University of Kansas Libraries 0 Number 1128 July 5,1991 ***DEADLINE FOR SUBMISSION OF ARTICLES IS 3:00 PM WEDNESDAY*** CIVIL SERVICE EXAMINATION CALENDAR Attached to this issue of FYI is a copy of the Civil Service Testing Calendar for the month of July. Library student assistants and persons not presently employed by the University or state, must take a civil service examination to be considered for employment. ' Within the Libraries, the majority of civil service positions are classified at the Office Assistant III and Library Assistant I and II classifications. Therefore, to become eligible for employment within the Libraries, one must take an Office Assistant III and/or Library Assistant I/II examination. The Library Assistant examinations are offered twice during the month of July and will not be offered again for several months. Contact the Department of Human Resources, 4-4646, to apply for examination. Certain minimum qualifications are required; contact Rex Hargis or Sandy Gilliland in the Library Administrative Office, 4-3601, or the Department of Human Resources, for additional information. Sandy Gilliland TIME CARD DEADLINE All student time cards, unclassified absence cards, and classified monthly time reports are due in the Library Administrative Office by 12:00, Tuesday, July 16. Please refer to pages 18 and 19 of the Student Employment Procedures Manual for the maximum number of reportable hours for student assistants, and other information Rex Hargis SOCIAL SECURITY DEDUCTIONS FOR STUDENT EMPLOYEES FOR THE SUMMER As a reminder, student employees will have social security taken out of their summer paychecks if they are not enrolled in class for the summer. The deductions are 6.2% OASDI + 1.45% Medicare (HI) for a total of7.65% social security deduction. If you have any questions, please call. Rex Hargis SPLAT T-SHIRTS Friends of SPLAT t-shirts now available for $7.00 in sizes L. XL and XXL. Navy blue on white, all cotton. Shelley Miller ATIACHMENTS Report on the 84th Annual Meeting of the Organization of American Historians, Louisville, KY. University of Kansas, Department of Human Resources Testing Calendar--July 1991 DPS Promotion and Transfer List--July 1, 1991 AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER (continued) 1 2 8 9 15 16 22 23 29 30 UNIVERSITY OF KANSAS Office Assistant II&III 1:15 Keyboard Operator I&II 8:30 Secretary I&II 1:15 Written TESTING CALENDAR Department of Human Resources For information call 864-4946 3 4 Keyboard Operator I&II 8:30 10 11 Secretary I&II 8:30 17 18 Written Examination 1:15 24 25 Keyboard Operator I&II 1:15 31 1 Examination 8:30 Holiday Offices Closed Keyboard Operator I&II 1:15 Office Assistant II&III 8:30 Keyboard Operator I&II 8:30 5 Holiday Offices Closed 12 19 26 2 WRITTEN EXAMINATIONS OFFERED: Cook, Food Service Supervisor I&II, Library Assistant I&II, University Police Officer Trainee. UNASSEMBLED EXAMINATIONS OFFERED: Dietitian I&II, Facilities Maintenance Supervisor (Closes July 31), Medical Technologist I, Printer II, Radiologic Technologist I&II (Diagnostic X-Ray), University Police Officer. LOUISVILLE REPORT On April 11-14, 1991 I attended the 84th Annual Meeting of the Organization of American Historians in Louisville, Kentucky. Well over 1,000 historians from allover the country participated in and attended programs on the topic Diversity and Dissent: Politics as Social Process. Julian Bond, prominent American civil rights leader and former long-term member of the Georgia house and senate, was a dynamic keynote speaker. Toni Morrison gave a moving presentation on her novel Beloved, as well as on her life and work in general. Mary Francis Berry, well-known and active civil rights leader and professor, and forthright and controversial IOAH President, gave a stirring presentation at one of the main sessions. One of the reasons I wanted to go to the conference was to meet and talk with some of my memorable and distinguished professors from Uc Berkeley who are leaders in their fields. Leon Li twack is one of the best known and respected authori ties on slavery and black history of the 19th and 20th century American South. He was the first to make extensive use of slave narratives and won the Pulitzer Prize for history in 1980 for Been in the storm So Long: the Aftermath of Slavery, a comprehensive study of the end of slavery and transition to freedom of blacks. Recently he produced a provocative film titled Berkeley in the Sixties, which was shown at the conference and wi 11 be seen on national public television. Lawrence Levine, also well known for his work in Afro-American history and author of several books incl uding Black Culture and Black Consciousness: Afro-American Folk Thought from Slavery to Freedom, presided over a session of papers given on the topic Aunt Jemima, Uncle Mose, Cadillacs and Diamond Rings: Images of Afro-Americans in Consumer Society, 1880-1950. Lawrence Levine was a guest speaker and commentator at a session at KU last spring sponsored by the Hall Center for the Humanities. As is usual 1 y the case at conferences, there were so many sessions going on at the same time, it was hard to choose in many cases which ones to go to. Among the variety of sessions I attended were Bibliographical Resources and Computerized Databases for History, moderated by the head of the Los Angeles City Historical Society; New Directions in Native American History; Alternative Medicine and Alternative Politics included papers on Body Politic and Body Perfect: Religion, Thomsonian Medicine and Alternative Healing in Nineteenth-Century America, and The Political culture of Chiropractic; Indian Women as Cultural Mediators included papers on various Indian women who have served as voices to the anglo world during the 19th and 20th centuries. Evaluating Presidental Performance included an excellent presentation on The Reagan Presidency: An Eval uati on of Presidential Peformance. Kathryn Kish Sklar, one of the foremost historians in American Women's history, presided over a session on Antislavery and Women's Political Culture in Philadelphia, 1833- 1860. Finally I I went to a session on Records in the National Archives Relating to Twentieth-Century Protest and Dissent. All three papers in this sessioin were well prepared and given and only served to make me want to go to the National Archives to explore on my own. Louisville is a pleasant town to visit on the banks of the Ohio River. A southern flavor is definitely apparent, -although, corning from California, I find it difficult to think of Kentucky as the "south." But that famous southern hospitality was very fine! We were treated to a reception at the beautiful building of the Filson Club, horne of the Louisville Historical Society and Library, founded in 1884 and specializing in the history of Kentucky and- the Ohio Valley. Many thanks to the Staff Development Committee whose contribution made this trip possible. ROMOTION AND RANSFER LIST July I, 1991 StaLe of KAnsas - Department of Administration DIVISION OF PERSONNEL SERYlCES Undon StaLe Office Building. 900 S.W. Jackson Strut T ope.I:.a. KAnsas 66612 ·1251 91j·296-4278 7DD 913·296-4798 :urrent state employees who qualify for promotion or transfer will be considered for these vacancies, and should contact the appropriate agency immediately. Your )ersonnel Office will help determine whether you qualify. fhe . vacancies listed on the Promotion and Transfer List are recorded on the Division )f Personnel Services' Job line (913) 296-2208, which is updated every Wednesday after \:00 p.m . (Recording available 7 days a week, 24 hours a day.) • Not restricted to state employees. 10TE: Vacancies to be listed on the Promotion and Transfer List must reach the Division of Personnel Services by 5:00 p.m. on Wednesday of each week. ;PECIAL NOTE: Vacancies to be listed on the Promotion and Transfer list for the week of July 8 through 12, 1991 must reach the Division of Personnel Services by 12:00 p.m. on Wednesday, July 3, 1991. Applications will be accepted through Wednesday, July 3, 1991. ;ALARY 11 l:h Gn:Jup I I I? ** - No comment in this cat2q ur y Doc Lt rn C~rt t s ~ ma ybe could be combin e d GROUP III: Art SPLllT Sl iH' i c £as?: /lsian GROUP IV: Cataloqinq Length 5/1 4/1 4/1 2/1 4/2 2/1 ·1·/1 2/1 5/3 '1/1 3/2 2/1 "too shoJ~t"/1 /lc qui ;,." i t i 01i;":;: SerialslBP Nai1room GROUP V: Reference/ILL C.l f.~C / a£s I'erio/Nicrol Copy 4/6 2/1 4/3 3/2 4/4 2/1 4/3 5/1 4/3 Clarity ::5/1 4/1 3/1 2/1 4/1 3/1 2/1 3/1 2/1 5F~; il·I't ~51 1 !:'j 11 4r; 3/3 4/3 2/2 4/4 2/1 4/3 4/4 Use 5/1 :3/1 3/1 2/1. 3/2 2/1. ~5/ 1 2/1 5/2 iJ.! '1- '1-/3 :3/2 212 4/4 2/1 : ~ 4/3 ~5/1 2/1 4/3 4/4 KnoN1edge !:'j/l L~ /1 '., Commen t;,." 3/1 substit.ute qc3ve ·::.:our· -- 2/1 4/1 3/1 2/1 ~)/ 1 f-IE~C\d 0+ Dept. \.-'Ja~:.n' t 2/1 there; staff didn't know about tour; no or q ,3.n i Z Qd t OI_W 5/5 Not enuugh time. il·/2 3/1 l'Ja.nt mOI~r~ df2i:ai.l .o\b OLl t P J~ DC c'~:;!':'·es. l'Joul d br~ n.i. ce to have t i Inf.·:: -f- C'J- h':HHJS­ on. Very good demo o ·f DeL.e ;~~ DC(~l T 5/2 Too general & vague. 4/4 More specifics on KU 2/1 strengths & object- '1/3 3/1 2/1 4/4 ~~/ 1 4/3 ;5/1 4/3 t i ves; 1 ~?',:;:,:; on processing & billing dr~tai1s. Time not l.lSE'd I."Jell . Too -::;hol- ·t • Not I."J&~ 11 pt-'E,?pan2d; too geneJ~ ",\1 Need mor-f.:? ..... L lInt?; Tao deti:>':l 1 f~d (~'ljho sits wh r:::'I'- e) ~ too SJ eln ~~r- i::\ 1 (mt·~thods , r esour·· c es) '-..Ier-y f:.JoCH.I; !\lot·· m a knCJ~'Js hf~r ~5tu·f·f 1-1icro'for- Ifls pcwti on e:·: t r' f2 rJl E·? 1 'l I..\~::. E!-f u1 ~1. in -f Oi~ m,::'. t i \"f:~; COP'l Scrvi C:C;5 not Ifll.lch LtS(~. /1/11 ........ /', . __ ... / f-./ .' Group B: Group C: Gi~OUp D: Gn:;up E: Group F: LIBRARY ORIENTAT I C~ T ~UFS F:evised, 5i2'=::' / '~?1 Engineering i"lusi c Science Kansas Collection Special Collections University Archives Art & Architecture Area studies: SPLAT Slavic E2. ·~t Asi ·:;\n Collection Development A'=(~Lli s i t ions Cat aloging Microfilms/Periodicals / Cc,p"/ s er-'./i ce-:; Se rial s /Bindery Prepi i1ai 1. room Govt. Docs./Maps Circula t ion/Res erve/Fine s I LL 4 () min. 4 ( ; min. 45+ min. 45 min. 55 min. C"t::' . .J ._' min • 45 min. 25 min. 25 min. 3(, min. 30 min. 60 min. 9t) min. 60 f'llin. ,~.{) mi n . .t+~3+ ftli r,. be) fni n" .:so roi n. 45 min. (5 min. travel ) • C" \...J min . travel ) (5 min. travel) (5 min. travel ) ( 15 min. travel ) (5 min. travel) (5 min. travel ) (15m ::. n. travel> BY The University of Kansas Libraries LIBRARY ORIENTATION TOUR EVALUATION Please complete this evaluation form and RETURN IT TO Your responses wil 1 be used to evaluate the strengths and weaknesses ·of the tours and wi 11 be anonymous. Thank you in advance for tak i ng the time to share your comments wi th our committee! The Committee on staff Orientation TODAY'S DATE: __________________ _ WHAT IS YOUR CURRENT JOB CLASSIFICATION 1 ________________________ ___ DO YOU WORK IN: WATSON LIBRARY or A BRANCH LIBRARY (please circle one of the above) \ DO YOU WORK IN: PUBLIC SERVICES and/or TECHNICAL SERVICES {please circle one or both of the above} APPROXIMATELY HOW LONG HAVE YOU WORKED IN THE KU LIBRARY SYSTEM 1 0-6 MONTHS 7-12 YEARS 7 MONTHS-2 YEARS 13-20 YEARS 3-6 YEARS 20 + YEARS (pI else circle one of the above) ARE YOU INTERESTED IN GOING ON OTHER TOURS 1 PLEASE INDICATE WHICH TOURS YOU HAVE NOT YET ATTENDED, BUT WOULD LIKE TO ATTEND IN THE _ FUTURE: ____ KANSAS COLLECTION ____ SPECiAL COLLECTIONS ____ ARCHIVES ____ ENGINEERING ____ MUS IC ____ SCIENCE ____ DOCUMENTS/MAP ____ ART ____ WATSON: CIRCULATION, RESERVE & FINES '. ____ WATSON: REFERENCE ____ WATSON: EAST ASIAN, SPLAT & SLAVIC ____ WATSON: CATALOGING ____ WATSON: ACQUISITIONS & COLLECTION DEVELOPMENT ____ WATSON: SERIALS, BINDERY PREP & MAILROOM ____ WATSON: PERIODICALS, COPY SERV ICES & MICROFORMS OVERALL EFFECTIVENESS OF THE TOUR PROGRAM 5 I 1 2 3 4- I ® ® ® e (2)1 .... . A I I (please circle one of the above) On the reverse side of this form, please rate each library and/or department tour you participated in. Please feel free to provide additional comments. (PLEASE COMPLETE THE FORM ON THE OTHER SIDE. THANK YOU.) ., . " .... ::> <:> ac , CD DO: ::> <:> - and/or department tour in which you participated: 1 2 :3 ® @ ® ! " I TOUR DATES TOUR 4- . . ; S ® ® I I / I ADDITIONAL COMMENTS: i.e., too long, too short, too detailed, etc. 1 PLEASE EXPLAIN WHY YOU CHOSE TO ATTEND THE TOURS LISTED ABOVE: , ADDITIONAL COMMENTS: (You may attach a separate sheet for comments or use the space belo~.) I . ! i (PLEASE COMPLETE THE FORM ON THE OTHER SIDE. THANK YOU.) r c: -,... > c > c c c r c:: .. " r c .. , c STAFF ORIENTATION TOURS February-April, 1991 EVALUATIONS " [1st no. = rating I 2nd no. = no. respondents indicating that rating] Dept. toured Length Clarity Use Enqineering ** 5/1 2/1 Nusic ** 5/1 3/1 0:::- , • ..J/ 1. 5/1 5/1 CaL-.:iioqin<} 4/1 5/1 5/1 4/1 AcquisitioTls: ** 4/1 ,'lr t 5/1 5/1 5/1 SPL;lT 5/1 5/1 5/1 . l S I cH' i,: 5/1 5/1_ 5/1 E <3:., t /~s ian 5/1 5/1 5/1 ** = No comment in this category KnoNledge Comments 5/1 Most of this new informa .. tion 5/1 doesn't relate directly to my JOO-­ but I like to know WhCl.·;: '~;:, qoi ng on. 5/1 Found this a perfect opportunity to tour th~ Anschutz Libr3.ry. 5/ 1 ~rCli:; d et ~=t i 1 ed 5/1 5/1 5/1 5/1 for non-catalogers, but very interestinl L·Joul d have appreciated mora detailed information SPLAT handout a nice touch. Good tours and most helpful to me .i:1.S I learn the KU Library systE·m. • ' c July PIUgUst Sept. ­ Nov. Oct. Dec. J <'J.n. May SCHEDULE OF EVENTS Summer picnic call and personally invite all new staff members to the annual library picnic. Orientation file -- review and update, IT necessary. Consider whether or not to show slide/tape preservation programs to new student assistants; pursue identifying a more up-to-date program to rent or purchase? Orientation tour program (see addendum) Bro,..m Li br2,ry bag lunch to introduce new staff members administration and governance committees. to Holiday parties -- personally invite new staff members Collate and analyze evaluations of tour program. Begin updating Uho's who Campus. I .. : :' ~:'~":" ' " .... ~ ~ .'. - .r . ' . .. :.··. :. j_: ~~f~t .. ~ ,:~ i: ... ~-:." ' : .' ''''~ ' .~:. ~''''''~~""':' ,: :.';-j''~ ~''': ' ' '. Institutional Business Administrator m -" , Dee Lowe (913) 296-4321 ' Topeka State Hospital , ' Office Assistant n (Expaieoce usln, WordPcrl"ect IOftw_ is duired.) , Office Assistant ill ·Psychologist II (S .. Page 4) Vicki Harding (913) 296-3140 Department of AdrrWtistration Office of the Secretary , . Donna Krier (913) 296-3077 Department of Revenue Dee Lowe (913) 296-4321 Topeka State Hospital Page 3 SALARY RAllilE VACANT POSIDONS CONTACfPERSON 27 28 22 17 29 21 26 21 15 28 2S TOPEKA (cont.) -Public Health Nurse V CApplieatiOD 0eAdlin0: Frid.oy. Aul"'I30. 