J. Emde, L. Moo,e, D. 
Pa,due, J. Richa,dson 
Absent: J. Gi,a,do 
LFA Exec met on Monday mo,ning at 10:30 a.m. fo, the fi,st 
time this fiscal yeal-. B,ad Schaffne, dist,ibuted copies of 
annual ,epo,ts f,om the Nominating and Ballot Committee, the 
Committee on Evaluation of Se,vice and Resea,ch, and the Lib,ary 
Committee on P,omotion and Tenure. These ,epo,ts will be ,ead by 
membe,s of Exec and discussed at next week's meeting. 
Also, Schaffne, handed out copies of Classified Confe,ence 
Exec's recommended charges for joint committees (i.e. staff 
Development and Staff O,ientation), which will be discussed. 
Schaffner offered to p,ovide a list of cur,ent committee 
assignments, as well as a cu"ent copy of the LFA Code, at the 
next meeting. 
Exec membe,s ,eceived a p,eview of issues which will likely 
need to be discussed during the upcoming year. 
Exec ,ead and app,oved minutes fo, the following: 
@ Salaries and Benefits, meetings of 7-13-94 and 8-3-94 
@ Lib,a,y Committee on P,omotion and Tenu,e, 1993/1994 
@ Budget and Planning Committee, 7-20-94 
@ Nominating and Ballot Committee, 7-1-94, 7-18-94, 7-20-94, 
8-1-94, and 8-9-94 
Submitted by David Pa,due, LFA Exec Sec,eta,y 
University of Kansas Libraries 
Number 1289 September 15, 1994 
PERSONNEL 
Jean McIntosh has been hired in the Cataloging Department as a full-time Office Assistant III. Jean 
is presently employed by the K-State Student University Bookstore. She earned a B.A. degree in Theater 
from Westminster College and an M.A. degree in Speech from K-State University. Jean's appointment 
is effective September 18, 1994. Sandy Gilliland 
PROMOTION AND TENURE DEADLINES / LIBRARIANS SCHEDULED FOR TENURE REVIEW 
All librarians were notified recently of the deadline for self-nomination for promotion in rank. Librarians 
not nominated by their supervisors may nominate themselves by submitting the standard promotion and 
tenure form to the Office of Academic Affairs by October 14, 1994. Copies of the form are available 
from Sandy Gilliland, 502 Watson, or from the Office of Academic Affairs, 4-4455. 
Library staff are invited to submit letters regarding the qualifications of librarians who are scheduled for 
tenure and promotion review this Fall, for consideration by those involved in the review process. The 
following librarians will be reviewed for promotion to the rank of Librarian II and continuous tenure: 
David Pardue, Cataloging Librarian 
John Richardson, Cataloging Librarian and Bibliographer for Philosophy 
Letters may be submitted directly to the Library Committee on Promotion and Tenure (c/o Sandra K. 
Gilliland, 502 Watson Library), or directly to the candidates' supervisor -- Lorraine Moore, Cataloging 
Department. 
Sandy Gilliland 
SABBATICAL LEAVE DEADLINE REMINDER 
As .a reminder, applications for Sabbatical Leave during the 1995/95 academic year are due in the 
Library Administrative Office by Monday, October 3, 1994, for review by LCPT and the dean. 
Applications for sabbatical leave, with the endorsement of the dean, are due in the Office of Academic 
Affairs by Tuesday, November 1, 1994. (Any eligible faculty member may submit an application for 
sabbatical leave without the endorsement of the dean. Such applications are due in the Office of 
Academic Affairs by September 23, 1994 and will be returned to the Library for review in the same 
manner as other sabbatical leave applications.) Eligible library faculty must complete an application for 
Sabbatical Leave form, available from Sandy Gilliland, 502 Watson Library, or from the Office of 
Academic Affairs, 4-4455. Additional information and instructions are also available. 
Sandy Gilliland 
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER 
CALL FOR VOLUNTEERS 
The Classified Conference Personnel Committee has openings for volunteers. This committee serves 
as the conference's chief source of information and suggested policy for all personnel related issues. 
Past committees have conducted a major working conditions survey, advised the administration on their 
policy paper on job changes for classified staff and developed the Classified Employee of the Year 
Program. 
Three members of last year's committee (Joyce Elliott, Bob Marvin, and Julie Slusser) have agreed to 
continue on this year. This leaves openings for four new members. Should more than four people 
volunteer the conference's Executive Board will select four to appoint to the committee. 
If you are interested please let your Group Representative or one of the officers (myself, Kendall 
Simmons, Corrie Thompson) know by 5 pm on Monday, September 26. Appointments to the committee 
will be made by the Executive Board at the September 27th meeting. 
I would like to take this opportunity to thank the outgoing members of last year's committee for their 
work and to officially discharge them from their obligation. Their time and effort are greatly 
appreciated. Alex Slater, Chair, Classified Conference 
KANSAS CITY AREA ARCHIVISTS VISIT 
The Kansas City Area Archivists will be holding their quarterly meeting in Spencer Research Library 
on Thursday Sept. 15. KCAA is a local organization of approximately 125 members working to promote 
cooperation and the exchange of information between archivists, librarians, historians or any historical 
agency interested in the preservation and use of historical materials. 
Tours for KCAA will be provided of University Archives, the Kansas Collection and the Department 
of Special Collections followed by a business meeting in the auditorium. We anticipate that between 
25-35 people will attend. Becky Schulte 
NAME CHANGE 
Due to my recent marriage, I will be taking the last name of Chapman and using Bower as my middle 
name. For work initials I'll continue to use KLB. Kerry Bower Chapman 
ATTACHMENTS 
Library Automation Committee Minutes--August 10, 1994 
Library Emergency and Disaster Plan Committee Minutes--August 22, 1994 
Travel Reports from Sherry Hawkins--April 1994, June 1994 
Members: 
Absent: 
Library Automation Committee 
Meeting of August 10, 1994 
John Miller (chair), William Oowe, George Gibbs, Mary Hawkins, Kent Miller, Jim 
Neeley, Mary Roach, Gary Susott, Sherry Williams 
William Crowe, Mary Roach 
Review Minutes of July 29: 
Approved for FYI 
Announcements/Questions: 
1. John distributed copies of new state legislation establishing a "Kansas Information Resources 
Council" consisting of 20 members statewide and a "Olief Information Architect" (CIA) who 
together will guide state information policy and review requests for large purchases of 
computer hardware and software (such as our RFP). Originally, state regents' universities 
were to be exempt from most parts of the bill, but now are exempt only from the stipulation 
that all information data proce&Sing must be done by the state Division of Information Systems 
and Communications (DISC).·They are not exempt from review of all bids for "information 
processing equipment, including auxiliary equipment and information processing programs and 
systems." Unless the RFP is completed before this committee is formed, it will need to be 
reviewed and approved by the CIA, "under the supervision of the Kansas information 
resources council." 
2. John distributed the annual CICS statistics. The libraries' projects accounted for 52% of all 
online transactions and 61% of CPU utilization. The next largest system was student records 
with 29% of both online transactions and CPU utilization. Third (other than CICS overhead) 
was HRMS (payroll & personnel) with 4% and 3%. 
3. John reviewed the status of several projects: 
New locations codes for GSP and Spencer (including the materials transferred from 
Anschutz) are available for use, meaning that items now can be transferred to those 
locations. 
Only one small problem remains in the FrP process (some pieces of records appearing 
in other records) but there is now a safeguard in place to catch these problems during 
the load process and eliminate them. 
Olanges to the sort order in the LCAT call number index appear to be successful and 
will be moved soon into production. 
The bibliographic record size has been increased to somewhat over 6,000 characters in 
both batch and online programs. 
Dennis Budd has been working chiefly on problems with the serials printing module. 
He will return soon to work on the consolidation of circulation notices. 
lAC, August 11, 1994, page 2 
Discussion: 
The Law records project will probably require more than the originally estimated time. 
George and 10hn recently met with Lorraine Moore, Margaret Wilson, and Margaret 
Bearse to discuss and decide some of the open issues concerning the load. 10hn 
presented their conclusions to Gary and his staff this morning and they found the 
proposals acceptable. 
There is some ambiguity about the status of the remaining items on the circulation 
"fixes and enhancement" list due to the staff changes that have occurred in the past 18 
months and the shift to working on the lending code and consolidation of notices (both 
of which were termed "administrative" projects rather than "circulation" projects). The 
chief remaining project, on which Annamarie has done some work, is a complete 
redesign of the borrower file. Two things need to be known: (1) what is the current 
status of that project and what would be necessary to complete it (or an identifiable 
portion of it); and (2) how many "programmer months" remain in the eight months 
originally allocated to circulation projection. Larry will begin investigating the fIrst 
question. As to the second, it is clear that some time remains, but we will need to 
determine exactly how much remains. We also will need to determine if the projects 
that have been finished are really fmished or whether any cleanup is required. 
Dennis' future project will be fmishing the implementation of all MARC formats in 
both LCAT and OCAT. 
10hn has been invited to address the Public Service Heads meeting in September to 
review the status of these projects and the RFP process. 
The new programs to implement the new lending code appear to be stable and to be 
working well. Other than a few early problems the fIrst week after the changes, the 
shift to the new code has gone very well. The Committee expressed it gratitude, 
especially to Larry, for the work. 
1. 10hn distributed more examples of RFPs: 
part of SUNY's, which is very detailed and includes much background information, 
and a section called" Acceptance Standards" describing the methods for evaluating 
products and vendors. 
part of the University of Chicago's 
part of the RFP from Simon Fraser University of British Columbia. 
2. Bill and 10hn will make a presentation at a special budget hearing in September to present the 
LIbraries' proposal for a new system, workstations, and wiring. 
Future Meetings: 
Next meeting August 31, 1:30pm, Watson A 
Likely meetings throughout September, with the exception of September 7. 
Library Emergency and Disaster Plan committee 
August 22, 1994 
Attendance: Becky Schulte (chair), Gordon Anderson, Janet 
Anderson-Story, George Gibbs (ex-officio), Sue Hewitt, Kent Miller. 
Absent: Mary Burchill and Sherry Hawkins. 
July 11 minutes corrected and approved. 
George reported that he had received a copy of the Fire Marshall's 
report for Watson Library. He passed it on to Kent Miller. Kent 
could recall only two violations: 1) storage of display cases in 
the fire stairwell on 1 East and 2) Fire doors that are blocked 
open due to malfunctioning armatures. 
Facilities Survey: 
All locations but Art, Government Documents and Maps, and the 
Regents Center have now been visited. Items of note are: 
Engineering's windows are in the process of being repaired, 
they have fallen from their casements. There is a strong mildew 
odor upon entering the library but it seems to be localized to the 
older part of the building. It may be attributed to a recent rug 
shampooing. There was one emergency light out. 
Music - much as before ... overcrowded, inadequate signage, etc. 
Anschutz - water leaks are visible. The egress problems have 
been solved by adding an exit door. 
Spencer - the roof above the windows on the north side leaks 
in heavy rains. There is mold growth on ceiling tile in Archives. 
The Kansas Collection's windows need to be resealed and blowers 
c leaned. 
Bill Mitchell brought to Becky and Janet's attention that the 
sponges in the Disaster Supply Box foam when first used. This will 
be investigated further. 
Disaster Supply Boxes: 
Sue Hewitt reported that the Kansas Collection, Gov Docs and 
Maps, Archives, and Cataloging have responded to the request for a 
signed inventory and location map. Sherry Hawkins had reported 
last week that Music, Circulation, The Administrative Office and 
Mailroom had responded, but not all had included maps. Sherry and 
Sue will stay in touch for those who have not turned anything in. 
There have been no requests for additional supplies at this time. 
Salvage Priorities: 
Gordon will work directly with those who haven't responded to 
his request for salvage priorities. He will have a preliminary 
draft of salvage priorities for the Lawrence Campus libraries ready 
by September 19. 
Preservation Librarian Interviews: 
15-18 people applied for the position. 
intervi ewed, one each on Aug 31, September 
Details will be forthcoming in the FYI. 
3 candidates will be 
7 and September 9. 
Facilities Report: 
The request to purchase a hygrothermograph for JRP is on hold 
until more is known about the variety of products available. 
The emergency lighting installed in Watson has passed the 
final check by FO and has been accepted. 
The roofers will begin work on Watson August 23. The project 
is expected to last 3-5 weeks. 
The north windows are being worked on at this time in 
conjunction with the tuck pointing project. 
The next meeting will be held September 12 at 10:30 in Watson's 
Conference Room B. 
Submitted by 
Janet Anderson-story 
Travel Report by Sherry Hawkins 
KLA Council, Salina, April 1994 
The spring meeting of the Kansas Library Association Council was held in conjunction with the 
state's annual library conference in Salina April 1994. Discussions at that meeting included the merging 
of two sections within the Council, responses to ALA's request for input on improvement and 
appointment of an ad hoc committee for improvement of KLA. Because I was appointed to this new 
ad hoc committee, there was a second meeting on the third day of the meetings where preliminary 
questions to be presented to the general membership were framed. 
Because of my office as Special Libraries Section Chair, I was responsible for setting up and 
overseeing the tour of the architectural and engineering firm library of Wilson and Company. This 
company had a good small working library, but most of the records were kept on very highly reduced 
film. The tour included may types of cartographic and CAD equipment, software and an enormous 
camera. It was a treat for everyone who took advantage to get away from the foot traffic at the 
convention center. 
I attended the Beta Phi Mu breakfast meeting on the last day of the meetings. This year's 
meeting included short introductions and descriptions of the interests of the new Emporia State 
University doctoral students. There was also an election of officers where Mary Fenlon of Kansas City 
Kansas Community College was elected president and I was elected secretary. 
I attended several seminars and luncheon presentations besides the meetings I have discussed 
above and enjoyed this year's Tri-Conference more than any other I've attended. Thank you for helping 
fund these experiences in my pursuit of professional development. 
Travel Report by Sherry Hawkins 
American Library Association 
Miami Beach, June 1994 
All of the stories are true. Miami Beach IS hot and humid in June and the travel/headaches 
between the convention center and the hotels in downtown Miami were awful. The pre-schedule of 
meetings became waste paper as the reality of getting to meeting halls became evident. On the other 
hand, if you stayed at a beach hotel, the water and sand and breeze made up for everything else. 
I was able to find an interesting discussion of reference performance standards. The RASD­
MOPSS ad-hoc Committee on Behavioral Guidelines for Ref. and Info. Services presented their report. 
The behavioral attributed which could be observed and measured included approachability, interest, 
listening/inquiring, searching and follow up. 
The Education and Behavioral Science Section of References Sources and services held its 
business meeting Sunday which included two excellent reference librarian's experiences in teaching or 
exposing users to the internet. Jean Reese from Vanderbuilt described the first-time internet user as a 
traveler in a foreign country who can't even read the street signs at first. 
Then Scott Stebelman shared his booklets, handouts, and philosophy of teaching internet access to 
different groups of users. 
Going through the exhibits and Poster Sessions made one aware that there were not nearly as 
many librarians at this year's conference as usual. But, even with the odds in my favor, I still haven't 
won any of those prizes we all drop slips into boxes for. 
The staff committee was very gracious in awarding me a portion of the money for this conference 
and I want to thank you. 
University of Kansas Libraries 
Number 1290 September 22 ,1994 
PERSONNEL 
Linda Hermes has been appointed as a part-time Library Assistant I in the Engineering Library, 
effective October 3, 1994. Linda is presently employed by the School of Architecture. She earned a 
B.G.S. in Psychology from the University of Kansas. She replaces Donna Kipp. Sandy Gilliland 
UPDATE ON OCLC COSTS 
In FY94 the cost of our use of OCLC rose to just over $255,000, an increase of 3% over the previous 
fiscal year. I want to share with you some information I have learned from analyzing the OCLC charges 
for FY94. 
Over the last several years library staff have been able to decrease searching activity on OCLC and that 
trend continued in FY94. There were almost 26,000 fewer searches in FY94 (-6.6 %) than in FY93. 
OCLC, however, increased the cost of each search--up 24% from FY93. As in previous years, the cost 
of searching for bibliographic records is by far the largest single expense category, but it has now risen 
to 51 % of our total OCLC costs. 
The increase in searching costs were partially offset by the continuing downward trend in other OCLC 
charges. The "first time use" charge for bibliographic records dropped from $.91 and $.81 to $.70 and 
$.60 for "prime" and "non-prime" time, respectively. In addition we were able to eliminate the 
hardwired OCLC terminal and modem in Malott, when we moved the Government Documents terminal 
to dial-up access. OCLC also unexpectedly rebated a portion of users' monthly telecommunications 
charges. Beyond cataloging, both borrowing and lending in interlibrary loan lead to increased use of 
OCLC over the previous year. 
Because the cost of searching the OCLC Online Union Catalog figures so heavily in our overall OCLC 
costs, it is important that all staff search the database in the most efficient manner. In order to increase 
basic proficiency, to bring staff up to speed on new capabilities and to share productive search strategies, 
I have asked Mary Roach to hold a series of training sessions on searching especially for those library 
staff who use OCLC on a regular basis. These meetings will shortly be announced in FYI and on email. 
I urge you to attend one of the sessions and make use of the information presented there. 
George Gibbs 
COMMITTEE FOR DEAN CROWE'S REVIEW 
The Review Committee for Dean Crowe's 5 year review has begun to meet. The committee consists 
of Susan Craig, Lars Leon, John Miller, Jim Neeley, Professor Paul Friedman, Paul Melton(student 
representative), Dean Jim Muyskens, and Sandra Gautt(representative of the Office of Academic Affairs). 
Lars was selected to be the chairperson. Our report will be due December 1. The committee is 
currently developing a timetable and working on various surveys. We would like to encourage all library 
faculty and staff to provide as much information as possible during this process. More information will 
be forthcoming via e-mail and FYI. Lars Leon 
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER 
CRL VISIT 
Don Simpson, President of the Center for Research Libraries, will visit KU on Thursday September 29. 
At 9:30 there will be an open meeting for all library staff on the general history and programs of CRL. 
At 10:45 there will be a meeting with bibliographers to discuss CRL's collections and collecting policy 
and other topics bibliographers would like to discuss. Both meetings will be in Conference Room A. 
Refreshments will be provided. Rich Ring 
LECTURE ON ROMAN COINS 
In connection with the current exhibition in Watson, the KU Friends of the Library are sponsoring a talk 
by Professor James E. Seaver, entitled "Roman coinage of the 4th century: Religion and Barbarians." 
It will be given in the Watson Conference Rooms on Tuesday, September 27, at 4 p.m .. 
L. E. James Helyar 
ARTICLES PUBLISHED 
Rick Clement has published a lengthy article on "Renaissance Libraries" and a shorter one on "The 
Bible" in The Encyclopedia of Library History (New York: Garland, 1994). 
David Pardue has published "Arturo Cova, an Amazonian Rene" in the Winter 1993 issue of Romance 
Notes. Rob Melton 
ATTACHMENTS 
LFA Committees Appointments FY95 
Library Space Committee Minutes--September 1, 1994 
Staff Development Committee Minutes--August 24, 1994 
LFA Executive Committee Minutes--August 29, 1994 
Classified Conference Executive Board Minutes-August 30, 1994 
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER 
LFA Committees FY95 
LFA Executive Committee 
Chair: 
Vice-Chair/Chair Elect: 
LIII Representative: 
LII Representative: 
LI Representative: 
Unclassified Professional Representative: 
Secretary: 
Brad Schaffner 
Susan Craig 
Lorraine Moore 
Judith Emde 
John Richardson 
Jill Girardo 
David Pardue 
Nominating and Ballot Committee 
Chair: 
Secretary: 
John Richardson 
Jennie Dienes 
David Pardue 
Budget and Planning 
Chair: 
Secretary: 
Roger Anderson 
Connie Powell 
Nancy Burich 
Joyce Elliott 
Kathy Lafferty 
Julie Hoff 
Nancy Jaeger 
Jill Girardo 
Staff Development 
Chair: 
Secretary: 
Gaele Gillespie 
Margaret Wilson 
Mel Desart 
Carole Dibben 
Sandy Gilliland 
Janet Anderson-Story 
Susan Hitchens 
Salaries and Benefits 
Chair: 
Secretary: 
Geoff Husic 
Susan Staples 
Barb Gaeddert (On leave fall 94) 
Sandy Gilliland 
Brad Schaffner (fall 94) 
Committee on Promotion and Tenure 
Llll Representative: 
LIII Representative: 
Llll Representative : Chair, 
LIII Representative: 
LII Representative: 
LII Representative: 
LI Representative: 
Jim Neeley (1 year) 
Mary Roach (1 year) 
Nancy Burich (2 years) 
Susan Hitchens (2 years) 
Rachel Miller (2 years) 
Lorrie Knox (1 year) 
Julie Hoff (1 year) 
LIBRARY SPACE COMMITTEE 
Minutes of September 1, 1994 (#15) 
+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 
At tendees: Kent Miller (chair), Susan Craig, George Gibbs, Mary HalJlkins, Donna Koepp, 
Kathleen Neeley, Rich Ring, Mary Roach 
Absent: Kendall Simmons 
The minutes of the August 18 meeting were reviewed and revised. 
1. JRP STORAGE: Kendall earlier distributed a third version of "Operating Procedures-JRP" 
which are attached. By including the drafts with the minutes in FYI, the committee hopes 
to encourage library staff to review the form and procedures and to suggest any necessary 
revisions. 
Rich has completed the initial identification of potential titles for s torage in JRP 
and Circulation has added the circulation data. The list of titles classed in LC classes 
p- z will be ready for bibliographer review next week . The deadline for bibliographers to 
review the Dewey and LC classes A-L has passed and approximately 60 shelves of titles were 
removed from the list as a result of that review. 
Staff from Acquisitions are working to produce a public list of the potential storage 
titles which can be shared with faculty and students. Attached are some sample records from 
that public list . No complete count of the total number of shelves identified for storage 
i s yet available but it is clear that the JRP space will be filled with material from 
klatson" 
Serials cataloging has completed their work on the Deweys and they are now in the 
middle of the LCs. They expect to complete the upgrading and adding of records to tr 
online catalog in October. 
The cover letter to go to faculty and student s i s being drafted and the committee 
will have an opportunity to review it before it is distributed. The plan is to ask the 
Senate Library Committee to review the documents in mid-September and then to distribute 
the cover l ett er and public list to other faculty at the end of September. 
2. LIBRARY SPACE TOURS: The committee will visit t he Music Library September 15 and 
complete the tour of Spencer Research Library space, including Special Collections, on 
September 22. A lively discussion of what the next steps will be after the tours are done 
ensued. What have we learned? What do we need to be doing with the information? How can 
we help promote campus awareness of the library's space problems? What recommendations can 
we make regarding alternatives for resolving both immediate and long-term problems? 
3. HOCH BrOS: Contrary to some of the news releases, the recently opened Hoch bids will 
not create additional library space anytime soon. Th e accepted bid covers the basic 
cons truction including the underground library space; however, only the 1000 seat 
auditorium, and 2-500 seat classrooms will be finished and furnished. The other space in 
the building will be "shelled" with no HVAC, lighting, etc. It is not clear at this time 
what or when efforts will be made to find funding to open the rest of Hoch . 
4. FALL PLANS: Returning to our earlier discussion, the committee resolved to revisit 
moveable shelving alternatives and identify the costs/benefits of those alternatives. The 
committee will also revisit the question of how to create more space for Documents/Maps. 
The next meeting will be Sept. 15 at 1:30 in Murphy Hall. Kent will announce the specific 
room later. 
Recorded by Susan Craig 
Operating Procedures-JRP 
draft #3 - 8/22/94 
Kendall Sirnrnons 
As the remote book storage area at JRP is intended as closed stacks, materials 
will need to be paged by library staff. Currently. brieflisted materials in the 
basement of Spencer Research Library are paged on a daily basis, Monday through 
Friday, by the Watson Holds Office staff. Generally, there are no more than 1-3 
requests a day . It is doubtful that the number of requests fo r mat er ial in JRP 
would be even that great. Indeed, as requests for JRP storage material should 
be extremely low, a schedu l e should be establi shed so that the JRP stacks are 
checked on a regular basis. 
Because of the additional distance in volved and beca use the Mailroom sta ff 
already go to Spencer Research Library and Carruth O'Leary on a daily basis, I 
propose that th e respo nsibility for paging materials be transferred to the 
Mailroom. The Mailroom staff would pick up brieflis ted/ remote storage request 
cards as well as materials to be reshel ved on one of their regularly scheduled 
deliver ies to Circulation, Monday through Friday . They would deliver retrieved 
materials to the Holds Office as lvel.l as the cards for any unsuccessful 
retrieval. The Holds Superviso r would still be responsible for searching fo r 
missing items and declaring them lost, when appropr iate . 
In addition to walking through the entire area whenever they must retrieve or 
res helve an item, Mailroo m staff will check the remote storage area once a week 
for leaks, high humidity levels , security or any other problems. Should a 
humidity problem be suspected, Ma i l roo m staff will take daily ~eadings. (It may 
prove advisable to install at least one hydrothermograph @ $550 to facilitate 
monitoring of humidity levels.) Any prob lems wi ll be reported to the Space and 
Facilities Coordinator. 
Like Brieflisted Re quest Forms, Remote Storage Retrieval For ms wi ll be available 
at aLL circulation desks. Request s pla ced at locatiol"IS other than Watson 
Circulation may be called in by library staff to ~he Fines Off ice, 8:30-4:30, 
Monday through Friday_ eirc. staff will record the r equests and leave them for 
the Mailroom staff to pick up. Mater ia ls will be r etr ieved in the mid to late 
afte rnoon, Monday through Friday. 
Retrieved mater i als lJJill be marked l\lith spine tape at JRP for purposes of 
identificatio:i. Retrieved materials vJO Ll ld be deli'·J~:!red to Circulation, lJJith 
req uest ca rds, where they would be transferred tc the Hold Shelf computer 
location and immediately available to the patron. If not picked up that day, a 
notice would be sent to the patron. The Circulation record lvill provide a 
permanent location of Watson. A note sta tin g that the item is a JRP storage item 
will be added to t he book at time of tra nsfer or time of checkout, whichever 
comes first, to ass ist in identification of storage materials . 
REMOTE STORAGE REQUEST 
COlplete and correct inforlation including ID Ho. 
and date no longer needed are required for 
processing. Materials will be available for check 
out at Watson Library. 
Date _________ _ 
Call no. 
Vol./no ./date ___________ _ 
Ti tle/Author ____________ _ 
Date no longer needed __________ _ 
Requester ______________ _ 
ID 10 . ______________ _ 
t t t t t tt t t t t t t t t t t ttt t t t t t tt t t t t t t t t t t t t t t t t t t t t t t t t t t t t t t t t t 
Office use only 
Loc: ________________ _ 
Missing: ___ _ 
010.5 B4712 
010.5 C869 
010.5 L712 
010.5 N758 
Bibliographische Berichte. 
Storage holdings: 1959-1980 
Shelves: .75 Uses: 0 
Critique: revue generale des publications francaises et etrangeres. 
Storage holdings: 1950-1980 
Shelves: 3 Uses: 1 
CURRENT HOLDINGS TO REMAIN IN WATSON 
Literarisches Centralblatt fur Deutschland. 
Literarisches Zentralblatt fur Deutschland. 
Storage holdings: 1856-1928 
Shelves: 4 Uses: 17 
Nordisk tidskrift for bok- och biblioteksvasen. 
Storage holdings: 1914-1980 
Shelves: 2 Uses: 0 
010.5 P5471 
Philobiblon. 
010.5 Z37 
015.43 H12 
015.43 N39 
Storage holdings: 1957-1980 
Shelves: 1 Uses: 1 
ZeitschriJt fur Bucherfreunde. 
Storage holdings: 1909-1939 
Shelves: 3.5 Uses: 5 
Halbjahrsverzeichnis der im Deutschen Buchhandel erschienenen Bucher, Zeitschriften 
und Landkarten. 
Halbjahrsverzeichnis der Neuerscheinungen des Deutschen Buchhandels. 
Hinrichs' Halbjahrs-katalog der im deutschen Buchhandel erschienenen Bucher, 
Zeitschriften, Landkarten usw. 
Storage holdings: 1904-1943 
Shelves: 3.5 Uses: 0 
Neue Literatur. 
Die Schone Literatur. 
Storage holdings: 1924-1943 
Shelves: 1 Uses: 0 
MINUTES 
STAFF DEVELOPMENT COMMITTEE 
August 24, 1994 
Present: Janet Anderson-Story, Mel DeSart, Carole Dibben, Gaele 
Gillespie, Sandy Gilliland, Susan Hitchens, Margaret Wilson 
The minutes of August 16 were corrected and approved. 
The Committee discussed at length the problem of getting people 
to turn in their travel reports. The requirement that travel 
fund recipients must submit a written report of her/his 
activities apparently is not stated in any of the Committee's 
official forms or guidelines. (Sandy has drafted a revision of 
the letter which informs the recipient that her/his request has 
been approved; the revision includes a reminder of the report 
requirement.) More significantly, there is no written policy 
which gives the Co mmittee permission to deny funds to staff who 
have a histor y of being remi s s in turning in travel reports; past 
SDCs have never exercised that option. We agreed that we needed 
to revise the guidelines and travel request form to mention the 
report requirement. However, we felt that any statement that 
future funding may be denied if reports are not turned in would 
first need the approval of the Dean and LFA. We also wondered if 
the standing charge to the Co mmittee should be changed to add 
that it is responsible for administering the staff development 
fund. 
We next addressed the question of whether the Committee should 
fund research travel requests. This question arose as a result 
of a recent staff request for research funds, but it had earlier 
been brought before the 1992/ 1993 Committee. In that instance, 
LFA Exec had charged SDC to consider how the committee guidelines 
could be expanded to accommodate the funding of research projects 
and to help defray e xpenses involved in professional editorial 
duties. [Background information: The 1992/ 1993 Committee 
responded to the charge in its annual report by recommending that 
"LFA Exec appoi nt a n s.s:LhQ~. commi ttee to develop guidel i nes that 
SDC would then be able to use in awarding funds"and that 
"additional funds for research be made available, rather than 
taken out of the $10,000 FY94 travel and workshop budget."] The 
Committee decided to: 
- For the time being, c o ntinue past practice (i.e. not award 
funds to cover research travel expenses). 
- Write a letter to LFA Exec requesting guidance. 
- Study the issue, including determining what facult y models 
exist at the University. Sandy volunteered to call the College 
of Liberal Arts and Sciences to ask what departments have funds 
specifi c all y f o r travel and / or research. 
- Develop a p ro posa l to LFA Exec for its approval, 
recommending expansion of the guidelines to cover research travel 
ex penses. The pr o posal wo ul d include rec ommendations t o: 
Minutes - 2 
1) assign a percentage of the total funding for research travel 
(5-10% was suggested), with a $100 cap on the amount of money 
that would be awarded for anyone request. 2) Require requests 
to be submitted within the first 9 months of the fund's fiscal 
year, i.e. by the end of June. This would allow the Committee 
sufficient time to spend any unused moneys. 
Gaele will write a letter to LFA Exec which will: 
seek guidance concerning funding for research 
recommend that travel funds not be granted to persons who 
have not written reports. 
~ recommend that the standing charge to the Committee be 
revised to include statements that SDC is responsible for 1) 
administering the travel budget; and 2) establishing guidelines 
on how travel funds are to be awarded. 
The Committee discussed how much we should increase the share 
amount for conference travel. The amount of the conference 
travel pot was unclear because we did not yet know how much we 
needed to set aside for speakers. A rough review of past years' 
expenditures indicated that we could safely increase the share to 
$90. If the Dean approves our request to use the money remaining 
in the 1993/1994 budget to fund the three travel requests we have 
already received for next year, we can reimburse those requests 
at the higher share rate. 
We decided to reserve 
perception that staff 
attending workshops. 
speakers. 
$1800 for workshops in order to reflect our 
were becoming increasingly interested in 
That would still leave us $2000 for 
We approved a travel request from Rick Clement to attend the 
Medieval Association of the Midwest Sept. 23-24. 
Janet suggested that we split up the Committee into subgroups 
which would focus on a specific task of the many we need to 
accomplish: programs for next year, expanded staff development 
fund guidelines, outside funding sources, and possibly others. 
Sandy will try to set up an early September meeting between the 
Dean and the Committee. In the meantime, our next meeting is 
scheduled for August 31 at 9:30, location TBA. Tentative agenda 
items are: 
- vote on increasing the share to $90 
- pursue Janet's suggestion to split into subgroups 
- discuss the theme for next year's programs. 
LFA EXECUTIVE COMMITTEE 
Minutes of August 29, 1994 Meeting 
Present: B. Schaffner (chair), S. Craig, J. Emde, J. Girardo, L. 
Moore, D. Pardue, J. Richardson 
Exec read and approved minutes for the following: 
• Staff Development Committee, meeting of 8-16-94 
• Budget & Planning Committee, 8-10-94 
• LFA Executive Committee, 8-22-94 
LFA Exec also read and approved the annual reports of the 
Libraries Committee on Promotion and Tenure (LCPT) and the 
Nominating & Ballot Committee. 
In the course of reading the annual reports (particularly 
those of LCPT and CESR) , Exec members noted that the issue of 
research was pervasive. An extended discussion ensued: all 
agreed that library faculty sorely need clarification on this 
topic. The following statements reflect only the opinions of the 
committee members present, and are intended to serve as a 
starting point for more generalized discussion. 
