University of Kansas Libraries Number 742 January 5, 198~ KANSAS OPEN RECORDS ACT ' Under the terms of the 1983 Kansas Open Records Act, Chancellor Budig has appointed James J. Scally as Official Custodian of University Records. The University guide­ lines require that each unit of the University designate a custodian, whose name will be on file with the Official Custodian. For this purpose, Jim Ranz has identified two unit custodians for the Library: 1) John Nugent, University Archivist, for the many records of the University housed in the University Archives, and 2) Nancy Shawbaker, Assistant to the Dean, for the internal operating records housed in offices throughout the Library system. Attached to this issue of FYI are copies of the Guidelines for Implementing the Kansas Open Records Act and the Summary and Comments on Kansas Open Records Act, provided by the Office of the Chancellor. Please note that the provisions of this law should not be interpreted as changing our current practices in departments when responding to requests for information or access to records. All university records not otherwise protected by State or Federal statutes are open to examination by the public, under the terms of this law. There are provisions, however, for withholding University or unit records when that is necessary, but the law makes no allowances for unsubstantiated denial of access. The burden of proof in all cases will be upon KU and the individual unit. Under no circumstances, except where other statutory prohibition exists, is a library department to deny unilaterally a request for access to Library records. Denial of requests is to be made only by the designated Library unit custodian after consultation with the University's Official Custodian. Requests for information or access to library records must be acted upon quickly, and dealt with on a priority basis. The law requires that access be provided "as soon as possible", but not later than the end of the third business day following the receipt of such request. Penalties (attorney's fees) may be assessed against the University (any such penalties will normally be charged against the Library's OOE funds) if delays are found unjustifiable. To insure that the Library is in compliance with the Kansas Open Records Act, the following procedures must be observed: 1) All requests for access to records or for information contained in the University Archives will be handled by the University Archivist, John Nugent, the Library's designated custodian of these records. 2) For access to Library records housed in offices or departments throughout the Library system, departments should proceed according to their normal procedures for requests for information or access to records. Departmental staff should be informed of the University's guidelines for compliance with the Kansas Open Records Act, and proceed accordingly. The Library's unit custodian for internal records and/or operating records housed throughout the Library system is Nancy Shawbaker, Assistant to the Dean, Administrative Office, Watson Library . Questions regarding requests for information or access to such records should be directed to Nancy Shawbaker. Because of the decentraliza tion of these records, which are located in numerous offices and work areas, each depart­ ment should follow their normal operating instructions for handling requests for information or access to records. The unit custodian must be informed of requests for access to records that are not protected by other Federal or State statutes, such as the Federal Family Educational Rights and Privacy Act (Buckley amendment). (Continued) ----------------- - -_._- -- _ .. _ .. - 2 KANSAS OPEN RECORDS ACT, Continued Please note that, according to University guidelines, requests for records may be required in writing. However, the law indicates that "A public agency shall not require that a request contain more information than the requester's name and address and the information necessary to ascertain the records to which the ~. requester desires access." Although the attached request form cannot be required, it may be useful to a person requesting access to records. Regardless of the written form used, departments should forward this information immediately to Nancy Shawbaker, the Library's unit custodian, for recording the disposition of the request and submission of this information to the University's Official Custodian. UNDER NO CIRCUMSTANCES, except where other statutory prohibition exists, is a library employee to deny unilaterally a request for access to library records. If a department is inclined to deny access to public records, then the Library's unit custodian must be contacted immediately. Denial of such requests must be made only by the Library's unit custodian after consultation with the Official University Custodian. Charges may be assessed for copies or for staff time involved to provide materials requested. The Library's unit custodian, after consulting with the department, will be responsible for determining if charges should be levied for the services requested and the amount to be assessed. Please remember that timeliness is essential in responding to requests. The Kansas Open Records Act provides minimal leeway for delays and permits assessment of penalties against KU and/or the Library if delays are found unjustifiable. N. Shawbaker STUDENT HOURLY TIME CARDS Student hourly time cards are due in the Administrative Office by 9:00 a.m. Friday, January 13. Thank you. S. Butter LIBRARY SCHEDULE OF HOURS Attached to this issue of FYI is a copy of the Spring 1984 semester hours for the Libraries. M. Hawkins HASKELL CENTENNIAL CELEBRATION Haskell Indian Junior College will be celebrating its centennial from September 1984 through May 1985. The Centennial Committee is now planning events on campus to extend KU's congratulations to our academic colleagues. The celebration is a wonderful opportunity for the Libraries to highlight American Indian culture and life through exhibits, bookl{sts, or readings. The Watson Exhibits Committee invites any interested staff member to create an exhibit for Watson Library or to work on other activities. Please contact La Verne Coan in Reference by Friday, January 13 for details. The Centennial Committee is providing idea materials for the celebration, and these are also available from La Verne. Thanks. L. Coan PAYROLL APPOINTMENT INFORMATION The University, and most unfortunately, many KU employees have encountered numerous problems with the new KIPPS computerized payroll system. There is no easy solution to the enormous difficulties created by this system for KU; however, the University is making every effort to correct or resolve as many problems as possible. The Office of Academic Affairs has asked their departments for assistance in trying to alleviate some problem areas. The one major area where all departments can help is by submitting personnel appointments or payroll changes on time. Late personnel/payroll transactions place additional burdens on the University and the already trouble KIPPS system. The University's Payroll Office has informed us that all personnel transactions should be in their office by the first day of the month to pay an employee on the first of the following (Continued) 3 PAYROLL APPOINTMENT INFORMATION month. Therefore, we request that all library departments who are recruiting for classified or student assistant positions observe the following deadlines for submission of appointment information or payroll changes to the Library Administrative Office: Deadline Date Pay Period (Date Due in Administrative Office) Paycheck Date 12/18/83-01/17/84 12/29/83 2/1/84 01/18/84-02/17/84 01/27/84 3/1/84 02/18/84-03/17/84 02/24/84 4/1/84 03/18/84-04/17/84 03/28/84 5/1/84 04/18/84-05/17/84 04/26/84 6/1/84 05/18/84-06/17/84 OS/25/84 7/1/84 The Library should cooperate with the University in an effort to alleviate any potential payroll problems. Your cooperation in this effort is appreciated . Should you have questions about recruitment or personnel transactions, then please contact Sandy Gilliland for classified employment procedures and Sherry Butter for student assistant procedures. Thank you. N. Shawbaker Jan ll-Mar 10 Mar 11 Mar 12-16 Har 17 Mar l8-Apr 21 Apr 22 UNIVERSITY OF KANSAS LIBRARIES SCHEDULE OF HOURS January 11, 1984 -- June 4, 1984 Schedule I Schedule II Schedule III M-Th 8am-12M M-Th 8am-10pm M-Th 8am-6pm F 8am-10pm F 8am-Spm F 8am-6pm Sa 9am-Spm Sa 9am-Spm Sa 9am-Spm Su l2N-12M Su l2N-10pm Su Closed Microforms Art Library Govt.Documents Science Library Engineering *Watson Circulation Music Library Watson Periodicals Watson Reference *Watson Photocopy Watson Reserve I II III Closed Closed Closed IV IV IV Closed Closed Closed I II III Closed Closed Closed Schedule IV - M-Th 8am-Spm F 8am-Spm Sa Closed Su Closed E. Asian Library Interlibrary Services **Kansas Collection **Maps Math Library **Special Collections University Archives IV Closed IV Closed IV Closed (Easter Sunday) Apr 23-May 9 I II III IV May 10-11 IV IV IV IV May 12-13 Closed Closed Closed Closed May l4-2S IV IV IV IV May 26-28 Closed Closed Closed Closed (Memorial Day) May 29-June 4 IV IV IV IV lS minutes before *Circulation Desk closes Library closes; Circulation stacks close one-half hour before Library closes. Watson Photocopy office normally closes one-half hour before Library closes; self-service machines are normally turned off lS minutes before Library closes. . **Open Saturday, 9am-lpm when classes are in session. Special Collections open until 6pm M-F. HOWEY READING ROOM: When classes are in session: M-Th 8am-9pm; Fri 8am-Spm; Sat l2N-Spm; Sun l2N-9pm. Closed during vacations, breaks, and between semesters. REGENTS CENTER LIBRARY: When classes are in session: M-Th 9am-10pm; Fri 9am-Spm; Sat 10am-Spm; closed Sunday. During breaks: M-Fri 9am-Spm; closed Saturday and Sunda". Closed Memorial Day weekend, May 26-28. HOURS SUBJECT TO CHANGE AT ANY TIME ' THE UNIVERSITY OF KANSAS Office or the Chancellor 223 Strong Hall . Law rence. Kansas 66045-1500 (9 13) 864-3131 December 12, 1983 SUI1MARY AND COMMENTS ON KANSAS OPEN RECORDS ACT The following is a summary of the recently adopted Kansas Open Records Act, emphasizing the provisions applicable to the University. The Open Records Act, effective January 1, 1984, declares a state policy of making public records open for inspection "by any person." Public records are defined as "any recorded information, regardless of form or characteristics, which is made, maintained or kept by, or is in the posseSSion of any public agency." The Univeristy is classified as a public agency for purposes of the new Act. State officers whose office is not open to the public at least 35 hours a week are not covered by the provisions of the Act. This 35 hour rule does not exempt departments or offices of the University from the requirements set forth in the Act. The heart of the Act is its liberal rules on the inspection of public records. In general, public records are open for inspection by any person, and each public agency must provide suitable facilities for such inspections. Inspections must be permitted during the regular office hours of the public agency. A request for inspection of public records must be acted upon within three business days. The public agency has two options in acting upon such an inspection request. The request may be granted, in which case inspection must be permitted at the ti me the request is made or subsequently if the person is given "a detailed explanation of the cause for further delay and the place and earliest time that the record will be available for inspection." The request may be denied for a number of reasons to be discussed later, in which case the custodian shall provide, if requested, a written statement of the grounds for the denial. This statement of reasons for denial must be provided no later than one business day after the person requests such a statement. Cop i es The Act also provides for a person to obtain copies of any publi c record to which he is entitled to access under the Act. HO~lever, the public agency may require a written request for copies and prepayment of the copying fees. Copi es of tap es, films, slides, graphics, etc. need not be provided unless they were shown in a public meeting . Each public agency may set reasonable copying and inspection fees except fees for copying records must not exceed actual cost of furnishing the copies "including the cost of staff time required." Fees for providing access to records stored in t\.f~ln C;,mIH I!'I . I.awn''''· ... -2- computers shall include only the cost of computer services required, including the cost of any staff time required. Procedure for processing inspection requests Each public agency must adopt procedures that persons mu st follow in seeking access to and copies of public records. Written reque sts may be required, but the only information that can be demanded by the public agency is that necessary to identify the requester and to determine the requested records. Proof of the requester's identity may be required by the public agency. During weeks when a public agency does not ha ve re gular office hours on business days, it must establish "reasonable hours" when inspection and copying of records is permitted. Upon request, each public agency must provide t o any person t he principa l location and regular office hours of the agency, the title and address of Jny custodian of the agency's records, the fees for access to or copies of the agency's records, and the procedures to be followed in requestin~ access to and copies of such records. The procedures that each public agency establishes for obtaining acces s to and copies of public records must conform to certain broad goals: pro­ viding full access to public records, protecting public records from da mage or disorganization, preventing excessive disruption of the agency's essen­ tial functions, and insuring efficient and timely action in responding to inspection requests . Reasons for denying access to public records Permission to inspect or copy public records may be denied if (1) the request "places an unreasonable burden in producing public rec ords" or (2) the custodian of the records "has reason to believe that repeated requests are intended to disrupt other essential functions of the pu bl ic agency." As mentioned above, denial of a person's inspection or copying request must be explained in writing if the person requests such an explanation. The Open Records Act also lists a large number of records that a public agency need not disclose, despite the liberal inspection policies promoted by the Act. Exempted records that may be in the possession of the Univer­ sity's offices and departments include: Records the disclosure of which is prohibited by federal or state law; records which are privileged under the rules of evidence; medical, psychiatric, psychological or alcoholism or drug dependency treatment records which deal with identifi able patients; - - - -- personnel records and performance ratings or indivi dually identifiable records of employees or applicants (this exemption does not apply to the names, positions, salaries and lengths of service of public agency employees); -) - 3- l etters of refe rence or recomme ndation pertaining to the characteristics of an i dentifiable indi vidual; library, archive and museum materials contributed by private persons, to the extent of any limitations imposed as conditions of the contributi on; informati on revealing the identity of a donor to a public agency if the gift was given anonymously; testing and exam materials, before the test is to be given or if it is to be given again; records of individual test scores; criminal investigation records; records of agencies invol ved in administrative adjudi ca tion or civil litigation if dis closure would interfere with a prospective administrative adjudication or civil litigation; records of eme rginq or security information or procedures, including plans and specifications; contents of appraisals or engineering or f easibility estimates or evaluati ons relative to th e acquisition of property by a public agency, prior to the