1991) , . . -Radiation Control Inspector . -, ' .. Jo Ann Moran (913) 296-1290 Department of Hc:.1lth and Environment Jo Ann Moran (913) 296-1290 Department of Hc:.1lth and Environment . Registered Nurse IT " ,, · ~ :, Linda Kraus (913) 296-3936 " t9;()() a.m.1O 6;()() p.m.), •. : . . ; ~:, .;" .. : . ,. , Youth Center at Topeka ;. ..... "V' . .. • . , -~..:. .. . ~ ~:~~~~. ;. : .... ~,:.~ ~ ~ . ~ :! :.~: . - .: .:-" . . " Safety and Security Officer IT . .' .-,.<' ,: Linda Kraus (913) 296-3936 .~- , ':': :~~ ~m.~ j~,~~ j;>lF;;~i~~ :. ;'~:'i.:;;', ·' ;,L ,7 ou~.fenre: at~,~C)~ka '.~ ";~i7:; ~:::~ , ':'~~'; -. : .SeniorPublic Health Laboratory Scientist JoAnn Moran (913) 296-1290 •.... " " ),: CApplieation DcAd1inc: Frid.oy. ~ 6. 1991) Department of He.uth and Envirorurient ,:; .. ::~": :' -:.,. ', . : ~ ';" " . ' , .;. .. .. " .-." . . . ... . , Social Worker IT ·Speech Pathologist/Audiologist I .,·,r WINFIELD >: ;.,ti -Dietitian n ; :~; if~" .' -Licensed Practical Nurse (Hal! lime. yari&bl. hours) ., . ·Psychologist IV ,:· -;;;:: .' ' -Registered Nurse m . (3;()()p.m.1O ll;()()p.m.) .: Ol;()()p.m.107;()()a.m.) :. :- Linda Kraus (913) 296-3936 Youth Center at Topeka Dee Lowe (913) 296-4321 Topeka State Hospital Farrel Oard (316) 221-1200 ' ;:, Winfield State Hospital and Training Center Page 4 -INFORMATION RESOURCE MANAGER ill The Department of Social and Rehabilitation Services will be accepting applications for the position of Information Resource Manager ill. salary range 36. until 5:00 p.m., September 6. 1991. . The Department is' rCcruiting an Information Resource Manager with strong interpersonal, co=unication, negotiation. and problem· solving skills. Will manage a large staff of computer analysts • programmers. technicians, and clerical assistants. Staffing duties require the ability to establish and measure performance standards. provide motivation for completion of timely and accurate products, and promote creative thinking. Preferable experience with IBM compatible mainframe system hardware and operating software, including COBOL, ADABASE, Natural and others. A good working 1cnowledge of mic;ro-computer systems ... ~~. mainframe to mini~mputer to micro-computerconversions is highly desrrable. . " ", .. ~?~:';-; : ,- . ,', -''' ' ' ,, ~ '.'. '. ." ,. .<:' .. "' , ,, Qualifications required: ',. Three years professional experience managing projects or sUpervismg information technology professionals in strategic planning. fiscal management, equipment acquisition or policy development involving two or more information technologies (Le., voice, data and video). A Masters Degree in Engineering, Business Administration. Public Administration, Teleco=unications. Computer Science, Information Resource Management or Information Technology may be substituted for one year of the required experience. For consideration, submit a letter of interest, a resume, a completed State of Kansas application form and college transcripts to: Regina Aldrine, Department of Social and Rehabilitation Services. General Services. Docking State Office Building, 915 Harrison, Room 62()'S , Topeka. Kansas 66612. (913) 296-3241. -PSYCHOLOGIST II Neces:nIcy·mnst ·tmill)l r.~tea l'Reqn{9st for Promotion or Transfer" fond ' ayailable from Rex Hargis, 592 vVatson, 4-3601. Applications will be due in the Library Admiilistrative Office by 5:00 p.m. Wednesday, October 9, 1991. A copy of the position de'3cription is available from Rex for reyiew by persons interested in applying for this position. THE UNIVERSITY OF KANSAS IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER. APPLICATIONS ARE SOUGHT FROM ALL QUALIFIED PERSONS REGARDLESS OF RACE, COLOR, SEX, DISABILITY, AND) AS COVERED BY LAW, VETERAN STATUS. IN ADDITION, UNIVERSrry POLICIES PROHIBIT DISCRIMINATION ON THE .BASIS OF RELIGION, NATIONAL ORIGIN, ANCESTRY, AGE, SEXUAL ORIENTATION, MARITAL STATUS, AND PARENTAL STATUS. TIME CARD DEADLINE All student time cards, unclassified absence cards, and classified monthly time reports are due in the Library Administration Office by 12;90, Tuesday, October 15. Please refer to pages 18 and 19 of the Student Employment Procedures Manual for the maximum number of reportable hours for student assistants, and other information. Rex Hargis AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER (continued) 2 VETERANS' DAY HOLIDAY, MONDAY, NOVEMBER 11, 1991 Monday, November 11, 1991 is Veterans' Day, an official State Holiday. As in previous years,­ and according to Board of Regents Policy, the University will remain open and classes will be in session. Therefore, this holiday will be observed by classified staff only. However, in order to maintain essential library services, department heads may find it necessary to designate some classified staff to work on Veteran's Day. If a department head anticipates the need for one or more classified staff to work on the holiday, the department head will inform his/her appropriate assistant dean, in writing or via e-mail, by Friday, November 1, of the names of those classified staff member(s). No other classified staff will be authorized to work on the Veterans' Day Holiday. Please contact your appropriate assistant dean or Sandy Gilliland if you have ailY questions. William J. Crowe HEALTH INSURANCE OPEN ENROLLMENT PERIOD .5 INFORMA110NAL MEETINGS All librarians and classified/unclassified staff should have received, this week, a packet of information regarding the health insurance benefit for calendar year 1992. Due to several changes that have been made to the health benefit for calendar year 1992, that are described in a memo from Madi Vannaman, Assistant Director of Human Resources (included in the health insurE.nce packet), all staff are encouraged to attend one of several open informational meetings to be held in the Kansas Union on the following dates during these hours -- 8:30-9:30, 1:30-2:30, 5:30-6:30: Monday, October 7 . Thursday, October 17 Tuesday, October 22 Jayhawk Room Big 8 Room Big 8 Room If you are t:nable to attend one of these meetings and have questions regarding the 1992 health insurance program, please contact the Staff Benefits Office, 4-4418, or Sandy Gilliland, 4-360l. All changes to your health coverage to take effect January 1, 1992, must be made before the end of the open enrollment period, Le. by October 31, 1991. Sandy Gilliland LAC PLANNING DOCUMENT AND ANNOUNCEMENT OF OPEN MEETINGS Please see this week's FYI Supplement for a memo to all staff from the Library Automation Committee. The memo presents a list of mainframe development projects and invites staff comments and participation in two open meetings. John Miller LOST PERIODICAL The following periodical has disappeared from the shelf in the Periodicals Reading Room. Please check your desks to see if you have this issue, and if so, please return it as soon as possible. We do have requests from other library staff for this issue. Thank you for your assistance. Online, v.15:3, May, 1991 Janet Revenev (continued) 3 PROPOSED CHANGES TO THE CLASSIFIED CONFERENCE CONSTITUTION Below is the proposed text providing for classified representation on the committee for review of the Dean. It would be added to Article V as section 3. The sections presently numbered as 3 and 4 would be re-numbered as 4 and 5 respectively. There is no change in the text of these two sections; only the numbering will change. Ballots will be sent out the week of October 14. Article V. Committees Section 3. Committee for the Review of the Dean: Upon call from the Academic Vice Chancellor, or other appropriate University authority, the Classified Conference Executive Board shall direct Classified Conference Group Representatives to solicit names of Classified Conference members willing to serve ont he committee. If there are more volunteers than requested, the Executive Board will conduct a vote. The votes will be cast by mail ballot with as much time elapsing before the closing date of the election as is possible within the constraint.s proposed by the call from the Academic Vice Chancellor. Each Conference member will be allowed to vote for as many candidates as there are classified personnel allowed on the Review Co;nmittee. The names of those members who volunteered or were elected by ballot will be forwarded by the Classified Conference Executive Board. Section 4. The Executive Board shall be empowered to appoint any committee of at least three memhers need to meet the demands of the Conference. Section 5. All committees, whether standing committees or ad hoc, shall provide written reports upon request to their parent body (bodies) or to other appointing authority. Verna Froese CANDIDATES FOR PROMOTION AND TENURE Library staff are invited to submit letters regarding qualifications of the following librarians who are scheduled for tenure and promotion review, for consideration by those involved in the review process. This Fall, Judith Emde, Assistant Science Librarian (LI), Lorrie Knox, Assistant Science Librarian (LI), Connie Powell, Assistant Science Librarian (LI), Mary Rosenbloom, Reference Librarian (LI), and Becky Schulte, Assistant Curator of the Kansas Collection (LI), will be reviewed for continuous promotion and promotion to the rank of Librarian II. John Miller, Automation Librarian (LII) will be reviewed for continuous tenure and promotion to the rank of Librarian III. Letters may be submitted directly to the Library Committee on Promotion and Tenure (c/o Sandra Gilliland, 502.Watson), or to Kathleen Neeley (for Judith, Connie and Lorrie), Jim Neeley (for Mary), or Bill Crowe (for John Miller). Please submit letters by October 25, 1991. Sandy Gilliland 1992 HEAJ..,THIDENTAL INSURANCE CONTRACT UPDATE As announced in a previous issue of FYI, the State's health contract for 1992 will have very few changes from the current options offered. However, we have learned that the dental rider contract has been awarded to the Prudential Company, and there will be changes (some significant) to the dental portion of the health plan. The open enrollment period for health/dental coverage is October 1-31, 1991 (during which time you may make changes in your health coverage for an effective date of January 1,1992). All staff will receive health packets in the mail around October 7th or 8th and the University will hold open meetings to answer questions about the 1992 health plan in early October. Watch FYI for additional information. Sandy Gilliland (continued) 4 OPTIONAL GROUP LIFE INSURANCE OPEN ENROLLMENT Library staff who do not presently have life insurance coverage through the "Optional Group ~ Life Insurance" plan may now enroll during the current open enrollment period. The Optional Group Life Insurance plan offers life insurance coverage from $5,000 to $200,000. (NOTE: This coverage is offered in addition to the State's automatic life insurance pIan for all permanent employees. The present State-provided life insurance coverage is free of charge and is equal to 150% of your annual salary.) Premiums for the Optional Group Life Insurance plan are determined by your age and the amount of insurance you select. Presently, during 1991, the value of the Optional Group Life Insurance is 115% of its face value. It is unknown whether the coverage during 1992 will remain at 115% of face value or be changed to 100% of face value. During the present open enrollment period, staff who are enrolled in the Optional Group Life Insurance plan may also change the amount of coverage. Changes made to existing coverage and new enrollments will take effect January 1, 1992. If you did not receive information concerning the Optional Group Life Insurance program and are interested in the plan, please contact Sandy Gilliland immediately. The open enrollment period ends October 10, 1991. All changes and new enrollments must be in the Office of Staff Benefits, Carruth-O'Leary Hall, by that date. Contact Sandy Gilliland if you have a.ny questions. ATTAcmmNTS (See FYI Supplement) Budget and Planning Committee Minutes--September 6, 1991 Committee on Staff Orientation Minutes--September 4, 1991 Library Automation Committee--Open Meetings Announcement Nominating and Ballot Committee Minutes--September 10, 1991 Staff Development Committee Minutes--September.11, 1991 (continued) Sandy Gillilan\. FYI Supplement -- Issue #1141, October 3, 1991 Budget and Planning Committee Minutes September 6, 1991 Present: Susan Craig, Penny Donaldson, Susan Hewitt, Nancy Jaeger, Rachel Miller, Kathleen Neeley, John Richardson, and Julie Waters The charges of the committee were discussed. Specific charges for this year have not been received from LFA Exec or the Classified Conference. Possible issues for this year's committee include the vision statement emanating from Dean Crowe, space planning, planning for the Hoch expansion, library assessment, the budget process, and B&P Committee's role in budgeting and planning. The vision statement was defined as a document outlining the goals and objectives for the library over the next 3 to 5 years. There was some discussion over revising the budget process and whether the process should start in the fall. Nancy agreed to pull together a loose time frame and budget statements from last year and to bring them to the next meeting. We will discuss the "Library Budget Requests for FY1992 and FY1993" document at our next meeting. Kathleen was elected Chair and Julie was elected Secretary. Kent Miller, LFA Chair had requested that the B&P Committee address two recommendations made by the 1990/91 B&P Committee. The recommendations ~ere that the Assistant to the Dean for Budget and Finance would serve as an ex officio member of the B&P committee and that a member of LFA Exec serve as a liaison to the B&P Committee. S. Craig moved that an LFA code change be proposed to the LFA membership that would add the Assistant to the Dean for Budget and Finance as an ex officio member of the Budget and Planning Committee. The motion passed. Nancy has agreed to serve this year as an ex officio member of the committee in response to last year's committee recommendation. Julie proposed that a member of the LF A Exec Committee serve as an ex officio member of the Budget and Planning Committee for 1991-1992 in order to provide a liaison between the two committees. Motion passed. The committee agreed to meet on most Fridays from 1 to 2:30 pm in the Anschutz Science Library conference room. Kathleen agreed to talk to Dean Crowe about the possibility of him coming to talk with us about the vision statement, space planning and the planning for the Hoch expansion at our next meeting. Submitted by Julie Waters Staff Development Committee Minutes Meeting of September 11, 1991 Present: Julie Hoff, Susan Hitchens, Lorrie Knox, Janet Anderson­ Story, Rich Ring, Sandy Gilliland and Carole Dibben The SDC met at 10:30 am in the Anschutz Library Conference Room. The minutes for the September 4, 1991, meeting were amended and approved. Agenda items for the meeting with Dean Crowe on September 12 were discussed. There was a discussion of the memo from Kent Miller, LFA Chair, which contained charges to SDC fo~ 1991-92. Sandy volunteere~ to wor k on a brochure which will identify all possible sources of funding assistance for all staff for travel and staff development. The next regular meeting will be September 18, 1991, at 10:30 am in Anschutz Conference Room. Suomitt.ed by, Carole Diboen Committee on Staff Orientation Me~ting of September 4, 1991 Present: P. DiFilippo, S. Gilliland, J. Hoff, C. Orth-Alfie, C. Powell, M. Wi lson Minutes from the August 29th meeting were approved. 