It is our opinion that the requirements for librarians have 
evolved to the point where it is very important to be able to 
present evidence of scholarly activities in promotion and tenure 
files. In addition to assuring that all KU librarians are aware 
of the scholarly activities/research expectations for promotion, 
sabbatical leave and merit review, we feel it is especially 
important that candidates be clearly informed of these 
expectations before they accept a KU position and that non­
tenured librarians receive advice and assistance in establishing 
their research program. 
I. Within the Libraries the importance of research has 
evolved; historically, there has been the belief that research 
was not required for promotion and tenure. If a librarian had 
conducted research, it was evaluated as a part of her/his tenure 
file, but librarians lacking this component were recommended for 
promotion by UCPT. 
II. The statement regarding evaluation of librarians in the 
1989 revision of the Libraries Staff Handbook (i.e . the statement 
which LCPT forwards to UCPT) is ambiguous--especially the phrase 
"Research, although not an integral part of most librarians' 
professional duties . "Administrators in the Office of 
Academic Affairs have expressed concern that we are stating that 
we are not required to do research. 
(a). Perhaps we need a clearer statement from LCPT, 
which would of course be written with input from LFA members. 
III. In view of the current situation, newly hired LIs must 
be told that there are expectations for scholarly 
activities/research, and that it is required for tenure and 
promotion. Numerous questions are raised, e.g.: 
(a). Since research is required, how can it be 
accommodated into librarians' professional appointments? 
(b). What is the supervisor's role regarding this 
activity? Does he/she have a responsibility to mentor 
supervisees? Should the Library be encouraged to implement a 
mid-term tenure review? Does he/she have the right to know how 
much time a supervisee spends on research? 
(c). What "scholarly activities/research" is needs to 
discussed and defined. Besides publishing articles (or 
translations, book reviews, indexes, etc.), does it include oral 
presentations at conferences? Exhibits? Guides for Readers? 
what criteria should be used to evaluate and weight these 
activities? 
submitted by David Pardue 
Officers: 
Members: 
Classified Conference Executive Board 
Meeting of August 30, 1994 
Alex Slater, Chair; Kendall Simmons, Chair-elect; Corrie Thompson, Secretary 
M. Baker, M. Lasnier, C. Thompson, P. Bonham, B. Marvin, C. Rivera, M. Stamm, B. Owens, 
C. Jeffries, J. Slusser, M. Boyer 
Absent: K. Simmons, M. Lasnier, P. Bonham, M. Boyer 
Invited Guests: J. Revenew, S. Gilliland, J. Anderson-Story, M. Roach. 
NEW BUSINESS: 
1. Changes to the Classified Employee of the Year guidelines. 
The members of the Classified Employee of the Year Selection Committee were invited to the meeting to discuss 
an issue that had arisen during the first award's selection process. That issue was how a nominee's employment 
status affects their eligibility for the award. The selection committee recommended that Dean Crowe alter the 
guidelines for the award. Dean Crowe in turn requested advice, through the Conference Chair, from Classified 
Conference. 
The Selection Committee members described for the CCEB the highlights of the discussions leading to their 
decision. After providing this background, the Selection Committee members left the meeting. The floor was 
opened for discussion. 
> Since this year's selection committee had set a precedent concerning eligibility should the CCEB adhere 
to it, or make an independent recommendation? There was concern that some individuals might be 
offended if future selection committees did not apply the same criteria as did this year's committee. On 
the other hand, all new processes, such as this award, need "fine-tuning." The CCEB decided that the 
CC's advice to the Dean should be based on the CCEB' s understanding of eligibility rather than on the 
selection committee's precedent. 
> Should one method of leaving Library employment be treated differently from another? Some CCEB 
members thought that resignation, retirement, and/or death should have no bearing at all on eligibility. 
It was pointed out that, theoretically, someone could nominate a past employee. It then became 
apparent that eligibility needed to be defined not in terms of resignation, retirement, or death, but when 
a prospective nominee leaves the library payroll. 
> At what point, then, does resignation/retirement/death affect one's eligibility? Easily identifiable points 
would be sometime during the nominating process or sometime during the selection process. "By the 
end of the nomination process" was agreeable to many of the members until it was pointed out that this 
did not take into account the possibility of someone announcing their resignation or retirement while 
their nominator was taking extra time composing the nomination. "During the selection process" was 
disagreeable to most of the members. It was decided therefore that the most agreeable point of 
consideration would be the beginning date of accepting nominations. 
> The majority of CCEB members also expressed the view that part time classified staff should be eligible 
for the award. 
The CCEB decided to suggest to Dean Crowe that the section of the Guidelines pertaining to eligibility be 
changed to read as follows : 
"Eligible employees are all classified staff employed by the University of Kansas Libraries on the 
beginning date for submitting nominations and who have worked for the library for at least one 
year prior to that date" 
2. Change to method of approving minutes: 
In the interest of reducing the time between meetings and getting minutes submitted to the FYI, Corrie suggested 
that she distribute first-draft minutes to the committee members via e-mail, allowing one week for members to 
propose changes or corrections. A final draft would also be distributed bye-mail with members being given two 
working days to approve or reject it. Lack of response would be considered tacit approval. The approved 
minutes would then be published in FYI. Everyone present expressed approval of this plan. 
CHAIR'S REPORT: 
Alex reviewed (from Kendall's notes) the most recent Administrative Conference meeting, at which the 
Systemwide Access Proposal was discussed. The Systemwide Access Proposal entails developing the means for 
all Regents Libraries state-wide to have access to each other's online catalogs. 
Also discussed was the proposed Access Services department, which would consolidate several departments, 
including Copy Services, Reserve, Circulation, Fines, and Periodicals. This will affect the classified staff 
supervisory positions of Sherry Hawkins, Lisa Shaw, Sarah Couch, and Kendall Simmons. Kendall's position 
will be affected the most dramatically, and a proposed new position description for her is currently under review 
at Human Resources. Corrie distributed a copy of the Libraries' "Statement on Processes Involved in Changes to 
Classified Staff Assignments" written in March of 1992, in which the CCEB had considerable input at the time. 
These are the procedures being followed. 
COMMITTEE REPORTS: 
The Budget and Planning Committee has met twice with Dean Crowe to discuss the recent Administrative 
changes. It has not yet met with LFA regarding its charges. 
OLD BUSINESS: 
The review committee for Dean Crowe will meet in early September. Lars will address the CCEB' s September 
meeting. 
ANNOUNCEMENTS: 
Mary Ann Baker is on the Review Committee for Assistant Dean Gibbs. The full composition of the committee 
has been announced in the FYI. The committee will communicate with the staff soon in the FYI and shortly 
afterwards will solicit input from the staff to help with its deliberations. 
OTHER: 
In the future, Corrie will no longer include the standing agenda items (Dean Crowe, Chair's Report, Committee 
Reports) in her e-mailings. Anyone may suggest items to be added to the agenda. 
NEXT MEETING: Sept. 27, 1994 
Corrie Thompson, Secretary, CCEB 
University of Kansas Libraries 
Number 1291 September 29 ,1994 
HEALTH INSURANCE OPEN ENROLLMENT 
The KU Staff Benefits Office has mailed 1995 Health Insurance enrollment information to all staff. 
(If you have not received this information, please let Sandy Gilliland or Julie Slusser know immediately.) 
The 1995 Health Insurance contract will remain basically the same as the current contract: Blue Select 
and HMO Kansas will be the two health insurance plans for University employees who reside in Douglas 
County. Some slight changes in the health insurance premiums have occurred, and effective January 1st, 
employees who are employed at least 90%-time will be considered "full-time" for health insurance 
purposes only. These and other changes to the health insurance coverage are described more fully in 
the information distributed to all staff. 
If you do not intend to make any changes to your present health insurance coverage, you need not 
complete any forms. Your present coverage will continue during 1995. If you wish to make changes 
in your health insurance coverage, primary care physician, family members covered, etc., for the 1995 
calendar year, you MUST complete an "enrollment form", available from Sandy Gilliland or Julie 
Slusser, prior to the October 31, 1994 Open Enrollment deadline. Please submit all forms to the Library 
Administrative Office well ahead of the October 31st deadline to allow time for processing. The 
Administrative Office will forward forms to the Staff Benefits Office. Enrollment forms that are 
received in the Staff Benefits Office after October 31st will not be accepted. 
If you are a current participant in the KanElect program, the Staff Benefits Office will mail a separate 
memo and enrollment form to you to continue this plan in 1995. An enrollment form must be completed 
to continue KanElect participation (or begin participation) during the 1995 calendar year. Additional 
information regarding the KanElect program is available in the material distributed to all staff, and also 
available from Sandy Gilliland. 
Questions regarding the Health Insurance contract, including KanElect, may be directed to Sandy 
Gilliland or Julie Slusser, 4-3601. 
Sandy Gilliland 
KU TELEPHONE DIRECTORY 
The University's 1994/95 Telephone Directories are being distributed to all library departments. Library 
staff are asked to check their individual listing in the directory and report any errors to the Library 
Administrative Office. Corrections will be reported to all staff via the FYI. One correction has already 
been received (please update your copy of the directory): Malcolm Lodwick's listing is incorrect. 
Malcolm is employed in the ArtIArchitecture Library (not Acquisitions); his phone number if 4-3020. 
Department who require additional copies of the directory may contact the Library Administrative Office. 
Any department having extra copies of the directory are asked to return them to the Administrative 
Office. Contact Sandy Gilliland if you have any questions. 
Sandy Gilliland 
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER 
LAW LIBRARY RECORDS ONLINE 
Margaret Bearse, John Miller, and Mary Roach have completed the preparation of specifications for 
loading Law Library OCLC bibliographic records for both serials and monographs into the Libraries' 
online system. The programming needed to accomplish this load has been started, but, since Patrick 
Kingsbury is working on it irregularly, there is no estimated completion date for programming nor an 
estimate of when Law records will appear in the Online Catalog. A memo, giving some basic 
information about the policy decisions and some of the detailed procedural points which have been made 
in regard to the load and the Law Library use of the system, is attached to this issue of FYI. 
George Gibbs 
BOOKSALES 
The KU Libraries are currently finalizing plans for a series of booksales this fall. Please see the flyer 
attached to this week's FYI. For additional information please contact the following: Art & Architecture 
(Susan Craig); East Asian Library (Gene Carvalho); Science, Technology & Engineering (Sue Hewitt); 
Other Subjects (Lars Leon) Lars Leon 
MONEY, MONEY, MONNNNNEY ........ . 
Grant money is available from the Northeast Kansas Library System's Professional 
Development/Continuing Education Grant for: 
-CULS (College and University Library Section of the Kansas Library Association) fall meeting to be 
held in Pittsburg, KS, Oct. 27-28. This year's theme is; "Use it - don't lose it: Creative use and 
preservation of the virtual library" 
-KLOA (Kansas Library Operation Associates Roundtable of KLA) Conference to be held in Topeka, 
KS, Nov. 3-4. This year's theme is; "I work in a library, but I'm not a librarian: Survival skills in 
changing times." 
Grant monies are available to help defray costs for in-state conferences, workshops and class tuition. 
Contact Janet Anderson-Story (4-4715, e-mail janderso) for grant forms and guidelines or information 
about the above mentioned conferences. Janet Anderson-Story 
ASSISTANT DEAN GIBBS REVIEW 
By now all library staff should have received a questionnaire from the Assistant Dean Review 
Committee. If you have not received a questionnaire, please contact me 4-4274 (e-mail swilliam) for 
a copy. The deadline for returning the questionnaires is OCTOBER 5. The committee would appreciate 
observance of this deadline as we have a limited amount of time to complete the review, and the 
responses to the questions will be tabulated by computer; therefore, we can not include responses that 
are submitted after the October 5 deadline. 
The committee has also set aside several dates for staff who wish to meet with the committee. Anyone 
who is interested in scheduling a meeting with the Review Committee should contact me to arrange an 
appointment. The dates reserved for meetings are: September 30, October 14, and October 21 (10:00 -
Noon each day). If these dates/times are not convenient for you, we will arrange an alternative date 
and time. Thanks to everyone for their assistance with this process. Sherry Williams, Chair 
Assistant Dean Review Committee 
PUBLICATIONS 
Brad Schaffner has had the chapter on "The Soviet Union" published in Chronology of Twentieth­
Century European History, ed. George C. Ference (Detroit: Gale Research, 1994). Rob Melton 
INVITATION 
"You and your staff are invited to a reception to meet the new Director of Mabee Library, REBECCA 
BOSTIAN, October 6, 1994, 3:00 to 5:00 p.m., MacVicar Room, Washburn Unviersity Memorial 
Union." 
SPENCER RESEARCH LIBRARY VIDEO AIRS 
The "Spencer Research Library" video feature is scheduled to air on the KU Football Show with Glen 
Mason beginning Sunday, Sept. 25. The show airs on the following stations at the listed times: 
MARKET STATION AIRTIME 
Lawrence Sunflower Cable 6 Monday, 7 p.m. & 10:30 p.m. 
Topeka WIBW, Channel 13 (CBS) Sunday, 11:30 a.m. 
Kansas City KCTV, Channel 5 (CBS) Sunday, 11:30 a.m. 
Pittsburg/Joplin KOAM, Channel 7 (CBS) Monday, noon 
Wichita KWCH, Channel 12 (CBS) Sunday, noon 
Bartlesville, OK Bartlesville Cable Thursday, 5 p.m. 
Midwestern Mkts. Prime Sports Network Friday, 8:30 p.m. 
All times are Central Standard Time. 
ATTACHMENTS 
Library Automation Committee minutes--September 14, 1994 
Library Space Committee minutes--September 15, 1994 
Surplus Book Sales Flier 
- ------- ---.-- ------
LAW LIBRARY RECORDS ONLINE 
The load of Law Library records will include approximately 80,000 retrospective records and 
1,500-2,000 new cataloging records per year. The Law Library plans to continue to use its 
current CD-ROM catalog. OCLC records for current cataloging will be added using the same 
FTP process as the Libraries is using to load its own bibliographic records. When the Law 
record is an added copy to one already in LCAT, the Law holdings will be added to that record. 
Law does not intend to use the Libraries' current technical processing system actively for serials 
check in, maintenance of book and serial holdings information, circulation control, etc.) Law has 
decided not to invest much training time in the current system, preferring instead to wait for the 
implementation of a new system to implement these routines. However, the Law Library will 
undertake some double work to maintain accurate bibliographic records. Law plans to buy and 
install an editing terminal and will maintain its bibliographic information in LCAT, the file of 
record, in addition to any updating which must be undertaken through OCLC for the CD-ROM 
catalog. 
The four-letter OCLC codes which the Law Library has used and the Law sublocations will 
generate a standard text for the Online Catalog. Serial holdings in OCAT will also show a 
standard text referring the patron to the Law Library for holdings. 
Prior to August, 1994, there were 3,235 Law Library serial records in UKASEILSER, many of 
which were local records. These bibliographic and holdings records were added to the serials 
system in late 1986 and had not been reviewed or in any way updated since that time. For this 
reason, and in anticipation of loading all of the Law Library's OCLC records, it was determined 
that it would be best to delete all of this outdated information so that the most current and correct 
Law Library serial records could be included at the time of the OCLC record load. With the 
exception of a few records yet to be worked on, the deletion project has been completed. 
Loading of the retrospective Law records will be timed so that lists of new headings and 
problems generated specifically from these records can be separately identified and given to Law 
to work on. It will not be possible to identify prospectively which headings or records on current 
system reports (authority, duplicates, new headings) are generated from Law records . Law 
Library staff will participate with Cataloging Department staff in the ongoing maintenance of the 
records. The details of who will do what have not yet been worked out. 
Law LC call numbers will not be indexed and thus will not be interfiled with LC call numbers 
from the main library collections in LCAT. Since Law is not planning to use the local system 
for shelflisting and other processing activities, it is not necessary at the moment to decide how 
to incorporate Law call numbers in the shelflist. However Law call numbers will be searchable 
in the Online Catalog. The shelflist print programs will be set so that no shelflist cards are 
produced for Law locations. 
Members: 
Absent: 
Library Automation Committee 
Meeting of September 14, 1994 
John Miller (chair), Bill Crowe, George Gibbs, Mary Hawkins, Kent Miller, 
Jim Neeley, Mary Roach, Gary Susott, Sherry Williams 
Bill Crowe 
Review Minutes of August 10: 
The minutes were approved for the FYI following some questions and clarifications. 
Announcements/Questions: 
1. This will be Mary Hawkin's last LAC meeting. John asked committee members to 
consider whether to invite someone to sit on the committee until Mary Hawkin's 
successor is appointed, and, if so, whom to ask. It would be for an "indefinite, 
temporary, interim" period of time. John asked that members email any comments 
they might have about this prior to the next meeting, at which time it will be 
discussed further. Also, on behalf of the Committee, John thanked Mary for her 
service. 
2. OCLC/FirstSearch demos: As announced in Kansas Libraries and elsewhere, a 
statewide demo of certain FirstSearch databases is being planned for mid-October to 
mid-December, during which time there will be free, unlimited access to the basic 
FirstSearch package [WorldCat, ArticleFirst, ContentsFirst, GPO Monthly Catalog, 
Medline, and ERIC] plus ABI/Inform, Periodical Abstracts Research II, and 
Newspaper Abstracts. This is in preparation for an arrangement with OCLC to 
provide these databases on a subscription basis throughout the state. Bruce Flanders is 
coordinating the project as well as investigating the possibility of using WorldCat as 
the basis for the Kansas state union catalog. As reported earlier, John and Bill met 
with Bruce several weeks ago to discuss the possibilities and potential problems. Last 
Friday at the CODDL meeting in Salina, which John attended for Bill, Michael Piper 
of the KLNB and Rebecca Shriner of WSU and the KLNB's Reference Committee, 
described the project to CODDL and took questions. At both sessions, we asked a 
number of questions about how we would be able to both freely distribute and control 
access to FirstSearch at KU. Bruce has been discussing this with Paul Cappullezzo, 
who is coordinating the project for OCLC. Bruce called John this morning with an 
update and the two of them will be talking with Paul by phone later today. The chief 
concern is that OCLC currently neither has a way to limit the number of simultaneous 
uses on an individual authorization number in a consortial setup such as this nor any 
way to limit access based on IP (Internet Protocol) number. [IP limits would allow 
OCLC to restrict access to Internet nodes within the state of Kansas.] 
3. EnhancementsIFixes Update: John asked the committee again to consider 
splitting the Expanded Academic Index file into two parts to possibly improve 
response time by limiting the size of retrieval sets. This will be discussed more at a 
later meeting. In response to questions, John clarified that we will not pay software 
lAC, September 14, 1994, page 2 
maintenance on Inquire after this fiscal year and that the new online system would 
replace functions currently supplied by the Inquire software. 
Discussion: 
1. RFP: John distributed outlines and sample specifications from the RFPs of various 
other institutions and a draft proposed outline for KU's RFP. John asked the 
committee to consider how best to express the relative importance of the various 
criteria for selecting a new system. Some of the institutions used adjectives such as 
"mandatory" vs. "desirable" (or "very desirable" vs. "desirable"), while others used a 
ranking system of symbols, such as '+' and'·' for greater vs. lesser importance. 
Describing any features as "mandatory" can be used to exclude any vendors who really 
don't meet minimum specifications. It also has the potential, however, to exclude 
vendors who don't have particular features in operation but might have them in testing 
stages. It could be used to target established, complete systems if the desired result is 
to rule out companies that are still in development, but if not used carefully, it could 
restrict choices too much. Therefore, terms such as "mandatory" or "required" must be 
used judiciously and sparingly. It is useful to assign some system of weights to the 
larger list of criteria not considered "mandatory" in order to make comparison and 
scoring of the systems easier. 
The means for scoring the vendors who respond to the RFP must be established in 
advance, so it needs to be well thought out. It needs to be stated that the decision will 
be based on vendor replies, site visits, and the RFP replies. One person asked if, in 
trying to determine vendors' financial standings, the libraries could hire outside 
consultants. This is a possibility. 
Bill, John, and Nancy Jaeger will be meeting next Tuesday with Gene Pucket, KU's 
Director of Purchasing, and Barry Swanson of the state's Division of Purchases, to 
discuss how we can and should proceed with the RFP process. We should know more 
about what is expected and demanded of us after that meeting. The meeting will 
include a discussion of the "Master Lease Purchase Program" which replaces the 
former "certificates of deposit." This is a program that would allow the Libraries in 
effect to get a loan from the state for the entire system purchase and pay it back over 
several years. 
John reviewed the RFP draft outline, pointing out that much of the initial section can 
be copied from the RFR. There is considerable overlap between the sections titled 
"Instructions to Vendors" and "Proposals", and it might become appropriate to 
consolidate the two sections. It is unclear what, if anything, needs to be specified in 
the section about system hardware and software, especially in light of the fact that it is 
unknown at this time whether the Hoch automation center will be funded. John has 
inquired of the Computer Center about their preferences in this area, assuming that the 
machine will be housed and operated there. 
Future Meetings: Wednesday, Sept. 28 2:00pm· 3:30pm later cancelled] 
Wednesday, Oct. 12 and Wednesday, Oct. 19 at the regular time 
LIBRARY SPACE COMMITTEE 
Minutes of September 15, 1994 (#16) 
+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 
Attendees: Kent Miller (chair), Susan Craig, George Gibbs, Mary Hawkins, 
Donna Koepp, Kathleen Neeley, Rich Ring, Mary Roach, Kendall Simmons 
Guest: Susan Hitchens 
The committee met in the Music Library and had a guided tour of the space 
led by Susa n Hi tchens. It was obvious to all of us that the space is 
totally inadequate and that Music Library staff has had to be inventive and 
flexible to accommodate the collections and services. The space is totally 
full and, in order to house the annual collection grol.-Jth of apx. 2000 
items, space outside the physical limits of the Music Library must be used. 
Currently, 192 shelves of Dewey-classed items are shelved in Anschutz; a 
non-secure hallway in the Sound Archives area houses some journal backruns; 
video and audio tapes are shelved on a stairwell landing. Because there are 
no OPAC records for the Deweys (25-33% of the Music collection), the 
circulation system ser-ves as the location ,ecor-d fo, the many sub­
locations. The space constraints mean constant minor shifting and receipt 
of a multi-volume set can require a majo, shift. In addition to books and 
jou,nals, the collection has tapes, record albums, CDs, videos, and 
microforms. Equipment fo, all tl,e formats is also housed in the library. No 
elevator or dumb-waiter exists to connect the first and second floo,s and 
a la,ge part of the second floor will not bear the weight of bookstacks. 
Susan has requested shelving for the perimetel- of the libral-Y's second 
floor and, if received, she may reconfigu,e the second floor- space to 
,emove the car,els and place all the listening stations upstai,s. 
Envi,onmental conditions are poor with a ,oaf mounted air conditioning unit 
and poo,ly designed guttering occasionally sending water into the library. 
The wiring needs to be upgraded to allow public access to the lnte,net and 
othe, library resources rathel- than requirin9 the libl-ad.an to use the 
single packet-switch network connection for all such searches_ An addition 
to Murphy Hall providing mo,e than 11,000 sq ft fo)- a music libra)-y rernains 
on the University's priority list. If all goes well, the facility might be 
available by 2000. Until then, no additional space within Murphy is likely 
and the library will continue to have to store music collections outside 
the building. 
The minutes of the Sept. 1 meeting were reviewed and corrected_ 
The public list of Dewey-classed journal titles ,ecommended for storage is 
complete and a draft of the letter- to faculty and students is being 
,eviewed by Dean Crowe_ The first half of the LC-classed titles will be 
keyed soon and the second half is nOl.-J available foY- bibliogY-aphers to 
review. Serials cataloging expects to complete their work by October 15. 
The committee recommends that the letter detailing the storage 
recommendations and process be sent to all faculty at KU and that the lists 
of ti tIes to be considered for storage be disty- ibuted to departmental 
chairs to share with their departments. The lists should be as compact as 
possible so as to use the minimum amount of paper. 
The next committee meeting will be Sept. 22 in Room 318 of Spencer Research 
Libr-ary. 
Recorded by Susan Craig 
Tues. Oct. 18 
Wed. Oct. 19 
Thurs. Oct. 20 
Thurs. Nov. 3 
The University of Kansas Libraries 
Surplus Books Sales 
Science, Technology & Engineering 
East Asian, Chinese & Japanese Materials 
~ English & American Lit., Latin American Studies, 
:1f History & Political Science, 
German, French, Italian & Classics 
East Asian, Chinese & Japanese Materials 
*' Social Welfare, Sociology, Anthro., Psych., 
Education, Philosophy & Religions 
. Business & Economics, 
:# Reference, Miscellaneous 
Second Chance Sale 
(Unsold books from sales listed 
above with * at reduced price.) 
Art & Architecture 
Anschutz Science Library 
2nd floor 
Watson Library 5th floor 
(East Asian Library) 
Watson Library 2nd floor 
Watson Library 5th floor 
(East Asian Library) 
Watson Library 2nd floor 
Watson Library 2nd floor 
Watson Library 2nd floor 
Spencer Art Museum 
(Center Court) 
All proceeds from these sales will be used for the purchase of additional books and periodicals for the Libraries. 
Cash, personal checks, and travellers' checks accepted. 
9-4 
9-4:30 
8-4 
9-4:30 
8-4 
8-12 
12-4 
4-7 
University of Kansas Libraries 
Number 1292 October 6 ,1994 
UNCLASSIFIED VACANCY 
Photo Archivist, a full-time, 12-month, continuing, unclassified professional staff position (non-tenure 
track). This position will work with the photographic holdings (some 2 million images) of two 
departments in Kenneth Spencer Research Library: the Kansas Collection and University Archives (full 
description available). Required Qualifications: Master's degree in a relevant field; coursework or 
experience with photographic cataloging; knowledge of photographic preservation techniques; and 
demonstrated ability to work well with the public. Strongly Preferred Qualifications: Experience 
cataloging photographs in an archival setting; experience cataloging in an automated environment; 
previous photographic preservation work; reference experience. Preferred Qualifications: Experience 
working with glass plate collections; coursework or background in regional history and/or the history 
of higher education; dark room experience. Annual salary: $20,000 - $23,500, dependent upon 
qualifications. Excellent benefits. To apply, submit letter of application, resume, transcripts 
(photocopies accepted), and names of three references, to: Sandra K. Gilliland, Assistant to the Dean 
for Personnel, 502 Watson Library. Applications must be postmarked by November 7, 1994. 
AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER 
APPLICATIONS ARE SOUGHT FROM ALL QUALIFIED PERSONS REGARDLESS OF RACE, COLOR, SEX, 
DISABILITY, AND AS COVERED BY LAW, VETERAN STATUS. IN ADDITION, UNIVERSITY POLICIES PROHIBIT 
DISCRIMINATION ON THE BASIS OF RELIGION, NATIONAL ORIGIN, AGE, SEXUAL ORIENTATION, MARITAL 
STATUS, AND PARENTAL STATUS. 
SEARCH COMMITTEE APPOINTED 
The following staff have been appointed to the Photo Archivist Search Committee: Becky Schulte, 
Chair; Sherry Williams; Kathy Lafferty; Prof. John Pultz, Curator of Photography, Art Museum and 
Assistant Professor of Art History; Sandy Gilliland, ex officio. Sandy Gilliland 
PERSONNEL 
Sadie Bramble, Library Assistant III in Cataloging, has announced her retirement after serving 25 years 
with the University Libraries. Sadie began employment in September, 1969 as a Clerk-Typist I. 
Throughout her career at KU, Sadie received several promotions and attained the rank of Library 
(Associate)/Assistant III in March, 1978. Sadie's retirement is effective October 7, 1994. 
Sandy Gilliland 
KU TELEPHONE DIRECTORY CORRECTION 
Please note the following correction to the new issue of the KU Telephone Directory: 
Terri Gottstein is an Office Assistant III in the Cataloging Department, 4-3038. 
As a reminder, please submit corrections to the Library Administrative Office. 
Sandy Gilliland 
-~---------.- - ------
OLA FAUCHER RECEIVES PROMOTION 
Marc Adin, Director of the KU Department of Human Resources, has announced the promotion of Ola 
Faucher to Associate Director, Department of Human Resources. In a memo to Dean, Directors, and 
Chairpersons, Adin remarks, "Ola has been with the department since 1976 and has demonstrated a 
remarkable talent for excellence in all aspects of her endeavors related to the office." Ola's 
responsibility for the everyday operation of the department will broaden, according to Adin, as will her 
assumption of long-term human resource projects. Sandy Gilliland 
TIME CARD DEADLINE 
Please send all student time cards, unclassified absence cards, and classified monthly time reports to Julie 
Slusser in the Library Administrative Office by 3:00 p.m., Friday, October 14th. Refer to pages 18 and 
19 of the Student Employment Procedures Manual for the maximum number of reportable hours for 
student assistants and other information. Julie Slusser 
DEAN'S REVIEW 
By now all library staff should have received a packet from the Committee to Review Dean Crowe. The 
packet should contain a cover letter, questionnaire (page 2 through page 9), and a return envelope that 
you can use to return the questionnaire. If you would like to send a letter in addition to or instead of 
the questionnaire you may do so. Please return the questionnaire or send a letter by Friday, October 14. 
If you wish to talk to the committee please contact me (lleon; 4-3476) by Friday October 14 so I can 
arrange an interview. If anyone knows of any staff member who is out of the libraries until after 
October 14 and is unable to forward herlhis packet to where slhe is please let me know. The committee 
appreciates your cooperation and wishes to thank you for your cooperation in this very important 
process. Lars Leon 
WATSON LIBRARY EXHffiITS COMMITTEE 
The Watson Library Exhibits Committee (Kent Miller, Channette Kirby, and Rachel Miller) is looking 
for: 
* 
* 
Library staff who would be interested in preparing exhibits for the Jim Ranz Exhibits 
Area. The purpose of exhibits is to publicize library materials and services, to encourage 
use and discourage misuse of library materials, and generally to support the research, 
teaching, and continuing education missions of the University through the visual 
dissemination of information. 
One or two additional committee members. The committee is responsible for reviewing 
exhibit proposals, scheduling approved exhibits, and helping exhibitors prepare and mount 
their exhibits. 
If you are interested in either possibility and would like more information, please contact anyone of us. 
Kent Miller 
ATTACHMENTS 
Cataloging Policy Advisory Committee minutes--August 29, 1994 
Staff Development Committee minutes--August 31, 1994, September 7, 1994, September 16, 1994, 
September 22, 1994 
LFA Exec minutes--Sept. 12, 1994, Sept. 26, 1994 
Kansas Library Operation Associates 1994 Conference Agenda 
CATALOGING POLICY ADVISORY COMMITTEE 1994-12 
Meeting of August 29, 1994 
Present: Margaret Bearse, George Gibbs (chair), Sandy Mason, 
Lorraine Moore, John Richardson, Mary Roach, Becky Schulte 
Symposium proceedings 
Gibbs distributed copies of the proceedings of an OCLC­
sponsored symposium The Future is Now: The Changing Face of 
Technical Services held at the ALA Midwinter Conference on 
Februrary 4, 1994. One of the six papers presented is by the 
always interesting Michael Gorman. 
Early American Imprints microform set 
Roach reported slow progress toward loading the test tape of 
cataloging records for the Early American Imprints microform set. 
Art retrocon project 
Roach reported that it had been decided to include East 
Asian books in the Art retrocon project. The retrocon unit is 
searching OCLC for cataloging copy and sending books and copy to 
the East Asian Library, where the books will be processed and 
returned to the Art Library . Most books requiring 090 and 
original cataloging will be brieflisted for now and cataloged as 
time and resources permit. All books with 050 copy and large 
sets will be fully cataloged with vernacular characters added and 
will not be brieflisted. 
JRP project 
Gibbs brought us up to date on the JRP project: 2700-
3000 shelves worth of low-use serials, both Dewey and LC, have 
been identified by Rich Ring as suitable for remote storage in 
JRP. The serials unit is providing full OCLC cataloging for all 
titles. Bibliographers have been reviewing a printout list of 
the titles. Later, a list of titles in WordPerfect format will 
be made available to the faculty and it is expected that some 
titles may be deleted from the list at faculty request. The 
shelving is in place at JRP and the basement area has been 
fumigated. 
Bringing the Law Library online 
Bearse reported that the wiring for a local editing terminal 
has not been installed yet. When the Law Library goes online, it 
will add its cataloging records to the system but will not 
maintain monographic and serial holdings and will not use the 
main circulation system. Law call numbers will not be indexed in 
the LCAT call number shelflist but will be searchable on OCAT. 
Now underway is a project to delete more than 3,200 UKASE records 
of Law serials. 
Internet access to DCLC in Spencer 
Cataloging the Spencer backlogs may not require connecting 
another OCLC terminal to the chain in Spencer if Internet access 
to OCLC proves to be dependable. At present a problem of unknown 
origin is preventing access to OCLC via the Internet. OCLC 
insists the source of the problem is local, but the Comp Center 
seems to think the problem is with OCLC. Roach will work with 
Nicholas Eshelman to get the problem fixed. 
The next meeting of CPAC was scheduled for September 26. 
Submitted by John Richardson 
MINUTES 
STAFF DEVELOPMENT COMMITTEE 
August 31, 1994 
Present: Janet Anderson-Story, Mel DeSart, Carole Dibben, Gaele 
Gillespie, Sandy Gilliland, Susan Hitchens, Margaret Wilson 
Gaele reported on the status of last year's annual report. We 
decided to compile a brief, unofficial annual report to serve our 
internal purposes until such time as the official report is 
available. Gaele and carole will work on compiling the interim 
teport. It will include figures on out-of-state travel, the 
total number of shares awarded, etc. and some information in text 
form, such as a summary of future SDC topics which were proposed 
last year. 