award of formal contracts; most correspondence between a public agency and a private individual; records pertaining to employer-employee negotiations if about executi ve sessions; computer software programs for data processing; applications for student financial aid; records which are the property of a private person; certain well samples, logs and surveys; notes , preliminary drafts, re search data not yet fully anal yzed, unfunded grant proposals, memos, rec omme nd ati ons, or other records in which opinions are expressed or policies or actions are fomlulated; (does not apply if those opinions or policies were publ ic ly cited or identified in an open meeting) library patron and circulation records pertaining to identifiable individuals; \ -4- research records pertaining to identifiable i ndi viduals; the work product of an attorney; specifications for competitive bidding, until the speci f ica­ tions are officially approved; sealed bids until a bid is accepted or all bids are rejec t ed; public records containing information of a personal nature where disclosure would constitute a clearly unwarranted invas i on of personal privacy. certain records concerning contractors and engineering and architectural estimates; If a record is only partially exempted from disclos ure, the pu blic agency shall delete the exempted material and make available the ma t eri al th at is subject to disclosure. Records pertaining to an identifiable indivi dual are subject to disclosure if deletion of the identifying portions of the records is possible . Public records more than 70 years old are open for inspection wi tho ut regard to the above-listed exemptions. Such records are non-disclo sable only if federal or state law so provides. Penalties Kansas district co urts can enforce this act by injuncti on (req uiri ng disclosure of the requested records) . No public agency or offi cer is liable for monetary damages for violations of the Act's open public records rules . Attorneys fees can be awarded. THE UNIVERSITY OF KANSAS Office o f the Chancellor 223 Strong Hall. Lawrence. Kansas 66045-1500 (913) 864-3131 December 12, 1983 GUIDELINES FOR It1PLEi~ENTlNG THE KANSAS OPEN RECORDS ACT NOTE: Nothing in the provlslons of the Open Records Act should be interpreted as changing current practices of University units in res­ ponding to requests for information or access to records. The effect of the Act is only to liberalize access to public University records. It is in no way intended to restrict such access. 1. The Official Custodian of University Reccrds is James J. Scally, Assistant to the Chancellor (221 Strong, 864-3131). Each unit of the Uni versity will designate a unit custodian, whose name will be on file with the Official Custodian. 2. Normally, all requests for access to records or for information contained in University records will be handled by the unit custodian. In cases of uncertainty about compliance, requests should be brought to the attention of the Official Custodian immediately. If a unit custodian receives a request for access to records not under the unit custodian's control, the request should be referred immediately to the Official Custodian . 3. Because of the law's time constraints, requests for access to records under the terms of the Act must be dealt with on a priority basis. The law requires that access be provided "as soon as possible, but not later than the end of the third business day following the date that the request is received." (According to the law, penalties may be 1 evi ed aga ins t the agency if it is found that de 1 ays are unjustifiable. ) 4. The Act provides that all records of any public agency, including the University, are open to public inspection except those records protected by other Federal or state statute, for example the Federal Fa mily Educational Rights and Privacy Act (Buckley amendment). It allows the withholding of access to certain categories of records (see Sec. 7), but it does not prohibit access to those records. Unit custodians should conSUlt with the Official Custodian regardinq requests for records included among permissible exemptions in Sec. 7. 5. Unless copies are specifically requested, originals should be shown to the person requesting them. Original records, of course, are Main CamrlU~. l."wn'nCtJ r:'dl .. qr nJ H' · .Ilth Scif:,.t:I!, Anc! l-hl'lpilfll. K"n!n!! Cltv find Wlchitil -2- University property and may not be taken from the unit. Such records should be examined under the reasonable supervision of the unit custodian. 6. If copies are requested, they should be made by staff members, not by the person requesting them. The normal rate for copying may be charged, together with an appropriate charge for staff time involved in retrieving records and making copies. (See below, under "Charges.") 7. You may require that requests for records be made in writing, but note the law's restrictions on the amount of identificati on and the forms which may be required. (See Sec. 6.b of the Act.) Although its use cannot be required, the attached request form may be helpful to requesters and custodians alike. Other forms of written request must be accepted if they are sufficiently clear. Regardless of the written form, each unit custodian should on a weekly basis send copies of all written requests for access to public records to the Official Custodian. It would be helpful to receive a summary of other requests as well, if that is practicable. 8. Requests from the press should be treated by each uni t as such requests have been treated in the past. The Office of University Relations, because of its unique obligations to work with the press, should be notified of requests from the press, particularly if there is any question of compliance on the part of the unit. In such instances, the Official Custodian must also be notified . 9. In the case of requests for large amounts of material, the law pro­ vides that more than three days may be taken to provide access, but notice of any delay must be given in writing. The delay must be within reason, and every effort must be made to provide access as soon as possible. If longer than three days is required, it is hoped that at least a portion of the requested records can be made available within the time allowed, with notice in writing of when the remainder will be made available. In any case, the Official Custodian must be notified at once of any actual or potential delay, and must receive a copy of the request. 10. If any request for access to records is to be denied, the Official Custodian must be notified before any such denial is made. This includes any decision made under Sec. 4.e of the Act (unreasonable burden and harassment). 11. Each unit custodian will receive a copy of the law, and will then be held accountable for complying with the law's proviSions. Any questions about provisions of the law should be referred at once to the Official Custodian, who will, when necessary, consult with the University General Counsel. 12. For the purposes of the Act, the University and all its units are presumed to be open at least 40 hours each week (see Sees. 3.a. ) -3- and 3.e .2 .C). Notify the Official Custodian if yo ur unit has restri cted access hours so that alternate access hours may be established. Charges: If copies of records are requested, the unit may charge its own regular cost per copy for photocopying. If large numbers of records are requested, even if only access is desired and not copies, the unit may charge for the staff time invol ve d. We strongly urge that staff time not be charged against the request unless it takes the unit custodian or another staff member in excess of one hour to provide the materials requested. In that case, the University's charge will normally be $10.00 per hour, except in unusual cases, when a higher fee may be necessary. (Higher fees must be approved in writing by the Official Custodian.) Charges for access to records maintained in computer files will be computed on the basis of the guidelines shown on the attached pages. Questions should be directed to Mr. Jerry Niebaum. Charges may be required in advance of the service provided, and may be co llected in cash or by check. A receipt must be given, and all monies collected in such cases must be deposited as quickly as possible with the Office of the Comptroller. A restricted fee account will be established to receive such monies. Any questions about these collection procedures may be addressed either to the Official Custodian, or to Mr. L. Marti n Jones, Associate University Director of Business and Fiscal Affairs (323 Strong, 864-5503). The University of Kansas Request for Access to University Records According to the 1983 Kansas Open Records Act Name (please print) Date: ________ _ Add res s. ___________________ _ Phone (opt ional ), _______________ _ Records req uested: Signature (To be completed by unit custodian): Dispos ition Date : ________ _ Records provided: Records withheld: Reason for withholding: Charge: $, ____ _ Signa ture University of Kansas libraries Number 743 January 12, 1984 UNCLASSIFIED VACANCY RESEARCH AIDE/SEARCHING UNIT ASSISTANT, full-time appointment available shortly after January 18 through June 17, 1984, an approximately 5-month appointment. Duties: Serves as an assistant in the Searching Unit of the Acquisitions Department. Will process purchase recommendations to determine which requested materials are already owned or on order by the Library, obtain most complete and accurate information possible for placement of orders, and identify and transmit bibliographic information for the cataloging process. Work performed will require use of OCLC, various printed catalogs, serials records, card catalog, and order file. Required Qualifications: B.A. degree or extensive library experience. Preferred Qualifications: Knowledge of one or more foreign languages and experience in bibliographic searching. Knowledge of technical processing operations and records of the K.U. Libraries. Accurate typing ability. Salary: $1,117 per month. Benefits: Two days vacation per month, one day sick leave per month; individual group health insurance provided. To apply, submit letter of application, current resume, and names of three references to Carol Jeffries, Acquisitions Department, 210 Watson Library. Application Deadline: Applications must be received by January 23, 1984. AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER APPLICATIONS ARE SOUGHT FROM ALL QUALIFIED PERSONS REGARDLESS OF RACE, RELIGION, COLOR, SEX, DISABILITY, VETERAN STATUS, NATIONAL ORIGIN, AGE, OR ANCESTRY. PERSONNEL While Jeanne Richardson is assisting the Engineering Library during the Spring Semester, Sue Hewitt is being temporarily reassigned to the Sciences for bibliographic searching and other assistance. This temporary assignment will be in effect through June 17, by which time it is expected a new Engineering Librarian will be appointed. S. Gilliland STUDENT HOURLY TIME CARDS Student hourly time cards are due in the Administrative Office by 9:00 a.m. Friday, January 13, 1984. Thank you. S. Butter LIBRARIAN ABSENCE CARDS/CLASSIFIED TIME CARDS Librarian absence cards and classified staff time cards for the pay period ending January 17 should be submitted to the Administrative Office by January 13. D. Perry UKASE ANNOUNCEMENT Staff members who submit UKASE changes to the Serials Department are reminded that the UKASE Master List will be renumbered on January 19, 1984. Transactions held for the February update should not be fully coded until the January technical and master lists have been received, because SIN numbers from the previous year will no longer be accurate. Transactions received in Serials after January 16th will be returned to the appropriate staff member for corrections using the January lists. Your help in this project is much appreciated. J. Hewitt PEER REVIEW COMMITTEE Mar gare t \vilson has resigned from the Peer Review Committee. Rich Ring, through the process of co-option, ,viII replace Margaret as a librarian-at-Iarge for a one_-~ _ _ year t erm (1983-84). Thanks to both for their interest and assistance. C: Ge tchell rON'T'T NHFn LFA EXECUTIVE CO~lliITTEE Due to his recent change in assignment ('unclassified' to 'classified') Al Mauler has submitted his resignation from the LFA Executive Committee. Steps to fill this vacancy are being taken at this time. C. Getchell AFTER-HOURS CARDS Any Library employee who needs an after-hours card for calendar year 1984 should contact Darla Perry (4-3601, Watson Administrative Office), so that a card can be issued. These cards are issued to staff whose Library work requires access to the building after it is officially closed to the public. M. Hawkins ZENITH TRAINING SEMINAR FOR FACULTY Space is still available for the January 30th Zenith Training Seminar for faculty. The seminar begins at 9:00 a.m. and concludes at 4:00 p.m. Any librarian interested in attending this seminar should send a brief note of interest to Al Johnson, Office of Academic Affairs, requesting that space be reserved. N. Shawbaker UPDATE ON CHARLENE Bud Overfield says, "Charlene will be back in Lawrence by Thursday afternoon." Charlene will be at Lawrence Memorial Hospital--as yet no room number. M. Hack KULSA KULSA hospitality will be handled by Darla Perry during the coming month. KULSA sends flowers to staff members who are hospitalized or ill for an extended time, and cards to staff members in the event of birth, marriage, or death. A. Mauler r-linutes of the Committee on Professional Development ~ovember 22, 1983 Fr~sent: Carol Jeffries, Susan Craig, Jeannette Shawl, Rosemary McDonou~h, ~rl Gates, Chairf!lsn. The committee reviewed the charge given it for 1983/84. In discus6in~ how the committee might work for staff develo~ment, the ~resence of the n.w Zeniths in the library was noted and the uossibility of interested staff memberc bein~ trained to use t~em. Committee members wondered if there will be machine time available for trainin~ of interested staff. _ho would pay the cost of a training session? Two people had been given trainin~ at the Computer Senter; Carol said ~he understood the cost of that trainin.; had been $35 for each person..Iould library machines be available for other than job-related work? \'IIbo would provide stor.3.ge disks if crojects other than job assignments were undertaken on the Zeniths? R. McD agreed to find out what she could about the use of the Zeniths. Sarl showed the committee a letter describing; awards made by the H ...... "lilson Co. to libraries for staff develoument. Since the deadline for aDulications is Dec. 13. 1983. the com~ittee decided t~ look into the feasibility of apelying for an award to develop staff knowledge of the COM catalo~. Susan reported on travel allocations. She s~ggested minor revisions in the instruc­ tions for applyino; for travel funds: one. that the aoplications be addressed to her (instead of bein." routed through the Conmittee Chairman); two, that emphasi~ be placed on renortin~ by those granted funds on the ~eetin~s attended. Brief renorts ¥~, {~~~~~- 71~-.-k~r-/ I~- fL ·.i-~JIJ-}, TJt~~ i ·/~ I~~--"/ ~ I!..lli-SA- . . ./7 ~ ~- d ; -;~ £.-~I ~t·-~. t:.V ("1~eL--r- , ~;;t:c ~ , ~ 4?~F~ ----- tLz h~ c~ ,&~~ ~4 (5 .~ f1~_ ~~~//)~ .~ ~~.,;~ ~ J' h?~!J~ " ) :' ... " ' .) ' P'7~ 1 ~ . ? ~~ ?