1. S. Gilliland reported on possible slide/video shows for new student assistants. One possibi 1 ity is avai lable for loan from Nebraska State Historical Society at the rate of $8. S. Gilliland will inquire about renting the video for a committee viewing during our September 18th meeting. S. Gilliland will also call ALA and ARL for more possibilities. 2. C. Orth-A 1 fie presented ali st of quest ions for the "survey of supervisors". After a discussion of the drafted questions, it was decided that C. Orth-Alfie would work on a draft of the questionnaire for the next meeting. 3. The remaining items on the agenda were not attend to at this meeting. It was decided to discuss the "Who's Who" and other plans at a different meeting. 4. The next meeting is scheduled for Wednesday, September 11 at 1:00. C Powell will send out an agenda before the meeting. Submitted by Carmen Orth-Alfie NOMINATING AND BALLOT COMMITTEE MINUTES FOR SEPTEMBER 10, 1991. Present: Jennie Dienes Absent: Mike Biggins, Saralinda Rhodes An FYI notice was prepared concerning the preparation of a ballot for members to serve on the Committee on Evaluation of Service and Research. , NOMINATING AND BALLOT COMMITTEE MINUTES FOR SEPTEMBER 24, 1991 Present: Jennie Dienes, Mike Biggins, Saralinda Rhodes Names of those not wishing to serve on the Committee on Evaluation of Service and Research were eliminated from the list. Mike will prepare the ballot. The Nominating and Ballot Committee will meet again on Friday September 27th to mail out the ballot. Submitted by Saralinda Rhodes TO: All Library Staff FROM: Library Automation Committee DATE: October 5, 1991 RE: List of Mainframe Projects Announcement of open meetings The Library Automation Committee (LAC) has been working for many months to create a more structured plan for mainframe systems development. Current programming projects will be completed around the end of the year and the Committee wishes to have at least the initial stages of the plan ready to go by mid-November. This list of possible mainframe programming projects is one of the last steps in this long process. Based upon numerous inputs, the LAC has narrowed a list of hundreds of possibilities to these 21. [In effect, this list really contains more than 21 items due to the nature of number 17. Many fixes, small enhancements, and maintenance can be included within its boundaries.] Those inputs include prioritized lists for certain systems from the departments chiefly responsible for them, survey responses solicited from all department heads two years ago, unsolicited verbal and written comments from staff (including comments at previous open meetings), and the committee members' own expertise and experience. We are distributing this list for comment and scheduling open meetings (see schedule on page 2) in order to help us to make a final selection of projects for programming and to put them into a priority order. We welcome comments, arguments for or against individual projects, and questions. You are encouraged to contribute at the open meetings or in writing to the Committee (paper to John Miller; email to LAC-L). Any list like this is a work in progress. The list of possible and approved projects, and presumably lists of system fixes and enhancements, will be maintained over time. That maintenance includes adding and deleting projects as circumstances warrant. At this point, the list is arranged by system and does not display any priority (not even within individual system headings). The numbering is ' for identification purposes only. After listening to comments and discussion at the October 9 open meeting and after reading any written comments, the Automation Committee will rank the projects and republish the list in priority order. A second open meeting will then occur on November 6 to listen to reactions to and comments on the list. The Committee will then recommend a plan to Dean Crowe. In thinking about the items on the list, the Committee asks that you keep four things in mind. First of all, please be aware of the limitations of what realistically can be accomplished with available staff. After subtracting administrative duties and other responsibilities, we have approximately 2.5 programming positions to dedicate to mainframe development. After subtracting vacations, we have approximately 27.5 programmer months (120 programmer weeks) per year to allocate. Given the many large development projects and the multitudes of smaller page 1 . fixes and enhancements that would be useful to do, it is clear that only a small proportion of what needs to be done can be done. We therefore need to consider the return we receive from our efforts. Second, this proposal concerns only mainframe programming projects, not microcomputer or local area network or CD-ROM or other related projects. It deals strictly with the projects requiring analysis and programming by Annamarie, Barbara, and Patrick. Third, try to consider projects within the context of what an automated system (or group of linked systems) should attempt to accomplish in a large university library: (1) provide to library users accurate, sophisticated, independent access to bibliographic and status information for library holdings -- access that must no longer be limited to from within library buildings; (2) provide for staff an efficient, effective, and integrated system that enables them to adequately produce and maintain public tools, to meet the service needs of the university community, and to perform adequately the task of acquiring material for and managing the collections; (3) provide for automated access to new electronic forms of library resources, both local and remote, as they become available; and (4) promote the interlibrary cooperation and intersystem connectivity that is becoming increasingly necessary. A program proposal for "Improved Systemwide Access to Information Resources in the Kansas Regents Libraries," written by the Council of Deans and Directors of Libraries and currently making its way through the Board of Regents hierarchy, adds particular emphasis to items 3 and 4. And fourth, although consideration of migrating to a vendor-supported integrated system has occurred and should continue to occur, it is prudent to proceed with local development in a logical and planned manner. Not only can there be real benefits in the interim, but should a migration be attempted, it would be greatly facilitated by having a sound, standard system from which to migrate. In other words, the creation of a local development plan will not forestall any options. Indeed, a realistic assessment of current needs and possible improvements is essential to the process of considering other options. " To reiterate the schedule published in the September 26th FYI: Open meeting to discuss this document - Wednesday, October 9, 1:30-3:00 Watson conference rooms LAC meets to create prioritized list - Wednesday, October 23 Prioritized list published in FYI Supp!. - Thursday, October 31 Open meeting to discuss prioritized list - Wednesday, November 6, 1:30-3:00 Watson conference rooms LAC meets to decide on final plan - as yet unscheduled page 2 Cataloging (LCA T) & Online Catalog (OCA T) (see also under no. 17) 1 Add remaining collections (Special Collections, Kansas Collection, and possibly Law) into cataloging system and online catalog. [Please note that Documents records will be loading upon the completion of a current programming project.] WHY?: The online catalog has become the principal catalog for most library users. Access to, and presumably use of, materials in Special Collections and Kansas Collection would be greatly enhanced by having those materials in the online catalog. It would also be a convenience to users who could do at least part of their bibliographic work for those collections at a distance and at times when those libraries are closed. Inclusion in the cataloging system would extend the editing and maintenance benefits of that system to these records. QUESTIONS: There are many ways, of greatly varying complexity, to add these records to the cataloging and online catalog systems. The exact method of doing so remained to be determined. 2 Provide for linked series authority control in the LCA T system. WHY?: Of entry fields in bibliographic records, only series entries are not under continuous, automatic authority control. Directly linking them to the authority file would improve both the fields' consistency and accuracy and make their maintenance simpler and more automatic. QUESTIONS: Series fields present an almost unique authority problem in that they combine authority information (the series title or name/title entry) with field-specific information (the volume enumeration). The authority system would have to be modified in a rather basic way to accommodate such hybrid fields. The other such field, not currently supported in the KU system, is a name heading field with a relator code in subfield $e. 3 Create and maintain the ability to load records in all MARC formats in LCAT (and display them in OCA T) -- including the ability to cope with bibliographic format integration and changes to the holdings format as they occur nationally. WHY?: Not all MARC formats (notably machine-readable-data-files (MRDF) and non-music sound recordings) are currently supported in the KU system. Items cataloged on the MRDF format on OCLC, for example, cannot be loaded into the local system. The national format for holdings and locations continues to evolve. If we do not keep up, it will make it increasingly difficult to ever communicate our records to other institutions or to regional or national lists. QUESTIONS: This is not a one-time affair, but a continuing commitment. page 3 4 Create an interlibrary loan fonn on OCAT. WHY?: Greater user convenience, the ability to use programming to force all required fields to be filled in, and some increased benefit to ILS staff in that much of this activity could occur anonymously with a centralized delivery of incoming requests. QUESTIONS: Would this produce a huge increase in demand? Would the amount of requests be increased due to incomplete retrocon and users' failure to search the card catalog before submitting a request? Does this matter? 5 Use INQUIREfText to create a keywordlboolean retrieval set component for the KU online catalog, including the capability to limit searches by location, language, date, and other parameters -- system should be as integrated with the rest of the online catalog as possible. WHY?: The online catalog is really only half of what it could be. There are two basic approaches to online catalog infonnation. Our catalog provides one of them -- a search that results in a flexible browse of the entire file with the only visible order being that of traditional front-to-back, alphabetical author, subject, and title lists. The second approach, not provided by our catalog, is one in which a search results in a set of retrieved records. This retrieval set is usually selected through a keywordlboolean search of selected parts of the records. The set usually can be limited by standard characteristics such as date of publication, fonnat (e.g. sound recording), type (serial vs. monograph), language, and branch location. These two approaches offer different benefits and potential problems for the searcher. A complete online catalog needs to offer both. QUESTIONS: How closely can a retrieval-set module using INQUIREfText be integrated into our catalog? In other words, it remains to be determined how easy it would be for a user to switch back and forth between the two ways of searching. It also remains to be detennined if the record-to-record movement capabilities available in OCA T can be replicated in an INQUIREfText module. 6 Load Innovacq on-order records into OCA T on a weekly basis (no connections with LCAT). [See no. 7 for an alternative, more sophisticated and complicated approach to the same issue -- we would do one or the other, but not both.] WHY?: To provide infonnation to staff and library users on items that have been ordered by the library but not yet added to the collection. QUESTIONS: This appears to offer few technical services benefits in that it is an isolated weekly dump of Innovacq records into OCAT without any equivalent connections to the cataloging management system. There are potential problems related to interim statuses after an item has been received. Can the system be page 4 programmed to recognize duplicates when an item has been cataloged and an Innovacq record still exists. If not, and only "on order" records appear, what happens during the period between receipt and cataloging? 7 Integrate Innovacq with LCAT and OCAT to the extent that bibliographic records in to Innovacq (especially those downloaded from OCLC) can be transferred in an automated manner to LCAT, that updates can be posted to Innovacq upon cataloging, and that on-order records appear in OCAT. [See no. 6 for an alternative, less sophisticated and complicated approach to the same issue -- we would do one or the other, but not both.] WHY?: There are two benefits. The first is the same as in number 6, namely that on-order information becomes readily available to all staff and to the public. The second is a set of benefits to technical processing. Some of the possibilities are the following: (1) reduce the amount of redundant OCLC searching occurring now due to transferring into LCA T many OCLC records that have been downloaded into Innovacq; (2) eliminate some 24-month hold record inputting due to brief records being automatically created from Innovacq records; and (3) automatically updating (and/or purging) records in Innovacq based upon subsequent action in cataloging. In other words, we would be moving closer to a non-redundant, single-record system. QUESTIONS: This would require custom programming by Innovative Interfaces (at a one-time cost of at least several thousand dollars) in addition to local programming. Innovative has done this for a number of other local systems. There are a number of sticky problems involved in matching records for the same item in the two systems when an OCLC record is not used; also processing questions related to which OCLC record to choose at what point when the situation is not unambiguous. 