Sandy confirmed with Dean Crowe that funds remaining in the 
1993/94 SDC budget can not be used to fund travel in the new 
year, or carried forward. However, the Dean is willing to 
consider a proposal from the Committee to expend the funds for 
equipment or material related to staff development. Susan asked 
if there was something suitable in the suggestions for Shelley 
Miller's memorial. 
The Committee discussed at some length what should be included in 
Gaele's letter to LFA Exec. We decided that two letters were 
appropriate. The first one would address only the standing 
charge to the Committee. We would recommend the addition of a 
statement that SDC is responsible for administering the travel 
budget according to guidelines developed by the Committee and 
approved by the Dean, said guidelines to be reviewed annually. 
The second letter would be written after we had begun a review of 
the guidelines in their entirety. This letter would inform LFA 
Exec of the areas we were working on and solicit their comments 
on those areas. We would then use their comments to draft a set 
of revised guidelines. The revised guidelines would be submitted 
to the Dean for his approval, and to LFA Exec for its input. We 
agreed that the actual revision of the guidelines is a lesser 
priority than developing programs for the coming year. 
The minutes for August 24 were corrected and approved. 
We voted to increase the share amount to $90. 
The next meeting will be September 7 from 9:00-11:00 in 
Conference Room 8. 
Submitted by Margaret Wilson 
MINUTES 
STAFF DEVELOPMENT COMMITTEE 
September 7, 1994 
Present: Mel DeSart, Gaele Gillespie, Janet Anderson-Story, 
Margaret Wilson, Sandy Gilliland 
The minutes for August 31 were corrected and approved. 
Janet recommended that we send a copy of our second letter (see 
Aug. 31 minutes) to Classifed Conference Exec to solicit their 
comments. Mel added that we should also send the letter to the 
Dean. 
We proposed that the SDC divide up into subgroups, one for 
programs and one to review and revise the guidelines. 
We reconfirmed that the theme for the coming year's presentations 
will be "change." We hope to have a number of presentations on 
change itself: the changing nature of libraries in the national 
and international community; the changing role of the library 
within the university (a panel discussion with David Shulenberger 
and Dean Crowe); the changing roles of library staff; and the 
psychological aspects of change (attitudes, motivation). We will 
also sponsor a series of presentations on two topics which change 
has put on our front doorstep: new technologies and increased 
research expectations. The new technologies presentations will 
cover 1) CD ROMs, electronic journals, etc., and 2) the Internet­
-what's out there, how to access it, its relevancy to staff jobs. 
We hope to do three presentations on research: one on the 
research process (featuring a panel of KU librarians who have 
engaged in research); one by journal editors on how to prepare a 
manuscript so that it is likely to be accepted for publication; 
and one on the nature of research for librarians. 
We agreed to inform the absent members of the Committee about the 
ideas we were considering and then meet with the Dean for his 
input. 
We decided to recommend to the Dean that the funds remaining in 
the 1993/94 SDC buget be used to purchase video equipment: 
large-screen television, television stand, VCR, and CAM recorder 
with a good microphone. Mel and Sandy volunteered to purchase 
the equipment, should the Dean approve our recommendation. 
We will not meet at our regularly scheduled time next week. 
Instead, we will meet with the Dean on Sept. 16th from 1:30-3:30. 
Submitted by Margaret Wilson 
MINUTES 
STAFF DEVELOPMENT COMMITTEE 
September 16, 1994 
Present: Janet Anderson-Story, Mel DeSart, Gaele Gillespie, 
Sandy Gilliland, Susan Hitchens, Margaret Wilson 
Guest: Dean Crowe 
Dean Crowe attended the meeting to provide input on the 
Committee's program plans. He said he was "tickled pink" with 
our choice of "change" as our theme and encouraged us to put on a 
really ambitious series of presentations. He offered to 
contribute additional funds to help us finance speakers. The 
Dean recommended that we seek out other staff to help with 
specific aspects of the program. He offered to do an advance e­
mailing to the speakers we wanted, informing them that we would 
be contacting them and that we had his full support. The Dean 
made numerous excellent suggestions for speakers: 
For the "Changing nature of libraries" presentation: 
Nancy Eaton, Iowa State University. Nancy is chair of the OCLC 
Board of Trustees and chair of the ARL Access and Document 
Delivery Committee. We might want to consider someone from the 
KU faculty who is an expert on the subject of organizational 
structure; someone from Illinois, which had decentralized 
cataloging operations and is now in the process of recentralizing 
it; Jim Neal, Dean of Libraries at Indiana, which has flattened 
its organization; Jerry Campbell, Duke, the incoming president 
of ARL, in combination with a more conservative counterpart 
(possibly Jim Williams from the University of Colorado); and Bob 
Wedgeworth, Illinois. 
For the "Changing role of the Library within the 
University" presentation: Andy Debicki, Vice Chancellor for 
Research, Graduate Studies, & Public Service; and Jim Muyskens, 
Dean of the College of Liberal Arts & Sciences. Dean Crowe would 
act as moderator. 
- For one of the "Research" presentations: Bill Black, 
author of an article on research expectations at Iowa State. 
- For the "Publication" presentation: the Dean seconded our 
choice of Carol Pitts Hawks. He suggested that we might want to 
include s omeone from Nebraska's University Press, which is an 
innovative press, and hold the presentation at KU's University 
Press. The Dean said that in general university presses were not 
terribly advanced in uses of information technology. He 
recommended that we look at an article in the Chronicle on 
university press innovations. He also suggested Fred Woodward, 
director of the University Press of Kansas and incoming President 
of the American Association of University Presses, in conjunction 
with a proposed Friends of the Library's presentation in April. 
- The Dean proposed a topic for a future panel presentation: 
changes in career paths. The panel could be composed of our own 
library staff who have made career path changes. 
The next meeting is scheduled for Thursday, Sept. 22, from 11:45-
1:15. Sa nd y will arrange a room for us at the Kansas Union. 
MINUTES 
STAFF DEVELOPMENT COMMI TTEE 
September 22. 1994 
Present : .Janet Anderson-Story, Mel DeSart, Carol e Dibben. Gaele Gillespie. 
Susan Hitche ns 
A draft o f t he minutes from our meet ing of September 16 was not yet 
availabl e for r e view . 
Janet passed out a draft cale ndar of programs, many with names of 
possible speaker s, for the coming year . 
The committee reviewed and approved requests from Mary Lou Warren and 
Carmen Orth-Alfie for workshop fee costs to attend "Regi o nal Economi c 
Information Sys tems CD-ROM Training" at t he Rege nts Center on October 7. 
The committee al s o approved a request fo r funding from Kendall Simmons to 
attend and present a paper at the Council on Li b r ary Technicians conference 
in Chicago. June 22-23. 1995 . 
Discussi o n t hen tu r ned t o Janet's draft pr ograms calendar. Some slight 
rearrangement of sessions may occur du e to availabil ity of desired 
spea kers, bu t on the who le the committee agreed that we would use the draft 
calendar to begin further planning of indiv idua l sessions. specif ica ll y 
~3peakey ' s fo r each session/program. 
There was some small amount of confus ion over t he cairings of suggested 
speake rs and sess ions that Dean Crowe offered at ou r last meeting. Gaele 
will review with the Dean any areas where confusion exists and report the 
clar ified information to the committee. 
For a possible November pr ogram on the changing natur e o f libraries in 
the national and inte r national community. Gaele will contact Nancy Eaton 
from Iowa State and Mel will contact Bob Wedgeworth from Illinois as 
possible speaker s. This init ial contact will be only to survey interest 
a nd availabil i ty. 
Discussion 'he n turned to poss ible progra m topics NOT listed on t he 
dr aft ca l endar. Copyr ight and o rganizational dynamics arose as two 
p ossible topics for inclusion in this year's programming . 
F i nal l y, committee members voluntee r ed fo r tentative a ssignments as the 
indiv iduals wi t h p rimary responsibility for pl a n ning parti c ular sess ions. 
Next meeting: Wednesday, September 28 . 9:00-10 :30, Watso n B . 
Subm itted by Mel DeSart 
LFA EXECUTIVE COMMITTEE 
Minutes of Sept. 12, 1994 Meeting 
Present: B. Schaffner (chair), S. Craig, J. Emde, L. Moore, D. 
Pardue, J. Richardson 
Absent: J. Girardo 
Exec read and approved minutes for the following: 
• Staff Development Committee, meeting of 8-24-94 
• LFA Executive Committee, 8-29-94 
Exec also approved the charges which will be sent to LCPT. 
Schaffner made several announcements: a meeting with Dean Crowe 
is scheduled for Sept. 26, and a meeting with the Budget & 
Planning Committee is tentatively scheduled for Sept. 21 at 10:00 
a.m. He will furnish a list of current committee memberships 
which will be published in the upcoming FYI. 
Discussion then turned to the topic of the Budget & Planning 
Committee's 1993/94 annual report. Both members of this year's 
B&P Committee as well as last year's have expressed concern that 
the committee's role has become unclear. 
Exec feels that Budget & Planning seemed to be involved in 
more activities in the past, and outlined some of those 
responsiblities. B&P arranged the spring budget hearings, then 
summarized the main issues/concerns for a presentation to the 
general LFA membership; it organized the fall Budget Forums as 
well. The Committee also kept. a "Planning Notebook" which 
tracked administrat.ive committees' budgetary or planning 
concerns. One Exec member noted that the budget hearings avoid 
the situation where individual Department heads are literally 
standing in line at the Dean's door with requests for money, 
staffing, etc. Exec agreed that B&P helps ensure LFA involvement 
ln getting a broader, overall perspective. 
Exec explored ways of clarifying B&P's status. The general 
feeling was that LFA members would need to be presented with a 
concrete model in order for any productive discussion to take 
place. Another option is to charge the members of B&P itself to 
formulate a model; yet another is for B&P and Exec to work 
jointly on resolving this quandary. 
Submitted by David Pardue 
LFA EXECUTIVE COMMITTEE 
Minutes of Sept. 26, 1994 Meeting 
Present: B. Schaffner (chair), J. Emde, L. Moore, D. Pardue, J. 
Richardson; W. Crowe 
Absent: S. Craig, J. Girardo 
The committee did not meet on Sept. 19 (Mon.) because B. 
Schaffner was out of town. 
Dean Crowe was present as part of his regular monthly 
meetings with Exec. Discussion centered on the Budget & Planning 
Committee. Schaffner reported that he and two other members of 
Exec (Craig and Emde) met with B&P on Wednesday, Sept. 21. B&P 
members expressed interest in participating in the discussion 
concerning the restructuring/reorganization of the Asst. Dean for 
Public Services's position. 
B&P members voiced concerns about the following: a 
hesitancy to make recommendations due to their positions being 
appointive rather than elected; apprehension over the length of 
members' terms; clarification as to how much authority B&P has; 
more explicit guidelines to determine which issues they should be 
monitoring; and a desire to have more of the "big picture" on 
library issues, rather than getting bogged down with smaller 
micro-management issues. 
Crowe stated that he sees the critical issues for B&P as 
being "representativeness" (i.e. how to achieve a balanced 
membership) and members' commitment to a substantial term (i.e. 
three years). He believes tha.t B&P should not be the "go­
between" in library budget matters, i.e. between operating units 
and the Administration, but provide a wide perspective. 
Exec and Crowe discussed the possibility of forming a 
subcommittee--to be composed of members drawn from Exec, B&P, and 
classified staff--to explore ways of revitalizing B&P, and to 
provide more focus for what its role should be. Schaffner will 
work on formulating and issuing some additional charges to Budget 
and Planning. 
L. Moore gave a brief report on how the Budget and Planning 
Committee functions in the College of Liberal Arts and Sciences. 
It is a lO-member body, chaired by the Dean of the College. The 
Committee reviews the College's budget proposal each year. At 
the beginning of the year, important budgetary or planning issues 
are identified, and then they are narrowed down to two or three 
main issues. Working subcommittees are formed, with each 
subcommittee concentrating on one particular issue . The 
Committee often gets input through questionnaires mailed to 
Department Chairs rather than by holding hearings of any sort. 
Moore also distributed a draft of possible models for B&P 
structure, which Exec members did not have time to discuss. 
Crowe made several announcements: 
No action will be taken on restructuring Mary Hawkins's 
former position until discussions with staff have concluded and 
his and George Gibbs's five-year reviews have been completed. 
Any problems or concerns about search committee/hiring 
procedures can be discussed with him. These procedures were set 
forth in a general memo entitled "Search and Screen Process for 
Posted Positions," dated Sept. 21, 1994. Crowe further stated 
that he never intends to chair any search committee because he 
feels it is inappropriate. He also said that who we hire is the 
"second most important thing we do," after promotion and tenure 
decisions. 
He informed members of a reception for Rebecca Bostian, 
the new Library Director at Washburn University, and has invited 
her to the KU Libraries for an orientation visit. 
Encouraged all faculty and staff to attend the upcoming 
North Central Association accreditation hearings, which have been 
announced in the Oread. 
plans on trying to invite Executive V-Chancellor Meyen 
and V-Chancellor Shulenburger to the Libraries sometime this 
spring. 
Exec read and approved minutes for the following: 
• Staff Development Committee, 8-31-94 
• LFA Executive Committee, 9-12-94 
Submitted by David Pardue 
Kansas Library Operation Associates 1994 Conference 
I Work in a Library, But I'm Not a Librarian: 
Survival Skills in Changing Times 
November 3 and 4, 1994 
Conference Registration - 7:30-8:30 a.m. 
Holiday Inn West-Holidome 
601 Fairlawn I Topeka, Kansas 
The Kansas Library Operation Associates Roundtable of the Kansas 
Library Association will host its second annual conference for 
library operation associates, support staff, paraprofessionals, 
and other library personnel. 
================================================================= 
KATHLEEN WEIBEL - FEATURED SPEAKER 
Library consultant Kathleen Weibel will be the featured speaker 
and workshop presenter. Ms. Weibel, former library director at 
Ohio Wesleyan Univ., is a frequent conference speaker and 
consultant on issues concerning libraries and library management. 
She is well known for her presentation "I Work in a Library, but 
I'm Not a Librarian". 
================================================================= 
CONFERENCE AGENDA 
Thursday, November 3, 1994: 
7:30-8:30 a.m. Conference Registration 
8:30-11:00 a.m. FEATURED SPEAKER: Kathleen Weibel 
Topic: Fostering Unity in the Workplace 
11:00 a.m.-noon 
Creating a Positive Image 
Speaker: K. Marvin Moss, Pres., Annear Group 
Stress and Adjustment Disorders 
Speaker: Jerry Johnson, Topeka Mediation and Stress 
Consultants 
noon-1:30 p.m. Lunch 
1:30-3:30 p.m. 
Physical Work Hazards and Prevention 
Speakers: Dr. Doug Frye, Midwest Occupational 
Health Services, and Mona Spring, Kansas 
Rehabilitation Hospital 
Stress - Dealing with Change in a Changing World 
Speaker: Carol A. Snarr, Life Sciences Institute of 
Mind-Body Health Inc. 
3:30-5:00 p.m. 
How Your Job Evolves Through Participation 
Speakers : Connie Ury and Pat Parshall, Owens Library, 
Northwest Missouri State Univ. 
Networking Sessions 
Based on interests identified on the conference regis­
tration form, rooms will be reserved for networking 
sessions . Feel free to join one or more g roups during 
the time allowed. Locations and g rouping s will be 
announced at the conference. 
Friday, November 4, 1994: 
7:30-8:30 a.m. Conference Registration 
8:30-11:00 a.m. FEATURED SPEAKER: Kathleen Weibel 
Topic: 
11:00 a.m.-noon 
Getting Things Done When You are Not in Charge 
If it Wasn't for the Last Minute, Nothing Would Get Done. 
Speaker: John S. Homlish, PhD, Topeka Mediation and 
Stress Consultants 
noon-1:30 p.m. 
1:30-3:30 p.m. 
Lunch 
The Time of Your Life 
Speaker: Patricia J. Howell, Kansas State University 
Physical Work Hazards and Prevention 
Speakers: Dr. Doug Frye, Midwest Occupational Health 
Services, and Mona Spring, Kansas Rehabilitation 
Hospital 
Conflict Management 
Speaker: Hugh Boeving, Life Sciences Institute of 
Mind-Body Health Inc. 
If it Wasn't for the Last Minute, Nothing Would Get Done. 
Speaker: John S. Homlish, PhD, Topeka Mediation and 
Stress Consultants 
How Your Job Evolves Through Participation 
Speakers: Connie Ury and Pat Parshall, Owens Library, 
Northwest Missouri State Univ. 
3:30-5:00 p.m. 
Networking Sessions 
Based on interests identified on the conference regis­
tration form, rooms will be reserved for networking 
sessions. Feel free to join one or more groups during 
the time allowed. Locations and groupings will be 
announced at the conference. 
==========================================================:====== 
CONFERENCE REGISTRATION 
Registration forms may be requested from: 
Sarah Couch, KLOA Secretary, Watson Periodicals, 864-3950 
e-mail: scouch@ukanvm.cc.ukans.edu 
Registration fee (including lunch) for KLOA members: 
one day: $30.00 if paid by 10/13/94 
$40.00 beginning 10/14/94 
two days: $55.00 if paid by 10/13/94 
$65.00 beginning 10/14/94 
Registration fee (including lunch) for non-members: 
one day: $35.00 if paid by 10/13/94 
$45.00 beginning 10/14/94 
two days: $65.00 if paid by 10/13/94 
$75.00 beginning 10/14/94 
NEKLS Continuing Education Grants are available to cover the cost 
of the conference . Contact Janet Anderson-Story, 4-4715 or 
Janderso e-mail 
University of Kansas Libraries 
Number 1293 October 13 ,1994 
JANET ANDERSON-STORY RECEIVES MLS DEGREE 
Congratulations to Janet Anderson-Story, Watson Library stacks supervisor, upon completing the 
requirements for the Master's Degree in Library and Information Science from Emporia State University. 
Janet received the MLIS degree in August. Sandy Gilliland 
HUMAN RESOURCES PROFESSIONAL DEVELOPMENT AND DEPENDENT CARE 
REFERRAL SEMINARS 
Attached to this issue of FYI are the KU Human Resources Professional Development calendar of 
seminars for October, November and December, as well as the KU Dependent Care Referral Service 
notice of seminars. Library staff interested in attending the seminars offered by KU Human Resources 
are asked to first obtain their supervisor' s permission to participate, and then register by calling 864-
7425. Sandy Gilliland 
REMINDER OF HEALTH INSURANCE OPEN ENROLLMENT DEADLINE 
As a reminder, Library staff who wish to make any changes to their present health insurance or KanElect 
coverage, or wish to begin participation in health insurance or the KanElect program effective January 
1, 1995, must complete the appropriate forms, available from Julie Slusser or Sandy Gilliland, 502 
Watson, 4-3601, BEFORE the October 31st deadline. Additional information is available from Julie or 
Sandy. Sandy Gilliland 
UNIVERSITY FORUM 
As part of the UNIVERSITY FORUM Wednesday Weekly Lecture Series, Dean Crowe will make 
a presentation entitled, "The Spencer Library at 25: Celebrating the Future." The presentation will be 
on November 9th, from 12:00 - 1:00, at the Ecumenical Christian Ministeries Center, 1204 Oread (one 
block north of the Kansas Union). An optional soup and salad lunch is available ($3.50) by making a 
reservation the Tuesday before the Forum (843-4933). "Brown bags" are also welcome. Coffee, tea, 
and soft drinks are also available.The University Forum is sponsored by the Ecumenical Christian 
Ministries at KU (Presbyterian, United Church of Christ, Church of the Brethren denomination). 
DEAN'S REVIEW 
By now all library staff should have received a packet from the Committee to Review Dean Crowe. The 
packet should contain a cover letter, questionnaire (page 2 through page 9), and a return envelope that 
you can use to return the questionnaire. If you would like to send a letter in addition to or instead of 
the questionnaire you may do so. Please return the questionnaire or send a letter by Friday, October 14. 
If you wish to talk to the committee please contact me (lleon; 4-3476) by Friday October 14 so I can 
arrange an interview. If anyone knows of any staff member who is out of the libraries until after 
October 14 and is unable to forward her/his packet to where s/he is please let me know. The committee 
appreciates your cooperation and wishes to thank you for your cooperation in this very important 
process. Lars Leon 
1995 BYRON CALDWELL SMITH A WARD 
The Byron Caldwell Smith award was established at the bequest of Kate Stephens, a former University 
of Kansas student and the University's first woman professor. As an undergraduate at the University 
of Kansas, Kate Stephens learned to love the study of Greek language and literature from Professor 
Byron Caldwell Smith. In his name she established this award, given biennially to an individual who 
lives or is employed in Kansas and who has adhered an outstanding book published in the calendar years 
of 1993 or 1994. 
The book must meet at least one of the criteria set forth by the Stephen Bequest in 1938 to the New 
York Community Trust for the University of Kansas. The award will be made to: 
that man or woman ... whose book or books written in the mother tongue of Americans, 
now called the English language . . . of originality and superiority in conception and 
execution, and of taste, proportion and outstanding scholarship . . . in the fields of 
imaginative literature-such as lyric or dramatic poetry ... [or] a book of belletristic 
essays . . . a book presenting phases of history, or biography or setting forth humanistic 
views in law, in medicine or other science. 
The $2,000 award will be presented in September 1995 in Lawrence. Send a letter of nomination 
(deadline for submissions is March 1, 1995), which must include a statement regarding the nominee's 
elibigility, nominee's address and telephone number, and three non-returnable copies of the nominee's 
book to: 
BOOKSALES 
Smith Award 
Hall Center for the Hunanities 
211 Watkins Home 
Lawrence, Kansas 66045-2967 
(913) 864-4798 
The KU Libraries are currently finalizing plans for a series of booksales this fall. Please see the flyer 
attached to this week's FYI. For additional information please contact the following: Art & Architecture 
(Susan Craig); East Asian Library (Gene Carvalho); Science, Technology & Engineering (Sue Hewitt); 
Other Subjects (Lars Leon) Lars Leon 
ATTACHMENTS 
Classified Conference Executive Board minutes--27 September 1994 
Library Space Committee minutes--September 22, 1994 
Surplus Book Sales calendar 
1994 KACE conference registration form 
Department of Human Resources Professional Development CalendarlPrograms 
KU Dependent Care Referral Service 
Classified Conference Executive Board Minutes for 27 September 1994 Meeting 
Present: M. A. Baker, M. Boyer, C. Jeffries, L. Leon, B. Marvin, C. Rivera, K. Simmons, A. Slater, 
J. Slusser, M. Stamm and Dean Crowe 
Dean Crowe's report 
-- The Dean will be meeting with Mark Adin, the new Director of KU Human Resources and plans on 
discussing the Library Assistant (LA) series classifications and the minimum qualifications (education vs. 
experience and flexibility for exchanges between the two). The Dean suggested that we may want to invite 
Mr. Adin to a future CC general meeting. The Dean asked for other topics to discuss with Me. Adin. Flex­
time was suggested but that may be federally regulated and not controlled by the state. Any other topics 
should be e-mailed to the Dean before his meeting tomorrow afternoon. 
-- He encourages us to complete and tum in our Assistant Dean questionnaire by the October 5th deadline 
and letters by the October 12th deadline and told us that these reviews are taken seriously by administrators. 
-- He is waiting to talk with Sandy Gilliland regarding our response to a change in the selection process for 
the Classified Employee of the Year Award. 
-- He reported that equipment allocations will be made known to departments by early next week at the 
latest. 
-- He is meeting with Library Faculty Assembly Executive Committee (LFA Exec) regarding the status of 
the Budget and Planning Committee and coming up with a more structured advisory budgetary process. 
-- He will know by early October how we will discuss the Assistant Dean vacancy and hopes to have a 
position description and opening advertisement ready by the middle of December. We don't have a title for 
the position yet, nor do we know what the duties will be. Nationally there is a lot of flux in library 
administrative structures. 
-- The Dean reports that the Senate Libraries Committee meets for the first time tomorrow and will revisit 
the issue of renewal by list (rather than by books) as well as take up its usual charges of acquisitions, salaries 
and space. 
The Chairperson's report 
-- Alex Slater passed on the message that the CC secretary requests that group representatives not circulate 
draft minutes to their constituents. 
-- Alex reported on the Dean's Forum 
-- The Dean reported on the second phase (the database section) of Systemwide Access Proposal. 
He has met with a legislative committee as well as with senior KU administrators to push for funding. Our 
new online system will cost about 2.5 million dollars (half for the system itself and half for changes to the 
infrastructure [wiring, etc.]). 
-- The Dean visited the University of Virginia (Charlottesville) and the University of North Carolina 
(Chapel Hill) as part of the Deans' Technology Group. These institutions are not that much ahead of us 
(although you couldn't tell that from their PR). UNC charges a "student technology fee" which is used for 
things that the students can see as being of value to them (computer labs, e-mail, help desks, etc.) The 
Commonwealth of Virginia has set up a bonding authority so institutions can buy new technology. The state 
pays interest charges and the institution eventually (theoretically) pays it back over time. 
-- We will have to wait for our new system before each of us may get our own desk-top computers 
and INTERNET connections. 
-- The Distinguished Librarian Award has funds for another 3 years. 
-- There will be an OCLC video conference on libraries in the Computer Center Auditorium 4 
October 1994, 1O:30am-12:30pm. We have 10 seats and if other seats are available, we can fill them. Other 
sites are in Topeka and Johnson County. 
-- As an offshoot of the Spencer Library 25th anniversary celebration, University Relations has made 
a 45 second video about Spencer Library. It airs as a promotional spot on coaches' TV shows and during 
halftime of sporting events. 
-- Ed Meyen, KU Executive Vice Chancellor, has made $15,000 ($5,000 each year for 3 years) 
available to help Spencer Library with fund-raising. 
page 1 of 3 
-----------------------------
--r------- - -~ ~ . -·~----~o 
-- Alex rep~rted on his meeting with Dean 
-- The Dean is concerned with document availability and use. Not being able to track use of short-
term circulation items with the present system makes it difficult figure out how to deal with document 
delivery. 
-- The Dean thinks we need 4 or 5 LA levels. He thinks that Civil Service will be more flexible about 
job classifications in the future. 
-- Concerning the new evaluation procedures for managers, we don't yet know who at KU, much less 
within the library system, will be termed a "manager" and we also don't know how these new procedures 
integrate with the present system of lay-off procedures, step increases, etc. More information is coming in 
November. Julie Slusser says that this is a part of a huge overhaul of Human Resources. "Supervisors" and 
"operations people" (what and whoever they are) will also have new evaluation documents. 
-- Within the library system, the Dean wants a support structure for classified staff with more 
flexibility and more scope for rewards and incentives with personal value. He would like to know what sort 
of rewards and incentives we would like. Of course, there are some things over which the Dean has no 
control (state regulation-wise) but he would like to be able to offer what he can. Group representatives 
should poll their constituents. 
-- Alex reported on a meeting w / LF A Exec & the Budget & Planning Committee 
-- Members of the Budget and Planning Committee (B&PC) are frustrated about their role. They are 
looking for guidance regarding the committee's function and how it relates to other groups. Other concerns 
they have: Are terms long enough? It takes a long time to learn the budgetary process. 3-year terms might 
be better. Is yet another appointive group necessary? Should it be an elected committee? B&PC is not 
involved in the power structure enough to find out what is going on -- it has an image as a committee outside 
of the power structure. B&PC is not planning but serves as a reactive organization. The committee's name 
should accurately reflect actual function of committee. B&PC members feel: they are not given all 
information, only "safe" information; they have no power to affect decisions and priorities; library staff do not 
utilize B&PC as an avenue for complaint or comment to administration. Even Strategic Planning is outside 
B&PC. 
-- LF A reactions: Brad Schaffner, Chairperson, offered to have LF A re-evaluate the function of 
B&PC over the next year. He hesitates to eliminate it since it is in the LF A code. Susan Craig thinks B&PC 
should be viewed as a check and balance on the administration. 
-- Alex reported that the Dean met with LF A Exec yesterday and discussed B&PC 
-- The following charges may be added to B&PC charges: monitor Strategic Planning and be the lead 
committee to work on the Assistant Dean vacancy. 
-- There may be an ad hoc committee to look into the role of B&PC and if there is such a committee, 
Sue Hewitt will be asked to serve on it. 
Committee reports 
Personnel Committee: Carol Jeffries graciously agreed to serve on this committee with Bob Marvin, Julie 
Slusser and Joyce Elliott. The Chairperson discharged with thanks the members who were completing their 
terms. 
Staff Development and Budget & Planning Committees: Each submitted a written report. 
Constitutional Change Committee: The CC Chairperson will soon send out a ballot for a vote on the 
new constitution. A copy of the constitution will accompany the ballot but the guidelines will not be 
distributed. 
The Senate Libraries Committee will meet soon. 
There was no report from the Staff Orientation Committee. 
Old business 
Dean's Review Committee: Lars Leon (chairperson of the committee) reviewed what most of us read in his 
e-mail message to us recently. The committee will be available for interviews. The staff survey will not be 
tabulated by computer but will have more space for comments with each question. If anyone has any 
questions, please e-mail or call Lars. 
New evaluation procedures for managers -- see Chairperson's report on his meeting with the Dean 
page 2 of 3 
Survey returns: The surveys will be turned over to the Personnel Committee for further tabulation and 
processing. 
Volunteers for the Personnel Committee: Carol Jeffries was the only volunteer. 
New business 
"Department X" (Serials, ILS and Acquisitions combination): Group representatives who attended the 2-day 
session with Maureen Sullivan shared their feelings and what they learned. Uncertainty about what is going 
to happen is causing apprehension but most people will try to make the best of the situation. Maureen will 
return at some point. Some discussions as well as cross-training between the 3 departments is taking place 
and possibly committees will be formed to look at activities and flowcharts. 
We also heard about the Serials field trip to the University of Nebraska at Lincoln to tour their facilities, get 
an overview of their operations and check out their INNOPAC system. They have twice as much work space 
with lots of ergonomic furniture. Their computer system seemed less flexible than ours although it wasn't 
always easy to tell if there was a system limitation or a matter of local policy and procedures. 
Assistant Dean vacancy -- see the Dean's report 
Rewards for Classified Staff -- see the Chairperson's report of his meeting with the Dean 
Volunteers for the KU Classified Senate: Since we currently do not have any senators from the library 
system and no one has volunteered, the Vice-Chairperson will serve as liaison between CC and the KU 
Classified Senate. 
Announcements 
A new day care center is in the planning stages at KU. 
Kendall will attend the political candidate forum on 29 Sept 94 and ask any questions we give her. 
Next meeting: 25 October 
page 3 of 3 
LIBRARY SPACE COMMITTEE 
Minutes of September 22, 1994 (#17) 
+++++++++++++++++++++++++++++++++++++~+++++++++++++++++++++++++++ 
Attendees: Kent Miller (chair), Susan Craig, George Gibbs, Kathleen Neeley, 
Rich Ring, Mary Roach, Kendall Simmons 
Absent: Mary Hawkins, Donna Koepp 
Guest: Sandy Mason 
The Space Committee met in Special Collections in Spencer Research Librar y 
with Sandy Mason for a tour and discussion of the space problems facing her 
department. 
The tour began wi th a descr iption of the facul ty and graduate student 
studies which occupy approxim~tely 40% of the space on the ground floor of 
the building. 45 such rooms exist and, although there is competition to be 
assigned a study, the space seems to be vastly underutilized. The studies 
are intended for researchers working on a book or article who do not have 
suitable space for such work in their office or home. It is not a 
prerequisite that the research have any connection to the collec tions 
housed in Spencer. Studies for researchers needing a large quantity of 
Special Collections material on a daily basis are available within the 
department itself. 
The exhibit or "ceremonial" space 1S shared by all three Spencer units 
although usually the exhibits on display come from Special Collecti o ns. The 
Kenneth Spencer memorial room is a re-creation of Mr. Spencer's office and 
has no public function. The reception room is used for such publjr ­
relations activi ties as holiday parties and receptions. The adjoi ni 
kitchen is normally used for conservation supplies storage and processing 
and the appliances are never used for food preparation. 
The corridor to the right of the reception desk leads to a sem1nar room, 
Jim Helyar's office, Sa ndy Mason's office, the Manuscripts and Paleography 
Reading Room, 9 researc h studies (5 of which are used presently for library 
processing functions) , and Ann Hyde's office. The Hinman collating ma c hine 
is housed in one of the studies. Sandy provided an explanation of the 
development and use of the collator. 
The left con"idol" leads to a seminar room, Bill t1it c hell's office, the 
Printed Books Reading Room, and the Work Room area . The Prir.t ed Books 
Reading room has too much space for the current number o f rea ders but too 
little space f o r reference books so that when a new reference t oo l arrives, 
something needs to be returned to the stacks. However, adding more shelving 
to the Reading Room would cause security problems as well as limiting 
future reader space. Although researchers using the reading rooms are not 
under constant supervision, the staff work with new readers to assure that 
they can utilize the material and understand the proper way to ha ndle 
items. The public windows into the reading rooms and the frequent use of 
the reading room materials by library staff also aid in providing security 
for the collections. The Work Room is where acquisitions, basic cataloging, 
and conservation work occurs. In addition to the space for student 
employees, a corridor holds offices for Mary Ann Baker, Rick Clement, and 
Sally Haines, an OCLC room, a supply room, and a studio with supplies ar 
space for Jim Helyar to do graphics work. Sandy explained that Specio._" 
Collections has items in nearly every available format (books, manuscripts, 
scrolls, videos, audio tapes, CD-ROMs, disk records, reel to reel tapes, 
realia, photographs, slides, transparencies, microforms, etc) which 
complicates the need for storage space. Equipment to view materials 
often shared throughout the building. 
l e · .. ' 
From the work area, the tour passed through the reference area into the 
North Gallery ( "Ambulatory" ) where two tiers of stacks can be viewed behind 
glass walls. Two cases in the gallery have exhibits and these displays 
often relate to activities on campus. The group also had an opportunity to 
see the infamous north window which, although allowing a stunning view of 
the campanile and stadium, causes so many environmental problems for the 
building. All of the windows need to have improved ultraviolet protection 
and correction of a frame problem which produces condensation and serious 
leaks resulting in flooding in the Kansas Collection. 