\~:~~:-:T 'r (, :::,. , t .. ~· ; :,,: ' . .," ! . ' . I~' ,.',. '1 Minute. of the COM Catalog Committ •• Me.ting Novemb",r 1t1, 1983 Attending. C. Howard (pre.iding), S. Craig, P. Difilippo, M. Hawkins, D. Hodg~5, L. Moore, J. N~eley, M. Roach, G. Susott, A. Weaver, A. Maul ... r (recording s~cretary) The m~eting began with a showing of a sample of three COM fiche from one of the vendors who have expressed ' an interest in bidding on the COM catalog contract. A second vendor has, put hi,. samples in the mail and the samples should arrive soon. The sample fiche will be available ~t the Reference Desk for anyone who would like to see them. The microfiche speCIfications should be released in Topeka on Friday so that vendors can bid on the contract. The general consensus was that the sample fiche read very well. It was noted that, while the space between each line made the text more readable, there was too much space between columns. Susott noted that this vendor was limited by his eqUipment as to the number of columns (28--in comparison, Harvard's catalog has 38 columns on each fiche). This vendor might have to widen the columns to eliminate excess space between columns. The other vendor sending sam­ ples might not have similar spacing problems. It was remarked that the call number stands out nicely even without the inverted triangle marker that has been used in all previous format .xampl~s (through th~ 6th draft). Susott noted that both vendors have the standard ALA type and that, if a new symbol has to be cr~ated for r;.U's fiche, it might entail considerable expense. A box or a star (not just an asterisk) might be substituted since these symbols are standard. It was also noted that the location (given underneath the call number) seemed barei some expre­ ssed c o ncern that MArt- or t'Science- standing without explanation below the call number might be taken for some sort of subject classification. Craig suggested adding "(Stacks]" to each location to maintain consiste­ ncy with 'Watson (Stacks]" (e.g., 'Art (Stacks],' 'Science (Stacks]"). J. Neeley feared that patrons might misinterpret the designation as meaning a particular location in Watson's stacks that contained art books or science booksi h~ suggested adding the word·"Library" so that the location would be given as "Art Library" or "Art Library (Stacks].' Roach hoped that a solution could be found that would not involve adding any new words to the holdings note because considerable time has already been spent in the Cataloging Department in updating holdings not~s to conform with the 6th draft of the COM format. It was decided to experi­ ment with prefixing th~ location with "Location:" (MLocation: Art U )- ­ especially since it could be done with a programming change (instead of having to manually key in each change). Roach reported the latest COM statistics: the 48th tape will be loaded on Monday. There have been 63,389 bibliographic records loaded. These have generated 173,078 authority records, of which 144,876 were "stripped' of by the computer and 28,202 have been added manually. These have, in turn generated tl7,824 see from cross referen­ c~5--41,tl97 generated by the 'stripped" authority records and 2t1,127 by those add.d manually. In addition, 48,092 see al.o authority records "', r. COM Minute. November 1t1, 1983 page 2 have been created. There have been 3,504 series authority r~cords added to the online authority file a. well. DiFilippo announced that mo.t filer. are cutting back to one hour per day of filing (two contInue to file 1 1/2 hour. per day). Since filing is current, the Cataloging Department i. able to .pend more time on COM activities. W",aver called everyone'. attention to th~ personal computer that had been installed in the Cataloging Department that very mcrning. It will be functioning next month, transferring cross reference information from the OCLC data base to KU's online authority file. J. Neeley reported that the Orientation Subcommittee had not met since the last meeting of the COM Committee, but the work continues on the press release on COM, th~ background paper on COM, and the header strip question. The announcement concerning the naming of COM for the FYI has been revised and will be published in the same issue with the announcement that the sample fiche are available for viewing. J. Neeley then brought up the question of signs for the COM catalog. Since the author-title catalog has bronze-colored signs (matching the other signs in the library), and the subject catalog signs are blue, should there be a third color for COM Signs? (Or eV"'n a fourth color if signs are made for CSR (Central Serials Record]?) Susott and DiFilippo didn't like the idea of 50 many different colors. J. Neeley suggested that the COM signs be closer to a square shape than the recta ngular signs on the card catalog. He also would like to post a sign for the CSR tables to set them off from the COM stations. It was suggested that perhaps there would be too many hanging signs, creating a clutter which most patrons would simply ignore. J. Neeley also suggested attaching signs to the fiche readers themselves to distinguish those designated for COM from those for the CSR. In response to the question whether the branches would be interested in such signs, Craig said that Art would not. Weaver sugg~sted that the vi~wing area of the read~r s=r~en b~ kept in mind before attaching any signs--a sharp contrast betwee n the reader screen and the area framing the screen makes for uncomfortable Viewing. J. Neeley suggested that the decision on retaining or eliminating the author-main-entry from author-added-entry records be deferred until it can be seen how the two alternatives look on sample fiche. Susott said that such an examination would have to wait until after a contract is let and a sizable sample can be run. The next meeting of the COM Catalog Committee will be on Wednesday, December 21, 1983 at 1'15 in the Cataloging Department conference room. (Subsequently postponed until January 18, 1984.) of " ' , ; i ~A' " \ ' ' -.., "" r ...... ;:.ri'\- TO, LibrAry FAculty Assembly EHecutive Committee FROM. Mariann Cyr, Secretary/Charles Getchell, Acting Secretary RE: Minute6 of the Committee Meeting, December 8, 1983 PRESENT: Bjorge, Carvalho, Johnson, Blosser, Mauler, 'Getchell Corrected minutes of the Executive Committe's 15 November meeting will be published in the e December at. The minutes from the 22 November meeting of the Executive Committee were approved, The Secretary received minutes of the 11-9 and 11-22 meetings of the Budget and Planning Committee and the 11-18 meeting of the Salary Committee. These minutes were read to the Executive Committee members. The Chairman received a letter from Budget and Planning with a copy of the 1975 library report on preservation needs. Budget and Planning recommended an ad hoc committee be appOinted to work on preservation as Band P does not feel that it has the time to do both preservation and West Library planning. The ENecutive Committee discu6sed this matter, and the Chair will ask Budget and Planning to incorporate preservation planning with West Library planning. The Chair will recommend to the Salary Committee that they consider not publishing salary ranges offered in committee minutes. There was discussion over what was happening with the "Cleanliness Committ e e" for the University Libraries. The Chair will Beek ~n update on this matter. Discu5,;ion of Code Revision Ballot *2. What action could/should be taken if not enough ballots are returned to make it a valid ballot. Concern was expressed that some who voted on the first ballot might not vole again. The Chair received a letter from a LFA member who voted on the first ballot expressing concern that a negative approach was taken in the compilation of the second ballot--notably with the including of a memo e xhorting people to vote on the second ballot. The Chair received a letter addressing the structural inconsi6tency of having LFA committees with classified membership (these are Band P and CPDR). The suggestion of an alternate joint committee structure was offered in the letter. Executive Committee members agree that thi6 is a topic worthy of discussion in terms of future directions of library governance. The Chair will respond to the letter, and the Committee will discuss the topiC at a later date. The Ranz Chair at 4 Personnel. announced that the Executive Committee would meet with Dean p.m. on 8 December regarding the Assistant to the Dean for The Executive Committe~ eKpressed its thanks to Mariann Cyr for her outstanding work during the year and wished her s;uccess in all future ("~nde~vDr s. Meeting adjourned at 1:10 p.m. \)" ( :} ')I.::: ' ", ",:<" "' -;."; ' ~ ." ' >, TO, Library Faculty Assembly Executive Committee FROM. Mary Roach, Secretary RE: Minutes of the Committee, January 18, 1984, 3:15 p. m. PRESENTs Charles Getchell, Gary Bjorge, Karen Knapp, Mary Roach, Ellen Johnson, Gaele Blosser . ABSENT, Gene Carvalho NEW COMMITTEE MEMBERS Charles Getchell welcomed Mary Roach and Karen Knapp as the two new committee members, replacing Marian Cyr and Al Mauler respectively. MINUTES Due to personnel changes, the holidays, etc., the minutes of the LFA Executive Committee meeting of Dec. 8, 1983, were unavailable for approval by the Committee. They will be approved at the next meeting of the Committee. COMMITTEE ON "CLEANLINESS IN THE LIBRARY" Charles reported that he had talked with Mary Hawkins about the issue of cleanliness in the library. She 6aid that a committee had been formed (Kendall Simmons, chair, Charlee Glinka, Sherry Hawkins, Janet Revenew, and a student to be named) and h~d met to discuss the situation and consider possible approache s to improve the conditions within the library. Charles noted that he will inquire further on the work being done by the committee. LFA CODE The Committee discu6sed the issue of the wording in Section 2.2.3 of the LFA code as it pertains to the composition of the Promotion and Tenure Comittee. Mention was also given to the same wording regarding the composition of the Review Committee in Section 2.2.7 of the code. However, it was noted that this section would be eliminated from the code because it was not codified by the LFA membership. No recommendations or decisions were made. The Committee will continue the discussions at its nex t meeting. PEER REVIEW COMMITTEE Charles announced the receipt of a letter from Margaret Wilson stating that she would not be serving on th e Peer Ilas to attend the meetings of the Reference Sources Committee. This committee works throughout the year identifying and reviewing reference tools published in that year which might be app r opriate for small- and m~dlum-sized public/college libraries. The meetings at Nidwlnter a re the culmination of that work. Each committee member presents the titles which he/she considers outstanding, and the committee votes on each title. Chosen title$ are published annually in a professional periodical--this year's li s t wIll ap pear in American Libraries. My responsibility was for the sciences, and 1 recommended 11 titles for consideration by the committee; four of these were chosen for the list. In all, 37 titles ' were selected as outstanding sources of 1983, and for the first time in several years, all subject areas were represented in the list. There are 16 hours of deliberative meetings, and during unscheduled time, c" ... ittee members scour the exhibits for books which they were not sble to see during the year. Although 1. found that the exhibits were more numerous and of greater value than in past years, the selection of books which the publishers brought WilS disappoInting. Many new titles were not among their samples at the booths. The work of the committee is exhausting, stimulating and rewarding all at once. This was my last y ~ar of service with the committee, and 1 know that I will miss the work, the meetings and th~ people. .( " \ , " -;, " , I .. : .::;:j._-----_ .... ... ~~~~ :-,_:~_- ~~, ',,71 ' . "'11' ~W{i'E)~iif '~J\:~f.~,~\:::~~' THE UNIVERSITY OF KANSAS Dear Susan: UnlV*lIuJty at Kan.u Libn.rlttll Lawrunoe, Klln .. a. 66041; 31 January 1984 At the recent ALA Midwinter meeting in Washington was able to do a number of things. I attended the always interesting Chief Collection Development Officers of Major Research Libraries discussion group. at which the main topic of discuss ion was a report on the collection policies of the Center for Research Libraries. As chair of the Planning and Research Commi ttee of ACRL-Wcs tern European Specialists Sec tion (WESS) I organized and led the discussion of WES S activities over the past five years and of WESS's future goals and its relationship with ACRL. I also attended two sessions of the WESS Executive Committee and the I-IESS Renaissance Bibliography Connnittee. In addition to these somewhat forma l activities spend several profitable hours in the Exhibits' Hall talking with vendors' representativesi I spent a morning at the Library of Congress; and I was able to visit with many old friends. I would like to express my appreciation to the CPDR for allocating me funds, and for the work of the committee in general. Sincerely, ~. d.. Richard R. Ring Collection Development Librarian University of Kansas Libraries Number 747 February 9, 1984 STUDENT HOURLY TIME CARDS Student hourly time cards for the March 1 pay period are due in the Administrative Office by 9:00 a.m. Tuesday, February 14. S. Butter TRAVEL FUND REQUESTS DUE FEBRUARY 15 Applications for reimbursement of travel during April, May and June are due February 15. Application forms are available from Susan Craig, Art Library. REMINDER: Persons receiving professional travel funds are required to submit to CPDR a brief written report summarizing the meeting attended. These reports will be published in FYI. S. Craig YEAR-END CLOSING Would bibliographers please be sure to have all state and federal funds spent down to 10% of the original grant, or $500, whichever is less, by Friday, May 4th. Fund balances should be completely expended by Friday, May 18. C. Howard NEW 4-PART PR FORM The 4-part PR form is replacing the old 3-part form so that notification can be given to bibliographers on books which go into 24-month hold. All books sent from Acquisitions into Cataloging will have with them the white and yellow slips from the new PR, and the blue notification slip from the purchase order. When it is decided that a book will go into hold, the yellow slip will be pulled, stamped with the hold number, and returned to Roger Anderson for distribution to the bibliographer. For books that are cataloged immediately, notification will continue to be by return of the blue purchase order form. Please note that with the new form bibliographers should keep for their files the green slip, which is at the back of the form, and not the yellow slip. Use of the three-part form should be discontinued; anyone needing a supply of the new form should contact Brenda in Acquisitions. C. Howard ATTACHMENTS On the reverse side of this page of FYI, is. a copy of a recent letter from Norman Saul, Chair of the History Department. Dean Ranz watson Library Campus Dear Jim: THE UNIVERSITY OF KANSAS Department of History 3001 Wescoe Hall Lawrence. Kansas 66045-2130 (913) 864-3569 January 25, 1984 I am writing on behalf of the Department of History and the Soviet and East European Studies program to express our appreciation through you for the . contribution made to the Maria Palij Memorial Fund by library staff on the occasion of the retirement of Michael Palij. This fund, as you may know, is used to enlarge student and public awareness of the history and culture of the Ukraine. Plans are now being completed to inaugurate a lecture series this spring. Again, we appreciate this support for scholarly endeavors. NESjdda Sincerely, Norman E. Saul Chairperson Main Campus . Lawre nce College of Health Sciences and Hospital. Kansas City and Wichita , ...... . University of Kansas Libraries Number 748 February 16, 1984 UNCLASSIFIED VACANCIES Program Assistant, Cataloging Department. A full-time continuing position avail ­ able immediately. Duties: Performs copy cataloging of Spanish and Portuguese language materials using the Library of Congress classification and Library of Congress Subject Headings; searches OCLC database for bibliographic and name authority records; inputs bibliographic records in OCLC database; performs other related cataloging duties. Required Qualifications: Bachelor's degree; strong reading knowledge of Spanish; accurate typing ability. Preferred Qualifications: Cataloging experience using LC classification and LC subject headings. Experience with OCLC or other bibliographic utility. Reading knowledge of Portuguese. Salary: $12,000-$13,800 annual, dependent upon qualifications. Benefits: Vacation benefit of 22 days per year; paid sick leave of one day per month; participation in TIAA/CREF retirement program; individual health insurance coverage provided. Application Deadline: Applications must be received by February 27, 1984. To Apply, submit