8 Create a mainframe to PC downloading and formatting of OCAT records. WHY?: This is a frequently requested capability, especially by faculty. To state the obvious question: this stuff is already in machine-readable form, why do I have to reenter it into my PC database or word processing document when I should be able to simply download it? This could also be a very useful function for library staff, making it easier to compile bibliographies or study guides using commercially available software. It might also be possible, on public microcomputer workstations, to provide improved printing capabilities of records downloaded to the PC from the catalog. QUESTIONS: This is unexplored territory for us. We do not have much experience in mainframe-to-PC applications. The mM mainframe environment we operate in is not very friendly to this type of activity. Also, there is the problem of support -- how many different downloading formats do we have to page 5 support, do we support a particular bibliography program (e.g., ProCite) or do we only promise a standard comma-delimited ASCII output format? 9 Make necessary changes to shelf list production programs to allow continued printing of shelf list cards (would need to be added to the end of the "DOCS" project). WHY?: The need for this is currently under study. Circulation (LIBC) (see also under no. 17) 10 Create new circulation system based on work of Circulation Task Force. [The last paragraph of this section refers to an alternative approach listed under no. 17.] 8 basic modules -- no. 1-4 and part of no. 5 replace the existing system (with some new features); no. 6-8 are new functions -- not all would necessarily be done 1 - restructure data to integrate with cataloging, serials, and online catalog 2 - checkin, checkout, holds, searches, etc. 3 - fines, fmancial reports, etc. 4 - reserve 5 - staff management 6 - direct patron functions (recalls, renewals, lists of items checked out, etc.) 7 - collection development statistics 8 - interlibrary loan management WHY?: The current circulation system is a largely-independent short-record system that interacts only marginally with our other systems (most initial records are created from incoming cataloging records; the online catalog is able to obtain current status information about 75% of the time). Creating a new system from scratch would enable us to integrate circulation item records with bibliographic and holdings records elsewhere in the system, thus eliminating redundancy, greatly facilitating maintenance, and assuring consistency of such things as call numbers across the various systems. In general, assuming continued local development, the large list of needed fixes, enhancements, and suggested improvements to the existing system would seem to point toward starting over rather than attempting to alter existing programs. We would also have the opportunity to introduce significant new functions, most notably a set of direct patron actions available through the online catalog. The new structure would also provide the basis upon which other specialized systems (e.g. binding) could be built and could provide the basis for much more automatic record creation and updating (e.g. at serials checkin). page 6 QUESTIONS: Although not definite, it is relatively clear that doing everything requested by the task force would take many years to accomplish. It would therefore be necessary to define a core system to be built first, with other items seen as future phases. Integrating circ records with bibliographic and holdings records will be a real challenge, especially given the extremely large number of data elements requested and the desire to mix extensively local, circulation­ specific data with system-supplied data from associated bibliographic and holdings records. In short, what staff want may be too complicated to accomplish in a reasonable amount of time. As a point of comparison, see the Circulation examples given under number 17. An alternative to creating a new circulation system at this time would be to spend a substantial amount of time doing a set of fixes and enhancements as described under no. 17. There are a number of readily-identifiable improvements to the circulation system that would address many of the complaints of circulation staff. These fixes would not provide, however, the basis for the new non-circulation-specific functions specified by the Circulation task force. They would not achieve any the efficiencies and consistencies or interfaces that could be achieved by a new system. The question is whether or not it is worth it to do a set of changes now, in effect postponing the creation of a new, integrated circulation system? Do we want to buy time, in effect, while considering our options? Other public databases 11 Use INQUIREffext to create a customized system to load, index, search, retrieve, and display full text (e.g., electronic books, reference works, KU Guides for Readers, journal articles, handbooks, and documentation) -- system to be accessible from the online catalog. WHY?: Relevant material in machine-readable form is beginning to be available by the bucketful. Many journals, in fact, are available ONLY in electronic form. INQUIREffext gives us the potential to control and make available this type of information through the network to our patrons. Creating a basic system for full text is essential to providing access to this kind of material. It also has the added benefit of distributing access rather than limiting it to the library. A customized interface, tied to the online catalog, is desired in order to make it easy to get to and use the system and to make it appear to be completely part of the online service made available by the library. QUESTIONS: The are many questions related to how material in various formats can be loaded into the system. Also, we will be expected to facilitate downloading of this information to individual workstations and it is unclear at this time how well we may be able to do that. page 7 12 Create an INQUIRE/text full text application based on the standard Inquire interface (not tied to the online catalog). WHY?: The reasons here are the same as above (no. 11) except it exchanges the custom, integrated interface for development speed. QUESTION: Although useful as a development phase, this would probably be seen as a temporary stage leading up to a more complete custom system. The question really is not whether such a system should be done as a step in the process, but whether or not such as system should become a public operational system. 13 Use INQUIRE!fext to create a customized system to load, index, search, retrieve, and display citation and abstracting databases (e.g., Current Contents, ERIC, local KU­ produced bibliographic citation files) -- system to be accessible from the online catalog. WHY?: Article-level access to journal literature has always been essential, accomplished initially through printed indexes, then also through remote searching of databases, and now also on CD-ROM. Resident mainframe databases take access and availability one step further than any of the other means by offering unlimited searching by an almost unlimited of users from all points attached to a network. Licensing is by institution, so heavy use is encouraged and facilitated. It also makes possible, given proper licensing, sharing of databases across state or regional networks. QUESTIONS: How do we decide what to load and how to pay for it? What are the service implications for training, support, and interlibrary loan? Should we differentiate between access to our collection versus access to the entire journal literature? 14 Use INQUIRE!fext to create a customized system to load, index, search, retrieve, and display MARC-based records (e.g. Center for Research Libraries records) -- system to be accessible from the online catalog. ., WHY?: This is the third of the three types of databases that we could use with INQUlRE!fext. Whenever we consider providing access to outside cataloging records, the question is always whether to mix them in with our own records in the online catalog or to provide them as a separate file. Creating a generalized MARC record system with INQUIRE gives us the option to load records as a separate file and to search and display them with all of INQUlRE!fext's capabilities. Outside catalogs are yet another type of machine-readable reference tool and one which would provide significant services to our patrons. The CRL records are especially notable in that we already pay a significant amount for our page 8 membership and the right to borrow materials. Having an online database of at least part of the CRL holdings, would help up take advantage of that resource. Another possibility is to create separate MARC mes for internal records that have special needs, i.e., special entry fields such that are not part of the online catalog. This need obviously depended upon how INQUIRErrext is used with the online catalog file itself. QUESTIONS: The usual service and interlibrary loan concerns mentioned above (no. 13) Systemwide I multi-system & overall integration concerns 15 Create unified and more powerful searching capabilities across all systems, combined with improved movement from module to module. WHY?: The current system is really a set of systems that sometimes talk to one another and sometimes share data. It is not A SYSTEM. Consequently, both ease of use and ease of programming maintenance and change is inhibited. A unified indexing, searching, display, and editing system would greatly facilitate staff training and would save a lot of time in everyday operations. It presumably would also facilitate additions or changes to the system. A change in how a field is to be indexed, for example, now requires changes to many separate programs in many systems to ensure uniformity. QUESTIONS: How? This would seem to imply a complete restructuring of all systems. It is a model usually associated with a database management system. The closest thing we have to that is the new INQUIRErrext software. Does that mean that we should attempt to use INQUIRErrext as the search engine? If so, does that also mean that we should also turn our files and data into INQUIRErrext files and data? Probably not since is not a reasonable basis for a technical processing system, but if not, then won't this all continue to be terribly complicated, redundant, and inefficient? A new data model for the entire system (see no. 18] would be necessary and would help, but attempting to create a new comprehensive system locally may be more than we can handle. 16 Provide better links between OCAT and the circ system to provide status information for all items. WHY?: There are probably two possibilities: (1) attempt to fine tune the current program as much as possible to gain a higher percentage match (it could never be 100% with the current arrangement); (2) make this a high priority as part of a new circ system development. page 9 17 Allocate a specific minimum percentage of programming time (suggestion: 30% -- 36 programmer weeks per year) for fixes, maintenance, and small enhancements. Work would probably be allocated in blocks to particular systems, e.g. 10 weeks to circ followed by 10 weeks to serials, etc. This "project" would necessarily need a priority list (or lists) of its own. Priorities within systems would depend on prioritized lists from the departments involved, outside comments, and the best judgment of the LAC. " WHY?: This is almost like Mother and apple pie, but nonetheless has been neglected over the years due to putting almost all resources into new system development. There is an incredibly long laundry list of things to be done. In some cases, the lack of fixes and changes causes staff inefficiencies or frustration. In others, it limits our ability to follow national standards. In others, it limits the effectiveness of the online catalog. QUESTIONS: One person's fix is another's new development. In many cases, it is ambiguous whether an item should fall within this category or become a "project" of its own. We will simply have to use our best judgment. Time estimates take time to make, so it probably would not be practical to get time estimates for all possible projects before choosing. They are also just estimates. It is not always clear what will be affected by what appears to be a small change. Pulling a thread at one end of the cataloging system might make one of the online catalog's sleeves fall off. It would be possible for something to be approved in principle, but then stopped when it becomes apparent that the change is too complicated and time consuming. EXAMPLES: To give an idea of what might fall into this, the following are some likely possibilities listed by system. The circulation list is longer and includes rough time estimates due to the group of changes being posed as a short-tenn alternative to building a new circ system. Cataloging/Online Catalog: (a) Correct searching of OCAT to handle ampersands, alphanumeric combinations, and strange call number combinations; (b) Implement the "single-word" title fix for serials (like "Science") in OCAT; (c) Change subfield $k to $t in bib record entry fields for indexing purposes in OCA T -- some entries such as "British Museum. $k Manuscript. $n no. 12345" are not now easily searchable; (d) correct several problems in the "see" and "see also" references in the online catalog that result in incorrect referrals and lost infonnation; (e) eliminate duplicate author entries in the online catalog caused by the indexing programs; (t) Fix 590 holdings notes in the online catalog that are artificially truncated. page 10 Circulation: (a) Correct grace period calculations on circulation fines so that closed periods do not count (est: 5 weeks); (b) Consolidate circulation notices to a single patron onto single fonn (est: 2 weeks); (c) Print notices with wandable OCR numbers (est: 2 