From the gallery we entered the stacks where Sandy pointed out that the 
classification scheme in Special Collections involves shelving by size and 
that all growth space is at the end of each size category rather than 
occuring on each shelf. Most of the shelving in the stacks was manufactured 
by Ames, a company now out of business. 
Special Collections also has stack space on the basement level of the 
building where lesser-used material is housed. This level also has a 
processing room where recently received collections can be sorted and 
shelved before being transferred upstairs. 
The committee discussed with Sandy some of the general space questions for 
the building and learned: 
1. moveable compact shelving would be a welcome addition to the 
building and is a solution now in use in several rare book collections 
2. the building has few load-bearing walls since most of the weight is 
held by columns and the staircase 
3. the flat roof was a design change when the buildi ng plans were 
altered by the addition of an auditorium, the desire for Strong Hall 
parking, and construction problems encountered by foundation work already 
on the site for an abortive expansion of Strong Hall 
4. the lack of a loading dock, a di rty room, 
fumigation process were noted as problems. Al so the air 
is poor, the windows need extensive work, and wiring for 
a concern. 
and an effective 
filtration system 
neW technology is 
5. although every potential gift is rigourously reviewed before being 
accepted, space is not yet a limitation for accepting a collection 
6. no potential donors for facility improvements are evident but Sandy 
could e nvisi on re-naming any of the bilding's three departments if a 
substantial donation were rec eived. She does not believe Mrs. Spe ncer' s 
bequest limit s such a practice and point3 to the Johnson Manuscripts & 
Paleograph y Reading Room as precedent 
7. the creat ion of a co nser vat ion lab for the libraries, possibly 
housed in a facility that also has remote s torage for collections, would be 
welcome 
8. Sandy's first priority for expanding the Spencer Research Librar y 
space would be to complete the roofing of the fourth floor 
After thanking Sandy for her time and the tour of the Special Collections' 
space, the committee approved the September 15 minutes. 
The next committee meeting will be October 6 at 1:30 in Watson Conference 
Room A. 
Recorded by Susan Craig 
Tues. 
Wed. 
Thurs. 
Oct. 18 
The University of Kansas Libraries 
Surplus Books Sales 
Science, Technology & Engineering 
East Asian, Chinese & Japanese Materials 
YL. English & American Lit., Latin American Studies, 
"'" History & Political Science, 
German, French, Italian & Classics 
Oct. 19 East Asian, Chinese & Japanese Materials 
~ Social Welfare, Sociology, Anthro., Psych., 
1\ Education, Philosophy & Religions 
Oct. 20 ~ Business & Economics, 
~ Reference, Miscellaneous 
Second Chance Sale 
(Unsold books from sales listed 
above with * at reduced price.) 
Thurs. Nov. 3 Art & Architecture 
Anschutz Science Library 
2nd floor 
9-4 
Watson Library 5th floor 9-4:30 
(East Asian Library) 
Watson Library 2nd floor 8-4 
Watson Library 5th floor 
(East Asian Library) . 
Watson Library 2nd floor 
Watson Library 2nd floor 
Watson Library 2nd floor 
Spencer Art Museum 
(Center Court) 
9-4:30 
8-4 
8-12 
12-4 
4-7 
All proceeds from these sales will be used for the purchase of additional books and periodicals for the Libraries. 
Cash, personal checks, and travellers' checks accepted. 
1994 KACE conference will farget the future of Kansas libraries 
The 1994 Kansas Continuing Education 
Conference for libraries will be Creating Our 
Future: Kansas Librarians in the Informa­
tion Age. It will be held from 9:00 - 3:00 on 
November 2,1994 in the Kanza Room ofthe 
Emporia State University Memorial Union. 
Ms. Liz Bishoff, Director of Member Services at 
OCLC, will discuss specific trends in librarian­
ship and the skills and attitudes that will help 
librarians flourish in the next century. 
Mr. Charles Warren, the president of Kansas, 
Inc. will discuss population and economic trends 
in Kansas and the resources Kansas should 
develop, giving solid Kansas-based information to 
combine with trends in librarianship. Kansas, 
Inc. is a public/private organization charged with 
planning for the economic development ofthe 
state. Mr. Warren has worked extensively with 
community, business and government leaders to 
by Shannon Roy 
Director, Library Development 
develop an understanding of the challenges 
facing the state in the information age. 
Ms. Dana Rooks, Assistant Director for the 
University of Houston Libraries and author of 
Motivating Today's Library Staff will speak on 
some of the trends in library technology that will 
affect the course of librarianship. Many 
librarians know her as the moderator ofPACS-L, 
an electronic computer conference with over 
8,000 subscribers in 65 countries. 
The registration fee of $20 includes the 
program, lunch, and parking at Emporia State 
University. Checks should be made to the Kansas 
State Library and sent to: Lois Ware, Kansas 
State Library, 300 S.W. 10th Avenue, Room 
343-N., Topeka, KS 66612-1593. Question or 
concerns should be addressed to Shannon Roy at 
913/296-3296 or 800/432-3919. 
-DEPARTMENT OF HUMAN RESOURCES I 
.. ;' 
Professional Development Calendar .-. " ,; '. 
" 
. 
October, November, December' ; 19~4' , , 
--
...... < , "-
Monday , . Tu~sday. · Wednesday Thursday Friday 
-
, , 
I"~' . ..", ~, ; 
-
-
" j. -
-
-
, , 3 4 ~ , 5 6 7 
0 '. .. , 
r 
-, 
C 
T 
' C 
10 11 12 13 14 
0 
B 
E 17 18 19 STEP (Day 1) 20 21 Classified 8am - 12noon Orientation 
R ,>,( 1pm - 4pm '. . 
24 25 Coaching and 26 STEP (Day 2) 27 28 
Counseling 9am - 3:30pm .. :;;. 
9am - 4pm 
31 1 2 STEP (Day 3) 3 4 
N 9am - 4pm 
0 7 8 9 STEP (Day 4) 10 11 
V 9am - 4pm 
E 
M 14 15 16 STEP (Day 5) 17 18 Classified 
B 9am - 4pm Orientation 
E 
9am - 12noon 
R 21 22 Understanding 23 STEP (Day 6) 24 25 Diversity (Part I) 9am - 3pm .- ' 
8am - 12noon 
28 29 Understanding 30 STEP (Day 7) 1 2 
D Diversity (Part II) 9am - 3pm 8am - 12noon 
E 
C 5 6 Conflict 7 STEP (Day 8) 8 Conflict 9 Management (Part I) 8am - 2pm Management (Part II) 
E 8am - 12noon 8am - 12noon 
M 12 13 14 Position 15 16 Classified 
B 
" Descriptions Orientation 
E ,- Under ADA pm - 4pm 
, " 
R' 
,,' 
., 9am - 12noon 
, 
. . 19 20 21 22 23 
., .~ 
-
= 
Note: All sessions which include the 12 noon to 1 pm time period break for lunch during that time. 
Programs offered by the Department of Human Resources are open to all employees of the University. In accordance 
with ADA, every effort will be made to accommodate persons with disabilities. If you are in need of an accom~odation. 
you must advise Human Resources staff at the time of course registration. All programs are held in Room 102 Carruth­
O'Leary. Please get your supervisor's permission to participate in these programs. For reservations call 864-7425. 
PROFESSIONAL DEVELOPMENT PROGRAMS 
HUMAN RESOURCE DEVELOPMENT PROGRAMS 
·- *AN OVERVIEW OF ADA - (3 hours) a workshop covering ADA legislation and its implicationswithin'tbe University 
. environment. This session is recommended as a prerequisite to other ADA seminars. .. ' ' . " :.' 
*INTERVIEWING UNDER ADA - (7 hours) incorporates new ADA legislation into a workshop that reviews appropriate 
procedures in the hiring process .. This . workshop will be ' co-presented by-Humari Resources' and Affinnative Action staff. 
POSmON DESCRIPTIONS UNDER ADt\ - (3 hours) incorporates new ADA legislation into a workshop which reviews 
processes for incorporating essential jop functionS" and other ADA factors into posItion descriptions. This workshop will 
be co-presented by Human Resources and ~ffmnative Action staff. ' " 
NEW CLASSIFIED EMPLOYEE ORIENTATION - '(3 hours) provides information on policies and procedures; staff . 
benefits and opportunities, and allows new. employees ~e time to ask any initial questions about their employment. 
*NEW UNCLASSIFIED EMPLOYEE ORIENTATION - (3.5 hours) by invitation tCl ne~ unclassified staff, this course 
provides information about the University'S mission and organizational structure as, well its" staff benefits and pertinent 
opportunities. 
*PERFORMANCE EVALUATION - (3 hours) for all staff who" will' conduct performance appraisals, this program presents 
the myths and realities of evaluation and reviews both formal and informal means of performance evaluation. 
SUPERVISORY AND MANAGEMENT PROGRAMS ", \. 
.. :" . ~ 
', . 
*INTRODUCTION TO SUPERVISION - (8 hours) a basic course in supervision for people who. have limited supervisory 
responsibility or who are considering promotion to a supervisory position. The role and functions of a supervisor are 
discussed; skills in communication, delegation, and motivation are practiced. " '. 
SUPERVISORY TRAINING FOR EXCELLENCE IN PERFORMANCE (STEP) - (42.5 hours) A comprehensive 
program to help supervisors develop essential skills in leadership and motivation, managing change, communication, 
conflict management, the hiring process, the disciplinary action process, employee performance, and stress and time 
management. The course is required for new classified supervisors and offered on a space-available basis to other 
classified supervisors, unclassified supervisors, and those anticipating a future supervisory role. 
COAClDNG AND COUNSELING - (6 hours) provides skills and practice for supervisors desiring to improve their coaching 
and counseling skills. Coaching skills are used to help employees learn new tasks. Counseling skills facilitate communi­
cation on sensitive issues such as performance and conduct. Recommended for classified and unclassified supervisors 
and managers. 
PROFESSIONAL SKILLS PROGRAMS 
*COMMUNICATION - (8 hours) a program designed to increase participants' awareness of themselves and others, to learn 
specific skills in communicating with others, and to expand their choices about what, when, and how they communicate 
to increase accuracy. 
CONFLICT MANAGEMENT - (8 hours) establishes "conflict" as a natural part of our relationships and provides a model 
for personal confrontation and conflict resolution while emphasizing consideration for yourself and other parties involved 
in conflict. 
*MEETINGS THAT MATTER - (3 hours) a program designed for those who manage meetings as well as those who must 
attend meetings. This program's emphasis will be on strategies and techniques for making the most out of meetings 
whether you are a participant or a meeting facilitator. 
*SEXUAL HARASSMENT - (4 hours) a program designed to increase participant's awareness of issues related to sexual 
harassment and to inform participants of law and policy related to sexual harassment in the workplace. 
*TRAINING OF TRAINERS - (42 hours) an extensive program designed to assure the skill development and 'confidence of 
people who will design, coordinate, and/or conduct workshops, group meetings, and other presentations. " 
UNDERSTANDING DIVERSITY - (8 hours) invites participants to know their own multicultural identity and explores '. 
attitudes and awareness about prejudice, discrimination and stereotyping. 
* Not available this quarter 
The University of Kansas 
. )' <-. 
October 4, 1994 / 7:00 _ 9:oo"P.M> c 
. '. ';, ; ' :, ' ':_' . .-. ~_.:. ' .. ~- ' 
November 10, 1994 7:00 - 9:00 P.M. 
December 8, 1994 7:00 - 9:00 P.M. 
. ..... . 
"Catch,'Your KIds Being' Goo~l...Fdcus on Adolescent" , 
LaWrence Public Library Auditorium 
"Creative Movement and Musf~~~ith Children 5 and Under" 
(New session) " i:~ ' ::. ' ' 
Lawrence Public Library Auditorium 
,', .' ~ ./ 
University of Kansas Libraries 
Number 1294 October 20 ,1994 
OPPORTUNITY FOR INPUT ON ASSISTANT DEAN POSITION REVIEW 
The LFA Budget and Planning Committee is soliciting input regarding the review of the now vacant 
Assistant Dean for Public Services position. The committee would like to receive input from all library 
staff, both groups and individuals, who are concerned about and wish to express opinions on the 
directions this position, as well as administrative organization in general, might take. Comments in oral 
form can be made to any member of the committee (Connie Powell, Julie Hoff, Jill Girardo, Joyce 
Elliott, Nancy Burich, Kathy Lafferty, Nancy Jaeger, Roger Anderson). All written comments should 
be sent to Nancy Jaeger, Administrative Office, Watson Library, by WEDNESDAY, NOVEMBER 9th. 
The committee will also be compiling a file of articles and related data on library administrative 
organization which will be put on reserve for the use of all library staff. 
An open meeting will be sponsored by the committee on FRIDAY, NOVEMBER 18th, from 10:00 to 
11:45 AM in Conference Rooms A & B. The purpose of this hearing is to facilitate an informal 
exchange of ideas and opinions between all members of the library staff concerned about this issue. 
Your input will be important in helping the committee evaluate the direction in which we should be 
movmg. Roger Anderson 
The University of Kansas Libraries 
invite you to a reception to honor 
library staff whose achievements have been recognized by: 
promotion in rank during 1994 
Nicholas Eshelman 
Kathryn Graves 
Susan Hitchens 
Bradley Schaffner 
the recipient of the 1994 
Chancellor's Distinguished Librarian Award 
Sheryl Williams 
the first recipient 
of the Library Classified Employee of the Year Award 
Sara Jane Tubby 
and, several staff being awarded certificates of achievement 
for the Library Employee Educatjon Program 
on Tuesday, the 1st of November, 
frQIIl3:30 p.m. to 5:30 p.m. 
in the Malott Room of the Kansas Memorial Union 
Lawrence 
A brief ceremony of recognition 
will begin at 4:00 p.m. 
AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER 
KUDCRS NEWS October 1994 
KU Dependent Care Referral Service offers assistance with your child care 
and elder care needs. 
'fr' You may call 864-4648 during afternoon office hours, or you may leave 
messages on our 24-hour, voice-mail service. 
Family Caregiving Seminars* 
............ _ .. -_ .... _ .......... -_ ...... -........ --_ ............... ---- _. -_ .. --" -_ .... --_ ......... -_ ... _ .............. -........... _ ........ --_ .... -............................ _ ......... __ .. 
1 
: 
! 
The corrected date for "Catch Your Kids Being Good" 
(Focus on Adolescents) 
is November lO--changed from November 1. 
Time: 7:00 - 9:00 p.m. 
Lawrence Public Library Auditorium 
1 ................................................................. , ......... , ........... ,. _ ........ , ................. . 
New Session 
"Creative Movement and Music with Children Five and Under" 
(New subject.matter will be presented.) 
J ) e.C. ~ 
Time: 7:00 - 8:30 pm 
Lawrence Public Library Auditorium 
Presenter: Betty Peterson, KUDCRS Coordinator 
and Lawrence Arts Center Faculty Member 
* ~ Preregistration is encouraged, yet not required; please call 864-4946. 
~ If you are a KU employee, please get your supervisor's permission to participate in 
seminars conducted during your work hours. 
~ Seminars ~ been submitted to KDHE for inservice, clock-credit hours for child care 
providers. 
~ Accommodation will be provided for persons with disabilities. If you are in need of 
accommodation, you must advise Human Resources staff at the time of course registration. 
Hclping Chil,lrcn Copc "ith Disastcr 
Tips from "Neighbor to Neighbor" Materials 
from the September 21 Family Caregiving Seminar by Kathy Martinez 
C Talk with children about the disaster. Use words children can understand. It's okay to tell child. _ . 
your own feelings. 
[] Remind children that you are available to provide a sense of comfort and safety. You may need to 
frequently repeat this reassurance. 
C Spend extra time with children, particularly at bedtime. 
C Let children talk about, cry about and mourn the loss of a particular toy, a lost blanket or a lost home. 
o Keep in touch with teachers or child care providers, particularly if children might be having problems 
in school or day care. 
D Call a professional in social services. A talk over the telephone or a one-on-one visit can give you the 
information you need to help children cope. 
The University of Kansas 
KU Dependent Care Referral Service (KUDCRS) 
Department of Human Resources 
103 Carruth-O'Leary 
Lawrence, KS 66045-1520 
To Fostcr Hcalthicr Conlpctition 
Suggestions from Lori Keegan at the October 4 Family Caregiving Seminar, 
"Competition: Understanding Why We Compete and How We Can 
Manage Competition in Our Everyday Lives" 
* Identify and discuss competitive behaviors so children can learn the positive and negative aspects of 
competition. 
* Emphasize to children that we love them for who they are and for their efforts--not simply for what they 
can do. 
* Accept that the process of children's growth includes competitive behavior. When children are 
competitive, we can choose to be present, available, and supportive even if we disagree. 
* After a competitive experience, report to children how they improved their skills and help them ident 
their motives in the competition. 
* Help children identify and avoid unhealthy reasons to compete. 
* Choose cooperative activities when possible and other win-win situations to help build self-esteem. 
Library Emergency Disaster Plan Committee 
september 12, 1994 
Attendance: Gordon Anderson, Janet Anderson-story, George Gibbs (ex-officio), 
Sherry Hawkins, Kent Miller, Becky Schulte, (chair). 
Absent: Mary Burchill, Sue Hewitt 
August 22, 1994 minutes accepted. 
Emergency Boxes: 
Watson Circulation r eported that it needs to replace the glow sticks, 
large trash bag, gauze, and the inventory list. 
The foaming action of the sponges was discussed. 
Maps from the Administrative Office and the Mailroom are still needed. 
Sherry and Sue will coordinate buying replacement supplies. 
Preservation Librarian Interviewees and hygrothemographs: 
George requested that reactions to the candidates be submitted to him by 
Wednesday of this week. He hopes that the Preservation Librarian will be 
able to start by the end of the calendar year or early in 1995. 
Each candidate was questioned about the type of hygrothermograph they 
would recommend. They all suggested that the investment in a data logger was 
worthwhile. The devise will be placed in JRP with the possibility that it 
could be used at other sites later. It was decided that LEDPC would provide 
half of our $2,500/year budget to help purchase three of the datalogers and 
the soft ware to run them. 
Facility Updates: 
The windows in Engineering are funded in the FY95 budget to be repaired. 
All windows in the library will be reset. 
Watson - 4 1/2 West - Roofers hope to be done tomorrow (Sept. 13.) The 
leaded glass on the north is still scheduled to be worked on. 
Malott - roof repair there is underway. 
The Renovation and Repair list has been released for FY95. Kent will 
share this list with the committee in the near future. 
Facility Survey: 
All I ibraries have been visi ted except the Regents Center which Kent 
will visit in the near future . 
Gov Docs and Maps: Many water leaks with sog gy ceiling tile and rugs 
evident. There are window s that are lo ose in their casings - daylight can be 
seen around the windows. The roof drain pipe leak causing many problems. 
Because of the high humidity, there is mold growth in the registers and many 
staff are chronically ill. 
Art: no new problems except space. Many areas are crowded. 
Janet will compare new survey observations with the previous survey. 
Salvage Priorities: 
Gordon will have a draft document ready for the next meeting. 
The next meeting wi 11 be September 26 at 10: 30 in Conference Room B of 
Watson. We are to bring our list of things to do in order to evaluate our 
progress. 
Janet Anderson-Story 
Library Emergency Disaster plan committee 
October 3, 1994 
Attendance: Gordon Anderson, Janet Anderson-story, George Gibbs (ex-officio) 
Sherry Hawkins, Kent Miller, Becky Schulte, (chair) . 
Absent: Mary Burchill, Sue Hewitt 
September 12, 1994 minutes accepted. 
Budget: 
The hygrothemograph/data logger was not included on the curren 
equipment request list. Kent is working on gathering more information abou 
the equipment. The request will be resubmitted early in 1995. 
Becky will write a departmental/committee resource paper on projecte 
LEDPC budget needs for next year. She will request that funding b 
maintained at its current level citing purchase of the hygrothermograph/dat 
logger and unknown needs of the preservation librarian as justification. 
Preservation Librarian: 
Dean Crowe has met with the search committee. The candidates have bee 
ranked with advantages and disadvantages for each listed. This document ha 
been submitted to Dean Crowe for his consideration. 
Salvage Priorities for Office and Departmental Equipment in Watson: 
Almost all uni ts in Watson have responded to Gordon's survey. 
prioritized list of records and equipment to be salvaged in case 
fire/disaster was generated by each unit. In addition to a list there l~ 
floor plan with each item marked. It is Gordon's intent that this list b 
used by the Disaster Team once access to the building has been regained. 
There was a lengthy discussion about how to identify items designate. 
for salvage. Items could be easily located if they were marked in some way 
Gordon will contact Rich Barr of the Fire Department to see what guideline; 
he might provide. 
Several units had indicated that computer disks should be salvaged 
Becky will invite John Miller to our next meeting to discuss what procedure; 
are in place for making back-ups. If computer disks get wet recovery 0 
information is difficult, if not impossible. Departments need to have back 
ups that are stored off site and not rely on the salvageability of disks O J 
site. 
Next meeting: October 17, 10:30 - noon, Conference Room B, Watson. 
Janet Anderson-Story 
University of Kansas Libraries 
Number 1295 October 27 ,1994 
ANNOUNCEMENT 
In accordance with the University of Kansas libraries' Strategic Plan, we are ready to begin the next 
stage of implementation of the Library's Cultural diversity initiatives, specifically, in accordance with 
the steps identified in the Strategic Plan report, to establish an advisory committee to work with the 
Cultural Diversity Librarian to implement strategies for diversity initiatives. 
The Advisory Committee shall consist of six members; 3 classified, and 3 unclassified staff members. 
If you are interested in working on the Advisory Committee, please express your interest to Dean Crowe 
by E-Mail. Deadline for getting names to Dean Crowe will be, Tuesday, November 8. --W. J. Crowe 
PUBLICATIONS 
David Pardue has had the article "Alternative Approaches to Contemporary Mayan Cultures: An 
Annotated Bibliography," published in the June, 1994 issue of Bulletin of BibliographyRob Melton 
CLEMENT LECTURE 
Rick Clement will lecture on "The Making of the Medieval Book," at Loyola University, Chicago, this 
Friday (28 October). This is one in the Medieval Studies Committee Lecture Series, funded by the 
Loyola College of Arts and Sciences and the Loyola Mellon Fund. Alexandra Mason 
ATTACHMENTS 
Future of the Book presentation announcement 
Library Automation Committee rninutes--October 12, 1994 
Memo re: Publication on Policies and Services for Disabled Patrons 
Report on the ARL October 1994 Meeting 
AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER 
"Renewing the ARL Agenda": 
Report on the ARL October 1994 Meeting" 
Like many organizations, ARL recognizes the need to review on a regular basis the 
appropriateness of the activities in which it is engaged. This is especially true during turbulent 
periods of rapid change. Current efforts to renew the ARL agenda were initiated by the Board 
of Directors at the end of 1993, including a review of the mission statement, goals, and 
objectives of the Association. The results of this review were presented to members during this 
fall's meeting in Washington D.C., October 25-28. 
Major programmatic themes included the effect of technology on library operations and services, 
such as access and preservation; the critical need to develop measures of library effectiveness and 
performance; and the importance of strengthening external relations with other key players in 
higher education, such as the Association of American Universities and the American Association 
of University Presses. 
The program planned for the October sessions reflected how these critical issues are currently 
being addressed by ARL's standing committees. It also included updates on the agenda items 
endorsed last spring by both ARL and the Association of American Universities. 
• Relations with the publishing community continue to be a key factor in ARL's ability to 
support effective scholarly communication. The first program session provided an 
overview of relations between our two communities, focused on the outcome and 
recommendations from recent publisherllibrarian meetings sponsored by Council on 
Library Resources and the American Association of Publishers. 
• The nature of change in scholarly communication and its consequent effect on library 
services and operations, such as interlibrary loan, has mandated the need to develop new 
measures of library performance. The second program session, on which I--as chair of 
the ARL Committee on Statistics and Measurement--served as a speaker, explored 
performance measures that may provide an incentive and impetus for the redesign of 
library services in a networked environment. 
• Today's workplace is a very complex environment, and managers and administrators may 
need a different set of skills from those that were effective in the past. The luncheon 
Carole Leland, Senior Program Associate at the Center for Creative Leadership and 
Program Manager for The Women's Leadership Program, spoke on leadership in the new 
workplace. Dr. Leland has been a university faculty member and administrator and is co­
author of Women of Influence, Women of Vision, published in 1991. 
• The third program session reviewed of the readiness of electronic technology to serve as 
a preservation mediums, outlining the potential for and limitations of its use. 
• In establishing ARL's new minority recruitment and retention capability, the ARL Board 
approved a five-year plan for development. In an early bird session on the last day of the 
meeting, members of the new Committee on Minority Recruitment and Retention outlined 
some of the local challenges and opportunities that brought them to the committee, and 
the five-year plan was reviewed. 
• In the next program session, a panel addressed the challenges inherent in managing the 
transition to national, North American, and, ultimately, international networked 
collections. 
• The final program session covered new federal funding programs as they relate to 
research library interests and concerns. New strategies for funding research library 
projects were discussed, as well as the need to articulate a research agenda for academic 
and research libraries in the context of the National Information Infrastructure initiative. 
We closed the time in Washington with an afternoon at the Library of Congress, engaged in a 
discussion of LC' s new Digital Library initiative. 
* * * * * * * * * * * * 
The process of renewal is designed to keep the agenda of the Association vital and dynamic. By 
highlighting ARL's current and prospective responses to the many issues facing its member 
libraries and the profession at large and keeping efforts tightly focused on these themes, I expect 
that that ARL will be in a good position to assist member libraries in shaping and influencing 
our common environment. -- W. J. Crowe 
THE FUTURE 
OF THE BOOK 
a panel 
discussion 
Moderator: WILLIAM CROWE, University Libraries 
SUSAN GAUCH, Electrical and Computer Engineering 
MARC GREENBERG, Slavic Languages and Literatures 
C. LEE JONES, Linda Hall Library, Kansas City 
SUSAN SCHOTT, University Press of Kansas 
Thursday, November 3, 1994, at 3:30 p.m. 
in the Summerfield Room, Adams Alumni Center 
(there will be a reception following the program) 
SPONSORED BY 
THE HALL [ENTER FOR THE HUMANITIES 
WITH THE UNIVERSITY OF KANSAS LIBRARIES 
AND THE KU FRIENDS OF THE LIBRARY 
TO: 
FROM: 
cc: 
DATE: 
SUBJECT: 
Kent Miller 
Bayliss Harsh 
Lorrie Knox 
Johnnie Love 
Jim Neeley 
University of Kansas Libraries 
MEMORANDUM 
William J. Crowe\1))V 
Dean of Libraries 
Rob Melton 
FYI 
October 24, 1994 
Publication on Policies and Services for Disabled Patrons 
====================================================================== 
I ask that this group (selecting its own chair) devise a proposal and a finished text for one or 
more library publications intended to inform interested library patrons, as well as those both 
within and outside of the Libraries whose work involves assisting disabled members of the 
University community, of existing policies, accessibility of facilities, and any available special 
services across the Library system relating to disabled patrons. 
Please refer to the document dated September 16, 1992, compiled by Jim Neeley, entitled 
"Information for Library Users With Disabilities and for Library Staff Who May Serve Users with 
Disabilities: Watson Library" (copy attached). Please suggest revisions to this document to reflect 
any subsequent changes in Watson's policies, facility access or services, and expand it to cover 
policies, access and services in Anschutz Science, Art & Architecture, Government 
Documents/Map, Music, Regents Center, and Spahr Engineering Libraries the three departments 
in Spencer Research Library, and, possibly, the Howey Reading Room and Law Library. 
Consult with appropriate staff members of the Student Assistance Center or other bodies that 
are authorized to speak for the needs of the disabled clientele at KU on both the content and 
design of a document and with Rob Melton, Publications Coordinator, on design options and 
production issues. Consider issuing the document as an issue in the Library'S Guides for Readers 
series or in some other format. Investigate producing a version of the document on audio­
cassette and/or in Braille for the benefit of patrons who are visually impaired. Recommend 
whether or not to mount the document on KU Facts or other appropriate electronic media. 
Ascertain from each branch library where or how the publication would be made accessible and 
recommend distribution points within Watson and any logical distribution sites on campus. 
Advise me of the number of copies of the document which should initially be printed and a cost 
estimate from Printing Services for this number of copies in the design option(s) you 
recommend. 
Alert me as soon as possible to the existence of any potentially conflicting policies or practices 
among the various libraries so that they can be discussed and, if possible, resolved or at least 
minimized before the final draft of your document is due. 
Please submit your proposal and text to me by Friday, February la, 1995. 
September 16, 1992 
INFORMATION FOR LIBRARY USERS WITH DISABILITIES 
AND FOR 
LIBRARY STAFF WHO MAY SERVE USERS WITH DISABILITIES 
WATSON LIBRARY 
INTRODUCTION 
The Libraries are committed to accommodating the special needs of 
users with disabilities and to providing access to materials and 
resources on an equal basis. A staff member responsible for 
arranging these services may be reached at the Reference Desk in 
Watson Library, located on the third (entry level) floor, to the 
left of the lobby (phone 864-3347). In addition, the Student 
Assistance Center (121 Strong Hall, phone 864-4064), works 
closely with the Libraries to assist students with disabilities 
in conducting research and gathering materials. Information on 
other services is available in Resource Directory for People with 
Disabilities at the University of Kansas, located at the Watson 
Library Reference Desk, (HV 1555 .K2 R47 1991) . 
ACCESS TO WATSON LIBRARY 
The primary entry to Watson Library is via a ramp to the ma~n 
front (third floor) entrance, which is equipped with power 
assisted outside doors. Another entrance is by a sidewalk to a 
grade-level doorway on the second floor, approached from the 
west, just below the main (third floor) entrance. This lower 
entrance is opened by the Catalog Department staff between the 
hours of 8 a.m. and 5 p.m., Monday through Friday, and only for 
library users with disabilities. Ring the buzzer located just to 
the right of the door. At other times entry by this door must be 
arranged in advance by calling the Reference (864-3347) or 
Circulation (864-4715) desks. Finally, a third entry is on the 
rear (south side) of the building at the loading dock. This is 
within a few feet of a handicapped parking space, but the door is 
up several steps and there is no ramp. Ring the buzzer and mail 
room staff will open the door, 8 a.m . to 4:30 p.m., Monday 
through Friday only. Other parking places are shown on the 
campus accessibility map, available from- the student Assistance 
Center. 
2 
EMERGENCY PROCEDURES 
There are two alarm systems in Watson Library, the fire alarm and 
the exit alarm. The exit alarm is activated by unauthori:ed use 
of one of several emergency exits. An alarm gees off for the 
particular door affected, so that the sound is noticeably 
localized. The fire alarm, in contrast, is clearly heard 
throughout the building and is very much louder. When the fire 
alarm sounds, the building must be evacuated. At that time the 
elevators are automatically shut down, stopped at the nearest 
floor, and doors are locked open. Never atte~pt to use an 
elevator during a fire alarm. In ~tson Library, go to the fire 
stair towers at the e~st and west , ~ds of the building and w~it 
for assistance, if needed. Because the fire alarm is too loud, 
these instructions can not be issued over Watson's public address 
system. A library staff member on each floor is assigned to note 
the presence of anyone needing assistance and to notify fire 
department or other rescue personnel immediately upon their 
arrival at the library's ~ront door. Perio~icals Department 
staff are specifically responsible for alerting occupants of the 
Reader Assistance Room in cases of emergency ( Watson Library 
Emergency Manual, rev. April 16, 1992). 
Tornado warnings are sounded on cam?us by a three ~inute-lc : ; 
siren. An announcement is also ma~e over Watson ~itrary's public 
address system. The sire~ is tested at noon on t~e firs~ Monday 
of each month (eac~ week during tornado season, March--j~ly). If 
you hear the tornado siren at any other time, or whenever you 
hear a public address announc~ment of a torna~c ~arning, move 
immediately to a protected area, away from windows and as near to 
the basement level as possible. Persons in wheelchairs or with 
other mobility limitations who are on the 4th or 5th floors of 
Watson Library should take cover inside the stair tower at the 
extreme east end of t~e building. These instructions will be 
issued on watson'.s public address system. 
READER ASSISTANCE ROOM 
Watson Library provides a Reader Assistance Room ( 2m. 556 ) for 
patrons with visual disabilities where readers ~r tape recorder~ 
may be used. This room also houses the Xerox/Kur=weil PC/KPR V2.0 
reading system (acquired 1991), a Pelco image enlarger (closed 
circuit TV system, acquired 1984), and a cassette 
player-recorder. The room is not sound-proofed and is 
immediately adjacent to quiet study areas. Therefore, users are 
asked to play equipment at a low volume or use the headphones 
provided. A user guide for the Kurzweil is available in the 
Reader Assistance Room, and on-screen helps are also available. 
The Reader Assistance Room may be scheduled for use by contacting 
the Reference Desk (864-3347). A key to the Reader Assistance 
Room is kept at the Reference Desk. When the Reference Desk is 
------------------------------------------_. 
3 
not staffed, a key is available at the Circulation Desk. 