letter of application, resume, and references to Sandra K. Gilliland, Assistant to the Dean, University of Kansas Libraries, 502 Watson Library. Qualified minorities are encouraged to apply. Program Assistant/Latin American Cataloger, Cataloging Department. A full-time appointment available immediately. Appoi~tment Duration: Approximately 5 months, through August 14, 1984, with possibility for continuation for an additional 6 months (a grant-funded appointment). Duties: Performs original and/or copy cataloging and Library of Congress classification of materials published in Latin America, primarily in Spanish and "Portuguese. The position is in a cataloging department which includes ten professional catalogers and is in transition to an automated system, including automated record management and integrated authority control. Required Qualifications: B.A. degree; library school training or cataloging experience; good reading knowledge of Spanish. Preferred Qualifications: Reading knowledge of Portuguese, research library experience; experience with LC classification and OCLC or other bibliographic utility; strongly prefer either experience with AACR2 or recent library school training in cataloging. Salary: $1,250 per month. Benefits: Paid vacation of 22 days per year; paid sick leave of one day per month; individual health insurance coverage provided. Application Deadline: Applications must be received by Monday, February 27, 1984. To apply, submit letter of application, resume, and references to Sandra K. Gilliland, Assistant to the Dean, University of Kansas Libraries, 502 Watson Library. Qualified minorities are encouraged to apply. Engineering Librarian, 12-month, tenure-track appointment. Duties: Responsible for the administration of the Engineering Library, a new facility of 40,000 volumes including NASA and NACA documents; supervision of 1.5 fte support staff and approximately 4,000 hours of student assistance; general reference and collection development in engineering; and computerized literature retrieval in DIALOG, ORBIT, and NASA/RECON systems. Required Qualifications: MLS from an ALA-accredited library school; strong coursework in engineering or an area of the sciences, or substantial library experience in an area of the sciences; supervisory ability; ability to interact effectively with faculty and students. Preferred Qualifications: Bachelor's degree in engineering or the physical sciences; library experience with engineering materials; successful supervisory experience; experience with on-line literature retrieval in the DIALOG, ORBIT, and NASA/RECON systems; and a broad Western European language background. Salary: $18,000 - $22,000, dependent upon qualifications. Benefits: Paid vacation of 22 days per year; paid sick leave of one day per month; participation in TIAA/CREF retirement program; individual health insurance coverage provided. Application Deadline: Applications must be postmarked by May 1, 1984. To_ apply, submit letter of application, 2 resume, transcripts, and names of three references to Sandra K. Gilliland, Assistant to the Dean, University of Kansas Libraries, 502 Watson Library. Qualified minorities are encouraged to apply. AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER APPLICATIONS INVITED WITHOUT REGARD TO RACE, RELIGION, COLOR, SEX, DISABILITY, VETERAN STATUS, NATIONAL ORIGIN, AGE, OR ANCESTRY. PERSONNEL Frances Fischer has announced her retirement effective April 1, 1984. Frances' last day at work will be March 16. She began working for the Libraries' in October, 1963, and currently holds the position of Library Associate in the Science Library. S. Gilliland REFERENCE CSR QUESTIONS Due to Channette Mastin's reclassification last fall, all Reference CSR-related questions and information should be directed to Verna Froese, Clerk III, in Reference. S. Gilliland ANNUAL EVALUATION OF LIBRARIANS Please revise paragraph 8 of the schedule and procedure for the evaluation process as follows. The underlined wording was omitted from the text as distributed: 8) Finally, the individual will receive a copy of the completed evaluation instruments, together with the assigned rating, as soon as possible but not later than 15 April, and will be provided an opportunity to discuss the final recommended rating with the Dean if he/she desires. A. Mason, Chair, Peer Review Comm. BLACK HISTORY On Tuesday evening, February 21, a new Black History Collection program will be formally inaugurated. The program will be a joint effort of the Department of African Studies and the Kansas Collection, to locate personal papers and records of organizations, businesses and churches which document the black experience in Kansas. Activities will include recognition of Dr. Elmer Jackson, first black member and chairman of the Kansas Board of Regents. Dr. Bertram Caruthers, former Asst. Superintendent of the Kansas City, Kansas, Unified School District, will give an ,address on "Black Americans and the Struggle for Excellence in Education" at 8:00 p.m. in the Spencer Library Auditorium. There will be a reception and an opportunity to view the exhibit "Langston Hughes: Black Genius" in the Kansas Collection from 7 to 8 p.m. and following Dr. Caruthers' address. Everyone is invited to attend. . S. Williams COPYING SERVICES COPY CONTROL FEATURE The copy control feature described earlier in a memo to library department and organization heads has now been installed on the new IBM machine in Copying Services. All requests for library copying should be presented with the depart- ment or organization name and code number. S. Couch COPYING SERVICES CHANGE POLICY The change machine near the Circulation Desk provides change for $l,OO's and $5.00's. Copying Services provides change for $l,OO's and $5.00's only when the change machine is out of order. Change cannot be given for larger bills at any time. Copying Services does sell $2.00 rolls of nickels, and as funds permit will give change for pennies, silver dollars, fifty cent pieces and $2.00 bills. The self-service copying machines accept quarters, dimes and nickels and provide appropriate change. Checks are accepted for the amount of copying performed by the staff or for copying acquired by using the autotron. Your assistance in correctly advising the public will be very much appreciated. S. Couch (Continued) 3 MAIL CALL Just a general reminder to the Library staff that all members of Serials Technical Services have mail baskets in the Serials Receiving area. When at all possible, it is preferable that items are placed in our mail baskets rather than on our desks and chairs. Please make sure that your name and department, along with any appropriate explanation, is attached to items placed in our mail baskets. If you do not know where our mail baskets are located, any member of the Serials Technical Services staff would be please to show you. Your cooperation will be most appreciated. Thanks! G. Blosser PUBLISHING INSTITUTE The Publishing Institute is offered by the University of Denver Graduate School of Librarianship and Information Management and combines practical workshops in editing, book production and marketing with lecture sessions conducted by leading experts. The concentrated four-week course runs from July 9 through August 3, 1984 and provides 6 quarter hours of credit. Topics covered in the Institute range from book clubs to scientific publishing, paperback publishing to university presses. For more information about cost and programs, contact La Verne in Reference (4-3366). L. Co an HOWEY READING ROOM HOURS Please note the following schedule for the Howey Reading Room, to be effective immediately: 8:00 a.m. - 10:00 p.m. Monday through Thursday* 8:00 a.m. - 5:00 p.m. Friday 12:00 noon - 5:00 p.m. Saturday 12:00 noon - 10:00 p.m. Sunday* *extending hours by one hour (from 9pm to 10pm) C. Saile University of Kansas Libraries Number 749 February 23, 1984 UNCLASSIFIED VACANCY ANNOUNCEMENT Last week's FYI (February 16 issue) announced a Program Assistant vacancy in the Cataloging Department. This position was advertised as a full-time continuing position with copy cataloging of Spanish and Portuguese materials as the major responsibility. We are postponing this search and will issue a revised ad in the near future. Please watch the FYI for future announcements. S. Gilliland PEER REVIEW COMMITTEE Jean Skipp, current member of LCPT, has accepted a special appointment to the Peer Review Committee for the review of 1983 librarian performance evaluations. The LFA Executive Committee made this extraordinary appointment upon learning that Rich Ring would be out of town for an extended period of time due to a family illness. The current PRC schedule does not allow for delay in review procedures. Jean's appointment is for the current fiscal year. Rich will then assume the remainder of the two-year appointment to the PRC (Librarian-at-Large). Anyone with questions please contact Charles Getchell, Chair, LFA (4-3366). C. Getchell RUSH PROCESSING OF PR's For Acquisitions firm orders requlrlng rush ordering please check the rush box on the PR form. The rush box will apply to the ordering process only. If a title should also be rush cataloged, please put "Rush Catalog" in the special instructions section. Please note that orders from OP dealers that need to be ordered promptly receive an automatic priority whether marked rush or not. If items marked rush cannot be so treated for any reason, the bibliographer concerned will be contacted immediately by one of the searchers. C. Howard CLASSIFIED STAFF EVALUATIONS The Office of Personnel Services will be issuing annual classified evaluations according to the following schedule. Persons with the last names beginning with A - L: Evaluations will be mailed to the Library on March 16. Persons with the last names beginning with M - Z: Evaluations will be mailed to the Library on April 6. Those library staff who were evaluated last year on this schedule can expect to be evaluated during the timeframe mentioned above, provided that no change in position was made. Please note that approximately 2 days processing time is required by the Library Administrative Office for forwarding evaluations to supervisors. If anyone has questions regarding this evaluation schedule, call Darla Perry or Sandy Gilliland, 4-3601. S. Gilliland ATTACHMENTS Attached to this issue of FYI are LFA committee minutes; information releases regarding changes and proposed changes affecting sick leave pay to those who retire, proposed early retirement program; COM Committee minutes; and the Library's NEW, REVISED, staff directory. S. Gilliland 1_- TO: FROM: RIO: . FRESENT: t1lNU1ES Librar y Facltlty AS5enlbly Execu ti ve Committee Ma r y Roach, Sec r- et~ry Minut ps of thp COfTlmittr:-e, Feb . 10,19D4, lO:(H) a • . ~. Kar"en Knapp, Mar'Y Roac tl, Char"les Getctlel l, Ellen Jotlnson, Gaele Blosser, Gary Bjorge, Gene Carva lho lhe minutes o f th e Jan . 3 0 , 1984 meeti'lg o f tile Execut i ve CORI"littee we r"e re ad arl d app r"OV8jj. The sl.=c rpt l:') r "y rf'cpived the minut.E's fr"[]m the ,Jan . 20, 1'7'El4 cHId the .l eul. 23-24-25, 1984 meeting s of the Budqet and F'lanninf,J Commi t.tE~(-~ and the J an . 20 , 198 4 meeting of the Salary Comnlittee. These minlJtes were r"eArl to E~:eCLttive CorTlmitt ee memtJers . LI BRARY BUDGET REDUEST Th p LFA Executi ~e Comnlittee r ece ived ttle completed "Library Bu(t~,et RefllJes t 1984/1985". Ch~rl~s rlrlt ed th at he t,ad not yet r ec eived D. - r ~~ha' s dOCLlm e nt Dr' b t~(jgp t ir"ls tr"lJ ct iorI5 whi c h was serlt to the li tlr a ry. He ~Jill obtai n a copy ~~tli c h wi ll be includ e cJ witt, the librar-ies' report a rId di s tributed to Conlm it t pe nl c mbers. The LFA Exec uti ve Committee will mHnt with De a n Ran z on Feb. 17, 1984 to discuss the FY 84/85 libr ary bu~get . LFA EXECllT I VEO CUI1MITTE.E RE~;I GNA TIUN Char 1 f-"?S". Gptr:hell r " pport €~d t.hat hE' re C:E-:~ ived <") let.t e r " of re5i gnat.ic.1f1 fr om Al M i_\ulf.~r. Al r - EI ~3 i(Jrlf:"d fr -om thE' l.J::"A E:-:r.~cutive COlTlmittr..::'E' whE"'1l he ch ~.,n~,ed fr"om an uncl i~ss ifi c:.'d t.o a classified pO~lition on D(~c. 18, t '-184. LFA INPUT INTO PROPOSED REFER ENCE/DOC UMENTS POSITION Ttle LF A E x e cl~ti vQ ~(llnmittH~ was a ske(J t)y Mary ~Iawk ins t o fJr- oy jde staff irlrut into ttl e pror, cl~;ecj fillin q of a positior1 wtlic tl W(Juld be split betwperl Refer-erlce ~nd D(Jcuments. S~le asked that any input be r ptLtr ned t o her witt,in on e we~~' a~; th~re were a~]parently Gome time constrairlt 5; as far- AS advertisi rlg the pos itioll if were to be filled by e ~r ly s u mnler. Ttle Ex~cutive Committee disCUS5~ (J th e r e quest at some l e ngth but r-ealizeej that n uch a s plit t, a d profollnd implic Dt iollS for libr a ry orqanizaticJn arId ser-vice . lhe CCJlnnlitter f ul t that tt"le i 5S tle deserved more thouyh~ful considerRt ior, d r, d thereffJr-e d~cid e(1 not to commen t on th e matt er . Ch ar les said that he would provide a written response to Mary ~tat~kins. COMMITTEE ON "CLEANLINESS IN THE LIBRAF(Y " Ctlarles reported that t(endall S immorls will not be irl volvod in the Committee. Char l es talked with Mary Hawkins regarding the Committee and e xpressed the can c ern of the LFA Exec lJtive Committee that there were no librarians on the Committee. Mar y stated that she would like to see a librar ian on the Committee. Tt19 Comfnittee h a s not met and hag no chairperson. The Executive Committee would like to see this Committee move forward. ) ) \ ... . _-_ .. _ .. .. _.- _. __ . . _-_ ... _ - --- ------ LFA BYLAWS In order to prov ide for non-substar,tive ch a nqr·s to the LFA Code, the Executive Committee is proposing that a cha',ge he made to ~.1.2 of the Bylaws. Gene Carvalho will draft the tex t of the proposed change for the Committee's next meeting. NEXT MEETING The nex t ' meeting of the Committee was schedulpd for Fri. Feb. 17, 1984 at 9:30 a.m . . "~ : TO: FROM: RE: ~ Library Faculty Assembly Executive Committee Mary Roach, Secretary Minutes of the Committee, January, 30, 1984, 10:00 a.m. PRESENT: Charles Getchell, Gary Bjorge, Karen Knapp, Mary Roach, Ellen Johnson, Gaele Blosser, Gene Carvalho MINUTES The minutes of the Dec. 12, 1983, and the Jan. 1, 1984, meetings of the Executive Committee were approved with some changes. The Secretary received the minutes from the Dec. 12, 1983, and the January 12, 1984 meetings of the Budget and Planning Committee. These minutes were read to Executive Committee members. BUDGET AND PLANNING COMMITTEE LETTER Charles Getchell acknowledged the receipt of a lette~ from Rob Melton, Chairperson of Budget and Planning, and read the letter to Executive Committee members. In the letter, the B & P Committee asked the E:-:ecuti·ve CO"mmittee to consider three issues: "1) Should future B & P Committes make specific recommendations for where staff cuts should occur if they have been requested? 2) Should the LFA have a voice in the re-allocation from one department to another or from one status to another of library positions when they become vacant? 3) Wh-at role will the LFA play in determining how the Libraries will i~plement the reduction in the percentage of unclassified dollars devoted to tenure-track positions?" The Executive Committee will begin consideration of the issues in question 'at its next meeting. BUDGET AND PLANNING COMMITTEE'S FY85 BUDGET RECOMMENDATIONS Charles Getchell acknowledged receipt of the B & P Committee's FY85 Budget Recommendations. " I COMMITTEE ON "CLEANLINESS IN THE LIBRARY" Charles noted that he had no update on the activities of this committee, but stated that he would try to have some infdrmation by the ne:-: tmeet i ng . . ' . . . . " .". . " ' . . ~ ;." ' . ": . ., . -~ . , .'-. .. .. ~ . NEXT MEETING The next meeting 10th, 10: 00 .:l. m. of the Committee was schedul~a for Friday, . F.~;:;{~i%;, . ~. '.: .. ' :: • ..