weeks); (d) Add backwards browse capabilities in fines functions (est: 1 week); (e) Improve call number searching in circulation such that a unique match for a multi-copy item informs the searcher that there is more than one copy rather than immediately displaying the record for copy 1 (est: 1 week); (f) Correct calculation of circulation fines so that overdue fines are not charged for long-term loan items when returned via an outside book drop on the last day of the grace period (est: 1 week); (g) Restructure and enlarge the call number and main entry fields in the current circulation system (est: 8+ weeks?); (h) enable return or renewal of long-term loan books at any circulation terminal in the library system, with an automation block of renewal if prescribed by library policy (e.g., non-renewal of a recalled item) (est: 2 weeks); (i) Make main entries appear in circulation fine records (est: 3 weeks); (j) "Teach the computer to not ignore punctuation" in the circulation system (est: 1-8 weeks?); (k) Redo and combine function 4 (borrower file update) and 5 (add new borrower) in the current circulation system (est: 8 weeks?); (1) Create machine-readable data links between data in circulation system and SRIS (student records) and HRMS (payroll) system (est: 3+ weeks) Serials: (a) Create a claiming note and branch processing note analogous to the 852 $y check-in note to display on the check-in screen, issues screen, and selected reports; (b) create ability to copy issues records from one holdings record to another; (c) change the default encoding level of a new bib record to match the level of the user; (d) create some new chronology patterns in the 853 pattern field in the holdings format; (e) allow automatic check-in and prediction by alphabetic designation or alphanumeric designation; (f) solve the 852 $k problem (involves moving bracketed information to a new area, validating $m, moving some $k info to $m, providing for a call number display for first indicator type "5") 18 Prepare a new data model for an integrated, broad-scope online library system using new CASE (Computer-Assisted Systems Engineering) tools upon which new library development will be based. WHY?: This is related to comments made elsewhere about the semi-integrated nature (at best) of the current group of systems. Each system was conceived separately. Each since the cataloging system has tried to build on what was already done and to use the same data whenever possible. But there was never an overall model of how the different parts should fit together. Such a model would be very useful. The programmers soon will have access to software tools to allow them to easily and effectively develop such a model upon which all new development would be based. It could be argued that such a step is preliminary to any completely new system development such as a new page 11 circulation system. Once stmted. all new systems would follow the grand plan. CASE tools are also supposed to greatly help the documentation and maintenance functions since the module itself assists in determining what needs to be changed and how. QUESTIONS: Can a new system, e.g. circ, be developed using a CASE-created module and still integrate with the existing cataloging, serials, and online catalog? Probably, but again here we are in uncharted territory. Serials (LSER / LSAC) (see also under no. 17) 19 Finish the LSAC project, Le.: (1) link membership/package plan/receive with titles; (2) more reports for bibliographers. WHY?: Linkages are needed to completely automate serials accounting and claims. Reports are needed to provide bibliographers and others with all of the data that is now being collected by the system in order to make management decisions. 20 "Finish" new serials systems: (1) automatic labelling at checkin; (2) binding functions; (3) expansion of source file; (3) assistance in binding. WHY?: Some of this is probably best seen as part of ongoing maintenance, but some of the projects are complicated and provide new functions, most notably producing labels. There could be considerable savings in staff time with labeling and some automatic bindings updates; the source file needs to be expanded to hold new kinds of data. QUESTIONS: Labels are particularly problematic and costly (due to needs for system printers), especially given current variations between labeling practice and how items are encoded in holdings and issue records. Printing on local printers with our system is just generally awkward and not easily done. 21 Create a mainframe to PC downloading feature for serials records and reports (and possibly an uploading capability far invoice and subscription data). " WHY?: Need to have rnicmcOmputer program access to serials data to assist in . collection development analysis and statistics. QUESTIONS: As mentioned under OeAT record downloading, this is an uncharted sea for us. page 12 University of Kansas Libraries Number 1142 October 10, 1991 ***pEApI.!NE EOR SIIBMISSION DE ARTICLES IS 3·99 PM WBDNESDAY*** CLASSIFIED VACANCY Due to Wendy Roberts' resignation (see PERSONNEL below) the Interlibrary Services Department and the Regents Center Library have announced the availability of a full-time Office Assistant III position. This position is split 50% each in ILS and the RCL, with the following rosponsibilities: 1) Receipt and processing of requests for materials (25%); 2) Receipt and processing of requests for Regents Center materials (5%); 3) Processing of reserve materials (10%); 4) Serves as liaison (3%); 5) Transmits messages and mail (2%); 6) Special projects (5%); 7) Retrieval of branch library materials (20%); 8) Mailing loans (10%); 9) Supervision of student assistants (15%); 10) Updates OCLC requests, and special projects (5%). Minimum Qualifications: One year of experience in clerical work (some substitutions allowed). Strongly preferred: Ability to work effectively with staff and public; good organizational and filing skills; ability to work independently; ability to work accurately with detailed work; typing ability; ability to lift heavy boxes. Preferred: Familiarity with library operations and policies; familiarity with the Library'S automated circulation, reserve, serials and cataloging systems; familiarity with the operation of the Zenith Z-100 microcomputer; familiarity with the operation of an OCLC terminal and with use of bibliographic records; familiarity with the use of indexes and abstracts. The Office Assistant III classification is funded at salary range 13 on the State's civil service salary scale, at a beginning annual salary of $15,552. Library staff interested in applying for this position must complete a "Request for Promotion or Transfer" form, available from Rex Hargis or Sandy Gilliland, 4-3601. A copy of the position description is available from Rex or Sandy for review. Applications are due by 5:00 p.m. Wednesday, October 16, 1991. THE UNIVERSITY OF KANSAS IS AN EQUAL OPPORTUNITY/AFFIRMATIVE" ACTION EMPLOYER. APPLICATIONS ARE SOUGHT FROM ALL QUALIFIED PERSONS REGARDLESS OF RACE, COLOR, SEX, DISABILITY, AND, AS COVERED BY LAW, VETERAN STATUS. IN ADDITION, UNIVERSITY POLICIES PROHIBIT DISCRIMINATION ON THE BASIS OF RELIGION, NATIONAL ORIGIN, ANCESTRY, AGE, SEXUAL ORIENTATION, MARITAL STATUS, AND PARENTAL STATUS. PERSONNEL Wendy Roberts, Office Assistant III in Interlibrary Services and the Regents Center Library, has announced her resignation. Wendy began employment with the Libraries in March, 1989. Her resignation is effective October 25, 1991. Sandy Gilliland AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER (continued) 2 CIVIL SERVICE EXAMINATION CALENDAR FOR OCTOBER A copy of the University's examination calendar for civil services exams offered during the month of October is being copied to all library departments. Please post or route this notice to student assistants who may be interested in civil service employment. Questions may be directed to Rex Hargis or Sandy Gilliland, 4-3601. Sandy Gilliland EAST ASIAN LIBRARY ON INNOVACQ Vole are happy to announce that on September 12 the East Asian Library began using Innovacq to order Chinese and Japanese publications. As of October 4, EAL student assistants had created 198 purchase orders on Innovacq. Innovacq will also contain records for EAL titles received through gift or exchange arrangements. Vickie Doll, Rachel Miller TIME CARD DEADLINE All student ti me cards, uncla~sified absence cards, and classified monthly time reports are due in the Library Administration Office by 12:00, Tuesday, October 15. Please refer to pages 18 and 19 of the Student Employment Procedures Manual for the maximum number of reportable hours for student assistants, and other information. A'ITAClIl\'IENTS (See FYI Supplement) Library Emergency and Disaster Preparedness Committee Minutes--5 September 1991 Library Faculty Assembly Minutes--September 16, 1991 Libraries--'lTM/Bitnet/OFFICE List--October 10, 1991 . - -" - - . - . 1 (t '-': - , _ - ,. ."-', 7-:( .. I) FYI Supplement -- Issue# 1142, October 10, 1991 LIBRARY EMERGENCY AND DISASTER PLAN COMMITTEE MINUfES 5 September 1991 Present: Gordon Anderson, Janet Anderson-Story, Susan Craig (Chair), Sue Hewitt, Kent Miller, Mary Miller, Bill Mitchell, Becky Schulte, Mary Burchill Absent: George Gibbs (Ex-off.) Approved minutes of 12 August 1991, with corrections. It was called to the recorder's attention that, jUdging from various bits of feedback, the minutes are being read by the staff; it therefore behooves us to insure that they reflect, as accurately as possible, the proceedings. A case in point, in the 8 July minutes, is an omission of a modifying comment relative to pest control in the libralY and the relationship of food/drink to pests. It was mentioned in the discussion but omitted from the minutes that ground and basement levels are, by the nature of their location, naturally more prone to invasion by bugs/rodents than higher levels of a building. Schulte will distribute copies of an article in CAN which describes a recent flood at the Northern Arizona lJniversity Library. Schulte reported for the Directory of Resources subcommittee that she had received comments on the draft handed out at the last meeting from one committee member; she would like to have comments from all of us by Friday, 13 September, which will enable us to discuss the directory at the 19 September meeting. K Miller reported that the Facilities Survey subcommittee had completed surveying all library units--9 of them--and that draft reports are in hand for 7 of the 9, with the final 2 being close to completitm. Next week these drafts will be sent to the appropriate branch librarians for review and comments. He hopes that they will all be returned to him in time to prepare final drafts for distribution prior to the 19 September meeting. Committee discussion of those drafts is planned for our 3 October meeting. Following that the subcommittee will be able to begin scheduling F.O. walk-throughs. Craig wondered if the lists of emergency supplies to be kept on hand--which lists the committee is charg .. !d to create--would have their beginnings in the reports of the Facilities Survey subcommittee. It seemed reasonable that such lists wo~ld probably grow out of the work of both the Resources and the Facilities subcommittees. The mov .. ! to create a Science Library model emergency manual has taken a different direction: after having experienced a few emergencies of their own, the Science staff decided that they should prepare a manual to assist in dealing with future emergencies. Hewitt, reasonably enough, decided that there should not be two independent bodies at work simultaneously on the same thing so attached herself to that body. M. Miller reported that the Watson model manual is in a draft form which has been passed to M. Hawkins and K Simmons for comment but that their discussion is not yet complete. Craig asked if we should move ahead, using only the Art Library model to inspire and support the creation of emergency manuals for other library units. Although it was originally planned to prepare model manuals for 3 dissimilar units, with the experience of 2 and 3 serving to improve 1, it was agreed by the authors of 2 & 3 (Science and Watson) that they do not at this stage expect that they will provide much more "improving" input into 1, the Art Library model. That being the case, it seemed reasonable to move on to the next stage of encouraging all library units to prepare emergency manuals. The subcommittee will meet to discuss how to set this in motion. Craig set us thinking about "next steps," even though present steps are not yet completed. Communication being basic, first on her list is the establishment of calling trees. Also we need to determine how this whole planning effort will continue to be supported and where will be the repository for such lists, information and other things as are created or gathered by the committee. The aforementioned lists of emergency supplies to be assembled and maintained in the various units need to be prepared. Also, some mechanism needs to be devised for organizing any staff training the committee recommends. This was merely a recitation of next steps, discussion being limited only to the suggestion that perhaps Staff Development Committee would be the appropriate group to coordinate first aid training and possibly other kinds of training as well. Agreed that Candyce Waitley of Watkins Student Health Center should be invited to speak to the committee about dealing with medical emergencies; we will begin with the local (campus) expert, then move to the county person later, if we feel it would be useful. We also want to have a Fire Departm,.'nt representative come in to discuss pre-planning with us. [Craig reported later that Waitley, whom she had tried to line up for 19 September, had a contlict for that date; Craig then contacted the Fire Department and scheduled Rich Barr instead.] Craig, having looked back at the committee's charge, called our attention to some matters we may have lost sight of: 1) come January 1992 Gibbs intends to discuss rotating some old members off the committee, new ones on; 2) we are to bend our minds to establishing a rank order of materials to be saved in the event of a disaster; 3) a core of specialists to serve as a recovery team is a desideratum. Food for thought not~ at the moment, for discussion. The next meeting will be 19 September in the Art Library, room 103; subsequent meetings will be scheduled in Watson Conference Room B. Adjourned. Bill Mitchell, recorder Library Faculty Assembly Executive Committee Meeting: Minutes sept. 16, 1991 Present: M. Roach, R. Clement, G. Husic, S. Gilliland, S. Miller B. Schulte, K. Miller Minutes Exec accepted minutes from the staff Development Committee for Sept. 4, 1991; LCPT for Aug. 22, 1991; Staff Orientation for Aug. 29, 1991 and approved with corrections minutes from the Exec meeting of Sept. 9, 1991. ~nno~~cements The Chair of Exec had received a positive response from the Budget and Planning Committee concerning a member of Exec serving as a liaison to that committee. In an earlier Exec meeting Shelley had agreed to serve if the request was approved by B & P. The Chair of Exec will contact B & P informing them of this. The final list of LFA committee members and officers is now ready for distribution. The updated version of LFA's code will be sent to all LFA members at the same time. Committee Charges The Chair distributed copies of LFA committee charges which have now been mailed to committee members. Discussion of Previous Meeting Since Kent was absent from our last meeting, time was spent discussing Dean Crowe's responses to some of our questions, particularly CESR. It was generally felt that operating another year under the same rules would be beneficial and if lack of continuity is a problem it would become apparent. The balloting for CESR is being done by exception rather than the telephone call method. The question of how to formulate the charge to the new committee was raised. One suggestion was to present a draft of the charge to the full membership of LFA for further discussion. The decision was made to meet with the new committee members soon after the results of the election are known. A tentative date of Oct. 14 has been set. Discussion then centered around scheduling a meeting with the Classified Conference Executive Board, possibly on November 18. The Chair has ' not received a response from them concerning possible committee charges to those LFA committees which have classified members. LFA Exec minutes, Sept. 16, 1991 Page 2 of 2 Future Agenda Item~ Agenda items for future meetings include possible LFA Code revisions, i.e. CESR, ex-officio membership on Budget and Planning, the problems associated with the voting privileges of part-time librarians and the election schedule of Librarian Ill's on LCPT. Next Meeting The next LFA Exec meeting is scheduled for Tues. Oct. 1 in Watson Meeting Room A at 3:30 p.m. Submitted by Rebecca Schulte KU Libraries -- VM!Bitnet/OFFICE List October 10, 1991 The following are the VM accounts for KU library staff and some related staff. Please send corrections to LIBAID, or call Marianne Reed or John Miller (4-5530). To find IDs of non-library staff at KU and of staff at other Regents Institutions, use the PF3 "Directory" option within OFFICE. Acquisitions Department Altenbemd, Jan Anderson, Gordon Anderson, Roger Anderson-Story, Janet Automation Assistance Baker, Mary Ann Barker, Greg Bauer, Lois Bearse, Margaret Benjamin, David Biggins, Mike Bishop, Norma Boose, Rhonda Borton, Dick Borton,Mary . Bower, Kerry Boyd, Esther Brandt, Sandra Breitung, Barbara Bromberg, Nicolette Brow, Judy Buckner, W. Gregg Burchill, Gaile Burchill, Mary Burich, Nancy Cistemino, Michelle Clark, Marilyn Clement, Rick Cook,Kristi Cook, Muriel Copp, Linda Couch, Sarah Craig, Susan Crank, Rich Crowe, William Cundiff, Hope Cunningham, Sue Dandridge, Deborah Dibben, Carole Dienes, Jennie Difilippo, Paulette Doll, Vicky Dyal, Diana Dyer, Wanda Elliott, Joyce Emde, Judith Eshelman, Nicholas Evans, Linda ACQ JALTENBE GANDERSO RANDERSO JANDERSO LIBAID· MBAKER GBARKER LBAUER MBEARSE DBENJAMI MBIGGINS NBISHOP RBOOSE DBORTON MBORTON KBOWER EBOYD SBRANDT BBREITUN NBROMBER JBROW GBUCKNER GBURCHIL MBURCHIL NBURICH MCISTERN MCLARK RCLEMENT KCOOK MCOOK LCOPP SCOUCH SCRAIG RCRANK WCROWE HCUNDIFF SCUNNING DDANDRID CDIBBEN JDIENES PDIFILIP VDOLL DDYAL WDYER JELLIOTT JEMDE NESHELMA LEVANS page 1 of 2 Flanders, Bruce Frazier, Emily Froese, Vema Fry, Joy Gaeddert, Barb Gates, Earl Gibbs, George Gillespie, Gaele Gilliland, Sandy Graves, Kathy Haines, Sally Hamilton, Susan Hamlin, Luceil Hargis, Rex Harman, Norm Harsh, Bayliss Hawkins, Sherry Hawkins, Mary Hewitt, Sue Hill, Annamarie Hitchens, Susan Hodges, Debbie Hoff, Julie Hollingsworth, Nancy Hoyt, Jane Hu, Marilyn Husic, Geoff Hyde, Ann Jaeger, Nancy Jeffries, Carol Jenab, Larry Jones, Barbara Kingsbury, Patrick Kipp, Donna Kirby, Chanette Knox, Lorraine Koepp, Donna Kottman, Miloche Lafferty, Kathy Lathrom, Kathy Leon, Lars Lodwick, Malcolm Lohrentz, Ken Lynch, John McLaughlin, Leslie Marvin, Bob Mason, Alexandra Mauler, Al Mellenbruch, Jennifer FLANDERS· EFRAZIER VFROESE 1FRY BGAEDDER EGATES GGIBBS GGILLESP SGILLILA KGRAVES SHAINES SHAMILTO LHAMLIN RHARGIS NHARMAN BHARSH SHAWKINS MHAWKINS SHEWITT SP69· HITCHENS DHODGES JHOFF NHOLLING JHOYT MHU GHUSIC AHYDE NJAEGER CJEFFRIE LJENAB BJONES SP78· DKIPP CKIRBY LKNOX DOCSMAP MKOTTMAN KLAFFERT KLATHROM LLEON MLODWICK KLOHRENT JLYNCH LMCLAUGH BMARVIN AMASON AMAULER JMELLENB Melton, Rob Michaels, Barbara Miller, John Miller, Kent Miller, Mary Miller, Rachel Miller, Shelley Miner, Carol Mitchell, Bill Moore, Lorraine Murrell, Dawn Neeley, Jim Neeley, Kathleen Orth-Alfie, Carmen Owens, Brenda Pardue, Beverly Powell, Connie Proctor, JoNell Programming requests Rake, Nancy Reed, Marianne Revenew, Janet Rhodes, Saralinda Richardson, John .Ring, Richard Roach, Mary Roberts, Wendy Rosenbloom, Mary Saile, Cherrie Samuelson, Gary Schaffner, Brad Schulte, Becky Science Reference Desk Siegmund, Marianne Simmons, Kendall Slater, Alex Slater, Geri Smith, Jim Snow, Ann Stamm, Malgorzata Starr,lnge Stephens, Elizabeth Susott, Gary Swartz, Denise Symons, Eleanor Taylor, Toni Traxler, Joanna Waters, Julie Weller, LeAnn Williams, Annie Williams, Sherry Wilson, Margaret Wilson, Mike RMELTON SP72' SP05 KMILLER MAMILLER RMILLER SMILLER CMINER BMITCHEL LMOORE DMURRELL JNEELEY KNEELEY CORTHALF . BOWENS BPARDUE CroWELL ]PROCTOR PROGREQ' NRAKE MREED JREVENEW SRHODES JRICHARD RICHRING MROACH WROBERTS MROSENBL CSAILE GSAMUELS BSCHAFFN BSCHULTE SCIREF" MSIEGMUN KSIMMONS JASII GSLATER JSMITH ASNOW MSTAMM ISTARR ESTEPHEN SP46' DSWAR1Z ESYMONS TTAYLOR JTRAXLER JWATERS LWELLER AWILLIAM SWILLIAM MWILSON MIWILSON page 2 of2 Local library discussion lists: [to be sent a me showing the membership of a list, issue the command TELL USTSERV REV ] KULIB-L -- everyone on this list except those marked with an • editor: John Miller (SP05) closed membership (contact editor) KUBIB-L -- Bibliographers editor: Rachel Miller (RMILLER) closed membership (contact editor) KULA-L -- Administrative Conference editor: Rhonda Boose (RBOOSE) closed membership (contact editor) KULALA-L -- ALA Conference Discussion editor: John Miller (SP05) open membership (use "sub" command) KULCEB-L -- Classified Executive Board editor: Marianne Reed (MREED) closed membership (contact editor) KULEDU-L -- Library Education Discussion editor: Mary Rosenbloom (MROSENBL) closed membership (contact editor) KULSER-L -- Serials Advisory Group editor: Kent Miller (KMILLER) closed membership (contact editor) LAC-L -- Library Automation Committee editor: John Miller (SP05) closed membership (contact editor) PUBHEADS -- Public Service Dept. Heads editor: Sherry Williams (SWILLIAM) closed membership (contact editor) SCILIB-L -- Science and Engineering Libraries staff editor: Julie Waters (JWATERS) closed membership (contact editor) National lists based at KU Libraries: TIGER-L -- TIGER test libraries editor: Donna Koepp (DOCSMAP) closed membership University of Kansas libraries Number 1143 October 17,1991 ***DEWIJNE FOB SIIBMISSION DE ARIJQJ.BS 15 3·99 pM 'XBPNBSpAy*** HUMAN RESOURCES CALENDAR A copy of the Department of Human Resources' quarterly training calendar for the months of October, November and December is included in the FYI Supplement mailing. Library staff who are interested in attending any of the seminars listed may do so, with supervisory approval. In addition, the KU Dependent Care Referral Service is offering several "Family Caregiving Programs" t.o staff during October and November. A copy of the program calendar is also included in the FYI Supplement mailing. Staff may register for any of these seminars by calling 864-4942. Sandy Gilliland ORIENTATION COMMI'ITEE TOURS I understand that the Orientation Committee is planning another series of Library departmental tours, building on the good experience of last year. I encourage staff to review the offerings and identify, with the help of their supervisors, which tours might be of particular value. Some staff may be unfamiliar with the work of some departments and others may wish to revisit departments whose work has changed in recent times. The goal, as always, is to promote better understanding among staff about all the dimensions of the Library. Let's have a good turnout this year! --W.J. Crowe WHITE HOUSE CONFERENCE DISCUSSION Still wonde:ring what actually happened at the White House Conference on Library and Information Services in July? The Staff Development Committee is sponsoring a post­ discussion on WHCLIS October 22, 1991 at 3:30pm in Watson Conference Rooms A & B. Duane Johnson and Barbara Wunsch will be on hand to discuss events, issues, outcomes, etc. Come hear about it from people who were actually there! Lorrie Knox AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER (continued) 2 }.I,UTOMATION IN THE KU LIBRARIES Need some help to guide you through the maze of computer systems in the KU Libraries? The Staff Development Committee is sponsoring an enlightening presentation on November 1, 1991 at 10:30am in Watson Conference Rooms A & B. John Miller will outline the administrative structure of computing at KU, provide background information on automation in the KU Libraries, and discuss the status of future projects. Lorrie Knox XEROX COPIER DEMO The Xerox 5042 copier, the "book saver" copier, will be demonstrated in Watson Conference Room A at 10:30 a.m. on Tuesday, October 22. Interested staff are welcome to attend. This Xerox copier uses the Danyl copy card system, and Xerox expects to set up the demo copier to use copy cards currently in circulation and to provide all of the features currently provided by the Danyl towers attached to library copiers. The copier will be available for public use in Watson Copying Services for approximately two weeks beginning Friday, october 18. Direct any comments you may have regarding this copier to Kent Miller, Sarah Couch or Gregg Buckner. &nh Cruh A TTACHl\IENTS (See FYI Supplement) Budget and Planning Committee Minutes--September 13, 1991, September 27, 1991 Committee 1m Staff Orientation Minutes--11 September 1991 Department of Human Resources Quarterly Training Calendar Library Faculty Assembly Exec Minutes--October 1, 1991, October 7, 1991 Staff Development Committee Minutes--September 12, 1991 i I , , FYI Supplement -- I ssue #1143 October 17 1991 DEPARTMENT OF HUMAN RESOURCES Professional Development Calendar October, November, December 1991 MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY 1 2 3 4 0 C 7 8 9 Writing 10 11 Position Descriptions T 9am - 12noon 0 14 15 16 17 18 Unclassified B STEP (Day 1) Employee Orientation E 8am - 12 noon (KS Union) 8:30am - 12noon R 21 22 23 24 25 Classified STEP (Day 2) Employee Orientation 9am - 3:30 pm 2pm - 4pm 28 29 Coaching 30 31 1 and Counseling STEP (Day 3) 9am - 4pm 9am - 4pm 4 5 6 Interviewing 7 8 Interviewing N (Day 1) STEP (Day 4) (Day 2) 8:30am - 12 noon 9am - 4pm 8:30am - 12noon 0 .V 11 12 13 Writing 14 15 HOLIDAY Position Descriptions STEP (Day 5) E 9am - 12noon 9am - 4pm M B 18 19 20 21 22 Classified STEP (Day 6) Employee Orientation E 9am - 3pm 10am - 12noon R 25 26 27 28 29 HOLIDAY HOLIDAY 2 3 Conducting 4 5 6 Unclassified Effective Meetings STEP (Day 7) Employee Orientation D 9am - 12noon 9am - 3pm 8:30am - 12 noon E 9 10 11 Writing 12 13 C Position Descriptions STEP (Day 8) E 9am - 12noon 9am - 3pm M 16 17 18 19 20 B E R 23 24 25 26 27 Note: All sessions which include the 12 noon to 1 pm time period break for lunch during that time . Programs offered by the Department of Human Resources are open to all employees of the University. Please get your supervisor's permission to participate in these programs. All programs are in Room 102 Carruth-O'Leary unless otherwise noted. For reservations call 864-4946. ::::~ 5 ~ :i ~ i! a= u - ... ~ ~ " " -5 ~ ~~ " ~ ] .. > t " e 'g '" ,,> ~ v 1:1.,1"-I"- 0:: 0 Q ~'tI i ' - I"- ~ .9] .. . ~ :;; ~ 5 l ~ gog u -': ' c - Q .... ~ 8 rl g:i ~ ~ ~ §.~ 1 J1~ .~ ~ > S .. ~t' e1 11 ~ .. 6 E § Q 'E ,9 l ', . .::1 .... N biI.,S! CII .;.; I"- .... .~ ft i '6'0 u 8~'" :< 0 0 v 0 -"" ... N .., t!~ ... .. .8 ,g ,g g g g "" ~.8 8 8 8 ~ ~ ' ~ a ~ C:! ~ i .. A.;, ~ ~ ~ ~ ~ ~ .... ] ~ § ~ ~ :S .!, E ::! .. g c ~~ ~ ii '" Ao: t:I ... l ~ Q t:I 0:: 5 ~< ~ ~ ~ 0 O() .. '- ~ '- r" Ao: 13 6 c t--c< " 0 O()·s .!:j c ~p ~ .~ gop ~ ~ iJ ~~ i > :l :l c· Q ·s P J .!f t:I 0() -.: 0() .5 .., ~ .:! 