ONLINE CATALOG 
The KU Libraries have an online catalog system which aids library 
users in locating materials quickly and easily. A useful feature 
·of the online catalog is its ability to provide checkout 
information for most library materials. It is recommended that 
one search both the online catalog and the card catalog to 
determine whether the library owns a certain item. The card 
catalog still contains the only records for a large portion of 
the collections. 
Online catalog terminals are available throughout the library 
system. Remote access is possible through the KU campus network 
(KUPSN), through a terminal at any of the RAN sites or at the 
Computer Center, or via a phone line using a modem and 
microcomputer. For details, consult Guide for Readers 2b: Remote 
Access to the University of Kansas Online Catalog, available at 
the nearest reference desk. Specific instructions for using the 
catalog itself are available in Guide for Readers 2: The Online 
Catalog. Additional questions about remote access to the network 
should be addressed to ACS Consulting at 864-0410. 
BORROWING AND RETURNING BOOKS 
staff at the Watson Circulation Desk will retrieve books from the 
Watson stacks upon request. During some times of the day it may 
be necessary to wait for book retrieval service until Circulation 
Desk staff are free to leave the desk. To aid the efficient 
retrieval of materials from the Libraries, the patron should 
compile a list of the materials needed. For books, information 
should include a~thors, titles, call numbers and location. For 
journals note the journal title, volume, date, pages, article 
author and title, call number and location. List all materials 
from one location on the same sheet. The user's name and ID 
number should appear at the top. 
Reference staff will answer telephone inquiries (864-3347) as 
well as in-person inquiries concerning the status of a book (is 
it checked out, on reserve, etc.). Books from branch libraries 
may be retrieved through the Reference Desk in Watson when the 
patron is unable to go to the branch directly. Reference staff 
give the requests to the Interlibrary Services Department, who 
handle them on their next regular trip to the branches, and leave 
materials in the Pick-up Box at the Reference Desk. 
Books from the branch libraries may be returned through Watson 
Library, either at the main Circulation bookdrop or the bookdrops 
located inside the front door and at the rear loading dock door. 
4 
with advance arrangement, Circulation staff will deliver books to 
or pick up books from the rear loading dock (phone 864-4715). 
Watson books may likewise be returned at a branch. However, 
books returned at a library other than the one from which they 
were borrowed will not be considered officially returned until 
they have been received at the original location. Items borrowed 
for the normal, 4-week period may also be returned by mail to the 
library from which they were checked out, and the postmark date 
will be considered the date of return. Materials obtained from 
the Reserve Desk or Periodicals Desk must be returned there 
directly, since such materials are in constant high demand. These 
materials will not be considered returned until actually 
received. Materials obtained through interlibrary loan must be 
returned directly to the Interlibrary Services or Reference Desk 
in Watson, and items from the Regents Center library must be 
returned to the Watson Reference Desk also. 
OTHER SERVICES 
Library users with visual disabilities may request extended (4 
month) norrowing privileges at the Watson Library Circulation 
Desk. Also at the Circulation Desk, any user w:th a disability 
can request proxy library cards to be used by friends or 
relatives who may be assisting in retrieval of materials or in 
research. 
The Libraries also will provide, on a speciai :ibrary account 
number, limited, free photocopying of noncirculating or 
short-term circulatin; materials such as Reference, Reserve and 
Periodicals Reading Room titles for users in Watson or in the 
branch libraries who, because of a disability, need an extended 
amount of time to read the material. Inquire at Copying 
Services, Watson Library. 
There is a spare"key at the Circulatic~ Desk to operate the 
wheelchair lift in the Readers' Lounge on Watson's first floor. 
However, the lift is normally operable without the need of a key. 
ADDITIONAL INFORMATION 
Inquire at the Reference Desk, Watson Library (864-33~7) for 
further information or requests regarding any aspect of library 
services for users with disabilities. 
Guide for Readers 1: Introducin~ Watson Library provides general 
information and a self-guided tour of Watson Library. This Guide 
and other library instructional materials are available at the 
Reference Desk. 
LIBRARY COLLECTION DEVELOPMENT POLICY 
Acquisition of special library materials for persons with 
disabilities is governed by the "Collection Development for 
Library Users with Disabilities" section of the Libraries' 
Collection Development Policy, rev. ed. expected 1992. 
NOTICE: 
Library staff who have doubts about the legitimacy of a 
particular request for assistance, or who have other questions 
about how much service to render in a particular situation 
involving a library user with a disability, should call the 
student Assistance Center (864-4064). 
compiled by Jim Neeley, Reference Department 
revised September 16, 1992. 
Reviewed by the student Assistance Center and the Office of 
Affirmative Action, May 1985. 
5 
Members: 
Absent: 
Library Automation Committee 
Meeting of October 12, 1994 
John Miller (chair), Bill Crowe, George Gibbs, Kent Miller, Jim Neeley, Mary 
Roach, Gary Susott, Sherry Williams 
Bill Crowe, Kent Miller, Mary Roach (except for last 10 minutes) 
AnnouncementslQuestions: 
1. John distributed a list from Dave Gardner of Computing Services' goals for FY95. They 
include assisting in selecting and planning for a new library automated system and 
increasing the size of the Libraries' bibliographic database. 
2. During the Libraries' online systems budget presentation on September 21, it was 
announced informally that the University's goal is to replace the administrative mainframe 
computer with a set of distributed systems by mid-FY98. The four largest systems on the 
mainframe currently are those for the libraries, human resources/payroll, student records, 
and the financial systems. Plans for the replacement of all except student records are 
currently in the works. Each system likely will reside on a separate computer. The 
Libraries, in our RFR, specified the option of being able to house and run a new computer 
and system independently of the Computer Center. There are at least three factors that 
now seem to favor not doing it ourselves: the Computer Center's increasing experience 
with Unix and RISC-based processors, the ongoing advantage or having operations staff 
available 24 hours a day, and the possibilities for gaining funding for hardware by being 
part of the Computer Center operation, especially if we cooperate with the Med Center. 
4. John reviewed the programming updates. Dennis Budd is making good progress on the 
consolidation of circulation notices and plans to produce new notices in tandem with old 
as a test. Patrick Kingsbury will continue to work on loading Law Records as he has 
time. The Computer Center has acquired new disk space (paid for by the Libraries) for 
database growth and also to help in INQUIRE database loads. The Evans project and 
format changes are on hold. 
Discussion: 
1. Following up on discussion at the previous meeting, John proposed waiting until the 
Assistant Dean's position vacated by Mary Hawkins is filled, and possibly until the end of 
the RFP process, before adding another member to the committee. After the RFP process, 
he hopes that LAC will be reorganized in line with proposals made during strategic 
planning. The Committee agreed with the proposal. 
2. John, Bill Crowe, and Nancy Jaeger met with Barry Swanson, State Contracting Officer at 
the Division of Purchases, and Ben Puckett, the Director of Purchasing at KU, to discuss 
how to write the RFP and the subsequent steps in the bid and evaluation process. John 
distributed a copy of an earlier e-mail report of this meeting. The libraries will have more 
flexibility in selecting a new system than was earlier presumed. We will be doing what is 
called a "negotiated bid." The State Purchasing Office does not want a detailed scoring 
system, but a statement of how the system we wish to purchase serves the "best interests 
LAC, October 12, 1994, page 2 
of the State of Kansas." Mr. Swanson also promised to deliver legal and financial 
"boiler-plate" information that needs to be included in the "Instructions to Vendors" 
section of the RFP. 
As mentioned earlier, John and Bill recently presented a budget proposal for acquiring and 
implementing a new automated library system to top University administrators and were 
encouraged to proceed "with all due speed" with the process. 
John distributed a draft outline of the RFP table of contents and detailed outlines of 
sections 2 and 4 (with invented dates). The schedule of activities, in section 2.4, reflects 
approximate periods of time between the activities, although the dates at this point are 
only guesses. John will insert "Proposal to purchase a system to State Purchasing" 
between "Negotiation sessions ... " and "Anticipated announcement of..." He pointed out 
that the vendors' responses will be sent to Barry Swanson. He initially will forward only 
the "technical" information to us without any prices. Cost estimates and prices are given 
to us only after system demos and possibly after site visits. There was discussion of the 
reasons for not having the pricing information right away. The point, from the state's 
point-of-view, is to have us first make qualitative judgments unaffected by price 
considerations. Then, as we approach negotiations with vendors, we get the price figures. 
This should insure that we end up dealing with a pool of vendors who have been selected 
solely on their ability to meet our stated functional needs. It was pointed out that since 
price information is not to be available to us initially, the specification of Custom 
Programming costs that is solicited for some items will need to be changed so that the 
actual estimate appears elsewhere. 
Throughout the process, John and Mr. Swanson will be the only official contacts with the 
vendors. To facilitate vendors' responses, a disk will be sent out with the RFP, containing 
the basic response format and all of the detailed specifications. 
Section 4.1,a narrowly defines the terms that each vendor is to use to describe its response 
to the functional capabilities to be listed in section 4. Section 4.1,b permits each vendor 
to expound on the previous response or offer an alternative. John will add questions about 
future plans for capabilities and capabilities that vendors offer or plan to develop that the 
RFP doesn't mention. 
John will add a question about the company's history of development schedules and 
releases to Section 7. 
John will talk to Barry Swanson about what limitations there might be on hiring a 
consultant to analyze a vendor's financial condition. He will ask whether there is a state 
employee that the libraries must use, or if a private company can be hired. 
Future Meetings: 
Wednesday, Oct. 19th, 1:30pm - 3:00pm, in Watson B 
Wednesday, Oct. 26th, 1:30pm - 3:00pm, in Watson A 
The committee will discuss staff involvement in the RFP process. Three areas of staff 
involvement that need to be determined are getting staff input, keeping staff informed of 
all progress, and preparing staff for the transition. 
University of Kansas Libraries 
Number 1297 November 10 ,1994 
ADVISORY COMMITTEE ON CULTURAL DIVERSITY 
As we prepare to establish this committee, I want to share the following statement as background from 
me for pursuing this initiative: 
From all that we know of the experience of other large organizations, the most effective diversity 
programs are those designed to promote ongoing change in that organization's culture. If diversity 
programs of the present day are to move beyond efforts solely to comply with statutory or regulatory 
imperatives and thus to become more than a public relations program, they must be developed from 
within the organization. 
For the KU Libraries, I share the commitments of the many staff who worked to ensure that issues of 
diversity were included in the work of strategic planning and in the final report of our steering 
committee. With them, I firmly believe that an effective diversity program can become one of the KU 
Libraries' greatest strengths as we prepare to enter the next century. We can achieve that goal, however, 
only if we share a common vision and purpose. 
For these reasons, I gladly accepted Johnnie Love's suggestion that we establish an Advisory Committee 
on Cultural Diversity. This body will assist her, me and others in the Libraries' leadership in developing 
a shared vision upon which we can promote a genuine "celebration of diversity," and which we can 
improve our ability to provide library services of the highest quality. 
As an aid to understanding the importance which I attach to this initiative, I invite you to recall that it 
was Robert Vosper, in his reaching out in the 1950s to recruit the most diverse staff in the history of 
the KU Libraries--drawn from several cultural, ethnic, and national backgrounds, who effectively set into 
motion the vigorous spirit of inquiry and service that has marked this library's history since that time. 
We can do no less in our time to seize opportunities to reach out both to recruit staff and to examine 
our programs and services to be certain that we are mining the experience of all. 
I look for a committee, drawn from the staff at large, that, among other things, will: 
serve as a "sounding board" for the cultural diversity librarian in planning for and implementing 
diversity initiatives 
AN AFFIRMATIVE ACTIONIEQUAL OPPORTUNITY EMPLOYER 
ADVISORY COMMITTEE ON CULTURAL DIVERSITY (continued) 
promote "networking" with the University's Office of Affirmative Action to help advance the 
University's "Blueprint for Diversity" initiative among Library staff. 
serve as an "educational committee," in the sense that it conveys information about the broader 
issues of diversity 
seek ways to draw in our student-employees 
assist search committees to ensure that diversity is always an integral component of the search 
process 
work in close collaboration with other committees and groups, especially the Staff Development 
Committee and other bodies that promote training programs 
seek funds to acquire information resources in various media to support cultural diversity 
initiatives within the Libraries and University-wide 
In summary, we look for the advisory committee to: 
initiate and mobilize 
assist and advise 
and 
advocate and promote 
--W. J. Crowe 
PERSONNEL 
Mrs. Rosario Cabrera has been appointed as Latin American Cataloger (Librarian I) effective November 
18, 1994. Mrs. Cabrera received a Master's degree in Library and Information Science from the 
University of Western Ontario in June, 1994. She has a second master's degree in library science from 
the University of Guanajuato, Mexico, and a Licentiate in Business, Management and Administration, 
from the University of Veracruz, Mexico. She has over 10 years of academic library experience in 
Canada and Mexico. Funding for Mrs. Cabrera's position is provided by the KU Center of Latin 
American Studies' federal grant project. 
Sandy Gilliland 
TIME CARD DEADLINE 
Please send all student time cards, unclassified absence cards, and classified monthly time reports to Julie 
Slusser in the Library Administrative Office by 9:00 a.m., Monday, November 14th. Refer to pages 18 
and 19 of the Student Employment Procedures Manual for the maximum number of reportable hours for 
student assistants and other information. Julie Slusser 
REMINDER OF ROBERT WEDGEWORTH PRESENTATION 
The Staff Development Committee reminds staff of its first program in a series of programs on change, 
Monday, November 21, 1994. Robert Wedgeworth, University Librarian at the University of Illinois, 
Urbana-Champaign, and President of the International Federation of Library Associations and Institutions 
(IFLA) will present two programs: 
10:00 - 11:30 a.m. "New Directions for a University Library" 
- and -
1:30 - 3:00 p.m. "Higher Education, Change, and Libraries" . 
(both sessions to be held in Alderson Auditorium, Kansas Union) 
A reception, supported by the KU Friends of the Library, will be held in the Kansas Union Centennial 
Room immediately following the afternoon session. All staff and guests are invited to attend. 
Wedgeworth's first presentation, "New Directions for a University Library" is designed for members of 
the KU Library staff. To register, contact Sandy Gilliland, 4-3601 (or e-mail SGILLILA). Registrations 
are due by 5:00 p.m. Wednesday, November 16. 
Wedgeworth's second presentation, "Higher Education, Change, and Libraries" is designed for an 
external audience; however, all library staff are invited to attend this presentation as well. To register 
for the afternoon session, please contact Carole Dibben, ILS, 4-3960, by 5:00 p.m. Wednesday, 
November 16. 
Staff Development Committee 
KU FRIENDS OF THE LIBRARY 
I am very pleased to acknowledge the continued valuable support the Libraries have received from the 
FRIENDS. Thanks to the FRIENDS' Library Enrichment program this year, the Anschutz Science 
Library has acquired a videodisk player and accompanying computer hardware, and the Thomas Gorton 
Music Library received the JVC Video Anthology of World Music and Dance. The FRIENDS made 
a generous contribution for expenses related to the 25th anniversary of the Kenneth Spencer Research 
Library, and individual members of the group also volunteered to act as hosts and guides. The 
FRIENDS made a grant in aid of the Music Library Association conference in Kansas City last Spring, 
and during the course of the year has supported a workshop by David Benjamin on "Researching Old 
Houses," a lecture by James Seaver on Roman Coinage of the 4th Century," the panel discussion on "The 
Future of the Book," and two forthcoming lectures, by Ruth Edmonds Hill and Robert Wedgeworth 
respectively. 
We are very grateful for their generous contributions to the Libraries. --W. J. Crowe 
OPEN FORUM ON CULTURAL DIVERSITY 
WHAT: First Cultural Diversity Open Forum 
WHEN: Thursday, December 8, 10:00 am 
WHERE: Watson Conference Room A & B 
All faculty and staff are invited to attend. Johnnie Love 
Present: 
Dean Crowe: 
Classified Conference Executive Board 
Meeting of October 25, 1994 
M. Boyer, K Lafferty (for M. Baker), B. Marvin, C. Rivera, K. Simmons (chair­
elect), A. Slater (chair), 1. Slusser, C. Thompson (secretary) 
Dean Crowe is consulting with Sandy on the recommendation from CCEB concerning the 
proposed change to the Classified Employee of the Year award. His main concern is that 
the final resolution be clear, unambiguous and not too restrictive. 
Dean Crowe met with Marc Adin, the new Director of Human Resources. Dean Crowe 
suggests that the library governance bodies arrange an opportunity for the staff and Mr. 
Adin to get acquainted. He emphasized that the Office of Human Resources is committed 
to meeting the needs of all staff, not just Classified Staff. Dean Crowe is interested in 
exploring the possibility of the Office of Human Resources sponsoring some library staff 
in providing staff training. 
The Budget and Planning Committee is gathering input on the Assistant Dean position 
vacated by Mary Hawkins. 
The Senate Libraries Committee's October meeting will focus on the Strategic Plan. 
November's meeting will focus on the budget. 
Dean Crowe will ask Sandy about the status of the Staff Orientation Committee. 
Sandy is working on a position description for the proposed temporary Administrative 
Assistant position. Having the Assistant Dean position vacant has put additional 
responsibilities on the other administrative staff. 
Dean Crowe said that the Computer Center would not discontinue the use of the 
mainframe until all of the mainframe's users had alternative client/server systems in place. 
The Libraries and Student Records are the major users of the mainframe. Student 
Records will have more problems than the libraries with finding a usable client/server 
system to replace the mainframe. 
Chair's report: 
Alex met with Dean Crowe last week. The Dean suggested that inviting Vice Chancellor 
Shulenberger to meet with library staff be postponed until after Dean Crowe's review is 
completed. Dean Crowe expressed his support of the Staff Development Committee's 
program format. 
Committee reports: 
1. Alex read from Kendall's report on the Senate Libraries Committee meeting of Sept. 28. 
The committee discussed JRP, the new lending code, and a proposal to increase the 
number of faculty on the committee as well as the length of membership time. A new 
faculty member suggested a branch library for his department, and this will be discussed. 
2. The Staff Development Committee discussed revising the travel request forms. State 
regulations now permit funding for in-state events, such as KLOA. SD's first speaker of 
this year's series will be Bob Wedgeworth, President of the International Federation of 
Library Associations, on Nov. 21. His talk will address the changing role of libraries in 
the national and international community. This year's theme is "The Change is Now; or, 
How the leopard got a whole new coat." 
Old business: 
Budget and Planning will have an open meeting on November 18 for the staff to express 
their views on the shaping of the Assistant Dean's position. Staff may also submit verbal 
or written comments to Nancy Jaeger. CCEB elected not to issue a statement as an 
organization. Classified staff will be encouraged to express their views to B&P. 
New business: 
1. The Budget and Planning Committee has been issued the following charges by LFA Exec: 
to assist a subcommittee to evaluate the role of B&P in library governance 
to encourage full participation by members of LFA in the process to consider the 
shaping of the administrative position left vacant by Mary Hawkins. 
to monitor the Strategic Plan and report on progress to LFA by 06/01195. 
to update the B&P planning notebook 
The CCEB will issue a charge similar to the second charge above but referring to 
members of Classified Conference. 
2. Alex will send summaries of meetings attended via e-mail instead of presenting them as 
part of the Chair's Reports. 
. 3. Kendall will write a report on the Candidates' Forum that she attended. She will only 
summarize the questions and answers pertaining to Classified State Employees' issues. 
4. Alex will attend tomorrow's Senate Libraries meeting tomorrow in Kendall's place. 
Announcements: 
1. The Personnel Committee will meet tomorrow to discuss the results of the Classified Staff 
Survey. Bob Marvin will introduce the need for redistricting group representation based 
on recent departmental changes. 
2. Nov. 11th is Veteran's Day, which is a state holiday. Classified staff need to consult with 
their supervisors about whether they will work. 
~-~~~----~----~---~ -- --------- -
3. The OCLC FirstSearch free demo is effective through Dec. 17. 
Other: 
Kendall is researching library space needs and is writing a proposal for the acquisition 
of compact shelving. This is part of her interim assignment until her new position is 
established. 
Next meeting: 
Nov. 29th. 
Submitted by Corrie Thompson 
Library Automation Committee 
Meeting of October 19, 1994 
Members: John Miller (chair), William Crowe, George Gibbs, Kent Miller, Jim Neeley, 
Mary Roach, Gary Susott, Sherry Williams 
Absent: William Crowe, Gary Susott (Larry Palmquist attended in Gary's place) 
Review Minutes of Oct. 10: 
Corrections due by early next week. 
Announcements/Questions: 
1. John, with help from Jim Neeley, Susan Craig, and Cindy Pierard, has written 
an announcement of the OCLC FirstSearch project that will be sent to all 
faculty and unclassified staff. A separate, additional mailing will go to all 
library staff. 
2. John reported on yesterday's session of the Kansas Legislative Educational 
Planning Committee in Topeka which he attended. This session was a follow­
up to the one of September 21. Regents representatives were called to answer 
questions about the Regents Systemwide Access Project, in particular questions 
about the base status of the funding. Steven Jordan (Executive Director of the 
Kansas Board of Regents), James Coffman (Provost at Kansas State), and Brice 
Hobrock (Director of Libraries at Kansas State) all made formal presentations. 
John distributed to the LAC copies of a memorandum from Laura Howard, the 
LEPC's Principal Fiscal Analyst, about funding of the Regents Library 
Proposal. Her analysis confirmed that from the very beginning, the proposal 
has requested base, rather than one-time, funding. Some members of LEPC 
believe that this should not be the means of funding the proposal. 
3. John has confirmed through a conversation with Jerry Niebaum that we will 
need to seek and gain approval for the new integrated system purchase from 
the newly- formed Kansas Information Resources Council (KIRC) rather than 
from the Dept. of Information Systems and Computing (DISC). 
LAC, October 19, 1994, page 2 
Discussion: 
The rest of the meeting concerned the integrated system project schedule and planning 
for staff inclusion in the process. 
John distributed 3 pages of the Online Systems Task Force's Strategic Plan that have 
references to staff involvement in the acquisition and implementation of a new 
integrated system. 
He suggested three specific types of needed staff contact: 
1) focused input on functional specifications 
2) informational reporting on the process and schedule 
3) opportunities for Q&A and general discussion 
John asked about the third type, expressing his own lingering concern over the need to 
address pockets of uncertainty that may exist as to whether a new system is really 
needed and whether any system can adequately meet the needs of all departments. 
Although there is substantial interest in the acquisition of a new system among much 
of the staff, there likely will be differences in what individuals will want from a new 
system that somehow will need to be reconciled. The RFP will include all the features 
that we desire, but it remains to be seen how many might actually be available from 
any given vendor. 
As for functional specifications, the basic questions are when and how to ask for ideas 
and feedback from staff. Should it be relatively early in the process and involve 
groups that create lists of desired capabilities? Or should it be later after we already 
have put together a draft based on previous work and on RFPs from other institutions? 
After discussion, it was decided that since we already have so much to work with, it 
would be best and least time consuming to attempt to create a draft of the functional 
specifications to present to staff and then add, delete, and modify items on the draft. 
After a basic draft is created, what then? There should be a generous period allowed 
for staff comment. There also should be several structured or focused open meetings 
planned around the different modules, keeping in mind that the organization of the 
modules may be different from what staff is now used to (what now falls under one 
department mayor may not fall under a different department, depending on the 
vendor.) At some point, the committee's own discussions may be broadened to 
include staff who can provide specific input. We also would request special review 
and input from already-formed special interest groups. This discussion will be 
conti nued at our next meeting. 
LAC, October 19, 1994, page 3 
After much discussion, working backward from the goal that the committee has set for 
releasing the RFP, the following tentative schedule was agreed upon: 
1994 
1995: 
Nov. 18: 
Nov. 18-
Dec. 6: 
Dec. 7: 
Jan. 6: 
Feb. 14: 
Mar. 15: 
Apr. 1: 
May 15: 
John will distribute to l.AC members a rough draft of 
functional capabilities section of the RFP 
l.AC members individually work on amendments to the 
draft 
l.AC meets to begin discussion and revision of the rough 
draft RFP 
Draft of RFP send to all staff for their review and input 
Deadline for staff input 
RFP send to state Purchasing Office 
RFP sent to vendors 
Responses due from vendors 
This schedule avoids having staff out of town for holidays during the time when their input 
on the draft RFP is requested. 
Future Meetings: 
Oct. 26, 
Nov. 09, 
Nov. 16, 
Nov. 23, 
Nov. 30, 
Dec. 07, 
Dec. 14, 
Dec. 21, 
1:00pm - 2:00pm, 422 Anschutz 
1:30pm - 3:00pm, 422 Anschutz 
no meeting, but John will send RFP rough draft to committee members by the 
end of the week (the 18th) 
no meeting 
no meeting 
1:30pm - 3:00pm, Watson A 
1:30pm - 3:00pm, Watson A 
no meeting - Public Service Heads (alternative times to be scheduled if needed) 
Library Automation Committee 
Meeting of October 26, 1994 
Members: John Miller (chair), William Crowe, George Gibbs, Kent Miller, Jim Neeley, Mary 
Roach, Gary Susott, Sherry Williams 
Absent: William Crowe, Gary Susott (Larry Palmquist attended in Gary's place) 
Review Minutes of Oct. 19: 
John asked that the members proofread page 2 especially carefully. 
Announcements/Questions: 
1. John distributed copies of actual circulation overdue notices printed in the new 
consolidated format. There are only a few remaining issues or questions. Kent 
agreed to organize a meeting with Dennis Budd and relevant library staff to 
resolve the issues as soon as possible. 
2. Larry is proceeding with setting up INQUIRE so that we can split the Expanded 
Academic Index database. The committee will soon need to address the question 
of exactly how to split the database. 
3. Kent presented a proposal for programming to give us better control over the 
expiration of borrowing privileges for resident borrowers and some special 
borrowers (particularly Debate Campers). He asked that this be added to the list of 
circulation programming requests. Larry explained what such a project would 
entail. Kent plans to consult Gary Samuelson, Gary Susott, public service 
department heads, and staff in circulation. This would take away from 
programming time allotted to updating the Borrower Files, but at this time it is 
uncertain how much time the Borrower File project would actually require or when 
it will begin. This likely would require only a few days work. 
4. The OCLC/FTP process appears to be stable, so John asked whether to terminate 
our tape subscription at this time. Mary said that there was one identified problem 
when a record was not added and they found out about it by accident, but it 
appears that this is a function of the load program and not the FfP process itself. 
George asked what was happening to records that are in other formats. John said 
that they are backed up on tape. It was decided to proceed with canceling the tape 
subscription. 
Discussion: 
John distributed a revised draft of the proposed schedule of the RFP process. It also listed 
what he considered to be the six major issues that have to be resolved: (1) the exact 
shape and scope of local staff input; (2) Law Library input and participation; (3) Med 
LAC, October 26, 1994, page 2 
Center Library input and participation; (4) coming to an agreement or arrangement with 
Computing Services on the funding, installation, and operation of the central hardware; (5) 
who else's input, if any, should we seek in the process; and (6) OCR vs. bar codes. 
The items concerning the Law and Medical Library and Computing Services are political 
and financial as well as technical and procedural. We need to move on all these fronts in 
the near future. There has been general agreement at high levels, but the particulars have 
not been worked out. It is particularly important that we come to a firm understanding 
soon with the Law Library so that their staff interests can be represented adequately in the 
RFP and decision-making process and so that we can count on them to be part of the 
process. It also will make vendor replies to the RFP easier if we don't have to ask for too 
many options that either include or exclude the Law Library. John will talk to Bill Crowe 
about moving on this soon. 
The situation with the Medical Center Library is different from that with Law in that they 
will not be obligated to buy into the new system, but will be listed as an optional addition 
(assuming Law does in fact confirm its intention to participate). The Medical Center 
Library in effect will be able to go through the process with us, but not have to make a 
decision about being part of it until the very end. Vendors will be asked to bid on a 
version of the system for the Med. Center in order to have that option for consideration. 
A related unresolved issue is the possible availability of "consolidation" money that could 
be put toward our project if the resulting system serves both the Lawrence and Kansas 
City campuses. [Administrative computing on the two campuses has been consolidated to 
a large extent and there is a fund to pay for joint projects.] 
The Computer Center has verbally expressed its commitment to assisting in the installation 
and operation of a server, but we need to come to a more formal agreement. We also 
need to pursue the issue of funding for the central hardware. 
There was discussion of what other groups to involve. We obviously need to keep the 
Senate Library Committee informed of our process, but exactly how is as yet 
undetermined. John will discuss this with Bill to determine his opinion. 
Finally, there is the looming and possibly difficult decision of whether to stay with OCR 
codes for item and patron IDs or to switch to bar codes. All of the systems on the market 
are geared toward using bar codes. Accommodating OCR may require custom 
programming or adaptations on their part. We can ask for either or both in the RFP, but it 
would be best to make a decision ahead of time. It obviously would be easier in the short 
run to stay with OCR, but it might be better in the long run to make the shift to bar codes. 
One committee member likened it to Beta and VHS. We picked Beta. We need to isolate 
all of the relevant factors and costs before making a decision. 
Future Meetings: 
The next meeting will be on Nov. 9th at 1:30 in Anschutz Conference Room 
A~~-A~ 
O~H~~~ 
Stc 
RUTH EDMONDS l-IILL 
Coordinator of Oral Histories 
Schlesinger Library, Radcliffe College 
2 p.m. all. Friday, Novelnber 18th, 1994 
in the Kelu1eth Spencer Research Library 
Auditoriuln. 
(There will be a reception in the Spencer Lounge 
following the lecture.) 
Sponsored by the University 01 Kansas Libnl1ies 
and the KU Fiiends 01 tbe Libral), 
in association with the Department 01 A In·ca 11 and 
Alrican-Amelican Studies-ceiebrating its 25th 
anni versary tbis year 
L 
You are invited to a 
KULSA TGIF 
Friday, Novem ber 18, 5-8 pm 
At the home of Marilyn & Bunker Clark 
1618 Cypress Point Dr. 
Clar ks will provide lasagna (both vegetarian & meat), 
cider and beel' 
You may bring a salad or dessert 
Spouses and Significant Others are welcome 
(but because the Clarks have a collection of musical instruments. 
they ha ve asked that no young children attend) 
Please R.S.V.P. b,Y i'iov. 11 
to ~1arilyn at 
842-6787 or mclar k@ukanvil1 
1n1 
4. 
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University of Kansas Libraries 
Number 1298 November 17,1994 
Chancellor's A ward for Distinguished Librarianship 
Call for Nominations 
I am very pleased to announce that former Chancellor Budig has provided funds to continue the 
Chancellor's Award for Distinguished Librarianship, which he began five years ago. 
Nominations for this, the University's highest honor for a librarian, are now being accepted for review 
by the selection advisory committee: 
Judith Emde, Anschutz Science Library 
Sandra Gautt, Associate Vice Chancellor for Academic Affairs 
Sandra Gilliland, Libraries (ex officio) 
Stephen Goddard, History of Art and Spencer Museum of Art 
Susan Hitchens, Music Library 
Geoff Husic, Slavic Department 
Alexandra Mason, Special Collections 
All nominations should be forwarded to the attention of Sandra Gilliland, 502 Watson Library, no later 
than 31 January 1995. Eligibility requirements and procedures for nomination are attached to this issue 
of the FYI. 
Please feel free to contact me or Sandy if you have any questions. 
William J. Crowe 
Dean of Libraries 
OPEN MEETING TO DISCUSS POTENTIAL ADMINISTRATIVE RESTRUCTURING 
All library staff are reminded of the open meeting being hosted by the Budget and Planning Committee 
on Friday, November 18 from 10:00 AM to 11:45 AM in Conference Rooms A & B to discuss the 
vacant Assistant Dean position and the potential for related administrative restructuring. The purpose 
of the meeting is to provide a forum for discussion by all interested library staff on this issue. Everyone 
who can is invited to come, regardless of whether you wish to voice an opinion or just listen. 
Roger Anderson 
AN AFFIRMATIVE ACTIONIEQUAL OPPORTUNITY EMPLOYER 
STAFF DEVELOPMENT 
I strongly endorse the theme chosen by this year's Staff Development Committee: "The Change is 
Now;" or, "How the Leopard Got a Whole New Coat." 
We are especially fortunate that Robert Wedgeworth, University Librarian at the University of lllinois, 
Urbana-Champaign, has agreed to kick-off this series of programs. I encourage library staff to attend 
one or both of Mr. Wedgeworth's presentations, on November 21. (Specific details have been 
announced via mailings, in FYI, and bye-mail. Gaele Gillespie can be contacted for further 
information.) This is a singular opportunity to learn from one of our field's pre-eminent leaders about 
his views on the changes coming in and for libraries. 
I also want to take this opportunity to re-state my firm conviction that staff development is important 
not only for us as individuals, but also for the KU Libraries as a whole. If it is to be successful, staff 
development must encompass a range of activities designed to provide all of us with knowledge, skills, 
and abilities that will help us meet our current responsibilities and prepare for change. 
I believe that staff development, done well, can lead not only to practical improvements, but also help 
renew our spirits. In the end, all of us must see ourselves working together well--to provide library and 
information services of high quality--to advance learning. 
I encourage all to make time to participate! --W. J. Crowe 
INMEMORIUM 
SUZANNE E. LOVEALL KNOWLTON, 56 Portland Maine, formerly of Kansas City, Kan., died Nov. 