-.. . LfA Commit tee on Budget and Planning ' Heetlng of 12/16/83 Pre se nt: Rob }lclton, Jim Ranz (guest), Kermit Sewell, Annie Williams, Sherry Williams, Nancy Burich Absent: Sherry Butter A letter was rec e i ved frvm LfA-EC which continued the committee's charge to consider pollc y for tlle Libraries on cOllservntion Dild preservation atld to apply these considerati ons in planning the NWL. Since the budget requaRt has bee n received fr om Academic Affairs, it was decided to table further work on preservation until the budget is complete. The budge t r equest fr um Ac ademic Affairs outllned n poss ible base reducti on for the Libraries o f $54,400, of which only 107. could he taken from oo!! (which include s book funds) . Therefore, $48 ,960 must come fr om personnel, over and above shtinkage. Due to the number of pos iti uns given up laRt year nnd tllose l e ft vac~nt to provide our sllr111kage r~ql1irelnent, tIle Deiln feel s tllnt this requested cut Impacts t oo henvlly on pe r sonne l. li e w111 request that Academi c Affairs r econsider our reduction limitations on funds used to mee t our goal. The committee discu s sed th e type o f hea rings which should be held before a final budge t docume nt is "ubmin",!. Due tn the nature of the request, the conun ltt ee felt strongly that prl nr lt les shollid be se t by the A,; "oclntt' /AHslstant Deans after fuil Input from dep .,.tn,ent heads alld all st"ff. The comm ittee submitted t o the Dean a tentati ve timet able f nr deadlines and hearings. The committee will request caples of ail department head s ' reports al ong with the syntheses and prioriti es made by tl,e As s I . tnnt/Associate Deans. The Dean's budget request is due in Academic Affairs on January 31, 1984. The Dean said that the Senate Libraries Committee has sent n letter to the Vice Chancellor for Academic Mflars reque s tin!: that the lihrary retain the space it now occupies in academic buildlnAs. Ill' requests ,that our committee work on the NWL and make a case f or retaining this space. This would be most useful in preparing a statement for the Vice ,Chancellor on thls issue. MINUTES APPROVED 1/12/84 \, . (. 1, ';':' ,: ; ; ~. ,.;,; ::x,y · , ' \ LFA Cormnlttee on Budget and Planning Minutes of the 1/2], 1/24, and 1/25/84 Heetings Present: Sherry Butt<'r, Sarah Couch, Rob Hdtull, Kermit Sewell, Annie Williams, Sherry Willinms, Nancy Burich The committee continued work Oil a final bu.II:t't r('port to s ubmit to IJl' a n Ranz by 5pm on 1/25/84. The repert was written in 1 tAht o f department head ft'pl)rts. the recommend.:ltion9 of Assi~tallt ,1TlJ As~oci.,te I)(> .1T1 s . inform .,t Ion gained during budget hearings and the Admlnl.trative Conference 0("1/24, and through various consultations with the Dcan. The committee will draft a letter to tlte LfA-EC which will accun41any ollr final budget report. In It the committee will seek clarification of the role of Budget and Planning in revl t'wlng changes in p o~l tlnns, ,'specially those involving movemen t from one department to ;llIoth('r: the sldft of pos itions from unclassified to clas5Ifl <, d; and prioritie s to be used III fJlllng va cnnt positions. It I. f e lt that we nepJ a c1 r.H stat ement of ""hat matters should be brollr,ht h£'fore BudgC"t lind I'lnllning. e s pe c ially in the current budgetary e nvir onmC'n t o f rcdu('pd f('s ources. Tn alJdit lon, it is felt that LFA-EC should consider whether m:ltters raised doring the budgetary process (especially the "'Mter of tenure and various strategies whi ch might be used to achieve r<,duced budgetary cummltment) merit LfA study, and to which group the matters should be directed. lhe committee will meet with Jeanne Richardson ronccrnlnr, the N\.JL ~nd in'plications for the Science libraries on Tue.day , January 31. Heerings with o ther bibliographers 1.1111 soon be held in connection with plans for the New West Library. HlNUTES APPROVED 1/31/84 : '." ,.:1 . I " ~ '. ' " . UIIIVERSI TY OF KAII SAS LIBRARIES SALARY COHMITTEE Minutes of Heeting 20 Jan 84 The Salary' Gom:nittoe lOOt on Fri~, ,Jan. 20, 1984 in the fifth floor conference room in Watson. Present were Gaale Blossser, Jean Skirr, and Barb Gaeddert. Jean paGsed out a 1983 University of CaUfomia salary survey. The Salary'Committee's report for the Library Budget documnts. £It 'it. mf!Ptlilh on ~ov(·t:1b ,~r 18, 19.':11, Fror:l: ,q PJ "\' \ ',.-1 tile recu: :: I;wnd .1t ioll of t he Policy ,'S C':t t y ,\1111 \', :, l. , ~ \ :~,:: l~~' ,': ~~~' (~:i'>c"y, :" \~~~>',:0: ,:, J ~~~ ,.";'i~ ,J J ' . ". ' vcr ... , j!-ti:rt.'''-V Y l"' ::1Q r ! 1I ' !'C"1 - _. __ .. ---.-_., ;.\) : i:r,';-j : TlI E UNIVEHSITY OF lC\NSAS ( Ifflo '" I I ,~~ • . ! 'II ;', "I ';):'y U:! ('1: t'Ji ' ,' ! I.h:";l:~···; ! ; i l/l t! I·r'· ~·.d :\I ~ a:: .... '''::''j ~;tr (ll l:";' I L dl, 1..1'.'.T"lk l', !'.In ... . t-; I,. ;U I:) ( '1: .1) "'.,· I · JL;~ ::~vc ",b , ' r 21. 1 n) iU dl1 rd \'on E:lde! Ri.::h :lrd,L . ~: :In n I L. f't.lrt;n J o nes J " ' , L , .. t ' I 1'''--./' ~ I :.\.~ lt . l .• ,1. .... ~c r ~ v {'" r.,i/ . .J Pr1' G,rott4/" '[','1' Gd1'H~n Prff ' ~2!/~ Rr~~~ 2; 1;:;~ DFFlC[ or­ ACADEI-'1IC AFFAIRS \ T!l\~ ~ '), I r lj of ~~ ~en ts, ~ t it s ~ec ting 0 11 Novembe r 18, 1983 , ~pprovc d t h , ~ r'_ ' : l ) ::::~h'rld ;lt :" ":' 11 nf t h e ro li ~y .1nci Procedures Comm i.t tee that l cg 'islati on be :;, j' l ..:, h t durin g th~ 1984 Se s s ion of the K.)nsas Leg i sla ture t o permit t h~ EJ3rJ t l ) i mrL~mcnt on ear l y r e t irement p roc r~m tho t wo uld permit t h~ B~~r d of Rege nts i ns~i tuti ons t o ente r into a greements with ll ncl:h :. if il:.~d f.:1culty bc t ' ... 'ee n the age of 60 a nd 65 whereby in t?:-:cfI '!n6" for r ... :duc c d ;j ss i gnm~r. ts to not le s s tli .1 n .25 appointme nts t he in 3 tituti0~ ~0u ld cont inue to pay the s ing le mcmbcrG hip hca ltll ins llrance pr ('~ , i\': ! :1 ,l rod co n t i n ul.! m.1king employer con tri hu tions to the employee 's t~L' ;;..:.' r:t :; ret i re :1cn t plan a ccoun t at th e same l eve l a s if th e ('rnployee c u n t ~illll'd to s~rve on <1 fu ll-t ime basis. K1.::: b j cc : Cl1:1I1co 11o r Uud lg execu ti ve Vi ce Chance llor Cl a...,son Exccutiv~ Vice Cll .:1ncc ll o r Cobb Ge ne ra l Counse l Th oma s Muin Camp us. Lawrence Co lkJ,:'e o f fl ca lth Sci~nces and HOspltal . Kansa. City and Wichita .," ITEN NO , l ( b) 19 84 L~3is lative P roposa l: Early Ret1r~mcnt Proposals SlJ}il'l\RY : As a P3rt of its rep o rt t o th e 19 8 3 Le;is l a tlln:!. S" e cial I nter i m Committee o n IJ3y s an d ~l eans s tated i.n No , 31 . Employee Fringe Benefits. the f o llowing: the Proposa l I The COl:nnitt~e also recomme nds that th e Board of Regents strong ly con s ide r increas ing the ba s e retire­ me nt program options availab le to unclas s ified e mp l oyee s at Regents' institutions. At present, the basi c r etire­ ment prog r a m available to Regent s ' uncl as sifi ed s taff is through the Te a ch e rs Ins u:anc e and Annuity . As soc i~ti o n and Co ll eg.e Reti r ement Equitie s Fund (TIAA~C REF), The Conni ttee endorses the Board of Regents contract in;; with othe r c ompanies in addition to TIAA-CRE F so as to give unclassified employees a variety of options rega rdin g t he basic retirement program. Finall y , the Corrmittee r econnnend s th a t the Board of Regen ts cons ider and devel op propos als for imp l ~menting an e arly retireme nt plan and semi-ret irement, part -time empl oyment program for its unclassified employees, This rec ommendation is made with the intent of incr eas ing institutional flexibility. The Committee furth e r recommends that the plan(s) de ve loped by the Board of Regents be submitted for legislative consideration and action. At the January 21, 1983, meeting , the Policy and Proc edures Co~ittee requested the Council of Presidents to conside r the rec orrmendations of the Interim Hays and Heans Co=ittee, b oth with respect to early retirement options, as well as the develop me nt of optional basic retirement plans, and to develop a report for the Committee's consideration. At its October meeting. the Coun c il of Presidents approved the enclosed report from the subcommittee cOlT1?osed of representatives of Re gen ts institutions appointed by the Council of Presidents to consider both aspect s of the retire­ ment is s u e. The enclosed report specifically recomme nds that legislation be sought 1n the following areas: 'I . 1. Staff personne l covered by the Regents retirement plan should be permitted to retir e at age 60 and receive compensation for accumulated sick l eave as employees under the Kansas Public Employee Retirement System are currently permitted. The current s tatut ory age for retirenent under the Regents retirement pla n is 62. It is the judgment of the committee tha t the ages should be equalized at 60. 2. Statutory amend rJents should be sought t o permit faculty members between the age of 60 and 65 to voluntarily and with the express consent of the institution accept an appointment of more than 24 percent but less than 50 percent of a full-time appointment, but nevertheless be eligible for con­ tinued payment by the employer of the single member premium for health insurance and be eligible to con­ tinue to receive university contributions to retire­ ment based on what the employer would have been contributing if a full-time a9pointment status had been maintained. An integral part of the recommendation for the statutory amen dme nts is the understanding that the institutions would fund such benefit enhancements out of existing resources; however, it is important that tn the extent an institution is able to effect savings by the early retirement plan, the institution should be per~itted to retain those savings . 2 All of the foregoing was reviewed with the Commi ttee at the Oct obe r 1983 meeting, At that time it was requested by Regents Lady and Haines that an attempt be made to develop an estimate of the cost savings that might be realized through implementation of a campus-ba sed and financed early retirement option. Inasmuch as the Rege nts institutions have had no prior experience with any similar proposal, it is impossible to estimate with any degree of certainty the number of faculty members who · might seek to take advantage of the opportunity to teach on a substantially reduced basi s. Additionally, a further limitation on the estimate is the f act that the . institution would be in a position to approve or di sapprove of any individual's request to reduce his or hee appoint­ mer.t. It is known that approximately 8 percent of the Regents uncl3.5sified staff is bet,,,een the ages of 61 and 65. Assuming that 25 p e r cent of the unclas si fi ed staff, which may be high, in that age group e lects a half-time position, then the institution wou ld reali3C! approximately a 1 percent savings of its unclassified sala ry ba s e . For Fisc a l Year 1984 thi s amounts to appro;{imately $2.1 million excludin3 fringe benefits. Even to the extent that the reali3ed savings is reduced by the nece s sity to fill some of the reduced time positions, it is submitted that some salary mon eys would be freed for reallocation under this proposal. ;o/KK 11110/83 LIBR.;RY PERSCtJNEL (CONTINUED) curmrlGl-Wl. SuSAN, LAI CATALOGING •••.•..•.•••..•••••.••••.. 3038 DENTaj, BARBARA, LAI ScIENCE LIBRARY ••.•••••••••••••••••.••. 4928 DENTal, JEANETTE, CIII SERIALS .••••••••.••••.•..•.••...•••.. 3535 J)lE1\I[S, JENNIE- LAI ScIENCE ....•••••..•...•••.••.•••.•.•.... 4928 'ILIPPO, PAULETTE, LI CATALOGING •••.•.•.••••.•..••..••.•.. 3038 ,-uiY, LEESA, LAI CI RCULATION ••.••••••.•••••..••.••..•••••... 4715 ELLIOTT, JOYCE, CIII BINDERY PREP ••••••••.....•.•.••.••••••. 3753 EfBERS, RICHARD, L. Assoc. ~~ LIBRARY •••••••••.•.•••.••.••• 4420 EVA~, LINDA, RESEARCH AIDE CATALOGING •••••••••••••••••••••. 3032 FAUHL, Run-i, LAII r\A.TH LIBRARY .............................. 344O FISCHER, FRANCES, L. Assoc. SCIENCE LIBRARy •••••••..••••... . LI928 FROESE, VERNA, CIII REFERENCE ••.•••.••••.•••.•••••••••.••••• 3366 FRY, JOY, LAI CATALOGING ••••...••••••••••••.•.•..•••••••.••• 3038 FU, VICTORIA, LAI EAST ASIAN LIBRARy ........................ 4669 RlUBlHlDER, CATHERINE, RESEARCH ASST. SPECIAL ColliCTIONS •• 4334 GAEDDERT, BARBARA, LII CATALOGING •••• •••••••••••.•••••.•••.• 3038 GAl.lIAl'lL Z" C II I REFERENCE ................. . .............. 3366 GATES, EARL, LIII [USIC LIBRARY ••..••••.•••••••..••••••••.•• 3496 GE~.~, EVALYN, LAI CI RCULATION •••••••••..•••••••••••••••.• 4715 GETCHELL, CHARLES, LI REFERENCE •.•. •••..•••••••.••••.•••••.. 3366 GI LLILAND, SANDRA, ASST. TO THE DEAN ADMIN. OFFICE •.•••.•... 3601 GLW! 2 possible to bring in more programmer. to help with the Ur.ASE transfer. Roach asked Susott if h. could give an estimate of how much time •• ch of the "syst ... m development n .. "ds" might take. She pointed out that linking serl ... s authority r ... cords to bibliographic records would have to be in place before UKASE could ba brought intc the COM catalog. Craig asked if oth ... r d ... partm ... nts would have a chal1c. to propose oth"r enhancements b ... sid ... s thos ... propos~d by the Cat~loging O~partment. Susett said that it is difficult to proc~ ... d too far in the discussion of enh~ncem~nts without knowing how much time the UKASE transfer will tak.... If it were att .. mpt ... d to transfer UKASE from the Honeyw ... ll comput ... r to th ... IBM computer as is, only the data would transfer (the programs will have to b ... r ... writt ... n in any cas ... ). Susott r ... commel1d ... d red ... signing UKASE total- ly-- ... quipment chang ... s have b ...... n so gr ... at since UKASE was first creat ... d that many of th ... assumptions in the original d ... sign are no lon g ... r v31id (e. g., much larg ... r blocks of data can now be process ... d much mcr .... quic- kly). More should be known about the official timetable by th~ n ... xt me ... ting. J. Neeley reported on the activiti"s of the Ori~ntation Subcommit- ) tee. It met on O ... c ... mber 13, 1983, when it select ... d "fticroflcbe Catalog" as the official name for the COM catalog. It had been plann ... d to pr ... s ... nt th ... Subcommittee's recommendation to the full Committ ... e for approval on its D ... c ... mber 21 meeting in time for an end-of-the-y ... ar budg ... tary deadline for letting sign bids. IIhen the COM Committ ... ... cancelled its m .... eting, th .... Subcommitte" Chair r"commend ... d and the O ... ans decid ... d to proceed with the bid process on the assumption that the full committ ...... would approve of th ... name--rather than risk the loss of the sign funds. There were no objections from th ... Committe ... conc ... rning th~ Subcommitt~~'s choice ot a n~m~ or conc~rning the Subcommitt~~ ' s h~nd­ ling of the sign centract. J. Neele y thel1 distributed cOl'i ... s cf a memo from th ... Subcommitte ... to 5usott in which it d ... tailed its rec o mm ... ndations conc ... rning the format of the h ... ad ... r strip. Susott has h .. ld further discussions with ANACOMP regardil1g th ... h ... ad ... r strip. Th ... re will b ... one color for the header strip of th ... author-title catalcg and a different color for th ... subj ... ct catalog. Although th ... colors do not need to be chos ... n imm ... diately, Moore and Susott point ... d out that the v ... ndcr wc uld n ...... d to know 4-8 we ... ks be for" production. The Committ ...... 'PFr ov ... d th ... 5ubcommitte ... 's h ... ad"r strip recemm .. ndations. Moore distributed a draft press rel~~$e th3t h~d be~n prepar~d by Marion Kliewer. She 3sked for cemments by the next me ... ting at the COM Cemmittee. J. Ne ... l ... y said th ... Subcommittee will n"xt consid ... r us ... r aids and pOint - of-us ... publicity for the Microflche Catalog ~nd publicity. Sus ott reported that the pc had been in oFeraticn fer six w ... eks. A dedicat"d hook-up (as opposed to the dial-up mo dem now in us ... ) will be installed by the end of the month. lIeaver weuld then be able to f i n.