5 .., 0:: .;: ~ i ;:j ~ .5' E ~~ l·'" .. a tl 5 ~ ~ .3c3 s 8- .., 0.; t"- v .... ... ~ .. ~ PROFESSIONAL DEVELOPMENT PROGRAMS HUMAN RESOURCE DEVELOPMENT PROGRAMS NEW CLASSIFIED EMPLOYEE ORIENT A TION - (2 hours) provides information on policies and procedures, staff benefits and opportunities, and allows new employees the time to ask any initial questions about their employment. NEW UNCLASSIFIED EMPLOYEE ORIENTATION - (3 .5 hours) provides information on policies and procedures, staff benefits, and opportunities pertinent to new unclassified staff. ·PROMOTIONS AND STAFF DEVELOPMENT - (2 hours) provides information of particular interest to permanent employees regarding promotional procedures and professional development opportunities at the University: ·POLICIES AND PROCEDURES - (2 hours) provides information focused on the need of permanent employees to understand and properly interpret policies and procedures affecting their employment. ·PERFORMANCE EVALUATION - (3 hours) for ail staff who will conduct performance appraisals, this program presents the myths and realities of evaluation and reviews both formal and informal means of performance evaluation. WRITING POSITION DESCRIPTIONS - (3 hours) how to complete the position description fonn for classified civil service positions and procedures for submitting requests to establish or to reclassify positions. INTERVIEWING - (6 hours) provides information and skill-building activities to help assure the most reliable selection interviewing procedures; covers EEO considerations and the logistics of the University hiring process. SUPERVISORY AND MANAGEMENT PROGRAMS ·INTRODUCTION TO SUPERVISION - (8 hours) A basic course in supervision for people who have limited supervisory responsibility or who are considering promotion to a supervisory position. The role and functions of a supervisor are discussed; skills in communication, delegation, and motivation are practiced. SUPERVISORY TRAINING FOR EXCELLENCE IN PERFORMANCE (STEP) - (42.5 hours) A comprehensive program to help supervisors develop essential skills in leadership and motivation, managing change, communication, conflict management, the hiring process, the disciplinary action process, employee performance, and stress and time manage­ ment. The course is required for new classified supervisors and offered on a space-available basis to other classified supervisors, unclassified supervisors, and those anticipating a future supervisory role. COACHING AND COUNSELING - (6 hours) provides skills and practice for supervisors desiring to improve their coaching and counseling skills. Coaching skills are used to belp employees learn new tasks. Counseling skills facilitate communi­ cation on sensitive issues such as performance and conduct. Recommended for classified and unclassified supervisors and managers. PROFESSIONAL SKILLS PROGRAMS ·COMMUNICATION - (8 hours) a program designed to increase participants' awareness of themselves and others, to learn specific skills in communicating with others, and to expand their choices about what, when, and how they communicate to increase accuracy. CONDUCTING EFFECTIVE MEETINGS - (3 hours) provides techniques and skills needed to plan, schedule, and facilitate meetings designed to get things done. ·CONFLICT MANAGEMENT - (8 hours) establishes 'conflict' as a natural part of our relationships and provides a model for personal confrontation and conflict resolution while emphasizing consideration for yourself and other parties involved in conflict. -TRAINING OF TRAINERS - (40 hours) an extensive program designed to assure the skill development and confidence of people who will design, coordinate, and/or conduct workshops, group meetings, and other presentations. • Not available this quarter HUMAN RESOURCES The University of Kansas Budget and Planning Committee Minutes September 13, 1991 Present: S. Craig, S. Hewitt, J. Richardson, K. Neeley, N. Jaeger, R. Miller, S. Miller, J. Waters Absent: P. Donaldson Shelley was welcomed to the committee. She is the liaison from LFA Exec and will serve as an ex officio member this year. The mi nutes from the September 6th meeti ng were al tered and approved. The committee discussed committee charges for 1991-1992 from LFA Exec as communicated through Kent Miller's memo dated 9/10/91. The B&P Committee will recommend that the B&P Committee assume custody of the Planning Notebook. We further recommend that it be updated every January to include new committees and any significant changes in existing committees and that each year's B&P Committee should decide for themselves whether or not to undertake a more substantial revison. Kathleen will forward these recommendations to Kent Miller, LFA Chair via a memo. She will also include in the memo that the B&P Committee has added two ex officio members--a liaison from LFA Exec and the Assistant to the Dean for Budget and Finance. These additions were in response to recommendations from LFA Exec and last year's B&P Committee. A discussion ensued about the role of the B&P Committee in the planning and budgeting process. This was also one of the charges listed in Kent's memo. Discussion resulted in more unanswered questions. The committee intends to talk with the Dean about our role at our meeting next week. The committee also intends to talk with him about the Hoch and space planning documents and the budget process. One of the charges from LFA Exec will await further discussion until its meaning is clarified by Shelley after talking with LFA Exec. That charge currently reads, "Continue significant involvement in the development of a more structured process for long-range planning [sic] the Libraries." We briefly discussed the library assessment project even though it was not listed as a charge from LFA Exec. It is the view of the committee that the library assessment project should be referred to the public service heads for consideration. Sue Hewitt will check to see if the Classified Conference has any charges for this year's committee. Submitted by Julie Waters Budget and Planning C~ttee Minutes September 27, 1991 Present: Kathleen Neeley (chair), Susan Hewitt, Rachel Miller, Shelley Miller, John Richardson Absent: Susan Craig, Penny Donaldson, Nancy Jaeger, Julie Waters Wi 11 iam Crowe Guest: 1. With Dean Crowe attending at the Corrmittee's invitation, the following topics were discussed: a) Mission 2000: Dean Crowe asked the corrrni ttee to comnent on his draft response to the "Information for Mission 2000 study" questionnaire that had been distributed to all deans by the Uni versi ty' s Mission 2000 Steering Corrmittee. The response is due September 30. As background, Dean Crowe explained that Executive Vice Chancellor Del Shankel had appointed the Mission 2000 Steering Corrrnittee to prepare an updated mission statement for the Uni versi ty . This is part of a state-wide process begun by the Board of Regents at the request of the Legislature. b) Budget process: The camri. ttee discussed the FY93-FY94 budget timetabl e with Dean Crowe. Various options were considered that would provide staff invol vement and consul tation in the budget process, both in the fall, before the library a~nistration prepares the budget request, and in the spring, after the allocations fram the University have been made known. Dean Crowe proposed that a library-wide informational meeting be held in November, at which he would present the overall budget picture and ask for comment fram library staff on cuts and choices faced by the library. At a second meeting, to be held in December or January depending on the University's budget request timetable, Dean Crowe would present a draft of the actual request to be sul::mitted to the University a~nistration, again asking for staff comments. c) Hoch: Dean Crowe reported that Hoch space planning continues. 2. Next meeting: The corrmittee's next meeting is scheduled for Friday, October 4, 1: 00-2: 30. Agenda i terns include review and approval of minutes of the September 13th meeting, and further discussion of the budget process. Sul::mitted by Rachel Miller Library Faculty Assembly Executive Committee Meeting: Minutes Oct. 1, 1991 Present: M. Roach, R. Clement, G. Husic, S. Gilliland, S. Miller, K. Miller, B. Schulte Minutes were accepted from the following committees: Staff Development, Sept. 11, 1991; Budget and Planning, Sept. 6, 1991; Nominating and Ballots, Sept. 10 and 24, 1991; Staff Orientation, Sept. 4, 1991. A group of materials were distributed by the Chair including a memorandum from the Budget and Planning Committee dated Sept. 18, 1991 in response to their committee charges. Of note was the committee's recommendation that the Planning Notebook be updated in January of each year by the Budget and Planning Committee and that the decision to undertake a more substantial revision resides with each year's B & P. A revised Budget and Planning Committee charge for 1991-1992 was also distributed as was the draft of a letter to Dean Crowe concerning ex-officio LFA committee membership. The Chair had been asked by the Nominating and Ballots Committee for guidance concerning the disposition of completed ballots from LFA elections. After some discussion it was decided that the actual ballots should be destroyed but the tally sheets should be retained as permanent records. It was also confirmed with the Nominating and Ballots Committee that a run-off election for CESR would be held if any candidate did not receive a majority (a number more than half of the votes cast). The next meeting will be held Mon. Oct. 7, 1991 at 10:00 a.m. in Watson's Meeting Room A. Submitted by Rebecca Schulte Library Faculty Assembly Executive Committee Meeting: Minutes Oct. 7, 1991 Present: M. Roach, G. Husic, R. Clement, K. Miller, B. Schulte Absent: S. Gilliland, S. Miller Minutes of Sept. 16, 1991 were approved with amendments. Discussion at this meeting centered around the creation of agenda for LFA Exec's Oct. 14 meeting with Dean Crowe, the LFA general meeting on Oct. 30 and the proposed Nov. 18 meeting with the Classified Conference Executive Board. Suggested agenda items for the Oct. 14 Exec meeting include: progress being made on the Unclassified Professional issue, the -Dean's presentation at the up-coming LFA meeting, faculty status vs. administrative needs, charge for CESR, the Dean's document "Planning for the 1990's" and information access issues. Suggested agenda items for the Oct. 30 LFA meeting include: minutes from the last meeting, introduction of new LFA members, committee reports, the Dean's presentation and LFA Code revisions. No response has been received from the Classified Conference Executive Board concerning the proposed joint meeting on Nov. 18. The Chair of Exec will contact their chair to confirm meeting details and discuss agenda items. The next Exec meeting will be held on Mon. Oct. 14, 1991 at 10:00 a.m. in Watson's Meeting Room A. Submitted by Rebecca Schulte .. . ... . . .... , " Staff Development Committee Minutes September 12, 1991 meeting wi~h Dean Crowe 1. Evaluation of Staff Develooment programs - Dean Crowe believes that, so far as possible there should be a form of evaluation for all programmed activities which use funds, ~ot just Staff Development activities. He would like for us to keep a record of the number of people who attended the activities and their comments a60ut the activity, then summarize them for the annual report and archive them. This would be a useful tooi for future planning. He .Nould like for SDC to have some sta.ted oojective(s) for each activity and an assessment to see if those objectives were met. 2. Development of a "thematic" program. Dean Crowe sees the development of a thematic program as connected to possible increases in funding. He believes the t~emes would best be handled 011 a var iable 1-2 year cycle for eaen one. '1 (3 suggested major activities in the fall or spring of each year and smaller related issues prog ra ms interspersed. The theme shoul d be well-selected, well-olanned and well-evalua.ted. He suggested chat we prepare a list of possible themes and present them to all staff and ask for their feedback to select the main topic. rie stated that it would, of course, also be appropriate to have programs/activities which did nct necessarily relate to the theme selected. He believes that if the SDC \AJol.lld develop good theme paCKages that he might be better able to obtain additional funding from non-tra(iitional sources. ~. Classified Staff participation in SOC events/funding - The dean is most willing to support programs and encourage assistant deans and depar tment heads to do 11 Kewise . No. ncy Jaeger is do i ng research to clarify regulations concerning the use of funds for in-state travel to meetings. Availability of state funds for in­ state travel would be one ~oJay to encourage classif ied staff to attend in-state meetings and workshops. 4. SDC role in NEKLS - The Dean had no objection to inviting NEKLS 'Tlsmoers to pertinent programs if there 1S sufficient room to accommodate them. o. Perc(:Jptions of the NE! a.s evaluators. ' (The Dean 1 eft at this point in the IMeoi±in-ql)) Minutes Exec accepted minutes from tt lt-w ftQ)DllG~ (n:munii,tt~: Staff Development, Sept. 12, 1991; B~tt andi R'Danmiin lJJlI ~tt.o ],3 and 27, 1991; Staff Orientation, Sept.. It],,, Jl~lL7 IE~ mtimwft.es from Oct. 1 and 7, 1991 were approved w~jj tab (!:tQj,11"e'G-ttiicnS'i . The Chair reported that he has been C0.m~~ fu~ tl:::.'tre ',": :: - :. :" '-:', -, ' . ' . " ,', : . ',' , -.:' -'';:';;': ,.: .-.~. : .. ,.::: . .. ".: . ' .• -: .':- . : .... ,: -::::.>:- " ,',' .. '" . ,.,.', ,- - ", . '-"', . SAlARY BAllilE VACANT PosmONS CONTACT PERSON 19 :16 15 24 22 DODGE CITY Engineering Technician IV GARNETT Equipment Operator n LARNED -Bookkeeper Corrections Counselor n ($polilions) Corrections Specialist I (6 posilions) Mike Ramirez (913) 296-3721 Depanment of Transportation Mike Ramirez (913) 296-3721 Depanment of Transportation Patricia Hassman (316) 285·2353 Lamed Correctional Mental Health Facility Patricia Hassman (316) 285·2353 Lamed Correctional Mental Health Facility Patricia Hassman (316) 285·2353 Lamed Correctional Mental Health Facility Coneclions Specialist I posilions require dill • tho lim. of oppointmentth. candidat. must like and pas •• dNa tcreenin& lell approved by !he Division of Penonnel s ... ius. II1II ... !he candidl1e is currenlly employed in • saf.1)' ..... iliv. position in swe ...-.ice. EQUAL OPPOR1UNITY EMPLOYER (Continued on Back) Pagel '. "ii'~ ;}1To 'tNQlliREABOUTMINIl\ftThf QUALmcATtoNS; OR FOR OTHERtY,i,L .?( IN:F0R~orION:AIJ(}tJ!THE VACAN~y,CONTAC1'THE PERSON LlSTED. S SALARY ~ VACANT POSmONS . CONTACT PERSON 26 15 18 15/17 13/15 16 13 13 23 19 19 27 LARNED (cont.) CorrectionsSpcc~tDl ca..lief. Varied Houn) Patricia Hassman (316) 285·2353 Lamed Correctional Mental Health Facility Comc:lilllll SpeciallJt m posilionJ require dill • the lime of appointmeN die condicLw: mUll like and pus • en, ........un, lest lj¥O"ed by !he Divisioft of Penonnd Scmca. II1II_ the candidaIc is cumnII)' employed in • safei)' _icive posilioa iIllUIC scrvico. Custodial Supervisor I PatricIa Hassman (316) 285-2353 (3 posililllll) Lamed Correctional Mental Health Facility Equipment Operator Dl Mike Ramirez (913) 296-3721 DepanmenrofTransponation Food Service Supervisor I Patricia Hassman (316) 285·2353 (' posilioru) Larned Correctional Mental Health Facility '"General Maintenance and Patricia Hassman (316) 285·2353 Repair Technician I Larned Correctional Mental Health Facility Mechanic I Patricia Hassman (316) 285·2353 Larned Correctional Mental Health Facility Office Assistant m Patricia Hassman (316) 285-2353 (I"ypinJ • Clusif'",atianI and Recarda) Lamed Correctional Mental Health Facility Office Assistant Dl Patricia Hassman (316) 285-2353 (I"ypinJ. LocaIed ill ~ Lamed Correctional Mental Health Facility TOPEKA -Eoonomic Development Representative n Errol V. Williams (913) 296-5055 (AssistInI CoordinaIar. Kmsu Maift Street Pro~) . Department of Co=erce (Applicaliao Dad\inc: Thlftdq. Decemboz 12. 1991) (See Pile 3) Engineering Technician IV '"Environmental Officer (Uncluaif'lod. Fnoq.oem T ..... l) '"Health or Environmental Planning Consultant (ApplicaliCII Dad\inc: Friday, Docemb. 