7, 1994 at the home. Mrs. Knowlton was born in Kansas City, Kan., and lived in Denver before moving 
to Portland in 1966. She was an associate librarian and library science faculty member at the University 
of Southern Maine. She graduated from the University of Kansas and was a member of its alumni 
association. She received a master's degree in library science from the University of Denver. Survivors 
include her husband, Philip Knowlton of the home; her parents, Richard B. and Mary Loveall of Kansas 
City, Kan.; and a brother R. David Loveall, McLouth, Kan. Mrs. Knowlton was Assistant Circulation 
Librarian at KU from May 1966 - June 1968. John Nugent 
ATTACHMENTS 
Budget and Planning Committee minutes--August 17, 1994, August 24, 1994 
Chancellor's Award for Distinguished Librarianship Criteria 
Holiday Family Adoption 
KLOA Conference Report--Kendall Simmons 
LEPC Meeting Minutes--1 0117/94 
LFA Exec Minutes--October 10, 19094 ,October 24, 1994, October 31, 1994, November 7, 1994 
Staff Development Committee minutes--October 19, 1994, October 26, 1994, November 2, 1994 
HOLIDAY FAMILY ADOPTION 
This holiday season the Libraries have adopted two families through the Penn Center and two 
individuals through Douglas County Council on Aging. The adoptees, their sizes, and gift 
requests are as follows: 
Family Member: 
Sizes: 
Gift Requests: 
Family Member: 
Sizes: 
Gift Requests: 
Family Member: 
Sizes: 
Gift Requests: 
Family Member: 
Sizes: 
Gift Requests: 
Family Member: 
Sizes: 
Gift Requests: 
Family Member: 
Sizes: 
Gill Requests: 
Family Member: 
Sizes: 
Gift Requests: 
Family Member: 
Sizes: 
Gift Requests: 
Family Member: 
Sizes: 
Gift Requests: 
Family Member: 
Sizes: 
Gift Requests: 
Penn House - First Family 
Girl, 2 years old 
4T shirts and pants 
socks, underwear, baby doll 
Boy, 4 years old 
size 6 shirts and pants 
socks, underwear, cars and trucks 
Girl, 9 years old 
size 12 shirts and pants 
coloring books, Barbie doll 
Girl, 15 years old 
14 (womens) shirts and pants 
purse, jewelry 
Boy, 17 years old 
size L shirts and size 32/34 pants 
Walkman 
Woman, 20 years old 
size 12 (womens) shirts and 9-10 (womens) pants 
sheets (full), blender 
Woman, 41 years old 
XL shirts and L sweatpants 
sheets (full), towels and washcloths, 
Penn House - Second Family 
Girl, 3 months old 
10-12 month size clothes 
Walker, Stroller, High Chair, Crib 
Boy, 7 years old 
size 8 shirts and size 7 pants 
Walkman, Radio-controlled cars 
Woman, (no age given) 
L (womens) tops and size 9-10 (womens) pants 
sheets (Queen), towels and washcloths, cotton underwear (size 1) 
Individual: 
Gift Requests: 
Individual: 
Gift Requests: 
Douglas County Council on Aging 
Woman, 66 years old 
size 5-7 cotton briefs, size 9 1/2 white stockings from JC Penneys, 
canned ham, ear muffs, towels and washcloths 
Woman, 83 years old 
size 8-8 1/2 houseshoes (not scuffs), kitchen towels with fruit design, 
white tea towels, pink thermal blanket, bath towels in pastel colors, 
stationary, photo albums 
The items listed above are only suggestions. All types of donations (including money, food, gift 
certificates, wrapping paper!bows & ribbons, etc.) are welcome. 
Collection boxes will be located in Anschutz (Administrative Office), Watson (Cataloging 
Department) and the Spencer Research Library (Kansas Collection). 
Contact the following for more information: 
Kendall Simmons 
Lin Frederickson 
Cindy Pierard 
4-3038 
4-4274 
4-3366 
ksimmons@ukanvm 
lfrederi@ukanvm 
cpierard@ukanvm 
We suggest a deadline of December 15 so that we'll have time to gather the gifts, do any 
last-minute shopping, and deliver everything to Penn House by December 16. 
Thanks for your help! 
CHANCELLOR'S AWARD FOR DISTINGUISHED LIBRARIANSHIP 
e Chancellor's Award for Distinguished Librarianship, begun in 1989/90, is 
arded annuall y to a meri torious individual sel ected from the ranks of 
iversity of Kansas librarians. The primary criterion for selection of the 
cipient is _ eXGellence in librarianship over a period of time, as 
monstrated by a strong reputation among colleagues achieved on the basis of 
established record of distinguished librarianship. 
e award will be accompanied by a check in the amount of $2,500.00, which 
11 be presented by the Chancellor. 
iqibility 
be eligible for nomination, librarians must have completed seven years of 
rvice as a professional librarian on the staff of the University of Kansas 
braries, Lawrence campus, by the date nominations are due. 
mination Procedures 
minations must be submitted in writing, through a letter addressed to the 
<Ll'l. of Libraries. There is no form for this purpose. The followi.ng 
.nentation shall accompany the letter of n'omination: 
a) con tent cover sheet identi fying materi al s contained wi thin the 
minee's file and categorizing the materials according to the guidelines 
scribed below. 
b) curriculum vitae containing full information on the nominee's 
ucational preparation, experience, honors, service activities, and research 
d publications; 
~) evaluation of the nominee's contributions to librarianship by the 
rson to whom s/he reports administratively; 
d) evaluations of the nominee's contributions by no more than five 
lleagues who have close personal knowledge of the individual's professional 
fe; 
e) evaluations from recipients of the services of the nominee, when 
ssible, not to exceed five. 
is recommended that the nominator inform the nominee of her/his 
mination. It is the nominator's responsibility to select individuals (from 
e University of Kansas and beyond) from whom letters of evaluation will be 
quested. (S/he may wish to consult the nominee for names of colleagues and 
cipients of services who could comment on the nominee's performance.) It 
- ~e nominator's responsibility to solicit the evaluations. Letters of 
~_~ation should be sent to the Distinguished Librarian Selection Committee, 
o the Assistant to the Dean of Libraries for Personnel. 
(continued) 
-2-
Ngmination Procedure~ (continued) 
~e selection committee shall review pa~t nominations and consider any 
librarian who was not selected. Files of unselected nominees will remain 
active for up to five years, and will be reviewed with information on newly­
nominated candidates. The committee shall ask the nominator to update the 
nominee's file at"least 4S days in advance of the committee's review . 
...... 
Selection 
At the beginning uf tha Fall semester, the D~~n of Libraries shall appoint a 
selection committee to review nominations and make a recommendation for the 
Award. The Selection Committee will consist of the following: four 
librarians, one member of the teaching faculty, one Library administrator (ex 
officio, without vote), and one representative from the Onivers~ty 
a~inistration. The committee membership will be publicly announced in the 
University Libraries' newsletter, FYI. Neither a nominator nor any nominee 
is eligible to serve on the Selection Committee. 
In making its recommendation, the Selection Committee will apply the criteria 
stated in this description of the Award. The recommendation, together with 
the Dean's recommendation, shall be forwarded to the Vice Chancellor for 
Academic Affairs for recommendation and transmittal to the Chancellor. All 
nominees will be informed of the Chancellor's action prior to t! 
announcement of the librarian selected. All nomination materials will · be 
considered confidential and will be retained in Library Office personnel 
fi 1 e~ • 
June, 1991 
KLOA REPORT 
On Thursday, November 3, I attended two workshops at the KLOA 
conference held in Topeka. The first was entitled "Stress and 
Adjustment Disorders" and was presented by Jerry Johnson, Topeka 
Mediation and stress Consultants, a speaker I had heard before. As 
it turns out, this was the first part of a two-part workshop that 
had not been advertized as such in the conference application . 
Part I was introductory and was not as useful as I had hoped, 
although Part II, which I was unable to attend, sounded as though 
it would be quite informative. In addition, the workshop was late 
getting started so time was limited with no opportunity for 
questions. 
The second workshop was well worth the time and effort: "Physical 
Work Hazards and Prevention" by Dr. Doug Frye, Midwest Occupational 
Health Services and Mona Spring, Kansas Rehabilitation Hospital. 
Both the presenters were quite knowledgeable and informative, and 
Dr. Frye was quite funny, making some very difficult medical 
descriptions easy to understand. I have gone to several workshops 
on work-related injuries and felt this was the best one by far on 
RMls. The question and answer period was lively, and I came out 
with some practical ideas that I hope to be able to pursue in the 
near future. 
I want to thank the staff Development Committee for providing me 
with the funds to attend these workshops and, now that the 
regulations have been changed to allow funding for attending 
instate workshops, I would encourage everyone to take advantage of 
local opportunities. 
Kendall Simmons 
LEDPC Meeting Minutes 10/17/94 
Present: Becky Schul te (Chai r) , Sherry Hawkins, George Gibbs, 
Kent Miller, Gordon Anderson 
Absent: Mary Burchill, Janet Anderson-Story, Sue Hewitt 
John Miller was asked to meet with us to discuss electronic files 
and possible salvage problems. 
Some of the library's current backup tapes are stored on the 4th 
floor in Anschutz ... older backups are at the Compo Center and/or 
Ellsworth. ILS files are going to be moved to the LAN. The "raw 
records" from OCLC are stored at OCLC and the Kansas State Library. 
There are also two copies on campus. 
Automation (Anschutz) has a "backpack" that allows files to be 
easily moved (or backed up) for repair work to workstations. All 
mainframe files are now stored at NTS, the Newtworking and 
Telecommunication Services in Ellsworth Hall. John says that yes, 
we could backup more files than we do and yes, we are vulnerable in 
case of crisis. Our backups are geared to machine breakdown not 
disaster. If 4th floor Anschutz was incapacitated it would take 
weeks to build the LAN again. 
Our networking world is moving toward a utility type system where 
we contract for installation and everything is backed up regularly. 
The utility would do all repairs, etc. much as the phone company 
does now with that utility. 
UPS (uninterrupted power supply) allows a system to run another 5-
10 minutes when power is interrupted and takes the system down 
gently ... no crashing. The library has UPS on Innovacq and the main 
server, and will have one in Docs. 
Perhaps backups could or should be stored reciprocally at the 
Regents Center or the Medical Center. 
The Oct. 3 minutes were approved with slight revision. 
George reported that there was movement in the finalizing of the 
Preservation Librarian position. 
Becky brought several brochures and materials price I ists for 
"Res cube" and assorted supplies for preparedness boxes. 
We are considering adding dust masks to the emergency supply boxes. 
Kent wi 11 1 ook into the "right" kind for our purpose. 
Gordon will be checking into the branches' salvage plans soon. 
Kent will be attending a statewide meeting for safety personnel. 
The next meeting will be Nov. 7th at 10:30. SZH 
LFA EXECUTIVE COMMITTEE 
Minutes of October 24, 1994 Meeting 
Present: B. Schaffner, S. Craig, J. Emde, J. Girardo, L. Moore, 
J. Richardson 
Absent: D. Pardue 
The committee discussed the agenda for the November 1st LFA meeting 
which includes introduction of new members, general announcements, 
reports from individual s active in uni versi ty governance, and 
commi t tee reports. The major agenda i tern wi 11 be research or 
scholarly expectations of the library faculty as presented by LCPT 
in the yearly statement to UCPT. 
Topics for future LFA Exec meetings include reviewing the 
procedures for applications to the General Research Fund. The 
library's allotment from GRF is $2500 with matching funds from the 
library for a total of $5000. LFA Exec also needs to review 
reports generated by previous CESR committees. 
Submitted by Judith Emde 
MINUTES 
STAFF DEVELOPMENT COMMITTEE 
october 26, 1994 
........... , .. ~-..:--, -. ,~ , -.... --
Present: Janet Anderson-Story, Mel DeSart, Carole Dibben, Gaele 
Gillespie, Sandy Gilliland, Susan Hitchens, Margaret Wilson 
The minutes of October 19 were corrected and approved. 
Mel reported that Bob Wedgeworth will be able to give both a 
morning and an afternoon presentation. Alderson Auditorium in 
the Kansas Union has been reserved for the entire day. Alderson 
has room for 120 people. The Centennial Room has been reserved 
for the reception. The Kansas Union caterers need to know 10 
days in advance the minimum number which the Library guarantees 
to pay for. Then, we must tell them 72 hours in advance how many 
people they actually need to provide food for. 
We discussed at length publicity for the presentation. Sandy 
will get a copy of the flier to Suzanne Clement this week so that 
it can be included in the NEKLS newsletter; the newsletter is 
scheduled to be issued November 14th or 15th. In addition to 
mailing fliers to NEKLS and Regents Libraries staff and Friends 
of the Library, we will also invite Kansas City area libraries 
(Linda Hall, UMKC, Park College--Wedgeworth once worked there!-­
and the KC public libraries) and staff retirees. Janet will take 
copies of the flier to the KLOA and CULS meetings. 
We finalized the presentation times: 10 a.m. and 1:30 p.m. As 
Wedgeworth wishes to meet with both a colleague and the Dean 
while he is here, his schedule will be tight. Mel will ask 
Wedgeworth how he would like to utilize the time between 
sessions. 
The Committee approved 6 workshop requests. Luceil Hamlin, 
Milissa Boyer, Malcolm Lodwick, Corrie Thompson, and Margaret 
Wilson will attend the November 7 BCR DOS workshop. Margaret 
also will attend the November 8 BCR workshop on Microsoft 
Windows. 
We approved a letter from the Committee to the Dean requesting 
him to re-issue his memo supporting staff development efforts. 
The next meeting of the Staff Development Committee will be 
November 2 at 9:00, location TBA. 
Submitted by Margaret Wilson 
MINUTES 
STAFF DEVELOPMENT COMMITTEE 
October 19, 1994 
Plesent: Mel DeSart, Carole Dibben, Gaele Gillespie, Sandy 
Gilliland, Susan Hitchens, Margaret Wilson 
The minutes of October 12 were corrected and approved. 
Sandy has not yet called the Comptroller's Office to confirm that 
it is permissable to fund state association meetings. 
Sandy said that the audio-visual equipment we want to purchase 
will come out of state funds. This means that Mel will need to 
submit the model and make of each item we wish to pu,chase, and 
the State will go out for bids on equipment that meets the 
specifications of those models. Sandy estimates that it will be 
Christmas before we will have our equipment. 
Mel reported that Bob Wedgeworth is available on November 21 to 
be the speaker for our lead-off presentation, "The Changing Role 
of Libraries in the National and International Community." He 
has agreed to an afternoon session, and Mel will negotiate with 
him to do a morning presentation as well. The morning session 
will be for Library staff, tentatively scheduled fo, 10:00 in 
either Watson A & B or the BUlge Union. Refreshments will be 
served. The afternoon session will be at 1:30 in the Frontier 
Room at the Burge Union, with a reception immediately following. 
(Mel has already reserved the room.) The afternoon session will 
also be open for Library staff, as well as Friends of the 
Library, NEKLS members staff, Regents Libraries staff, and any 
interested folk at KU. We estimate 40-50 people for the morning 
session and 100 people for the afternoon one. 
SANDY will make and send out flyers inviting NEKLS and Regents 
Libraries staff and Friends of the Library; they should be mailed 
by next week. She will request an RSVP via mail or e-mail to 
Carole. An insert with a map of the campus and parking 
information will be provided. The flyers will have SDC's tree 
logo and this year's theme: The Change is Now; or, How the 
leopard got a whole new coat. Flyers will be sent also to all 
library staff; staff will be requested to registe, for the 
session. She will also publicize the session in the Q~~~~_, and 
possibly in the Library's UDK column. Sandy will solicit Rhonda 
Boose's expertise for catering and refreshments arrangements. 
MEL will contact Bob to determine 
- the title of his talk 
- biographical information 
- if he objects to being videotaped 
- remuneration fees (honorarium, air fare, hotel for Sunday 
night, car rental). 
SDC minutes (10-19-94) - p. 2 
CAROLE will take phone registrations and check with Janet about 
NEKLS labels. 
MARGARET will make arrangements for video equipment and tape the 
presention. 
THE COMMITTEE (and probably Bill Crowe) will take Bob to lunch 
Monday. 
Sandy distributed a revised draft of the travel request form. 
When we have heard from the Comptroller's Office regarding 
funding of state association meetings, she will update the back 
of the form with our interim guidelines. Sandy also showed us a 
draft of the travel report form which will accompany comfirmation 
of awards. 
Mel suggested that we might be able to use the Learned computer 
labs for our January Internet session, if we scheduled it between 
semesters. The lab has numerous advantages over the Clark Lab; 
besides being much bigger, it has about twenty 486 PC's. 
Submitted by Margaret Wilson 
MINUTES 
STAFF DEVELOPMENT COMMITTEE 
November 2, 1994 
Present: Janet Anderson-Story, Mel DeSart, Carole Dibben, Gaele 
Gillespie, Susan Hitchens, Margaret Wilson 
Room arrangements were discussed for future meetings. The 
meeting room in the Parking facility and the seminar rooms in 
Anschutz were suggested as possibilities. 
We discussed at length the logistics of Wedgeworth's visit. 
- The Committee is pleased to learn that the Friends of the 
Library have agreed to fund the reception on November 21. 
-The Dean will invite the University Administration to 
Wedgeworth's presentation and to have lunch with him and members 
of the Staff Development Committee. The Dean suggested adding 
the Academic Computing Center and the Senate Library Committee to 
the list of places we will send fliers to. 
- Sandy is having name tags made for Committee members. 
- We need to get biographical information to Rob by Friday 
for inclusion in the ~QK column. 
- Gaele will work out the financial details with Bill, who 
has offered to pay part of the costs. 
- Mel will escort Wedgeworth from Stauffer-Flint to the 
Union at 9:45. 
- Copies of Bob Wedgeworth's biographical information will 
be available at the presentations. Copies will be made available 
for the KLOA Conference November 3 and 4. 
- Gaele will give directions to the Centennial Room at the 
end of each presentation; we will also have someone to direct 
attenders to the Centennial Room after the afternoon session. 
In response to SDC's request to Dean Crowe that he encourage and 
support staff development efforts, the Dean has asked the 
Committee to draft a memo concerning staff participation in staff 
development activities. He will then edit the memo and 
distribute it to staff. Janet and Margaret will provide a draft 
for the Committee's approval by the next meeting. We agreed that 
the Dean's letter should be sent to all staff as well as issued 
in EYl. 
The minutes of October 26 were corrected and approved. 
We approved a travel fund request from Gordon Anderson to attend 
the November 17-20 annual meeting of the American Association for 
the Advancement of Slavic Studies. 
The next meeting of the Committee was tentatively scheduled for 
Tuesday, November 8th, from 9-11 in Anschutz. 
Minutes submitted by Margaret Wilson 
Meeting 
Budget and Planning Committee 
August 17, 1994 
Attendees: Roger Anderson, Connie Powell, Nancy Jaeger, Nancy 
Burick, Jill Girardo, Joyce Elliott, Kathy Lafferty. Dean Crowe, 
invited guest. 
The meeting was called to order at 10:35 am on August 17, 1994 by 
Roger Anderson, Chair. The committee invited the Dean to discuss 
the ways in which the committee could advise him in the areas of 
budget and planning. 
The Dean suggested that the Budget and Planning Committee could act 
as a group organized to present forums for library staff. These 
forums would have the function of increasing awareness of 
administrative budget and planning issues and could promote 
discussion of library-wide problems. He suggested that we survey 
the staff to determine what kinds of seminars would be useful. he 
also recommended evaluations of any seminars held. 
After the Dean left there was a discussion of Mary Hawkins proposal 
for an Access Services Department in Watson. The committee 
discussed the need for more detailed informaiton concerning 
position descriptions for certain staff memebers whose roles in the 
new configuration remain unclear. 
The next meeting will be held on Wednesday, August 24th at 10:30 to 
discuss the goals of the committee which will be discussed later 
with the LFA Executive Committee. 
The meeting adjourned at noon. 
Connie Powell 
Meeting 
Budget and Planning Committee 
August 24, 1994 
Attendees: Roger Anderson, Connie Powell, Nancy Jaeger, Nancy 
Burich, Jill Girardo, Kathy Lafferty, Joyce Elliott 
The meeting was called to order by Roger Anderson at 10:30 am in 
the Anschutz Library Conference Room. The minutes of the meeting 
held on August 17th were corrected and approved. 
Roger shared copies of the memo which we sent to the Dean and the 
response he sent back to us concerning the Mary Hawkins Proposal 
for an Access Services Department in Watson Library. A discussion 
followed. 
The commi t tee then took up the main agenda i tern which was to 
prepare for our meeting with the LFA Executive Committee to 
discuss the goals of the Budget and Planning Committee. The 
question was raised as to whether Budget and Planning should remain 
an LFA committee. After a discussion it was generally agreed that 
Budget and Planning should be dissolved unless more effective use 
is made of the committee. 
Questions to be posed to the LFA Executive Committee include: 
What does LFA expect to gain from Budget and Planning? (Why 
should this committee exist?) 
What does the LFA executive committee perceive to be the role 
of the Budget and Planning Committee? 
How will Budget and Planning function within the context of 
the proposed Dean's Cabinet? 
The next meeting will be sched~led with the LFA Executive 
Committee. 
The meeting adjourned at 11:50 am. 
Connie Powell 
LFA EXECUTIVE COMMITTEE 
Minutes of October 10, 1994 Meeting 
Present: B. Schaffner (chair), S. Craig, J. Emde, J. Girardo, L. 
Moore, D. Pardue, J. Richardson 
Exec read and approved the fol l owing minutes: 
• staff Development Committee, 9 - 27-94 
• LFA ~xecutive Committee, 10-3-94 
The Executive Committee approved a letter which B. Schaffner 
will send to Lars Leon, Chair of the Committee to Evaluate the 
Dean of Libraries. This letter inquires about what steps will be 
taken to inform the library staff of the results of Dean Crowe's 
evaluation. 
There was some discussion on whether Exec should appoint a 
chair of the Subcommittee to Reform Budget & Planning , or allow 
the subcommittee to choose its own chair. Brad will talk to 
Roger Anderson and see what his opinions are on this matter. J. 
Emde will call the first meeting of the subcommittee. Exec also 
reviewed the charges and made slight emendations before 
distributing them to the subcommittee's members. 
Schaffner reminded everyone about the availability of GRF 
money this year. Applications will be due in February, so there 
will possibly be another brown bag luncheon scheduled to explain 
how the application process and awarding of funds work. 
The date was set for the first LFA general meeting this 
fall; it will take place on November 1, 1994 (Tuesday). 
Schaffner will contact the chairs of all standing committees 
ask them to prepare brief committee reports for presentation 
the meeting. The main agenda item will concern research 
expectations for librarians. 
submitted by David Pardue 
and 
LFA EXECU':'IVE COMMITT:SE 
Minutes of October 31, 1994 Meeting 
Present: B. Schaffner (chair), S. Craig, J. Emde, J. Girardo, L. 
Moore, D. Pardue, J. Richardson; W. Crowe (guest) 
Exec discussed the presentation/organization of the upcoming 
LFA general meeting: among the items to be included are an 
announcement concerning the new appointments of D. Dandridge and 
V. Doll; and discussion of discipline expectations for the 
promotion and tenure of librarians. It was pointed out that no 
parliamentary action can be taken on the issue because the 
statement which LCPT has drafted is its document (and therefore 
not subject to LFA codes and bylaws). The members of Exec and 
Dean Crowe agreed that it was highly desirable for interview 
candidates to meet with LCPT regarding promotion and tenure 
expectations. 
Crowe presented for information and comment his draft memo 
on the Fair Labor standards Act (dated Oct. 29, 1994). By 
application of the Fair Labor Standards Act, all library faculty 
and almost all unclassified professionals are "exempt" from 
overtime. He said that it will "take a while to reach some 
common understanding" about how to apply this to reporting of 
leave, because this is a change from past practice. He also 
offered that he and Sandy Gilliland could meet with department 
heads and library faculty for further discussion. It is 
essential that the Library comply with these required time 
reporting procedures, as this is a legal matter. 
The Dean discussed the issue of underenrollment at KU, which 
could lead to potential budget shortfalls for the University. He 
will be meeting with Exec, B&P, Classified Conference Exec and 
the Dean's staff to explore options on how to plan for such a 
situation--especially how, if it comes to pass, it would affect 
the acquisitions and personnel budgets. 
Exec read and approved the following minutes: 
• Staff Development Committee, 10-5-1994 and 10-12-1994 
Submitted by David Pardue 
LFA EXECUTIVE COMMITTEE 
Minutes of November 7, 1994 Meeting 
Present: B. Schaffner (chair), S. Craig, J. Emde , J . Gi r ardo, D. 
Pardue, J. Richardson; W. Crowe; members of Budget & 
Planning Committee; members of CDC Exec; members of 
Classified Conference Exec 
Absent: L. Moore 
A joint meeting of LFA Exec, Classified Conference Exec, CDC 
Exec, and B&P was called to discuss budget issues. Due to 
underenrollment this year at KU, there are potential budget 
shortfalls. In order to plan prudently for such a shortfall r the 
Dean solicited suggestions and alternatives from these four 
bodies. Crowe provided information regarding how the library 
personnel budget might be affected; Rich Ring furnished context 
on the possible impact on the acquisitions budget, as well as 
which acquisition funds might be targeted for cutbacks. 
Submitted by David Pardue 
University of Kansas Libraries 
Number 1299 December 1,1994 
UNCLASSIFIED VACANCIES 
Head of the Access Services Department, Watson Library. This new position will administer lending, closed 
reserve, collection maintenance, stacks management, current periodicals, microforms, photocopying, and central 
fines office operations in Watson Library, and provide system-wide coordination of circulation services. This is 
a 12-month, tenure-track appointment. A full position description is available. Required Qualifications: MLS from 
an ALA-accredited program; substantial supervisory experience in an academic or research library; strong 
commitment to meeting the needs of library users; effective oral and written communication skills; strong 
interpersonal and public relations skills; sensitivity to a multicultural environment; strong analytical, planning and 
organizational skills; substantial recent public service experience within a large academic or research library. 
Preferred Qualifications: Experience with management issues in automated library systems; experience 
coordinating library services across several library units; experience with automated library systems, particularly 
circulation and related functions; experience in management of large library collections and lending operations; 
current awareness of library trends, management issues, and technologies related to materials access and user 
services; familiarity with current library practices in building security and in the handling and safekeeping of 
materials; experience in departmental budget preparation and resource management; familiarity with large 
university records and accounting systems. Annual salary: $30,000 - $36,000, dependent upon qualifications. 
Excellent benefits. To apply, submit letter of application, resume, undergraduate and graduate transcripts 
(photocopies accepted), and names/addresses/telephone numbers of three references to: Sandy Gilliland, 502 
Watson Library. Applications must be postmarked by February 15, 1995. 
Editorial Assistant (Research Assistant: (position contingent upon available funding). Full-time, term appointment 
available January 3, 1995 for approximately 18 months. The Editorial Assistant will complete editing of a 
checklist and index of historical maps. (Full position description available.) Required Qualifications: Bachelor's 
degree, with strong knowledge of geography and place names; ability to express geographical and cartographic 
concepts clearly and succinctly in writing; knowledge of late nineteenth and twentieth century history of the United 
States; detail oriented, patient, and basic typing skills; ability to work closely with the author/supervising editor; 
ability to learn the database management system in use; ability to maintain a forty hour per week schedule and 
meet production quotas; ability to work well in a crowded office setting with many distractions; ability to interact 
well with library staff. Preferred Qualifications: Experience in indexing, cataloging, or editing; knowledge of 
cartography; experience with database management systems; graduate work in geography or American history. 
Annual Salary: $18,000-$20,000 dependent upon funding and qualifications. Excellent benefits. To apply, submit 
letter of application, resume, and copy of undergraduate transcript to: Sandy Gilliland, 502 Watson Library. 
Applications must be postmarked by December 6, 1994. 
AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER 
APPLICATIONS ARE SOUGHT FROM ALL QUALIFIED PERSONS REGARDLESS OF RACE, COLOR, SEX, DISABILITY, AND 
AS COVERED BY LAW, VETERAN STATUS. IN ADDITION, UNIVERSITY POLICIES PROHIBIT DISCRIMINATION ON THE 
BASIS OF RELIGION, NATIONAL ORIGIN, AGE, SEXUAL ORIENTATION, MARITAL STATUS, AND PARENTAL STATUS. 
AN AFFIRMATIVE ACTIONIEQUAL OPPORTUNITY EMPLOYER 
INCLEMENT WEATHER GUIDELINES 
With Winter fast approaching, the University's and Library's Inclement Weather Guidelines are being 
re-issued (attached) to serve as a reminder of the procedures to follow in the event that an inclement 
weather situation is declared by the University administration. Library staff are encouraged to detach 
these documents from FYI and retain for future use. 
When severe weather is forecast, staff are encouraged to listen to local media and refer to the attached 
policies. If weather conditions are so serious that the University determines that campus offices will not 
be open, that will be interpreted to mean -- and public announcements will specify -- that the KU 
Libraries will not open. The Library's Calling Tree will be activated to inform all staff about the 
weather emergency and any resulting opening and closing information. 
If severe weather should develop during the work day and the Chancellor or Executive Vice Chancellor 
implements the inclement weather policy, library staff will be notified by the Administrative Office via 
the Library Calling Tree and e-mail. At that time, the period allowed for early departure and any other 
pertinent information will be communicated. 
Additional information is included in the attached guidelines. Please contact the administrator to whom 
you report or Sandy Gilliland if you have any questions. Sandy Gilliland 
SCIENCE FICTION EXHIBITION IN SPECIAL COLLECTIONS 
To mark the 30th anniversary of the death of H. Beam Piper, a noted science-fiction writer of the 1950s 
and 1960s, Larry Hopkins has mounted an exhibition, "H. Beam Piper--Thirty Years After", from the 
resources of the Department of Special Collections, supplemented by titles from his personal collection. 
The exhibition features magazines and both hardback and paperbound issues of Piper's books from the 
1950s and 1960s, and samples of the Piper revival of the late 1970s and early 1980s. 
From his first appearance in Analog in April 1947 to his last (posthumous) appearance in November 
1965, Piper was one of the most popular of editor John W. Campbell's stable of writers. He produced 
a steady stream of science fiction for the magazine market, and as science fiction books to break out of 
specialty publishers into the paperback mass-market, he produced a goodly number of books. However, 
following a disastrous marriage and divorce in the early 1960s, his financial status became extremely 
precarious, and when his agent, who carried his clients' records inside his head, dropped dead, Piper's 
disaster was complete. Unaware of several sales, financially destitute, unwilling to burden friends and 
family, and abhorring state handouts, Piper took his own life. The note he left is pure Piper: "I don't 
like to leave messes when I go away, but if I could have cleaned up any of this mess, I wouldn't be 
going away. H. Beam Piper." 
H. Beam Piper "went away" just before science fiction exploded into a major popular genre. Had he 
lived for a reasonable twenty years more, the field would be richer by a score or more of Piper's books 
and stories, and his reputation as one of the all-time greats would be more firmly established. 
AN AFFIRMATIVE ACTIONIEQUAL OPPORTUNITY EMPLOYER 
JEROKOVICH BOOK PUBLISHED 
A heavily-illustrated history and memoir by the late George C. lerkovich, former head of the Libraries ' 
Slavic Department, has recently been published. Moi Hvar: Kratka Kultuma Povi lest/My Hvar: A 
Short Cultural History (Zagreb: Alta, 1994) has parallel text in Croatian and English. Hvar is the 
largest island in the Adriatic, and also the name of one of two principal towns on the island. It was 
colonized by the Greeks in 385 B.C., conquered by the Romans in 219 B.C., and settled by Slavs fleeing 
the mainland in the 7th century A.D. It has been an outpost of Slav culture amidst the constant struggle 
for cultural and political dominance in the Adriatic since that time. Watson' s copy is cataloged at DR 
1637 .H9 M65 1994. Rob Melton 
PROPOSED GUIDLINES FOR GUIDES FOR READERS 
A draft of a document entitled "Guidelines for the Review, Production, and Revision of the KU 
Libraries' Guides for Readers Series" was distributed bye-mail last week to all library staff. As a 
reminder, comments and suggestions on this draft should be forwarded to me or any member of the 
Publications Advisory Board (Graves, Lodwick, Pardue, Pierard) by next Wednesday, December 7th. 
If you need another copy of the draft, call (4-3378) or e-mail me. Rob Melton 
ATTACHMENTS 
Administrative Conference Minutes--October 26, 1994 
Staff Development Committee minutes--October 5, 1994, October 12, 1994 
Open Meeting Regarding Future of Copying Services announcement 
Open Forum on Diversity announcement 
Holiday Farnily Adoption Update 
Law Library job announcement 
AN AFFIRMATIVE ACTIONIEQUAL OPPORTUNITY EMPLOYER 
·Open.Foru 
on 
CULTURAL 
DIVERSITtj 
For all Libraries staff 
Thursday, December 8, 1994 
at 1 0 a.m., in the 
Library Conference Rooms 
5th floor, Watson Library 
UNIVERSITY OF KANSAS LIBRARIES 
HOLIDAY FAMILY ADOPTION UPDATE 
I need to briefly update the announcement in last week's FYI. 
+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 
NEW DEADLINE FOR DONATIONS 
The new deadline for gift donation is December 13. This was moved up a couple of days to 
accommodate Douglas County Council on Aging's internal deadline. We will need to have all 
donations by this date in order to have adequate time to gather the items, do any last-minute 
shopping, and deliver them to the agencies. 
GIFT REQUEST LISTS & DROP-OFF BOXES 
The listing of adoptees, their sizes, and gift requests is posted in the vicinity of all drop-off 
boxes. If you'd like a personal copy of the list, please contact Kendall, Lin, or Cindy. Just as 
a reminder, drop-off boxes are located in Watson (Cataloging), Anschutz (Administration) and 
Spencer (Kansas Collection). 