~h th" hook-up and make it op ... rational e~rly n ... xt month. Susott said that it would be possible to produce a test run cf th ... Microfiche Catalog now although the full-seal" sort k ... y is not in plac;;>. This would mean that p ... rlod subdivisions, numbers, and dat ... s wculd 110t sort in exact ord ... r as th ... y will in the final version. The meeting was adjourl1ed at 2'05. The next meeting of the COM Catalog Committ.e will b" on W;;>dn ... ~ d.y. February 15, 1984, at 1'15 in the Cataloging DeFartmel1t ccnferel1ce rocm . :; .. ~ i. :',. : ;:,. University of Kansas Libraries Number 751 March 8, 1984 ADMINISTRATIVE CONFERENCE MEETING SCHEDULED The Administrative Conference will meet on Thursday, March 15 at 10:30 a.m. in Watson Library's fifth level conference room. Topic for discussion: Computing priorities. If you have an additional adgenda item to suggest, please contact Nancy Shawbaker, 4-3601. N. Shawbaker STUDENT HOURLY TIME CARDS Time cards for student hourly employees are due in the Administrative Office by 9:00 a.m. on Wednesday, March 14. S. Butter CLASSIFIED/UNCLASSIFIED TIME CARDS Time cards for classified staff are due in the Administrative Office on Wednesday, March 14 indicating hours worked/used through March 16. Librarian/ unclassified staff absence report cards are also due March 14. S. Gilliland COLLECTION DEVELOPMENT COUNCIL There will be a meeting of the CDC in Watson Library's Conference Room on Tuesday, March 13, at 10:00 a.m. R. Ring STUDENT EMPLOYMENT PROCEDURES TRAINING SESSION PLANNED Sherry Butter is planning to conduct a training session for supervisors of students sometime during the week of March 19. Those interested in attending should contact Sherry with the date and time that would be most convenient for them. S. Butter FACULTY/LIBRARIAN ZENITH WORKSHOPS SCHEDULED Additional workshops regarding operation of the Zenith Microcomputer have been scheduled for faculty and librarians as follows: March 26, April 2, and April 30. Each of these introductory workshops will begin at 9:00 a.m. and conclude at 4:00 p.m. (with a break for lunch). Topics covered will include Wordstar and Multiplan. To reserve a space at one of these workshops, please send a note indicating the date you wish to attend, to Al Johnson, Academic Affairs, 127 Strong Hall. N. Shawbaker CLASSIFIED SENATE UPDATE Some of the issues discussed at Tuesday night's Classified Senate meeting were: 1) Should the Senate endorse candidates for political office? Contact a Classified Senator to air your views. Those Senators employed in the Libraries are Kendall Simmons, Darla Perry, and Sherry Butter. 2) To talk to any legislator, call toll free and leave a message 1-800-432-3924. The legislator will return your call. 3) To obtain free copies of a weekly publication of bills before the legislature, call toll-free 1-800-432-3924. 4) Wint Winter spoke briefly to the Senate about his optimism for classified employees receiving a 5% cost-of-living pay increase. The possibility of a merit pay increase for above-standard and outstanding employees appears likely at this time. 5) Tom Swearingen talked about the bill before the legislature to shelter from federal taxes payments made to KPERS. Wint Winter said he was optimisti~ about the passage of this bill, too. CONTINUED 2 6) Joe Collins, President of the Classified Senate, appointed committees to investigate issues of concern to classified employees. April Retherford, Administrative Assistant, Educational Services, 4-4411, will chair a committee to investigate internal to campus issues such as flexible benefits, exit interviews, the classified employees handbook, etc. Ken lfueatly, Maintenance Carpenter Supervisor, Theatre, 4-3188, will chair a committee to investigate external issues that should come before the legislature such as cost-of-living and merit pay increases, retirement plans, the evaluation form, etc. All classified employees are eligible to serve on these committees. In addition, the draft of the University's Classified Employees' Handbook is in the hands of April Retherford. It's due back in Personnel on Friday, March 16. Anyone interested in reviewing it should contact April at 4-4411, before that date. S. Butter NOTE OF THANKS FROM NANCY URSERY TO: FROM: RE: PRESENT: MINUTES Library Faculty Assembly Executive Committee Mary Roach, Secretary Minutes of the Committee, February 17, 1984, 9:00 a.m. Charles Getchell, Gary Bjorge, Karen Knapp, Mary Roach, Ellen Johnson, Gaele Blosser, Gene Carvalho, Sandy Gilliland, Jim Ranz The minutes of the Feb. 10, 1984 meeting of the Executive Committee were read and approved. The secretary received the minutes from the of the Budget and Planning Committee. These Executive Committee members. Dec. 16, 1983 meeting minutes were read to POLICY ON CONFIDENTIALITY OF OFFICIAL FACULTY PERSONNEL RECORDS Jim Ranz met with the Executive Committee to discuss Article VII, "Policy on Confidentiality of Official Faculty Personnel F:ecords" from the Rules and Regulations of the Faculty Senate. He provided Committee members with a copy of the article which specifies that files and dossiers on individual faculty members are in general to be treated as confidential. The files would be open to the individual concerned (except in the case of Confidential Files), administrators and committee members responsible for personnel decisions (e.g. reappointment, promotion, tenure, etc.), and anyone authorized by the individual concerned. Confidential Files, those containing materials placed therein with a guarantee of confidentiality either explicit or implied (e.g. letters of rcommendation) , shall not be open to the individual concerned. If such a file is maintained, the individual concerned must be notified of its existence and provided with a list of all materials in the file. Any materials in the file shall be retained for seven years, after which, the materials shall be destroyed unless required for judicial proceedings. Jim Ranz stated that he would like to see the number of Confidential Files maintained in the library reduced to as few as possible. He would like to see Confidential Files contain only letters and materials related to personnel decisions that have been made. He noted that there are no "raw" files kept on individuals. The LFA Executive Committee supported Jim Ranz's position on the maintenance of Confidential Files. PERCENTAGE OF DOLLARS COMMITTED TO TENURE TRACK POSITIONS Jim Ranz discussed briefly the University's desire to reduce the proportion of dollars tied up in tenure track positions. All units within the University are being asked to review the situation as part of the budget instructions. Jim Ranz asked the LFA Executive Committee to review the topic and provide feedback. The Executive Committe will devote future meetings to this topic. BUDGET RECOMMENDATIONS REGARDING THE USE OF STUDENT MONTHLYS The LFA Executive Committee discussed with Jim Ranz, the statement in the budget proposal regarding the establishment of a student monthly account funded in part by, "open posi t ions cl assi f i ed as well as unclassified, whose duties it is judged can be satisfactorly performed by students." The E:-:ecuti '.Ie Commi ttee is a\<"Jare and understands ~'Jhat is being proposed, but is concerned that the quality of service could be substantially lessened by such a move. The Committee would like to meet with Dean Ranz at a future date and discuss the item with him in more detail. Charles Getchell noted that he will inform Classified Conference that the Executive Committee hopes to have another meeting ~",i th the Dean. The Dean rare instances defended his proposal, saying that it would only be in that downgrading of positions would occur. VACANT POSITION Charles announced considered for filling Documents will now be position with an emphasis PROPOSED BYLAWS CHANGE that the vacant posi ti on ~'Jh i ch ,was bei ng as a split position between Reference and filled as a fulltime Reference/Bibliographer on the humanities. Gene Carvalho was asked to draft a proposed text change to the LFA Bylaws to provide for non-substantive changes to the Code. Gene proposed that Secti on 4. 1. 1 of the Byl a~'JS be changed to read, "A two-thirds vote of the membership of the body by mail ballot shall be .required for adoption of any proposed amendments to the code, except alterations made merely to reflect changes in titles or responsibilities which have already been put into effect through administrative decision, ~",ill be m,::Ide by the LF?'i E}:ecutive Committee." The proposed change will be forwarded to the Ballot Committee for vote by the LFA membership. NEXT MEETING The next meeting of the LFA Executive Committee was scheduled for Friday, March 3, 1984, 9:30 a.m. University of Kansas Libraries Number 752 March 15, 1984 PERSONNEL Katharine Hill joined the Library staff on March 7 as half-time Research Aide in Government Documents. Kathy was most recently employed as a proofreader for Allen Press, Lawrence. Prior to that appointment, she was employed by the library at the University of California-Davis, and by K.U. Libraries. Kathy earned her B.A. in 1976 from K.U. and her J.O. in 1981 from the University of California-Davis. S. Gilliland INNOVATIVE INTERFACES DEMO A representative from Innovative Interfaces will be here on Monday, March 20th to demonstrate that company's automated acquisitions and serials systems. Anyone interested in seeing either system should contact Clint Howard not later than noon on Monday the 19th. There will be a follow up meeting of CDC on Wednesday, March 21st, in the Conference Room, Dean's Office. C. Howard YEAR-END CLOSING A reminder on the announcement in the February 9th FYI. All state and federal funds should be spent down to 10% of the original grant, or $500, whichever is less, by Friday, May 4th. Fund balances should be completely expended by Friday, May 8th. Bibliographers should also be preparing to turn in items for a year-end major purchase request list. Such items should cost more than $300, and should be currently available, or due to appear before June 1985. To avoid last minute problems in processing, it is highly advisable to have recent information on price and availability. A procedure and deadline for these purchase requests will be announced shortly. C. Howard CONFERENCE ATTENDANCE Gene Carvalho and Gary Bjorge will be attending the Association for Asian Studies Conference from March 21-26. G. Carvalho CLASSIFIED CONFERENCE ELECTION RESULTS ANNOUNCED Congratulations are extended to those elected during the recent Classified Conference elections: Officers: Chairperson--Leesa Duby; Vice-Chairperson--Sue Hewitt; Secretary-­ Lois Bauer. Representatives: Group I (Administrative Office, Periodicals Reading Room, East Asian, Photocopy, Microforms)--Janet Revenew; Sherry Butter, alternate. Group II (Reference, ILS, Bindery, Mailroom)--Channette Mastin. Group III (Serials Technical Staff including Serials Cataloging)--Rich Crank; John Martin, alternate). Group IV (Circulation, Reserve, Art)--Marianne Reed. Group V (Acquisitions, SPLAT, Slavic)--Susan Hamilton. Group VI & VII (Cataloging)--Kathy Clodfelter; Nancy Leek; Jessica Kao and Donna Macchietto, alternates. Group VIII (Math, Science, Engineering, Music)--Catherine Randall. Group IX (Special Collections, Kansas Collection, Maps, Documents, Archives)--Cynda Benson. D. Hodges (continued) ARTICLE PUBLISHED Michael Palij has written an article "The First Experiment of National Communism in Ukraine in the 1920's and 1930's," in the Nationalities Papers, Spring 1984, vol. 12, no. 1, pp. 85-106. S. Gilliland ATTACHMENTS Invitation to Frances Fischer's retirement reception and the Report of the 12th Annual Conference of the Art Libraries Society of North America. 'Tfu UniversifY £!fKansas Science Library Striff invLtts you to (1, ~tirtnunt Reception...- ' .for ""FRANCES L1 NCOLN FISCHER-. ," : .- ", .. " ,¥ •• I';~ ~ ". .. ~~ ~. '~ .~ .' . . .~; " '-March 23, 19 M • >' • • ~<~~""~ .~>'~' ~ .' .,' ~'::' r '" , ; " 2 -5 p.m. " . ' science Li brary corifertnceRcom; . " ·: ' :. ·'::2;:;: 6;~O~~' ::" ...... :: ,~ THE UNIVERSITY OF KANSAS University of Kansas Libraries Lawrence. Kansas 66045-2800 REPORT OF THE 12th ANNUAL CONFERENCE OF THE ART LIBRARIES SOCIETY OF NORTH AMERICA ARLIS/NA met in Cleveland February 19-22 with a pre-conference day of workshops on Feb. 18 and a post-conference meeting with the College Art Association on Feb. 23 (in Toronto). Among the meetings I attended were a "Management Workshop" conducted by students from the Weatherhead School of Management at Case Western Reserve University where we examined our management styles; a session on "Research and Resources on Women Artists" where several good papers were presented including one on the new National Museum of Women in the Arts and its library; a program on "Library Resources for Interior Designers"; a session on "The Art School Library; a Resource for the Working Artist"; presentations on "New Serials in Review"; and finally the session with my favorite title "What Does an Art Historian Want?"In addition I attended committee meetings, a chapter officers breakfast, the serials swap sessions (which always begin at 11pm) and the membership meeting. For socializing we had a convocation and recep- tion at the Cleveland Museum of Art and several receptions sponsored by bookdealers and other exhibitors. As always the conference was exhausting, exciting and full of wonderful informal chats with colleagues. It remains the most intense educational experience of my year and I would be glad to share any of my handouts or impressions. ---Susan Craig Main Call1pus. Lawrence College of Health Sciences and Hospital. Kansas City and Wichita University of Kansas Libraries Number 753 March 23, 1984 PERSONNEL Melissa Cornell has announced her resignation as Library Assistant I in the Cataloging Department effective April 5, 1984. Melissa joined the Library staff in February, 1980. S. Gilliland CONSULTATION/CONCILIATION SERVICES The Office of Personnel Services has announced new services available for classified staff and their supervisors. Consultation is provided to employees or managers by Personnel Services staff members during informal discussions. Employee or manager conciliation is an informal discussion between an employee and a manager with a staff member of Personnel Services present to facilitate the communication process. For additional information on these services offered by Personnel Services, please consult the attached. S. Gilliland STATEMENTS OF SUBSTANTIAL INTEREST Executive Vice Chancellor Cobb sent a reminder memorandum to all University staff earlier this week asking everyone to complete and return to his office the statement of substantial interest form. If any library staff member did not receive this form and has not yet completed and returned it to Dr. Cobb's office, please contact either Sandy Gilliland in the Library Administrative Office, or Dr. Cobb's office (4-4904) for a copy of the form. Thank you. S. Gilliland TRAVEL PLANS Charlee Glinka will be away from the Science Library from March 28-31 so that she may attend the Kansas Library Association annual meetings. S. Gilliland ADMINISTRATIVE CONFERENCE The Administrative Conference will meet on Monday, April 2 at 10:30 a.m. in Watson Library's fifth level conference room. Agenda Item: Computing Priorities. N. Shawbaker - , University of Kansas Department of Personnel Services Informal Consultation and Conciliation Service Procedures Personnel Services offers two types of employee or manager informal ad­ vising services: consultation and conciliation. Both of these services are provided with the assurance that an employee or manager need not fear retaliation or reprisal. Any threat of such should be reported to Person­ nel Services. These services are provided for all personnel matters with the exception of those issues which are the responsibility of the Affirm­ ative Action Office. Employee or manager consultation is simply an informal discussion held with any staff member of Personnel Services regarding personnel matters. These meetings are held in strict confidence. Employee or manager conciliation is an informal discussion between an employee and a manager with a staff member of Personnel Services present to facilitate the communication process. Conciliation assistance is an informal process, hence, no record will be made of such assistance unless both parties jointly request a written record. Outlined below are guide­ lines for utilizing the conciliation service. 1. Whenever possible an employee or supervisor should first discuss his/ her concerns with his/her immediate supervisor or subordinate prior to requesting conciliation services. 