20.1991) Mike Ramirez (913) 296-3721 Depanment of Transponation Teresa Parsons (913) 266-1462 Adjutant General's Depanment Jo Ann Moran (913) 296-1290 Department of Health and Environment Page 3 ~," " :\~~' 'TO INQUIRE ABOur MINIMUM QUALIFICATIONS, OR FOR OTHER /.' , ' INFOR~A TlON ~OUT THE VACANC¥,~~ONTACT TilE PERSON LISTED. SALARY lWiQ.E VACANT POsmONS CONIACIPERSON 21 26 13 17 26 TOPEKA (cont.) ·Ubnrianl (AppIicaIIoB DoadIine: TuaclaY. December 31. 1991) Kay Jones (913) 296-2974 Historical Scxiety Requira MLS De.,... Esperiaa .. co_k ill oripw eoWolina awl aov~ documcnll preferred. ·Psychologist n Dee Lowe (913) 296-4321 tkcmRJ Sps:cill Bcguitmlcma Topeka State Hospital I . AI lime of appoinDnent musl have IU~ .. praclice in Kansu. 2. Must ""v. oompleled III AP A IppOved c\inical/l:QmJelinl intanship (I you). 3. conCani of • PIID in Clinical 'lycboJoIY desired. Seaetaryl (P1Il-timc) Seaetarym (Dicwion) (Medical • LeCal experience) ·Speech Pathologist/Audiologist I Bev Vogel (913) 296-2353 The University of Kansas Pamela Dawes (931) 296-7413 Board of Healing Am Dee Lowe (913) 296-4321 Topeka State Hospital -ECONOMIC DEVELOPMENT REPRESENT A nVE D AssislaDt CoordlDator • Kaasas MaiD Street Procram The Depanmelll of Commerce wiD be accepting applications for \he position of Economic Development Representative II • Main SlRet Assistant Coordinator. sa/ary range 23 (S2.112. S2,971) until 5:00 p.m .. Thursday. December 12. 1991. This position is Ihe Assistant Coordinator for the Kansas Main Street Program within the Community Development Division and is responsible for planning. organizing. and Implementing assigned phases of the Kansas Main Street Program. DUlies includes highly advanced. responsible. professional work in promoting a comprehensive program for do'MItown revitalization in the context of historic preservation. The incumbent wiD provide advanced direction and technical assistance to community leaders and public and privale ofncials In designated cities. Minimum QualificatiQDs: Education: Four rear degree from an accredited coUege or universily and one year of professional experience in economic development. plannmg. rmance, or economics. Graduale study in business administration. urban and regional planning. rmance. or economics may be substiwted for the required experience al the nle of two semester hours for one month of experience. Special Neeeswy OualirfC3!jOl!S: In addition ID meetinl the minimum qualifications outlined above. the incumbenl must have compleled !raining in the Main Street Approach and have one year experience in the administration of a downtown revita1izabon program or historic preservation activity using the Main Street Approach. Only candidales mee1inlllle above special necessary qualification need apply. For considention submil alet1ef of inlerest. completed stale of Kansas application form. and college transcriptS to: Errol V. Williams. Kansas Depanment of Commerce. 400 S.W. 8111 Street. Suite SOO. Topeka. Kansas 66603. SI31e of Kansas application forms may be obl3ined at any Job Service Cenler. THE KANSAS DEPARTMENT OF COMMERCE IS AN EQUAL OPPORTUNITY EMPLOYER University of Kansas Libraries Number 1152 DEoomber 19, 1991 ***DEADLINE FOR SJJBMISSION OE ARTICLES IS 3'00 pM }¥EDNFSD AY*** COURIER SERVICE SCHEDULE The daily courier service to the Regent's universities will suspend service from Dec. 23 through Dec. 27. Service will resume Monday, Dec. 30. Judy Brow INTERLIBRARY SERVICE SCHEDULE Interlibrary Services will be closed from December 23 thru December 27. We will be moving to the West Reading Room during the week of December 30 - January 3. We will :remain open during our move but will offer only minimal service. On January 6 the OCLC terminals will be moved to the West Reading room, so some Watson OCLC terminals will be down for a time on that day. ' , Sandra Brandt OFFICE SUPPLY HOLIDAY SCHEDULE The Office Supply Room will not be open the week of December 23 to dispense supplies to departments. Please contact Nancy Jaeger if supplies are needed between December 23 and January 1. The Office Supply Room will be open on January 2, from 8:30 to 9:30 a.m., for departments to pick up supplies. After the holidays, the regular Wednesday morning schedule for distribution of office supplies will resume. Denise Swartz DONATIONS ACCEPTED As some of you may know, the mailroom was burgularized Monday afternoon, and Angel and B.C. were robbed of over $300 in cash they had on hand for after-work bill paying, grocery and Christmas shopping. " If any of you would like to help, donations to help defray some of their losses are being accepted in the Fines Office. Thanks. Kendall Simmons ATTACHMENTS (See FYI Supplement) Private Fund-raising Policy Memo Budget and Planning Committee Minutes -- November 22, 1991 Staff Development Committee Minutes -- November 27, 1991 AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER (continued) Staff Development Committee Minutes Meeting of November 27, 1991 Present: Sandy Gilliland, Julie Hoff, Susan Hitchens, Lorrie Knox, Carole Dibben The SOC met at 10:30 am in the Anschutz Library Conference Room. Minutes were approved as ~hanged. Approved out of state travel fund requests. Susan reported that Gordon Anderson is willing to do a brown bag lunch presentation on his trip to the Frankfurt Book Fair. Lorrie will try to schedule it for early December 1991. Discussed the attendance at the Maria Musoke program. No specific reason could be pinpointed for the small attendance. Several people had indicated to committee members that they had planned to attend but were unable to come due to last minute situations which made it impossible for them to get away. Dean Crowe has passed along a letter from Stephen Richard, a librarian in Scotland, who was a student assistant at KU during his undergraduate years. He is traveling to the US to visit libraries for discussion on the topic of performance indicators in libraries. The Dean has inquired into Mr. Richard's interest in presenting several informal presentations during his visit between 2/10/92 and 2/21/92 and he has answered in the affirmative. The SOC is interested in at least two presentations on the topics of the state of libraries in Scotland and the United Kingdom and his work with performance indicators in libraries. Lorrie will talk with the Dean further about his ideas for plans for Mr. Richard's visit. Discussed the Communications Program. It was decided that a brochure will be designed to advertise the program. The brochure will contain specific details and include objectives for the first three events and will also list the topic and target dates for the remaining events. Then prior to each event a flyer will also be sent to notify people of the upcoming program. Target date for the first program is still February 1992. Susan will begin work on the brochure and Sandy will help as needed. Discussed how planning/preparations for each program can be ha ndled so that the responsibi 1 i ty is distr ibuted more evenly. Since the first three programs are to be provided locally, there is little that needs to be done to prepare. We will look at what has to be done and then try to develop a plan to distribute the responsibility among committee members. The next meeting will be at 10:30 am December 11,1991, in the Anschutz Library Conference Room. Submi t ted by Carole Dibben Executive Vice Chancellor Lawrence Campus MEMORANDUM Th U 0 0ty f KaWilliam Crowe e mvers1 0 'Dean Libraries 502 Watson December 13, 1991 Chairpersons ,~~~ectors and Deans Delbert M. Sha~~l, Executive Vice Chancellor To: From: Subject: Private fund-raising policy Individual faculty or departments should not investigate or initiate fund-raising projects without the knowledge of the central administration and the Endowment Association. Because Jim Martin has recently asked that you be informed about private fund raising, we thought it a good idea once more to communicate the University's policy, which has been in effect for some years. The policy statement was last April edited and rearranged for emphasis and clarity. A copy is attached. Please bring this statement to the attention of all our colleagues. Particular notice should be paid to point 4, which refers to the "Proposal for Special Purpose Fund-Raising Campaigns" form. All initiatives should begin with this form, copies of which are available from my office or from Dale Seuferling at the Endowment Association. Notice should also be paid to point 3, for it has been unauthorized approaches to "family class" private foundations that have most recently created difficulties. As we said in April, we welcome all fund-raising ideas and the participation of appropriate faculty, staff, students or alumni in fund-raising efforts. However, if we are to succeed, we must coordinate those efforts and incorporate the expertise of our full-time fund raisers. We cannot afford either to mislead donors as to our priorities or to compete with ourselves, which is what happens when units approach a foundation without informing the administration. Thank you for your attention at this busy time of the semester. DMS:nnj Attachment 231 Strong Hall • Lawrence, Kansas 66045-1501 • (913) 864-4904 OFFICIAL UNIVERSITY OF KANSAS POLICY GOVERNING THE IDENTIFICATION OF PRIVATE FUND-RAISING PR~TECTS AND THE SOLICITATION OF PRIVATE SUPPORT Given the importance of private support for the University and the intrinsic role the Kansas University Endowment Association plays in encouraging and administering such support, the Association must be involved in private fund-raising activities. Thus, this policy was established. The policy is intended to facilitate solicitations by members of the University community and to insure their success, as well as to insure coordination so that new solicitations will not jeopardize pending ones. CAMPAIGN KANSAS is the officially recognized fund­ raising project of the University. Except in unique cases of high priority, necessity and potential, new projects that may compete with CAMPAIGN KANSAS will not be approved. 1) All requests by faculty, staff or students for private support for the University must follow normal administrative channels: from chairperson, director or dean to vice chancellor to executive vice chancellor to chancellor. 2) Proposals to "national class" private foundations must be coordinated with the Office of Research Support and Grants Administration, in accordance with that office's guidelines. 3) Discussions with, solicitations to or requests for support from "family class" private foundations (regional, family or non­ corporate) must be approved by the Endowment Association. 4) These requests should begin with the filling out of the form PROPOSAL FOR SPECIAL PURPOSE FUND-RAISING CAMPAIGNS. As the requests pass through channels, Endowment Association staff will participate in their evaluation. 5) When a request for fund-raising and for any activities conducted in relation thereto by faculty, staff, students or alumni has been through channels, then the chancellor shall submit it to the executive committee of the Endowment Association. 6) The chancellor will convey to the executive committee, in care of the President, Kansas University Endowment Association, Lawrence, Kansas 66045, the following: a) A description of proposed activities and goals. b) A statement of need and the purpose for which support is sought. c) The approximate dates for the solicitation. d) A list of potential donors or reference to an existing, defined list such as those maintained by the Alumni Association for particular schools, departments or groups. e) The institutional priority for the project, as assigned by the chancellor. Budget and Planning Committee Minutes November 22, 1991 Present: S. Craig, S. Hewitt, R. Miller, S. Miller, K. Neeley, J. Richardson, J. Waters Absent: N. Jaeger The minutes for November 15th were altered and approved. We discussed the report on the open budget meetings and the questionnaire which will be sent out with it. The report was accepted unaltered by the committee. A few minor changes were made to the questionnaire. The committee worked briefly on the revision of the vision statement. The committee folded, labeled and sorted the budget meeting reports and the questionnaires. The next meeting will be December 6th. At that meeting the committee will analyze the questionnaires and continue to revise the vision statement. The committee will meet at 1pm on December 13th in Watson Conference Room A instead of the Anschutz Science Library . On January 3rd B&P will meet at 1pm in the Anschutz Science Library. Submitted by Julie Waters PROMOtION AND TRANSFER LIST SIIIe Dr Konsas • Depanmens Dr AdminiJlration DMSION OF PERSONEL SERVICES Landon SIIIe Oft"1U Build.in& December 16, 1991 900 S.W. Jaclucn.. Topeb, ~ 66612·1251 913·29~27' TOD913·29~79' Current State employees who qualify for promotion or transfer are encouraged to apply for the following vacancies by contacting the appropriate agency immediately. Positions marked with an asterisk (-) are not restricted to applications from state employees only. The vacancies listed on the Promotion and Transfer List are announced on the Division of Personnel Services' Job Line (913) 296-2208, which is updated every Friday after 4:00 p.m. (Recording available 7 days a week, 24 hours a day.) Vacancies on this list must have been reponed to the Division of Personnel Services by 5:00 p.m. on Wednesday of the previous week. Applications will be accepted tbrough Friday, December 20. 1991. TO INQUIRE ABOUT MINIMUM QUALIFICATIONS, OR FOR OTHER .. .... .• L~FORMA TION ABOUT THE VACANCY, CONTACT THE PERSON LISTED •• . •· . SALARY ~ VACAt..:r pOSmONS CONTAO PERSON 25 26 27 DODGE CITY -Registered Nurse m Jo Ann Moran (913) 296-1290 Department of Health and Environment ItN Li<:cnJc required. DESIRED: Supervisory. Adminisll'lIive or Replaroty Espcriencc. LARNED Corrections Specialist m (!lcti.,· Voried Houn) Patricia Hassman (316) 285·2353 Lamed Correctional Mental Health Facility Correclians Specialisl m poailiORl ftqIIire II1II11 die time of oppoinll'nlllllhe c:ondidau 1I11'S! Like one! pus • cltul acncninl Ult approvejccll) (AppliC&lion Deadline: Mandly. o-mbu 30.1991) (S.., Pqo S) COm-ACT PERSON Ginny McCord (913) 296-4171 Board oC Agriculture Errol Williams (913) 296-3481 Department oC Commerce ·Psychologist n Dee Lowe (913) 296-4321 NW:!IIl)' Special Hcq)liam" Topeka State Hospital I. Atlimc or appoinlmClll must ha.o IllIhoriIY 10 pnctice in Kansu. 2. Must ha •• oomJ>l~ted an AI' A approved e1inicallco"",""lin, irllanship (I yoar). 3. Confertal or a PhD in Clinical PsycholoIY desi:od. Secrewy J Secrewyn Homer Johnson (913) 296-4505 Board of Indigents' Defense Nita Hendrh: (913) 296-5800 Kansas Racing Corrunission Dic:1aticn .,., limited If •• el. M\IIt be abl. III p ... KBI bl