You may wish to include receipts with your donations. 
NOTE: The second individual we've adopted through DCCA would like to have wine-colored 
houses hoes (not scuffs). The original posting did not include a color preference. 
CHEQUES 
Cheques are also welcome! If you wish to write a cheque, please make it out to Kendall, Lin, 
or Cindy. 
SHOPPING UPDATE 
The following items have already been donated: 
kitchen towels with fruit design 
stationary 
photo albums 
OTHER QUESTIONS OR CONCERNS? 
Please contact any of these folks: 
Kendall Simmons 
Lin Frederickson 
Cindy Pierard 
FUTURE ANNOUNCEMENTS 
4-3038 
4-4274 
4-3366 
ksimmons@ukanvm 
Ifrederi@ukanvm 
cpierard@ukanvm 
Keep checking FYI or KULIB-L (everything in one will also appear in the other) for future 
announcements related to this project. Thanks for your participation! 
Administrative Conference Minutes 
October 26, 1994 
Present: Carvalho, DeSart, Donaldson, Gibbs, Gillespie, Gilliland, Hitchens, Hoff, K. Miller, R. 
Miller, Moore, J. Neeley, K. Neeley, Ring, Roach, Schaffner, Slater, Williams. 
1) Crowe gave an update on development efforts including a potential partnership with 
Athletics to provide dollars for an endowment to fund initiatives directed at benefitting 
students. Also, the Libraries has received a solicitation for a grant application from a 
foundation in Alabama for a gift for undergraduate library services in the sciences. In 
addition, Susan Craig and the dean, in cooperation with KUEA, are completing an 
application a Foundation to fund an acquisitions endowment in memory of Franklin 
Murphy, to benefit the Murphy Art and Architecture Library. Crowe said further, that he 
would be meeting at lunch that day with the Deans of Education and Architecture, and 
Cheryl Harrod from KUEA who serves as the development officer for all three units in 
an attempt to better coordinate fund-raising efforts. 
2) Regarding Hoch, Crowe told the group that a pre-construction meeting had been held the 
previous week (attended by K. Miller and K. Neeley). One piece of information which 
came out of the meeting was that the configuration of the ramp which allows access for 
disabled individuals to Anschutz Science Library will be changed to allow the contractor 
to move the fence surrounding the Hoch reconstruction site closer to Anschutz. The 
University's contract manager promised regular communication, and has set up a series 
of meetings for representatives of units directly affected by the construction with the 
contract manager and representatives of the contractor (DiCarlo). Crowe reiterated that 
the $2 million needed to finish the shelled library space in Hoch was still on the table for 
KU to ask for from the legislature. 
3) With regard to systemwide access, Crowe told the group that John Miller attended the 
second legislative hearing on October 18th. Jordan, Coffman (K-State) and Hobrock 
made presentations explaining and supporting the access proposal. Miller and Crowe said 
that Sen. Kerr expressed concern about the concept of "base money," asking whether the 
funding should be a separate budget line item with yearly renewal. A CODDL meeting 
was scheduled for Friday, Oct. 28 to consider funding options for systemwide access and 
librarian salaries. 
4) Crowe circulated copies of a memo from Human Resources which set out guidelines for 
reporting leave usage by exempt and non-exempt staff, and a draft memo from him 
interpreting the guidelines to library staff. Crowe said that the guidelines were being 
defined to comply with federal regulations. Gilliland gave additional background on the 
issue, and explained how the guidelines would affect leave reporting for faculty and 
unclassified professionals in the Libraries. There was further discussion about how the 
new guidelines will affect part-time staff. Gilliland informed the AC that the leave 
reporting mechanism was being revised. Crowe invited members of the AC to take 
further time to review the draft memo and asked that they provide comments to Gilliland 
by November 2nd. He said that he had asked Gilliland to compile a list of most 
commonly asked questions, and answers, to be distributed to department heads. 
5) Crowe asked if there were any announcements to be made. 
a) J. Miller said that the Computer Center was instituting a change in CICS user ids 
and logon protocol. He anticipated the arrival of information about the new logon 
procedures and account information that day. Miller warned that certain users, 
such as those accessing CICS via a LAN, users having "automatic" logon scripts, 
and off-site users, will not be able to access CICS in their usual way until all 
necessary changes have been made. Miller said that if users have questions, they 
can contact either the Automation Department, or the Computer Center (4-0235). 
b) Crowe, Ring and K. Miller commented on the status of the move of material to 
storage in JRP. Crowe and Ring told AC that few objections had been received 
from faculty or students. The number of titles affected by objections amounted 
to only about 40 titles or approximately 200 shelves of material. The move will 
begin on Monday, November 7th. 
c) Crowe said that the "Super Space" committee met the day before (Oct. 25) 
regarding space options and proposed working with the internal Library 
Committee and the Senate Library Committee to develop proposals to meet future 
space needs. 
d) Crowe reminded AC about the "Future of the Book" panel presentation scheduled 
for November 3rd at 3:30 p.m. in the Summerfield Room of the Alumni Center. 
The meeting adjourned at 11:45. 
Respectfully submitted, 
Rhonda Boose 
MINUTES 
STAFF DEVELOPMENT COMMITTEE 
Octobe, 5, 1994 
Present: Janet Anderson-Story, Mel DeSa,t, Ca,ole Dibben, Gaele 
Gillespie, Sandy Gilliland, Susan Hitchens, Ma,ga,et Wilson 
The minutes of Sept. 27 we,e co"ected and app,oved. 
Committee members offe,ed thei, imp,essions of OCLC's video 
confe,ence on the elect,onic libra,y, which had taken place the 
day before. We ag,eed the Lib,a,y should obtain a copy of the 
video tape, but were unclea, how we should go about getting one. 
The Regent's Center was to have taped the conference, and John 
Mille, appeared to have recorded it, as well. Howeve,, the audio 
portion locally was not always good; presumably, OCLC will make a 
video available, which will have better sound. If we were to 
purchase the OCLC c opy, should it be paid fo. with lib,ary 
science funds or p.ofess ional development funds? Ma.ga.et will 
e-mail the Dean about how best to go about obtaining the video. 
The discussion evolved into a mo.e general one about professional 
development videos we would want to pu.chase now that we will 
have video equipment to play them on. Should the y be cataloged? 
What should the ci.culation policy be? What funds should be 
used? What p,ocess should be followed to obtain them? Whe,e 
should they be housed? As a ,elated matte., Gaele reminded us 
tha t the Administ.ative Office was supposed to c o me up with 
po licies o n whe,e the video equipment could be sto.ed fo, 
security pu.poses, when it c ould be used , etc . Mel .epo.ted that 
he has done some p.elimina.y p.icing and thinks we have 
suffi c ient fund s to pu.chase all the items on ou. list of desired 
equipment. We still don't know if the funds will be state o. 
endowment monies. If endowment, Denise will place the o.de, once 
we have decided on the specific models we want. If state, we 
will have t o allow bids. 
The Committee .eviewed .equests f.om Ken Lohrentz to attend the 
Af . ican Studies Ass ociation in To.onto, Nov. 2-5, and f.om Brad 
Shaffne. to attend the Ame.ican Association for the Advancement 
of Slav ic Studies meeting in Philadelphi a, No v. 17-20. 
The Committee agreed that it needed to promote ways to fu.the, 
staff attendance at p.ofessional development p.og.ams, such as 
the KLOA and KACE (Kansas Continuing Education) confe.ences. 
Janet will put an announcement in FYI about the KACE confe.ence 
and the availability of NEKLS money. (Janet stressed that the 
Lib.ar y has an obligation to suppo.t NEKLS if we are using thei. 
funds). Janet will app.oach the Dean about se nding out a memo, 
as he ha s in the past, stating that the Lib. a .y st.ongly 
suppo.ted attendanc e at these and othe. staff de velopment 
a f f a i. s . It wa s sugges ted that the Committee al s o should ask LFA 
txec a nd CCEB to minute thei. support of Bill's memo. 
, ' 
SOC minutes - 2 
The remainder of the meeting was spent on our November "Change in 
Libraries" presentation. Neither Gaele nor Mel have been 
successful in their attempts to contact Nancy Eaton and Bob 
Wedgeworth. We discussed what we should do if neither one of 
them were available in November. We could try to get other 
speakers: Joanne Euster, a panel of ESU SLIM faculty, or Carol 
Baronne, Associate Vice Chancellor for Information Technology at 
UC, Davis. Or, we could change the order of our presentations or 
postpone the start of the programs until December, in hopes of 
still getting Eaton or Wedgeworth. We discussed publicity: we 
should send direct mailings to all 45 NEKLS member libraries and 
to the Regents Institutions; the letters should be sent to both 
the library directors and the staff development officers. We 
decided to have a reception following the presentation, and will 
ask Rhonda to contact Spencer Art Museum, the Alumni Center, and 
the Kansas and Burge Unions about the availability of auditoriums 
which would seat upwards of 100 people. 
The next meeting will be Wednesday, october 12, 9 a.m. 
Submitted by Margaret Wilson 
MINUTES 
STAFF DEVELOPMENT COMMITTEE 
October 12, 1994 
Present: Janet Anderson-Story, Mel DeSart, Carole Dibben, Gaele 
Gillespie, Sandy Gilliland, Susan Hitchens, Margaret Wilson 
The minutes of October 5 were corrected and approved. 
Janet announced that 5 library staff members would be receiving 
LEEP (Library Employee Education Program) certificates from the 
State Library and gave some background information on the 
program. LEEP certificates are given for continuing education at 
30 contact hour intervals (e.g. at 30 hours, 60 hours, etc.). 
Although primarily classified staff take advantage of the 
program, some unclassified professionals and librarians have also 
requested continuing education credit. At the moment, the 
certificate is the only means of recognizing staff development 
participation. It does not, however, count toward a promotion or 
University credit. Janet was unsure if other states have a 
comparable program. What type of activity gets counted toward 
continuing education credit is at Janet's discretion, but follows 
the guidelines set by the State Library. Janet believes the 
program should be part of the Staff Development Committee's 
charge; someone on the Committee should be designated the data 
base manager, and the Committee's guidelines should be revised to 
include where and how the LEEP recognition ceremony should take 
place. She believes this merits further discussion within the 
Committee. 
Mel updated us on the status of our purchases of audio-visual 
equipment. He said we would be able to afford all the equipment 
we wanted, including the 31" monitor. We might want to get a 
headphone jack for silent viewing. Re the cart: we will need 
greater weight-bearing capacity for the larger monitor, so it 
will be more expensive. Sandy thought the Dean would probably 
purchase the cart. We will try to get all the equipment at one 
place. Mel will consult ~QD.$.. ldJI}.~L.J~ep9...:c.:t.$.. for best buys, and also 
the University Media Services for recommendations on cart models. 
The Committee reviewed four requests for travel funds. We 
granted awards to Rob Melton to attend the Theater Library 
Association meeting Nov. 17-20 in New York City. Next, we 
considered requests from Gaby Holcomb, Tina Spray, and Kendall 
Simmons to attend the KLOA (Kansas Library Operation Associates) 
conference meeting in Topeka. We discussed at some length the 
use of travel funds to attend state association meetings. In the 
past, SDC had not funded such activities, as we were under the 
impression that State policy did not permit this. However, Sandy 
has recently learned that, according to the Comptroller's Office, 
it is and always has been permissible to fund state association 
meetings. Sandy has written the Comptroller's Office asking them 
to confirm this. Assuming they do so, the Committ e e will need to 
SDC minutes - p. 2 
reevaluate our share distributions and consider establishing 
separate guidelines for state association meetings. In the 
meantime we established an interim policy that SDC will fund 
state association meetings for up to $50 of the registration fee. 
Sandy will put out an announcement in FYI and e-mail. We granted 
the three requests, and thought we should enclose a NEKLS form 
and include a statement that "SDC has approved 'X' amount. 
Additional funds may be requested from NEKLS." (NEKLS will award 
$50/day or registration, whichever is higher, up to $200. Only 
one award a year is granted.) 
Submitted by Ma r garet Wilson 
OPEN MEETINGS REGARDING FUTURE OF COPYING SERVICES 
The Copying Services Study Group has been charged with reviewing 
the possibilities and making recommendations to Dean Crowe about 
the future handling of the responsibilities now assigned to 
Watson Copying Services. In order to solicit input from all 
interested library staff, the group has scheduled several open 
meetings to solicit input. Although each meeting is open to all 
interested individuals, we have targeted each session to a 
particular interest group in hopes of allowing for a full 
discussion of each group's concerns. 
In order to facilitate your review of the issues, three documents 
have been distributed to Administrative Conference Members, 
Copier Key Operators, Change Fund custodians, Deposit Personnel, 
Unit Heads for locations with copiers, and Supervisors of Deposit 
Personnel: the Dean's charge to the study group, the July 1, 
1994 proposal for the administrative organization of Copying 
Services, and a list of questions. No written response is 
requested; the questions are designed to encourage you to think 
about library copying services. If you did not receive a copy of 
this mailing and would like to have one, please e-mail Sarah 
Couch (scouch) to make your request. 
Please feel to call or e-mail any member of the study group with 
your comments and suggestions: Sarah Couch, Mel DeSart, Nancy 
Jaeger, Malcolm Lodwick, Kent Miller or Lisa Shaw. 
The schedule of meetings is as follows: 
Monday, December 5, 1:30-3:00 p.m., Watson Conference Room A 
Branch libraries: Science Library, Engineering Library, 
Documents/Maps, Music Library, Howey Reading Room, Art & 
Architecture Library, Kansas Collection, Special 
Collections, University Archives 
Monday, December 5, 3:00-4:00 p.m., Watson Conference Room A 
Watson Library: Administrative Office 
Friday, December 9, 9:00-10:00 a.m., Watson Conference Room A 
Watson Library: Acquisitions/Serials/ILS, Cataloging, 
SPLAT, Slavic Department, East Asian Library, Preservation 
(including Bindery Prep) 
Friday, December 9, 10:00-11:00 a.m., Watson Conference Room A 
Watson Library: Circulation/Reserve/Fines, Mail Room, 
Reference, Periodicals/Microforms, Copying Services 
Monday, December 12, 1:30-2:30 p.m., Watson Conference Room A 
Make-up session: Open to anyone who missed an earlier 
opportunity. 
NOV, -18 ' 94(FRI) 14:15 KU SCHOOL OF LAW 
School of Law Library 
Green Hall 
TEL :913864S0S4 
INTERNAL ANNOUNCEMENT OF POSITION VACANCY 
Library Assistant I--Documents Assistant 
This position reports to the Cataloging and Government Documents 
Librarian. The documents assistant manages the library's U. S. 
Government documents collection and the microform collection under 
general supervision, checking-in and processing new mat.erials, 
maintaining shelf-lists and finding aids and supervising student (s) 
in shelving materials and maintaining good order in the collection. 
Requirements are the minimum for L.A.I. ' Preferred qualifications 
include training or experience in the use of personal computers and 
database management systems, and experience in processing u _ S. 
Government documents or in library technical services. 
Position available December 16/ 1994 
Contact Margaret Bearse, School of Law Library, 864-9257. 
An Equal Opportunity/Affirmative Action Employer. 
p, 002 
THE UNIVERSITY OF KANSAS LIBRARIES 
Inclement Weather Guidelines 
The University's Inclement Weather Policy (attached) is intended to accommodate 
the needs of employees for additional time in travelling to and/or from work 
during severe weather. In general, the University cannot close because of snow 
or other inclement weather, and employees are expected to be at work during their 
regularly-scheduled times. Should severe weather threaten, however, the 
Chancellor or the Executive Vice Chancellor (EVC) may declare a weather 
emergency. Please note that a declaration of a weather emergency is a separate 
issue from the suspension of classes. There may be instances when classes are 
suspended but an inclement weather emergency is not declared. 
The Library has developed a "calling tree" as a means of quickly informing staff 
of critical information regarding the opening and closing of Libraries during 
weather emergencies. When the calling tree is initiated by the Dean (or 
designee), department heads are responsible for making certain that all staff and 
student assistants within their units are informed of the weather emergency. 
Library staff are encouraged to listen to local media early in the morning, if 
the threat of severe weather exists, for information regarding the University's 
inclement weather policy--local radio stations, after 6:15 a.m., and via the 
inclement weather line (864-SNOW, after 6:30 a.m.). 
Earlv morning declaration of Inclement Weather 
In the event the Chancellor or EVC has implemented the inclement weather policy 
early in the day, before the Libraries open, staff who are scheduled to work are 
expected to report to work as scheduled. Staff who will be late or unable to get 
to work due to hazardous travelling conditions, are expectf'd to givf' their 
supervisors timely notice. If the inclement weather poli cy has been implemented, 
staff may report up to one hour late, in most inclement weather situations (if 
longer than one hour is allowpd, appropriate notice wi 11 be issued by the 
Chancellor or EVC). Branch and department h eads must determine their staffing 
requirements to ensure the maintenance of essential services , and identify those 
employees who are essential to providing those services. 
If weather conditions are so serious that the University determines that campus 
offices will not ope n, that will be interpreted to mean--and public announcements 
will specify--that the KU Libraries will not open. The Library's Calling Tree 
will be activated to confirm this deci s ion to all staff. 
Dec laration of Inclement Weather during the work day 
If severe weather should develop during the work day and the Chancellor or EVC 
implements the inclement weather policy, library staff will be notified by the 
Administrative Office via the Library Calling Trr~e and e-mail. A.t that time, the 
period allowed for early departure and any other pertinent information will be 
communicated. 
The Libraries will attempt to remain open through normal closing time 1n all 
branches in the event of inclement ~"eather tha t develops during the day. It may 
be necessary, owing to limited numbers of staff and student assistants in the 
s maller branches, to close those branch libraries early. The dean of libraries 
nwy authorize such closings, conferring with the Vice Chancellor for Academic 
Affairs about the need to so do. Th e Dean ,viII inform all campus information 
agencies when such closings occur. (continued) 
-2-
Watson Library and the Anschutz Science Library are to be given highest priority 
for available staff to maintain normally scheduled hours of opening. However, 
when travel conditions have become unsafe, the Dean of Libraries, in consultation 
with the Vice Chancellor for Academic Affairs, Ulay authorize early closing of 
Watson Library and Anschutz Science Library. Th e Dean will inform the 
appropriate University information agencie s in this situation. 
Questions regarding these guidelines may be addressed to the dean, an assistant 
dean, or the Library's personnel officer. 
rev. 11/94 
Executive Vice Chancellor 
Lawrenc e Campus 
The University of Kansas 
January 24, 1994 
MEMORANDUM 
10: 
s 
.., ....... .." Directors and Chairpersons 
ward L. Meyen, Executive Vice Chancellor 
Inclement Weather Policies and Procedures, Lawrence Campus, Regents 
Center, and the Lawrence Campus Libraries 
In general, the University cannot close because of snow or other inclement weather, 
and employees are expected to be at work during their regular times. However, severe 
weather may delay or prevent employees' travel or necessitate their leaving work early. In 
such a case, the Chancellor or the Executive Vice Chancellor may declare a weather 
emergency. The intent of the inclement weather policy is to accommodate the needs of 
employees for additional time in trnvelling to and/or from work. 
It is important to remember that a declaration of a weather emergency is a separate 
issue from the suspension of classes. There may be instances when classes are suspended but 
an inclement weather emergency is not declared. 
When weather conditions warrant implementation of the inclement weather policy at 
the start of the work shift, a period of one hour will normally be allowed in which to report 
to work after the start of the normal work shift without receiving a reduction in pay for the 
delay in reporting. In very unusual situations, a longer period of time may· be announced and 
that longer period will then be allowed for arrival. 
Should a weather emergency be declared during the day time, employees will be 
notified via a calling tree from the Office of Human Resources. At that time, the period 
allowed for early departure will be communicated. 
Any emergency declaration will be announced via area news media (after 6:15 am.), 
the inclement weather line (864-SNOW after 6:30 am), the Information Center (864-3506), 
J-TALK, DIAL-A-JOB (864-4623) and campus "calling trees" (during the work day). 
Hearing impaired individuals who have IDY equipment will be able to obtain infonnation 
through the Kansas Relay System. 
230 Strong Hall· Lawrence. Kansas 66045- 1501 • (9 13) 864-4904 
Memorandwn 
Inclement Weather 
January 24, 1994 
Page 2 
Employees who will be late or unable to get to work are expected to give their 
departments timely notice. Directors and chairpersons must determine their staffmg 
requirements to ensure the maintenance of essential programs and activities and -identify those 
employees who are essential employees . . Only .those employees who have been identified by 
their department heds as essential employees shall be eligible for compensatory time related 
to declarations of inclement weather. 
Procedures for cancelling classes or curtailing other operations are described below. 
Also included is information about procedures for the Regents Center and about the inclement 
weather policy for the Lawrence campus libraries. Detailed information on personnel-related 
issues that may arise when the inclement weather policy is in effect will be provided in a 
separate memo to Personnel Related Staff. 
Procedures for Canceling Classes or Curtailing Other Operations on the Lay;rence Campus 
Whenever forecasts or weather conditions suggest that travel in the area could become 
hazardous, these steps \\Iill be taken to decide whether classes or other operations will be 
curtailed: 
1. The University Police, with the Lawrence Police, the Highway Patrol, other agencies 
and the National Weather Service, will monitor street and road conditions and assess 
the likelihood that the severe weather will continue. Facilities Operations will assist 
with the routing of emergency vehicles, etc. 
2. By 5:00 am., Facilities Operations will report street and parking lot conditions on and 
near campus to the University Director of Facilities Management, who will then 
discuss conditions and anticipated changes with the Police. 
3. The University Director of Facilities Management will make recommendations to the 
Executive Vice Chancellor, who will consult the Vice Chancellor for Academic Affairs 
and other administrators to decide whether to cancel classes and/or curtail other 
activities. 
4. By 6:00 am., the Executive Vice Chancellor or the Chancellor will decide what to do. 
5. The Executive Vice Chancellor or a designate will inform University Relations of the 
decision. 
6. University Relations will notify the Infonnation Center and the news media in 
Memorandwn 
Inclement Weather 
January 24, 1994 
Page 3 
Lawrence, Leavenworth, Kansas City, Ottawa and Topeka, and a message will be 
placed on the inclement weather line (864-SNOW), the Infonnation Center (864-
3506), J-TALK, DIAL-A-JOB (864-4623) and on the Lawrence Journal World Access 
line. 
7. Should severe weather develop during the course of a workday, we will follow these 
same procedures to decide whether to dismiss employees early or to cancel afternoon 
or evening classes, and Human Resources will issue a "calling tree" for notifYing staff. 
8. Each department should have plans for staffmg the critical 24-hour-a-day, 7-day-a­
week operations so that inclement weather will not affect them 
Procedures for Cancelling Classes or Curtailing Other Operations at the Regents Center 
Because class schedules and the student population at the Regents Center differ from 
those on the Lawrence campus and because weather and road conditions in the Kansas City 
metropolitan area often vary from those in Lawrence, decisions to cancel classes or curl3.il 
other operations at the Regents Center will be independent of decisions made for the 
Lawrence campus. 
The Dean of the Regents Center, in consultation with members of the staff and with 
the Vice Chancellor for Academic Affairs, will determine whether classes should be 
suspended and! or whether the inclement weather policy should be implemented. \\Then a 
decision has been made, the Office of University Relations will be informed and in tum will 
notifY the Information and the local media 
When the weather is threatening, decisions affecting the Regents Center will be made 
twice each day. For classes offered during the day until 4:00 p.m., the decision will be made 
by 7:00 am. For classes that begin at 4:00 p.m. or later, the decision will be made and 
announced by 2:00 p.rn. The KU Regents Center has its own weather line that can be 
reached by dialing 864-8499 from Lawrence or 897-8499 from Kansas City. 
Memorandum 
Inclement Weather 
January 24, 1994 
Page 4 
Inclement Weather Policies for the KU Lawrence Campus Libraries 
Opening: The KU Lawrence campus libraries, including the Law Library, will o~ 
for regularly scheduled hours of service unless the University armounces that offices are to be 
closed. In all other cases, the libraries on the Lawrence campus will open at regularly 
scheduled times, based on the availability of staff. The higheSt priority for staffing to 
maintain regular hours of opening will be Watson Library and the Anschutz Science Library. 
Early Oosing: The Dean of Libraries may close branch libraries as is necessary to 
ensure adequate staffing of Watson and Anschutz Libraries. Watson and Anschutz Librari~ 
may be closed early it: in the judgment of the Dean of Libraries, after consultation with the 
Vice Chancellor for Academic Affairs, the safety of users and staff would be threatened by 
remaining open. The Dean and Vice Chancellor will confer with the director of the Law 
Library and the Dean of the School of Law to ensure coordination of action. 
AnnotmCement of Oosing: When a determination to close any or all of the libraries is 
made, the Dean of Libraries will inform responsible library struI: the director of the Law 
Library, and the office of University Relations, which will notify the Information Center a'ld 
the local media 
University of Kansas Libraries 
Number 1300 December 8,1994 
TIME CARD DEADLINE 
Please send all student time cards, unclassified absence cards, and classified monthly time reports to Julie 
Slusser in the Library Administrative Office by noon, Wednesday, December 14th. Refer to pages 18 
and 19 of the Student Employment Procedures Manual for the maximum number of reportable hours for 
student assistants and other information. Julie Slusser 
DISCRETIONARY HOLIDAY FOR 1994 
As a reminder, the 1994 Discretionary Holiday must be used by December 30, 1994 or it will be 
forfeited. If you can't remember whether or not you've used your Discretionary Holiday, contact Julie 
or Sandy, 4-3601. Sandy Gilliland 
REMINDER 
As a reminder, all the KU Libraries will be closed on December 23rd. Kent Miller 
ADOPT -A-PARK CLEAN-UP 
Weather permitting, we will have our last clean-up of the year at Veterans Park (19th and Louisiana) 
on Sunday, December 11. Although in an earlier E-mail message, I suggested 2:00 p.m. for a starting 
time, I have had a request to start earlier. So ... We will begin at 1:30 p.m. If you can't be there 
then, just come when you can. Trashbags will be provided. 
Adopt-a-Park clean-up 
Veterans Park (19th and Louisiana) 
December 11, 1:30 p.m. 
HOLIDAY FAMILY ADOPTION UPDATE 
NEW DEADLINE FOR DONATIONS 
Verna Froese 
The new deadline for gift donation is December 13. This was moved up a couple of days to 
accommodate Douglas County Council on Aging's internal deadline. We will need to have all donations 
by this date in order to have adequate time to gather the items, do any last-minute shopping, and deliver 
them to the agencies. 
AN AFFIRMATIVE ACTIONIEQUAL OPPORTUNITY EMPLOYER 
HOLIDAY FAMILY ADOPTION UPDATE (continued) 
GIFf REQUEST LISTS & DROP-OFF BOXES 
The listing of adoptees, their sizes, and gift requests is posted in the vicinity of all drop-off boxes. If 
you'd like a personal copy of the list, please contact Kendall, Lin, or Cindy. Just as a reminder, drop-off 
boxes are located in Watson (Cataloging), Anschutz (Administration) and Spencer (Kansas Collection). 
You may wish to include receipts with your donations. 
NOTE: The second individual we've adopted through DCCA would like to have wine-colored 
houseshoes (not scuffs). The original posting did not include a color preference. 
CHEQUES 
Cheques are also welcome! If you wish to write a cheque, please make it out to Kendall, Lin, or Cindy. 
SHOPPING UPDATE 
The following items have already been donated: 
kitchen towels with fruit design 
stationary 
photo albums 
OTHER QUESTIONS OR CONCERNS? 
Please contact any of these folks: 
Kendall Simmons 
Lin Frederickson 
Cindy Pierard 
FUTURE ANNOUNCEMENTS 
4-3038 
4-4274 
4-3366 
ksimmons@ukanvm 
lfrederi@ukanvm 
cpierard@ukanvm 
Keep checking FYI or KULIB-L (everything in one will also appear III the other) for future 
announcements related to this project. Thanks for your participation! Cindy Pierard 
ATTACHMENTS 
Holiday Family Adoption Update 
KU Friends of the Library Holiday Party announcement 
KULSA Holiday Party announcement 
LEEP Calendar for December 1994 
Space Committee minutes--October 20, 1994 
I 
C; 
YOU ARE INVITED TO THE 
1994 KULSA HOLIDAY PARTY 
MONDAY, DECEMBER 19TH 2:30-4pm 
CONFERENCE ROOMS A-B, 5TH FLOOR 
WATSON LIBRARY 
PROGRAM STARTS AT 3p~ 
MASTER OF CEREMONIES: LARS LEON 
INTRODUCTION OF NEW STAFF 
PRISCILLA HOWE WILL TELL US 
A STORY FOR GROWN-UPS 
WE' LL ALL SI NG SPECIA L 'CARO LS' 
SANTA WILL COME WITH LOTS OF 
SPECIAL PRESENTS 
BRING YOUR FAVORITE 
HOLIDAY TREAT 
THERE WIL L BE PUNCH AND COFFEE 
SEE YOU THERE! 
mends 
o~thfJ 
lJurr::J 
invite you 
to celebrate the Holidcwson 
Thursday, 15th December 1994 
from 4 to 6 p.m. 
at the 
Kenneth Spencer Research Library 
Mi~utes #19 for October 20~ 1994 
Present: Gibbs, Hawkins, Koepp, Mi 11 er, Neel ey, Ring, Roach, 
Simmons 
Absent: Craig 
The minutes (#18) for October 6, 1994 were reviewed and approved as 
amended. 
Kent Miller and Rich Ring reported on the status of the JRP 
project. Those faculty who object to particular titles going to 
storage will receive a reply from the library. It is clear that 
there will some space left over in JRP after the titles are moved 
from Watson. Some of these additional shelves may be used for 
Sci ence dup 1 i ca tes . Other possibil it i es are being considered. 
After all faculty objections to titles have been received and the 
move has been completed we will be in a better position to assess 
future needs for additional materials for storage in JRP. 
General issues regarding the storage of 1 ibrary material s were 
discussed. The Harvard depository model was outlined by Kent 
Miller, along with a discussion of automated technologies for the 
retrieval of volumes ("cherry" , i.e. book, pickers). 
Questions were raised about storage of library materials as the 
best strateav for KU. E.g. does KU have a large enough collection 
of truly low use materials to justify considering a large storage 
facility on the Harvard model? The age and size of KU's 
collections might tend toward a negative answer. 
Future space needs of the KU Libraries can be met in three 
different ways/tracks or in some combination of these tracks. 
A. Acqui re more convent i ona 1 1 ibrary space. This woul d mean 
expanding current library facilities and/or building new 
faci 1 i ties. Several stressed the need to consider space for 
1 i brary users, not jus t space f or co 11 ecti ons . The 1 ong- term 
desirability of getting library collections out of Watson and into 
space better suited to the preservation of materials was mentioned. 
B. Make better use of existing facilities. Although we should 
continue to look at ways that existing space might be re-arranged 
and utilized more efficiently, this track is basically about using 
compact shelving wherever possible and appropriate. 
C. storage outside of the principal library facilities is the third 
track. 
At the next meeting Kent Miller and Kendall Simmons will report on 
the possibilities and costs , of compact storage . 
1 
t, submitted R.Ring 
LEEP Calendar for December 1994 and January 1995 
December 7 9:00-4:00 
KUComputing Center 
Lawrence 
December S S:30--3:30 
Lenexa Holiday Inn 
December 9 9:00-4:00 
KU Computing Center 
Lawrence 
"DOS Essentials: What Every Microcomputer User Should Know," spon~ 
sored by BCR and taught by Jim Hensinger. $S5. CalISOO/397-1552 for 
. more information: · 
"Presenting Children's Literature," sponsored by Bureau of Education 
and Research and taught by Caroline Fellers Bauer. $99. Call S00/735-
3504 for more information. 
"Security Solutions for Public Access PCs," sponsored by BCR and taught 
by Jim Hensinger. $85. CallSOO/397-1552 for more information. 
December l2, 13 9:00-5:00 "Training the Trainer for Internet Applications," sponsored by the 
Independence Public Library Southeast Kansas Library System. Call Harry Willems at SOO/279-3219 
for more information. 
December 14, 15 9:00-5:00 
Greenbush 
January 6 
Topeka 
January 11 9:00-7:30 
lola Public Library 
January 19 
Salina 
"Training the Trainer for Internet Applications," sponsored by the 
Southeast Kansas Library System. Call Harry Willems at SOO/279-3219 
for more information. 
"How to Manage Multiple Projects, Meet Deadlines and Achieve Objec­
tives," sponsored by Fred Pryor. $99. CallSOO/93S-6330 for more informa­
tion. 
Technical Fair. Sponsored by the Southeast Kansas Library System. Call 
Harry Willems at SOO/279-3219 for more information. 
"How to Manage Multiple Projects, Meet Deadlines and Achieve Objec­
tives," sponsored by Fred Pryor. $99. CaUSOO/93S-6330 for more informa­
tion. 
HOLIDAY FAMILY ADOPTION UPDATE 
An update (as of Wednesday, December 7) for all you prospective giftbuyers. 
We probably do not need more of the following ... 
photo albums 
stationary 
kitchen towels with fruit designs 
one set of full sheets 
We have received some of the following, but could use more of ... 
socks, underwear, clothing items for kids 
jewelry for the is-year old girl 
full-sized sheets 
baby doll (for 2-year old) 
Barbie Doll for 9-year old girl 
We have yet to receive ... 