2. Personnel Services will provide such conciliation assistance only when the supervisor and employee jointly agree such assistance would be desired. It is recommended that the supervisor involved in such a process determine his/her department head's support of such involvement. The Director of Personnel Services will be in­ formed when conciliation service has been jointly requested. 3. The role of Personnel Services will be to help facilitate communica­ tion and, where appropriate, to help identify viable, mutually ac­ ceptable alternatives for both parties. It is not the role of Per­ sonnel Services to identify which party is "right" or "wrong" unless there has been a clear disregard of regulations/policies. It is the case that the Personnel Services conciliator can advise both parties of pertinent policies, regulations or procedures. 4. If the informal cOl1ciliation process does not correct the situation, employees or super\isors may seek more formal avenues of grievance, disciplinary actions or appeals. The conciliation process is not a prerequisite to any of those procedures. Since the Director and/or Assistant -Director may be involved in those formal processes, they will not usually serve as conciliators in this informal process. University of Kansas Libraries Number 754 March 29, 1984 ARL SPEC KIT RECEIVED ARL SPEC Kit fflOl "User Studies in ARL Libraries" has been received and is available for use in Periodicals. K. Miller SNYDER BOOK COLLECTING CONTEST The deadline for this year's Snyder Book Collecting Contest is Monday, April 9. Please direct anyone with questions about or entries for the contest to Rob Melton (Reference) or Joe Springer (Special Collections). If you know of students (workers in your department, regular patrons) that may have an interest in the contest, please encourage them to contact one of us. J. Springer/R. Melton TRAVELS Rachel Miller will attend ACRL April 3-8 and take vacation April 9-13. Sara Townsend will be available in SPLAT from 10 until 4:30 April 9-12 in case any urgent problems arise. Sara will be gone all day April 13. R. Miller MARK YOUR CALENDAR AND PLAN TO JOIN US! CPDR invites all staff to attend a Brown Bag Lunch Talk next Thursday, April 5 (noon to 1:00 p.m.) in the large converence room, level 5 Watson. Topics to be presented: Winter ALA meetings attended and the Committee for East Asian Libraries. Please come. J. Shawl CREDIT Michael Palij has written an article "Early Ukrainian Immigration to the United States," in the Journal of Ukrainian Studies, Toronto, v. 8, no. 2, pp. 13-37. S. Gilliland CLASSIFIED SENATE MEETING All classified employees are invited to attend the next meeting of the Classified Senate which will be held in the Burge Union, Room 305, on Tuesday, April 3, 7 pm. S. Butter KULSA NEWS Refrigerator Lock. There has been so much theft from the refrigerator in the Watson staff room that the KULSA officers have asked that it be fitted for a lock. A hasp is being installed; and on Monday, April 2, the refrigerator will be locked with a combination lock. If you want to use the (hopefully more secure) refrigerator, you may get the combination from Darla Perry. Please do not give the combination to anyone else ("loose lips sink ships") and ALWAYS lock the refrigerator after you've used it (lithe lunch you save may be your own"). Cans for KULSA. In an effort to raise money for KULSA, a collection box for aluminum beverage cans is being placed in the staff room in Watson. It will be emptied regularly and the cans redeemed for cash for the KULSA treasury. The box will be monitored for insect infestation, but it would help if you could rinse the can before dropping it in the box. A. Mauler COLLECTION DEVELOPMENT COUNCIL MEETING SCHEDULED The CDC will meet on Monday, April 2 at 1:30 p.m. in Watson Library's Conference Room A, to discuss purchase of the automated acquisitions system. C. Howard (Continued) -2- FRANCES FISCHER EXTENDS THANKS KULSA has received the following note of thanks from Frances Fischer: To each and everyone in KULSA a big 'thank you' for the gift certificate. I have enjoyed working with you through the years. May I continue to see you once in awhile! Thank you again. -Frances Fischer ATTACHMENTS Attached to this issue of FYI are minutes from the February 15 COM Committee meeting, and minutes from the March 9 COM Public Services Subcommittee meeting. MUSIC LIBRARY ACQUIRES RARE DISCS The Music Library has announced receipt of the John Bierley JOHN PHILIP SOUSA rare discs, modestly valued at $5,000. Beirley, author of JOHN PHILIP SOUSA, AMERICAN PHENOMENON and HALLELUJAH TROMBONE: THE STORY OF HENRY FILLMORE, is probably the most knowedgeable authority on Sousa in the world. The test pressing of Sousa's Band in 1902 is the only one in existence. The ten inch single sided Berliner of the ESPADA MARCH is priceless. E. Johnson '1'. March 13, 1984 '; ~ .. ,';- ... : To: COM Catalog Public Services Subcommittee JN~ OuDeeting of March 9 From: RE: 1. Our next meeting will be at 1:00 Wednesday, March 28 in the Wstaon conference room. Future meetings, dates to be announced, will also be at 1:00 on Wednesdays. 2. Header s trip decisions. We Will have a -3/8" strip consisting of four field s: 1) "University of Kansas Libraries" (single-height letters) accent color text on fiche color graound (3/4 "); 2) Alphabetical sequence (triple­ hei ght lette rs) single-line format, range separated by dash or ellipsis, no "From" or liTo", fiche color text on accent color ground (2-7/8 tt); 3)"Authors and Titles"I"Subjects" (double-height letters) over date (single­ height letters) accent color text on fiche color ground (1-5/8"); 4) Fiche numbe r (triple-height numerals) accent color text on fiche color ground (1/2 ") • . Accent colors will be Xidex Yellow '(authors and titles) and Xidex Light Green (subjects). These colors were chosen for their legibility, their contrast with each other and with the CSR fiche, and their overall taste­ fulness. It was suggested tha t the same colors in acetate be used in the numbe r slo ts on the card catalog drawers, replacing the missing or faded signal dots previously used (coincidentally also yellow and green, but in reverse combination). It was noted that yellow and green do not match the colors (dark bronze and blue) of Natson's catalog island marker boxes. These decisions were transmitted to ANACOMP on 3-12-84, and revised mockups will be forthcoming. There appear to be no decisions remaining with regard to the header strip. 3. Staffing for maintenance of COM and CSR readers; filing of new editions of fiche and refiling of fiche mixed up in daily use were discussed. We considered a plan involving the designation of a permanent staff member to make repairs to the equipment, with routine cleaning and fiche filing done by students . Branch libraries could control their own student hours slloca­ ted for this purpose, while Reference's could be handled by students alloca­ ted to and supervised by the Catalog Department. Variations on this plan were also considered. This topic will be furbher discussed at the meeting of the public service department he ads on March 21. 4. The press release was edited to omit para I, page I; para 7-8, page 2,; and para 1-2, page 3. Several other related but minor changes also were made. 5. Discussion of a catalog information service, jointly staffed by public service and cataloging staff, both in Reference and in the branches, was postponed until ' the next meeting. 1 - . . t, ._~.;'; ) 'j ' , .. "",""", . ~ I ', , :'. f';~; :: l.' /'. 6. External publicity. MH will investigate the relative value and cost of mass publicity limited to just the COM catalog versua mass publicity of the COM catalog combined with other library news. To be discussed further at our next meeting. 7. Internal publicity. CG will draft a coordinated proposal for publi ­ city and instructional materials aimed at library users already in the library. To be discussed in our next meeting. 8. Means of alerting users to the necessity of consulting both catalogs. The following was suggested. To alert COM users to the need to also consult the card catalog, stick signs on the fiche reader screens, signs large enough to be noticed, but not so large as to seriously get in the way. To slert card catalog use rs to the need to also consult the COM catalog, place signs on top of the card catalog cases. In Reference, these could go into the existing sign holders on the catalog island marker boxes. Elsewhere, special sign holders would have to be used. The us e of guide cards in card catalog drawers was thought to have little probable effective­ ness. These signs would say something like "HAVE YOU CHECKED BOTH CATALOGS? To be sure that you have found everything the Library owns on your topic, or by your author, you MUST check both the card catalog and the mic r ofiche catalog." This topic will be further di s cussed at the meeting of the public service department heads on March 21. 9. Library sta ff orientation. We discussed in general terms a proposal to orient staff using a team composed of public service and cataloging staff. CG will report a more specific proposal at our nex t mee ting . 10. Miscellaneous. a. Allocation of COM readers and copies of the fiche will be reviewed by our committee, with assistance from Kent Miller. b. A memo dated 3-12-84 from Kent Miller to the library admin­ istration points out the need to purchase additional fi che pane ls for our fiche holders, since the initial run of COM (currently e s timated at 400 fiche), not to mention future growth (180 fiche in the fir s t year alone). considerably exceeds the holders' present capacity of 340 fi che, a figure bas ed on previous estimates, since revised. c. A means of displaying use instructions as part of the fiche holder, rather than as a separate apparatus, is under study . IN will report at out next meeting . d. Signing for the Watson catalog area is currently out for bids. A cost estima te for electrical wiring in Watson has been requested. Special wiring needs at other locations should be directed to John Glinka. II. The doings of this committee will from now on be made known by publishing these memos in FYI, rather than by relying solely on reports to the big COM Committee and letting its publis hed minutes serve the purpose. In addition, publication in FYI of an hi storical note on our activity will help bring the entire staff up to da te on the prepa r a tions for the public service aspects of the COM catalog. IN will handle . - 2 - - -----_ .. . _ .,_ . ~~ ,Y ~~~·.1·;:r:} \,~~~~;}:t' ~:':.~~!~\~ . ~ i l;~~~~;. COM Catalog Public Services Subcommittee Staff who have been following the development of the COM catalog may be interested to know what action is being taken with regard to the public services issues involved in the introduction of the catalog to our patrons. This note, which is largely a reiteration of portions of the minutes of the COM Catalog Committee, previously published in FYI, will br ing you up to date. --- Early in 1983, the Public Services Subcommittee of the COM Catalog Committee began meeting to identify the public services concerns in the library's preparations for COM. Of course, user friendliness, broadly construed, had been a concern in the design of COM from the beginning, and numerous meetings in various forums had been held over the years to solicit advise in this regard. The special charge to the Public Services Subcom­ mittee, in contrast, was to make specific plans for the introduction of COM to the public, as well as to handle any residual user related matters, except for the actual design of the system, which remained in the hands of the parent committee. Occassional meetings over the following months eventually resulted in a written agenda, dated July 8, 1983, and since that time the Subcommittee has been systematically completing the items on that agenda, as summarized as follows. - The layout of COM stations in the Watson catalog area has been planned and accepted by all. In the plan,- the card catalog is pushed north, eliminating its central east-west aisle, and the 20 COM stations are strung out in clusters of four along the north side of the main Reference Department traffic way from the lobby to the Reference stacks. This gives COM both visual prominence and easy accessibility from any point in the catalog area. Professionally made signs, matching the existing Watson Library Gra­ phics Syst em, have been ordered for the Watson catalog and Reference areas. Included are signs hung from the ceiling and signs mounted on the fiche r eaders for both the COM catalog and thecentral serials record . - The COM catalog has been given the official name of Microfiche Catalog. The name was recommended by the Subcommittee after receiving suggest ions from the library staff, and subsequently was endorsed by the full COM Cat­ alog Committee. The official name will be used on signs, instructions and other publicity. We hope it will also be adopted by library staff, especi­ ally by those who deal directly with the public. There were several reasons for choosing this name. Above all, it is readily comprehensible. It means catalog on microfiche just as surely as card catalog means catalog on cards and online catalog means catalog online. Clearly, Microfiche Catalog is different from Card Catalog (yet some how r elated , too) and from Central Serials Record as well. It provides a physical description of itself so that patrons will have some idea of what to look f or when told to use it . Patrons coming from or going to other libraries with catalogs on microfiche will be given no gratuitous term­ inological difficulties since Microfiche Catalog is widely used. The name .. r!0~~t1't"2~\i",C~[HlT:,'t\~~5~}n{;':?fi r~~~;1r'i ;'CJ\?6~~i::·\t.~ii!~;~,;r;; , .' ·~·· , . is also short and easy to say. Finally and most obviuosly, it has abso­ lutely no novelty to wear off and sound corny several years from now. The Subcommittee thanks those who contributed suggestions to name the catalog; we appreciate your interest. - The eye-legible header strip for the COM fiche has been deSigned. We will have a 3/8" strip consisting of fOUl" fields: 1) "University of Kansas Libraries" (in three lines of single-height letters) accent color text on fiche color ground (3/4" wide); 2) alphabetical sequence (triple­ height letters) single-line format, range separated by dash or ellipsis, no "From" or "To", fiche color text on accent color ground (2-7/8" wide); 3) "Authors and Titles"/"Subjects" (double-height letters) over date (single height letters) accent color text on fiche color ground (1-5/8" wide); 4) fiche number (triple-height numerals) accent color text on fiche color ground (1/2" wide). Accent colors will be bright yellow (authors and titles) and bright light green (subjects). These colors were chosen for their legibility, their contrast with each other and with the central serials record, and their overall tastefulness. In progress, but not yet completed, are plans for the maintenance of the fiche readers and fiche filing (both for the microfiche catalog and the central serials record), a review of the previous allocation of fiche . readers and fiche copies throughout the library system (possibly inclu­ ding departmental reading rooms), and the aquisition of additional panels for the fiche holders we already owo. Also in progress are plans for publicity, user instruction, and library staff orientation. Believing that the attitudes of the library staff toward our bibliographic apparatus are crucial to those of our public, we intend to handle these matters in an honest, balanced , and relatively low-key way. It is our view that while the advent of our Microfiche Catalog is certainly important, it does not comprise a Revolution in bibliographic access at Kansas, at least not yet. The card catalog, central serials rec ord, and various other record systems will continue to be essential tools for us and our clientele. In introducing the Microfiche Catalog, we will try to avoid creating either the unwarranted apprehensions or the exaggerated expectations sometimes associated with new automated systems. The Microfiche Catalog is to be installed in the public areas of Watson and the branches in August, after Summer Session ends but before Fall Semester begins. If, in the interim, you have questions or suggestions, please contact any member of the Subcommittee: Charles Getchell, Mary Hawkins, Lorraine Moore, Jeanne Richardson, or Jim Neeley (chair). IN/Jn 3-14-84 IBnute. ot . '~ .. , \;-;:?