Walkmans for the two boys 
toys (radio-controlled cars, cars and trucks for boys) 
Walker, stroller, high chair, crib 
Queen-sized sheets 
Bath towels and washcloths 
Underwear for adults 
Purse for is-year old 
Canned ham and ear muffs (for 66-year old woman) 
Size 8-1/2 wine-colored houses hoes, white tea towels, pink 
thermal blanket, bath towels in pastel colors (for 83-year old woman) 
If you are planning on writing a cheque to Jim, Kendall, Lin, or Cindy, please try 
and get it to one of us by this Friday. We will cash these and use the money to 
purchase any gift items not yet covered, or to transfer them into gift certificates 
for area grocery stores. 
The gift wrapping party will be on Tuesday, December 13 from 10:00-12:00 in 
the Cataloging Conference Room. We will take care of all adult gifts, but leave 
the kids ' stuff unwrapped so their folks can do the honors . 
University of Kansas Libraries 
Number 1301 December 15,1994 
PERSONNEL 
Bob Marvin, Library Assistant III in Cataloging, has been selected for the Bibliographic Internship 
announced in early November. Bob will assist me with an analysis of the Library's backlogs of 
uncataloged or unconverted material to determine the kind of projects needed to catalog or retrocon the 
materials. This 25% (10 hours per week) internship will begin in January and will continue for 
approximately six months. 
Margaret Wilson has begun a lO-hour per week internship in the Music Library, providing reference 
assistance during evening hours. Margaret will provide additional assistance to the Music Library, as 
time allows. This internship was mutually arranged by Margaret and Susan Hitchens, following the 
Library's Internship Guidelines, and continues through the end of the Spring semester. 
George Gibbs 
POLICY ON CONSENTING RELATIONSlllPS 
A pamphlet detailing the University's Consenting Relationships Policy was recently mailed to all staff. 
Included in the pamphlet are answers to frequently-asked questions, as well as the text of the entire 
policy. Questions regarding the policy, and requests for additional copies of the pamphlet, may be 
directed to Sandy Gilliland, 4-3601, or to the following departments: Human Resources, 4-4946; Student 
Life, 4-4060; Emily Taylor Women's Resource Center, 4-3552; Academic Affairs, 4-4455; Student 
Assistance Center, 4-4064; and the University Ombudsman, 4-4665. Sandy Gilliland 
OFFICE SUPPLY REMINDER 
Please get your office supplies on December 21st for two weeks. The Supply Room will be closed on 
December 28th. Denise Swartz 
NEW FAX MACIDNE 
Spencer Research Library has acquired a fax machine. It is housed in the Kansas Collection. The 
number is 864-5803. Sherry Williams 
ROB MELTON ... 
is the author of "Building Author Collections: Brownson Revisited," which has been published in 
Biblio-Notes, the newsletter of the English & American Literature Section of ACRL, #24, 1994. 
George Gibbs 
AN AFFIRMATIVE ACTIONIEQUAL OPPORTUNITY EMPLOYER 
Library Automation Committee 
Meeting of November 9, 1994 
Members: John Miller (chair), Bill Crowe, George Gibbs, Kent Miller, Jim Neeley, Mary Roach, Gary Susott, 
Sherry Williams 
Absent: Bill Crowe 
Review Minutes of Oct. 26: 
The members reviewed the minutes of Oct. 26 and approved them for publication in FYI. 
Announcements/Questions: 
1. John distributed some information from Ameritech about Horizon that he picked up at EDUCOM in San 
Antonio last week. This included information about Horizon releases 3.2 and 4.0 and a fact sheet on Horizon. 
There is a rumor that at least two large ARLs will be partners in development with Ameritech for the 
academic version of Horizon. There is another rumor that approximately 20 staff have resigned from 
Ameritech and migrated to MARCorp. 
K-State will have a one-day demonstration of Horizon 3.2 on Thursday, Nov. 17th. John will attend and 
invited committee members to attend also if they wished. 
2. John and Nicholas received over 100 requests for an authorization number and password in response to the 
memo they mailed to inform faculty of the OCLC FirstSearch demo. Jim Neeley reported heavy use of 
FirstSearch on LAN workstations in Watson Reference and that there were no problems in accessing it. He 
added, however, that the library also still has a large number of purchased FirstSearch searches that could 
expire if the FirstSearch demo were extended very much longer [it is scheduled to expire at Dec. 31, 1994.] 
Programming Updates: 
1. Dennis Budd has been running parallel overdue notices in the old and new formats to test the new format. 
Programming for numbering pages (1 of -' 2 of -' etc.) is complicated and Kent Miller proposed giving this 
feature low priority. The new notices will be implemented during the interim. 
2. The Public Service Heads have agreed to splitting Expanded Academic Index into two files, one containing the 
records for the current year plus the two previous years, and one containing all previous records. Because the 
number of records received each year continues to increase, this split may need to be redefined at some future 
point. 
3. Patrick Kingsbury has created and loaded some test Law records in the test CICS region. John printed all of 
them and distributed copies to Mary, George, and Margaret Bearse for comment. 
4. John distributed copies of a memo that Dean Crowe recently sent to Peter Schanck. The memo outlines our 
understanding of the Law Library's intention to participate in the RFP process, states the decisions that need to 
be made, and requests a meeting between Dean Crowe, John Miller, and Peter Schanck to formalize the 
understanding and agreement. Also, Jim Bingham will meet with John Miller and Dean Crowe to discuss the 
Med. Center's interests in the process. 
5. A possible complication has arisen in the plans to record the creation date in resident borrow patron records to 
enable the Library to cancel them on a staggered basis rather than canceling all of them at the same time. We 
LAC, November 9, 1994, page 2 
had hoped to use 4 unused bytes in zip code field of the circulation record to store the date. The 4 bytes 
originally had been allocated to the final 4 digits of 9-digit zip codes. We have never used 9-digit zip codes. 
WelL., now we may be asked by the University to start using them. Timing is everything. Kent will look 
into the matter some more and report back. 
Discussion: 
John expressed frustration that his attempts to combine aspects of various RFPs are not resulting in a very 
coherent document and the strong "vision statement" of the RFR is getting obscured. He asked the 
committee's reaction to several ideas for streamlining the format of the RFP including the following: 
Refer to desired capabilities without necessarily defining them, for example, express desire for 
sophisticated boolean and keyword searching without defining boolean and keyword searching 
Someone suggested putting the details in the demo script instead of in the RFP. 
Someone suggested that, based on the assumption that most people can adjust to most changes most of 
the time, the RFP can be limited to what capabilities we desire, without specifying how those 
capabilities are to be accomplished, except in operations that we really feel need to be done in some 
particular way. 
Putting a lot of detailed preferred capabilities into the RFP may seem questionable since we are not to score 
systems in any systematic way based on them. As far as the state is concerned we could be reasonably vague. 
But putting detail into the RFP does have a couple of uses: (1) it gives us a very wide overview of what 
systems can and cannot do; and (2) it gives our staff something specific to think about and react to in regard 
to the system. A system is more than the sum of its functions, but itemizing functions can help to point out 
some of the deficiencies and strong points of each system. 
It is also important to reiterate that we are not ranking or setting priories on the functions. Except for the 
relatively few mandatory requirements in section 3, no system is disqualified for not having a certain number 
of the capabilities. They are not "requirements," but rather "preferred capabilities." We are listing everything 
that we theoretically would like a system to do in order to see what systems do in fact do. 
Responses to the RFP will only be the first factor in the ultimate selection process. The vendor demos, site 
visits, and other research will also be factors. 
John hopes to have a first draft of sections 3 and 4 to the committee by Wednesday, Nov. 23rd. 
Dean Crowe feels that the Senate Libraries Committee should be more formally involved in the RFP process, 
but scheduling may pose a problem. They meet next on Nov. 30 to discuss the Budget, then again in late 
January. At any rate, LAC will get the January draft of the RFP to the members of the Senate Libraries 
Committee. Additionally, the library staffs and some representatives of the Computer Center staff will receive 
copies. It was suggested that the committee attempt to get input from students with disabilities when physical 
aspects of the system, such as operation of keyboard and/or mouse, and possibilities for voice synthesis, are 
addressed. How to involve such a diverse group may be a problem. 
The Circulation Task Force study on OCR needs to be updated and some cost analysis needs to be provided in 
order to reach a decision concerning OCR vs. bar code. John will draw up a list of issues and request 
volunteers from the committee to research them. 
Future Meetings: Dec. 07, 1:30pm, Watson A and Dec. 14, 1:30pm, Watson A 
UNIVERSITY OF KANSAS LffiRARIES 
COMMITTEE ON SALARIES AND BENEFITS 
MINUTES OF MEETING: 10/3/94 
PRESENT: G.HUSIC, S.GILLILAND, B.SCHAFFNER, S.STAPLES 
The committee met to discuss the salary range for the position of Preservation Librarian. 
George Gibbs attended the meeting to present the search committee's point of view on 
the salary range and to answer any questions. 
The Committee agreed with the search committee's recommended salary. 
Respectfully submitted. 
Susan E. Staples 
; [. 
" I i' 
<~,: 
UNIVERSITY OF KANSAS LIBRARIES 
COMMITfEE ON SALARIES AND BENEFITS 
MINUTES OF MEETING: 10/26/94 
PRESENT: G.HUSIC, S.GILLILAND, B.SCHAFFNER, S.STAPLES 
The Committee met to discuss the proposed salary range for the position of Head of 
Access Services Department. The Committee agreed with the search committee's 
recommended salary range. 
The Committee will approach LF A Exec. to write a joint letter to Dean Crowe on 
salaries. 
Sandy will obtain statistics on salaries for the Committee. 
Respectfully submitted, 
Susan E. Staples 
Budget and Planning Committee 
Minutes - September 21, 1994 
ATTENDEES: Roger Anderson, Connie Powell, Nancy Jaeger, Nancy 
Burich, Jill Girardo, Julie Hoff. Absent: Kathy Lafferty, Joyce 
Elliott. 
GUESTS: Brad Schaffner, Judith Emde, Susan Craig. 
(Members of the LFA Executive Committee). Alex Slater (Member of 
Classified Conference Executive Committee). 
The meeting was brought to order at 10:40 am. This was a joint 
meeting with members of the LFA Executive Committee and a member of 
the Executive Committee of the Classified Conference, the purpose 
of which was to review the current and future roles of the Budget 
and Planning Committee. Budget and Planning recently met with the 
Dean to discuss how the committee might work on Budget and Planning 
issues. The present joint meeting was called in order to have a 
common discussion of many B&P issues and to receive support and 
direction from the LFA Executive Committee. 
Roger gave an overview of what Budget and Planning feels are the 
issues. First, ongoing discussion regarding the committee's role 
has been continuing for years and needs to be finally resolved. 
Second, the committee needs to assess how it fits into the 
library's governance structure and how it relates to other 
committees, both current and future, such as the proposed "Dean's 
Cabinet." The third issue includes the problems of whether term 
lengths of committee members are adequate and if the membership on 
the committee should be by an election rather than by appointment. 
The fourth issue concerns the charge given to the committee by LFA 
Exec which needs to be reviewed, changed, strengthened and given 
more focus. Perhaps a new name for the commi t tee coul d be 
incorporated to reflect new functions. 
Brad Schaffner responded that the LFA Executive Committee had 
discussed the rol e of Budget and PI anning Commi t tee. LFA Exec 
would like to evaluate the Budget and Planning Committee over the 
next year. Brad emphasized that LFA Exec cannot disband the Budget 
and Planning Committee since it's existence is mandated in the LFA 
Code. 
Susan Craig spo ke in favor of a stronger governance role for the 
Budget and Planning Committee. She currently serves on a 
universi ty gov el.'nance commi t tee which si ts i n on uni versi ty budget 
hearings, scrutinizes the university budget , and reports on budget 
trends to the Sena te Ex ecutive Committee an d Univ ers ity Council. 
She would lik e th e Budget a nd Planning Committee take on a similar 
" 
, 
role with the library budget. She emphasized that it lS not 
necessary to see the enti re budget process in detai I to spot 
significant trends. Rather it is up to the Budget and Planning 
Committee to decide which information they feel lS important to 
their work. 
I twas sugges t ed that thi s year the commi t t ee coul d work on 
overseeing the implementation of Strategic Planning and could take 
a proactive position in the examination of what the role of the new 
Assistant Dean might be. Judi th Emde agreed that Budget and 
Planning could take on these duties. Brad Schaffner also supported 
these suggestions and promised oversight and support from the LFA 
Executive Committee. 
To assist the Committee in this examination of the Assistant Dean 
position, Susan Craig mentioned sources for additional information 
including the Spec Kit entitled "Organization of Academic 
Librari es" and an arti c 1 e she has exp 1 aining current library 
organization at Indiana University. 
Susan Craig also mentioned a planning notebook for which the Budget 
and Planning Committee is responsible. This notebook should be 
brought up to date. 
The prevalent feeling was that there is a real need for the B&P 
Committee to exist and that its demise would be undesirable. It was 
agreed that a joint subcommittee of B&P and LFA Exec members should 
be formed to evaluate the Budget and Planning Committee, propose a 
functional model, and prepare a suppl ementary charge for the 
committee's activities for the coming year. 
The meeting adjourned at noon. 
Connie Powell 
Budget and Planning Committee 
Minutes - october 12, 1994 
ATTENDEES: Roger Anderson, Conni e Powell, Nancy Buri ch, Nancy 
Jaeger, Kathy Lafferty. Absent: Joyce Elliott, Julie Hoff, Jill 
Girardo. 
The meeting was call ed to order in Conference Room B by Roger 
Anderson at 10:30 am. The minutes for the previous two meetings 
were approved as corrected. 
The topic of this meeting was how the committee could fulfill the 
additional charges given to the Budget and Planning Committee by 
the LFA Executive Committee. 
The first charge concerned the establishment of a subcommittee to 
examine the Budget and Planning Committee with regard to its role, 
membership and future charges. This subcommittee will consist of 
two members from the Budget and Planning Committee, two members 
from the LFA Executive Commi t tee and one CI assi fi ed Conference 
representative. The membership of the committee is Roger Anderson 
and Jill Girardo, Budget and Planning; Lorraine Moore, and Judith 
Emde, LFA Exec; and Sue Hewitt, Classified Conference. 
The second charge was to work on providing full participation by 
all library s taf f in the process of shaping the adminis t ra ti ve 
position left vacant by Mary Hawkins. Julie Hoff will work on 
providing articles on alternative library administrative structures 
in consultation with Susan Craig who already has a collection of 
articles on this topic. These will be placed on reserve for 
library staff to consult. Also Nancy Jaeger now has the Spec Kit 
on library administrative organization. 
In addition to providing literature for staff to read, the 
committee decided to sponsor an Open Hearing to take place in 
Watson Library Conference Rooms A and B on November 18th from 10:00 
am to noon. Participants may be any library groups or individuals, 
for example: the Public Services Heads, the Classified Conference, 
a technical services group, etc. Roger will write a draft 
invi ta ti on whi ch wi 11 go in the FYI to encourage all staf f to 
participate. 
The time-table for preparing for the Open Hearing is as follows: 
written input from any group or individual interested in 
parti cipa t ing in the Open Hearing is due to the commi t tee by 
November 11th. Nancy Jaeger will be in charge of collecting this 
information. The committee will meet and review this material on 
November 14th and compile a summary of the comments made which can 
be distributed at the Open Hearing. 
The third charge is to monitor the Libraries' strategic Plan and 
provide a report on the progress of its implementation to LFA Exec 
by June I, 1995. Nancy Burich will work on this charge. 
The last charge was to update the B&P Planning Notebook. Roger 
showed the committee members the Planning Notebook, which in past 
years identified and summarized the activities of all library 
committees, both current and retrospective. A more current version 
may have been prepared and stored on computer disk by former B&P 
members. Roger wi 11 check on this. The Budget and pI anning 
Committee will be reviewing the documentation we keep on library 
committee activities. Roger also mentioned that he had received a 
box of B&P materials from the previous committee chair. 
The meeting adjourned at noon. 
Connie Powell 
ANSCHUTZ S CIEN CE 
LIBRARY (864-4928) 
Mon-Thu 8am - midnight 
Fri 8am - 8pm 
Sat lOam - IOpm 
Sun noon - midnight 
Excel2tions & HOlidaJ::s 
Jan, 16 Closed 
Mar, 18 lOam - 6pm 
Mar, 19 Closed 
Mar, 20-24 8am - Spm 
Mar, 2S Closed 
Mar, 26 noon - midnight 
April 21 -May 10: 
Mon-Thu 8am - midnight 
Fri 8am - IOpm 
Sat 9am - IOpm 
Sun noon - midnight 
May 11-28: 
Mon-Fri 8am - Spm 
Sat & Sun Closed 
May 29 Closed 
May 30-June 5: 
Mon-Fri 8am - Spm 
Sat & Sun Closed 
ART & ARCHITECTURE 
LIBRARY 
(864-3020) Spencer Museum 
Mon-Thu 8am - lOpm 
Fri 8am - 6pm 
Sat noon - Spm 
Sun 1pm - lOpm 
Hours During Class HolidaJ::s: 
Jan , 16 Closed 
Mar, 19 Closed 
Mar, 20-24 8am - Spm 
Mar,2S Closed 
Mar, 26 Ipm - lOpm 
May 11 -28: 
Mon-Fri 8am - Spm 
Sat & Sun Closed 
May 29 Closed 
May 30-June S: 
Mon-Fri 8am - Spm 
Sat & Sun Closed 
, .. __ • ...,...-• ..., .......... ..., ... ~" ..... .c...;J 
SPRING SEMESTER SCHEDULE OF HuuRS: JANUARY 10 - JUNE 5, 1995 
EAST ASIAN LIBRARY INTERLIBRARY SERVICES 
(864-4669) Sth Level Watson (864-3960) 3rd Level Watson 
Staffed: Mon-Fri 8am - Spm Mon-Fri 8am - Spm 
Closed: Jan, 16, May 29 Sat & Sun Closed 
(East Asian books tacks open on Closed: Jan, 16, May 29 
REGENTS CENTER LIBRARY 
(864-8S70) 12600 Quivira Rd, 
Overland Park, KS 
Mon-Thu 8am - 10:30pm 
Fri 8am-9pm 
UNIVERSITY ARCHIVES 
(864-4188) 422 Spencer Library 
Mon-Fri 
Sat & Sun 
8:00am - 4:00pm 
Closed 
Closed: Jan, 16, May 29 
Re' December 6, 1994 
same schedule as Watson Library Sat 8am - 6pm 
books tacks ) Sun noon - 6pm 1--------------'" COPYING SERVICES 
FINES OFFICE (864-471S) KANSAS COLLECTION 
309C Watson (864-4274) 224 Spencer Library 
Mon-Fri 8:30am-4:30pm Mon-Fri 8am - Spm 
Sat lOam - 1pm Sat 9am - 1pm 
Sun Closed Sun Closed 
Closed: Closed: Jan, 16, Mar, 2S, May 6, 
Jan, 16, Mar, 18, Mar, 2S, May 13, May 13, May 20, May 27, May 29, 
May 20, May 27, May 29, June 3 June 3 
GOVERNMENT DOCUMENTS 
& MAPS MUSIC LIBRARY (864-3496) 
(864-4662) (864-4660) 448 Murphy 
6th Floor, Malott Hall Mon-Thu 8am - lOpm 
Mon-Thu 8am - 9pm Fri 8am - Spm 
Fri 8am - Spm Sat noon - Spm 
Sat lOam - Spm Sun 1pm - lOpm 
Sun 1pm - 6pm Hours During Class HolidaJ::s: 
Hours During Class HolidaJ::s: Jan, 16 Closed 
Jan, 16 Closed Mar, 19 Closed 
Mar, 19 Closed Mar, 20-24 8am - Spm 
Mar, 20-24 8am - Spm Mar, 2S Closed 
Mar,2S Closed Mar, 26 Spm - lOpm 
Mar, 26 Ipm - 6pm Apr. 16 Spm - lOpm 
May 11-28: May 11-28: 
Mon-Fri 8am - Spm Mon-Fri 8am - Spm 
Sat & Sun Closed Sat & Sun Closed 
May 29 Closed May 29 Closed 
May 30-June S: May 30-June S: 
Mon-Fri 8am - Spm Mon-Fri 8am - Spm 
Sat & Sun Closed Sat & Sun Closed 
Hours During Class HolidaJ::s: 
Mon-Fri 8am - Spm 
Sat & Sun Closed 
Mar,2S 8am-Spm 
Mar, 26 noon - Spm 
Closed: Jan, 16, Mar 18-19, 
May 29 
SPAHR ENGINEERING 
LIBRARY 
(864-3866) Spahr Hall 
Mon-Thu 8am - midnight 
Fri 8am - 8pm 
Sat lOam - Spm 
Sun noon - midnight 
Hours During Class HolidaJ::s: 
Jan , 16 Closed 
Mar, 18-19 Closed 
Mar, 20-24 8am - Spm 
Mar,2S Closed 
Mar, 26 noon - midnight 
May 11-28: 
Mon-Fri 8am - Spm 
Sat & Sun Closed 
May 29 Closed 
May 30-June S: 
Mon-Fri 8am - Spm 
Sat & Sun Closed 
SPECIAL COLLECTIONS 
(864-4334) 
327 Spencer Library 
Mon-Fri 8am - 6pm 
Sat 9am - 1pm 
Sun Closed 
Closed: Jan, 16, Mar, 2S, May 6, 
May 13, May 20, May 27, May 29, 
June 3 
WATSON LIBRARY (864-39S6) 
(HOURS: 864-8900) 
CIRCULATION* (864-471S) 
RESERVE (864-3396) 
PERIODICALS IMICROFORMS 
Mon-Thu 
Fri 
Sat 
Sun 
(864-39S0) 
8am - midnight 
8am - 8pm 
lOam - 6pm 
noon - midnight 
ExceQtions & HolidaJ::s: 
Jan, 16 Closed 
Mar, 19 Closed 
Mar, 20-24 8am - Spm 
Mar, 2S Closed 
Mar, 26 noon - midnight 
Apr, 21-May 10: 
Mon-Thu 8am - midnight 
Fri 8am - lOpm 
Sat 9am - lOpm 
Sun noon - midnight 
May 11-28: 
Mon-Fri 8am - Spm 
Sat & Sun Closed 
May 29 Closed 
May 30-June S: 
Mon-Fri 8am - Spm 
Sat & Sun Closed 
*CirculationlReserve Desks close 
IS min, before Library closes, 
Bookstacks close 112 hr, before 
Library closes, 
HOURS OF OPENING ARE SUBJECT TO CHANGE AS POSTED. 
(864-4209) 
Self-service copiers available on 
same schedule as shown above, 
Service window hours posted in 
Copying Services, 
REFERENCE DESK (864-3347) 
Staffed: 
Mon-Thu 
Fri 
Sat 
Sun 
9am - 9pm 
9am - Spm 
Ipm - Spm 
I pm - 9pm 
Hours During Class Holidays: 
Staffed Mon-Fri 9am - Spm 
Not Staffed : Mar. 18 
Staffed: Mar, 26 
Closed : Jan. 16, Mar. 19, Mar, 25, 
May 13-14, May 20-21 , 
May 27-29, June 3-4 
HOWEY READING ROOM 
864-3404, 103 Summerfield 
Mon-Thu 
Fri 
Sat 
Sun 
8am - lOpm 
8am - Spm 
noon - Spm 
noon - lOpm 
Closed During Class HolidaJ::s 
LAW LIBRARY (864-302S) 
200 Green Hall 
Mon-Thu 
Fri 
Sat 
Sun 
7:30am - Ilpm 
7:30am - IOpm 
9am-lOpm 
10am-llpm 
Hours VarJ:: During HolidaJ::s: 
PHONE THE LIBRARY (LIBRARY HOURS: 864-8900) OR THE UNIVERSITY INFORMATION CENTER: 864-3506. 
University of Kansas Libraries 
Number 1302 December 22,1994 
Holiday Greetings and Reflections 
As we prepare to close the books on 1994, I want all of you to know how much I and others in the 
Library Administration appreciate you and the contributions that you have made during the year. 
I want to thank you this holiday season not only for meeting the special challenges to which so many 
of you have risen, but also for the uncounted everyday occasions when you have done your best to keep 
standards high, often in little-noticed ways. It is because of your efforts that we are able to sustain 
collections and services of high quality for our colleagues across the University, the people of Kansas, 
and the world of learning. 
* * * * * * * * 
As always, this has been a year of change. We have lost to retirement, resignation, and death several 
active and past members of the staff about whom many of us cared deeply. We have welcomed perhaps 
as many newcomers of great promise. 
This has been a year of special moment in our history. The deaths of former Chancellor Franklin D. 
Murphy and former director of libraries Robert Vosper signalled the closing of the era which saw the 
rise of the KU Libraries to international stature. For that reason, I have asked that the text of this past 
summer's special issue of the KU Friends of the Library newsletter be reprinted and attached to this last 
issue of FYI of the year. We must remember our foundations as we prepare for more change. 
This year also saw the departure of Chancellor Gene Budig, who proved himself for many years-in 
good times and hard-an unfailing advocate for the KU Libraries and all for which we stand. We count 
him a special friend still and look for a wise and energetic successor. 
* * * * * * * * 
I wish all who are associated with the KU Libraries continued success, good health, and happiness in 
the New Year! 
- Bill Crowe 
AN AFFIRMATIVE ACTIONIEQUAL OPPORTUNITY EMPLOYER 
PERSONNEL 
Susan Staples, Regents Center Library, has changed her name to Susan E. Thomas, due to her marriage 
on December 10, 1994. 
1995 BRINGS 13 PAYCHECKS (AND HIGHER TAXES) 
As many of you have read in recent announcements across campus, the State has decided to implement 
biweekly pay at the University of Kansas effective January, 199§.. Staff are advised to begin preparing 
for biweekly pay immediately, due to changes that will occur as early as January, 1995. During 1995, 
everyone will continue to be paid on the first of each month; however, a 13th paycheck will be issued 
in late December, 1995, for the pay period 11118/95-12117/95. (Payment for this pay period is normally 
issued on January 1st; however this payment will be made in late December to prepare for biweekly 
pay.) 
Because employees will receive 13 paychecks during 1995, you should expect to see a decrease in net 
pay effective January 1, 1995 because of the resulting higher annual income you will earn in 1995 by 
receiving 13 paychecks. The amount of pay that will decrease will depend upon one's tax situation. 
Generally, the decrease will range from $20-$40. 
Beginning January 12, 199§., employees will be paid 26 times per year, rather than 12. Paychecks will 
be issued every other Friday, and always will fallon a working day when banks are open. Employees 
are advised to consider how this change to biweekly pay will affect their bank accounts, especially fix 
monthly payments. 
Additional information about the State's decision to move to biweekly pay will be forthcoming. Please 
contact Sandy Gilliland, 4-3601 , if you have any questions. 
ATTACHMENTS 
Library Space Committee minutes--December 1, 1994, December 8, 1994 
KLOA Conference report 
MLA Annual Meeting report 
Sandy Gilliland 
LIBRARY SPACE COMMITTEE 
Minutes of December 1, 1994 (#20) 
+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 
Attendees: Kent Miller (chair), Susan Cra ig, George Gibbs, Mary Hawkins , 
Donna Koepp, Kathleen Neeley, Ri c h Ring, Kendall Simmons 
Absent: Mary Roa c h 
The committee reviewed, corrected and r evised the minutes from the October 
20 meeting which had been recorded by Ri c h Ring. 
The meeting f ocused on discussion of a document which Kent Miller, in his 
role as Facilities Coordinator, prepared for Dean Crowe. "Resource Paper: 
Facilit ies Utilization", dated November 15, 1994, outlines Kent's analysis 
of library space where installation of compact moveable shelving is an 
option. The report provides estimated cost figures, criteria for 
prioritization, and his recommendations for installations. The committee 
expressed concern that the report does not address solutions for space 
problems in Documents/Maps where the space shortage is acute. Discussion 
followed as to what options do exist to provide relief to that unit. 
Members also questioned the cr iter ia for pr ior i tization a nd asked that 
"c ollection use" be added to the list. Although no final conclusions were 
reached, the group felt that the meeting which provided a thorough review 
of library space concerns was useful. Dean Crowe will be invited to meet 
with the committee as soon as his calendar allows so that he can hear some 
of the discussion and provide his insights into what alternatives might 
successfully receive funding. 
The next meeting will be at 1:30pm on December 8. 
Recorded by Susan Craig 
LIBRARY SPACE COMMITTEE 
Minutes of December 8. 1994 <#21) 
++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 
Attendees: Kent Miller (chair), George Gibbs, Mary Hawkins, Donna Koepp, 
Kathleen Neeley, Mary Roach, Kendall Simmons 
Absent: Susan Craig, Rich Ring 
The committee reviewed, corrected, and revised the minutes from the December 1 
meeting . 
Kathleen reported on a proposal to move the ASTUTE Center (presently in the 
Dole Center) and the public consulting service window (currently in the 
Computer Center) to the Anschutz Science Library and build a new computer lab 
there as well. It is anticipated that the ASTUTE Center and the service 
window would move to the Teaching Commons in the new Hoch/Budig building when 
it is completed. 
As a solution for lack of space in the Documents/Map Library, Kendall 
presented the committee with two proposals for housing the map collection on 
the ground floor of Anschutz. One proposal housed the map collection on 
compact, moveable shelving; the other one, on regular shelving. The committee 
preferred the latter, as there was very little cost benefit to install 
compact, moveable shelving in this circumstance. In return a portion of the 
U.S. government material would be moved back to Malott to be housed in the 
space now occupied by the map collection. 
After further discussion, it was suggested that material on psychology (BF in 
LC and the ISO's in Dewey) and geography (G, GB, and GF) be shifted from 
Watson. It was proposed that online bibliographic records be created for the 
Dewey ISO's but that they not be reclassed, because of the need to fill the 
Dewey stack areas in Anschutz. Records for material from the Dewey 910's 
could be made machine-readable but they would not be reclassed or moved to 
Anschutz. (The 910's would not be moved or reclassed, because the 
correspondence of this range of numbers with the LC G classification is not 
ideal; some 910's would reclass to history numbers instead of geography.) 
For the next meeting Kendall will check her figures to confirm that the 
adjustments suggested would fit into the available space and the committee 
will consider this proposal again before recommending it to the Dean. 
The next meeting will be on December 15, at 2:30 in the Cataloging Conference 
Room. [Originally it was announced that Dean Crowe would participate, but he 
will not be available until the meeting on December 22.) 
Recorded by George Gibbs 
KLOA CO NF EREl\iCE 
No\). 3-4 . 1'194 
On November 3-4 . I attended the KLOA Conference in Top eka. There were a 
numb er of sessions which dealt wit h s tress in the work place . dealing with change, 
and with actual physical stress. I at t ended several sessions which inc l uded 
"Buildi ng a Posit ive Se lf- I ma ge". "Copin <l wi th Stress " , "I ~jo d( in a Librar y, but 
I ' m Not a Librarian", and "How Jobs Evo lve Using Participative i'ian age ment ". The 
last session on participative management was presented by Connie Ury and Pat 
Parshall of Owens Library at Northwest i"li ssouri State University which has 
undergone a great deal of restructuring. I felt li ke this session would be 
useful because of the restructuring we are goi ng through in ILS , Se rials , and 
Acq ui s itions . Connie and Pat talked about the team managemen t mod e l that was 
used in their process. All member s of the staff were int1ally requ ired to serve 
on 2 teams. They felt that if people were involved in teams they would feel more 
in control of the process and would also take greater resp onsibility for their 
wor k. They also felt that teams would be use ful fo r solvi ng problems. allow for 
more in nova tion . motivate employees, im prove co mmunicat io n . help peo ple identify 
with the workplace and would enhan ce people's self-image. 
The lib r ary wa s divided in to 5 teams: Core Team ( Coor dina tion of Resources 
Collection Development) ; Technica l Se rvices Team (Acquisitions and Cataloging); 
Distribution Team (Circulation, Reserve, ILL, Per i odicals, AI»; Info Team 
(Information Focus Reference and In s t ruction) ; and ~ian age m e nt Tea m ( Team Leaders, 
Asst. to the Director, and an elected staff member . 
The participation in teams took a l ot of time out of people's days, and fo r 
a long t ime ceople felt that t hey we r e doing work out s ide t he parameters of their 
job des criptions, but in the long run many people ended up doing jobs for which 
the y were better suited and were also able to have their jobs reclassified, so 
all in all th ey felt that the reorganization was a posi tive experience. 
I would really like to thank the Staff Developme nt Co mmi ttee for providing 
funding fo r me to att end these work s hops . I fe lt li ke I was ab le to get a better 
handle on what is currently going on in our departments and it wa s also a chance 
to meet other people and get a new fresh per s pective on my job . 
Gaby Holcomb 
--~--~--
Library Emergency and Disaster plan Committee 
July 11, 1994 
Attendance: Becky schulte (chair), Janet Anderson-story, George 
Gibbs (ex-officio), Sherry Hawkins, Kent Miller 
Absent: Gordon Anderson, Mary Burchill, Sue Hewitt 
June 20, 1994 minutes corrected and approved. 
Preservation Librarian: 
8-9 applications have been received with a few more expected. 
Facility Survey: 
We will need to evaluate current conditions against past 
recommendations. The supply boxes need to be checked during the 
survey. So far, Kent, Becky and Janet have compl eted the wal k 
through of Watson and will continue with the branches in a week. 
Appointments will be made ahead of time. In Spencer we'll be sure 
to contact each unit and let George know when we're going. 
Supply boxes: 
August 1 will be the response deadline. 
Next meeting: 
August 22, 10:30 - Noon. Conference Room B. 
Agenda: t • 
Sub committee reports: 
Facility 
Salvage Priorities 
Submitted by, 
Janet Anderson-Story