-:~!~f'\~:' . .'. .' the Com Catalog Committee Meeting February 1~, 1984 Attendingl C. Howard (pr.siding), S. Craig, P. DiFilippo, M. Hawkin., L. Moore, J. N .... l.y, 1\. Neeley, M. Roach, G. Susott, A. Mauler (r~cording secr .. tary) The m~eting wa. called to order 'at 112'. Howard called for discussion ot the sample fiche header strips. Su§ott FOinted out that th .. samples have a 1/4 inch header strip, but that the f i nal format will have a 3/8 inch header strip (as soon as the Committ~. chooses colors). It was suggested that a 1/2 inch strip be s et aside for the header with 3/8 devoted to text and 1/8 inch for b o rd~r. The sample fiche show.d both l-line and 2-line "FROM' and "TO' entr~es. Everyone preferred the 1-line format, commenting that the 2- l~ne format was too small and hard to read, and the words "FROM" and "TO· obscured the actual headings. Several suggested that the name of the catalog ('SUEJECT,' 'AUTHOR / TITLE') should be prominent in the header strip and the issue date of the fiche should be smaller than on the ~amples. The color of the header strip will also help distinguish between catalogs. J. Neeley noted that the vendor recommends bright colors that contrast with the blue fiche. Craig suggested red and yellow. Howard directed the Orientation Subcommittee to meet with the ve ndor to make preliminary decisions on the colors for the header strip and the final specifications as to size, type, etc. He suggested that the h~ader strip question be resolved before a sample run is made of the M~crofiche Catalog. J . Neeley reported that th. Orientation Subcommittee had not met since the last COM Catalog Committee meeting, but he asked for reactions to the draft press release distributed at the last meeting. He sugges­ ted that the allusion to Orwell's 1984 be removed, and the Committee concurred . Craig asked about the schedule tor introdUCing the Microfiche Catalog. Howard said it would definitely not be introduced during finals. The programming should be done, and the Cataloging Department should have its processing done by late July. The Microfiche Catalog could then be put into place in early August, ready for a publicity push at the beginning of the fall semester. J. Neeley suggested that the publicity be concentrated on the faculty--students tend to use the catalog only when they have to (an opinion shared by Howard and 1\. Neeley). Craig thought that the publicity should be more splashy and directed to a wider campus audience. She suggested that the publicity reflect that the Microfiche Catalog represents a big change--a positive change looking toward the future. J. Neeley replied that the first issue of the Microfiche Catalog will not be that much of a change--it will grow in importance, but initially the card catalog will continue to hold the larg~ majority of biBliographic references. DiFilippo pointed out that the branches will have a ditfer.nt catalog, a union catalog; and the branches may have a greater need to call attention to the change. :.' i:' ; .~ .! • ~::. COM Minut ... February 1', page 2 1984 Moore di.tribut.d a summary of cataloging statistics comparing the period Jun .. through Decemb~r, 1982, with the same period in 1983. The 1983 production continued to be apprOXimately 70\ of 1982 production. Howard noted that a number of factors have enabled the Cataloging Department to exceed production estimates for the Feriod during wh~ch the basis for the Microfiche Catalog is being created. Th~ Cataloging . D~partment hag had mor~ 5tud~nt h~lp in 1983, books with Library of Congres5 bibliographic records can be proc~ssed quickly ev~n when cata­ loging staff are heavily involved in the Microfiche Cataleg preparation, and the Library of Congr.ss is cataloging books faster (mak~ng more of their records available 500ner). Moore add~d that the statistics alse reflect the benefits to the Cataloging Department of the Add-On Catalog--time saved by simplified filing can be devoted to cataloging. Hawkins asked if any projections could b~ made for output after the Microfiche Catalog i5 finally introduced. Moore said that projections are very difficult; the 70\ production now being achieved represents the easiest cataloging (little or no editing needed)--the next 30\ require5 a greater level of editing or even original cataloging. Howard ~nd Moore also pointed out that there is still a large administrative back­ log in the Cataloging Department--memos and procedures have to be re­ written, departmental r~organization needs to b~ implemented, etc. Nevertheless, Moore expressed the hope that the 1983 statistics could be doubled in 1985. Roach reported the latest COM statistics: the 71st tape will be loaded on February 15, 1984. There are ten 1981 tapes still to be loaded. There have been 92,594 bibliographic records loaded. These have generated 232,622 authority records, of which 198,259 were stripped off by the computer and 34,363 have been added manually. These have, in turn, generated 90,638 see from cross references--SS,134 to the Ustrip­ ped" authority records and 32,504 to those added manually. Approximate­ ly 7,000 of these have been added by using the pc. There are 59,713 see also from references in the online authority file, ~nd 4,230 series authority records. Susott reported that 61\ of the disk storage space was in us~. Sus ott asked the Committee what should be done about bracketed information in the title entry on a bibliographic record as it would affect filing. (E.g.,"6 (i.e. Seis] neuvos narradores bolivianos!' or "History of Great Britian (sic]") The Committee agreed that such bracketed information should be ignored. Roach brought up the large backlog (1,300) of lost books where the only copy has been lost and the record needs to be cancelled. Ordinarily the record would be cancelled on OCLC, the sh~lflist annotated manually to indicate that the book was lost, a n d the cards pulled from the card catalog. When this involves a record that is online, there are two possible procedures. 1) The record could be "turned off" (won't print), but all of the access points must be checked all the way up the hierarchy (e.g., "MOSSES--MARITIME PROVINCES-­ IDENTIFICATION" would have to be checked at "MOSSES" and "MOSSES-- ) COI1 l1inutes February 15, 1984 page 3 .'. MARITIME PROVINCES' as well as at the full 5ubj"ct it" .. lf, "Germany (West). Eundestag. Abteilung Wissenschaftliche Dokumentation" would have to be checked at "Germany (We"t)" and "G"rmany (West). Eundestag" as well as at the corporate body it"elf.) They all hav" to be checked to see if any other record has u"ed that heading--if the only plac" the heading has been used was on the (soon~o be turned off) bibliographic record for the lost book, the heading will have to be turned off as well so that there will be no blind reference" in the l1icrofiche Cataiog (1. e., cross reference .. that lead the patron to a location in the catalog where an added entry used to b .. but wher .. there are now no records). It was point .. d out that, according to current routines, th .. · record for " lost book is processed by the Cataloging Department, and the cards are pulled from the card catalog by th .. Circulation Depart­ ment; but there are no routines for catching and eliminating any blind .eferences in the public catalog caus .. d by lost books. The prevention of such blind ref~rences in the Microfiche Catalog was to be one of the areas in which it would be superior to the old card catalog. 2) The bibliographic record and all the added entries (and their attendant cross references) could be left in plac .. , but the holdings note changed to indicate that the library's only copy is lost {e.g., "Holdings: Watson [Stacks] hasl Copy 1 (lost 3-83)"). Craig expressed concern that patrons tend not to read the whole bibliographic record. Roach pointed out that the note would be directly below the call number. J. Neeley thought that it sounded too time consuming to turn off lost book r.,cordsl the Cataloging Department could better spend its time proceSSing mar., books. Susott remarked that finding a record that t .. lls you the book is lost at least adds finality to your search: you may not have found the volume, but at least you know you looked in the right place. Howard wondered how many of the 1,300 records would actually be on the first issue of the Microfiche Catalog. He also asked how many new lost book notices were being gene­ rated. 1100re said there were about 200-400 per month from fines, inven­ tory, and th~ branch~s. Howard said that the lost book routine should tak~ into ~ccount that some books "disappear" at the beginning of a sem~st~r and then ~re~ppear" after the end of the semester--the time period b~twe~n th~ beginning of a search until th~ book is officially declared lost should be long enough that such books won't be declar~d lost. H~ also asked how many access paints there are p~r r~cord. Roach said that it is normally estimat~d that there ar~ fiv~ access points per bibliographic record, but that checking up the hierarchy would add a number of additional authority checks. Susott suggest~d that a "lost" note b~ put on the bibliographic record (and leave all th~ access points with their cross references in place) and the catalog be monitored to see if it became a major problem. He said that a print-off could be produced that lists all records with a "lost" note within a specified tim~ fram~. Craig asked that the is .. ue be left op~n for further discus­ sion. Craig asked about the timetable for the regular production of shelflist card.. Roach .aid that each tape contain. two w~eks' I ,";rr\" .po I" • ' ,1) ":', -·l i ' I , ,~ COM Minut .... February 1:5, 1984 page 4 .'(X! ' ,~' j\~ "~ . " accumUlation of record. and that the Cataloging Department might spend on~ Or two weeks editing that information' it might be thr~~ or four weeks between the time the book is proces~ed until a shelflist card i. produced. In r~5ponse to a further question from Cralg, Roach conceded that it was possible that a record could appear on the most recent i.5U. of the Microfiche Catalog before th~ sh~lflist card is produc~d. Craig asked if it would be possible to arrange the production sequenc~ so that the shelfli.t card would always be produced before the reccrd appears on the fiche. Susott said that the shelflist cards could be prcduc~d once a week (instead of onc~ a month), and that should guarantee a sh~lfli.t card before th. appearance of the record on the fiche. The m~eting adjourned at 2'35. The next me~ting of th~ COM Catalog Committee will be on Wednesday, March 21, 1984, at 1'15 in the Cataloging D~partment conf~rence room. University of Kansas Libraries Number 755 April 5, 1984 UNCLASSIFIED VACANCY ASSISTANT SCIENCE LIBRARIAN, l2-month, tenure track appointment, available July 18. Duties: Responsible for general reference in the Science Library, a collection of 250,000 volumes; collection development in the biomedical, biological, physical, or earth sciences, depending on background and interests; management of computerized literature retrieval in the DIALOG, ORBIT, NLM, and CAS systems; management of Library instruction and orientation, and overseeing interlibrary loan activities. Required Qualifications: ALA-accredited MLS; strong coursework in an area of the sciences, or substantial library experience in an area of the sciences; successful coursework or library experience with computerized literature retrieval; and ability to interact effectively with students and faculty. Preferred Qualifications: Bachelor's degree in the sciences; library experience with scientific materials; experience with on-line literature retrieval in the DIALOG, ORBIT, NLM, and CAS systems; and a broad European language background. Salary: $17,000 - $21,000, dependent upon qualifications. Benefits: Paid vacation of 22 days per year; paid sick leave of one day per month; participation in TIAA/CREF retirement pro­ gram; individual health insurance provided. Application Deadline: Applications must be postmarked no later than June 11, 1984. To apply, submit letter of application, resume, transcripts, and three letters of reference to Sandra K. Gilliland, Assistant to the Dean, 502 Watson Library. Qualified minorities are encouraged to apply. AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER APPLICATIONS INVITED WITHOUT REGARD TO RACE, RELIGION, COLOR, SEX, DISABILITY, VETERAN STATUS, NATIONAL ORIGIN, AGE, OR ANCESTRY STUDENT HOURLY TIME CARDS Student hourly time cards are due in the Administrative Office on Friday, April 13, by 9:00 a.m. S. Butter BUDGET & PLANNING OPEN MEETING The Budget & Planning Committee will hold an open meeting on Wednesday, April 18 from 3:00-5:00 to discuss its preliminary recommendations regarding the New West Library. Anyone who has an interest in the questions of which collections might go where is encouraged to attend and express your views. The meeting will be held in Watson's fifth floor Conference Room A. Rob Melton, Chair, B&P LFA BALLOT RESULTS The results of the LFA mail ballot dated March 2, 1984 have been tallied and are reported below. Overall, 73% of LFA members voted in this ballot. The Salary Committee and Executive Committee wish to thank you all and commend you for your interest. Salary Distribution: 1. Preference for distribution ratios RATIO 3-5-7 2-3-4 4-5-6 1st 10 5 19 CHOICE 2nd 4 8 4 3rd 7 5 4 (Continued) FYI, 4/5/84 LFA BALLOT RESULTS, Continued 2. Preference for distribution amounts AMOUNT 1st Equal Dollar 12 Equal Percentage 4 ~ Equal Dollar/~ Equal % 3 3/4 Equal Dollar /~ Equal % 15 2nd 2 1 5 7 CHOICE 3rd 4 2 7 2 4th 3 11 Page 2 34 ballots received; 15 ranked all options in each question; 18 ranked only one option in each question; 1 left one option in each question blank. J. Skipp CALL FOR NOMINATIONS--LIBRARY FACULTY ASSEMBLY Nominations for the following positions on the Executive Committee, Library Committee on Promotion and Tenure, and the Peer Review Committee are now being accepted: Executive Committee Vice Chair/Chair Elect (Charles Getchell and Ellen Johnson are not eligible) 1984-86 Secretary (La Verne Coan and Mary Roach are not eligible) 1984-85 Librarian I Representative 1984-85 Librarian II Representative 1984-85 Librarian III Representative 1984-85 LCPT Two (2) Librarian Ill's, to serve 1984-86 (Gene Carvalho and Eleanor Symons are not eligible) Two (2) Librarian II's to serve 1984-86 Peer Review Committee One (1) Librarian III to serve 1984-86 (Sandy Mason is not eligible) One (1) Librarian-at-Large to serve 1984-86 (Gaele Blosser is not eligible) (may be any tenure-track appointee from LI, LII, or LIII ranks) Nominations, including self-nominations, should be made to Kathleen Neeley (Science Library, 4-4928), Nominating and Ballot Committee, by Monday, April 16th. Please check with your colleagues before submitting a nomination. Thank you very much. C. Getchell BLACKWELL LIBRARY SERVICES DEMONSTRATIONS Blackwell Library Services is scheduled to provide a site demonstration of the PERLINE and BOOKLINE systems on Monday, April 16. We have tentatively scheduled a BOOKLINE demo at 8:30 a.m. in Watson Conference Room A. PERLINE will be demon­ strated at 10:00 a.m. in the same location. The afternoon schedule has not been determined at this point, but emphasis will be placed on the PERLINE system at that time. Individuals who are interested in attending either demonstration are encouraged to call the Serials Department (4-3535) to make a reservation. Further information will be provided in your next FYI. K. Miller PURCHASE DEADLINES FOR FISCAL YEAR 1984 Attached to this issue of FYI is a memo from Keith Nitcher regarding the University's deadlines for purchases from FY1984 funds. To meet these deadlines, we request that all supply orders above $5,000 be submitted by April 23, and for orders under $5,000 by May 4. Special Supply Request forms received after these dates will be held and submitted against FY1985 funds. Your cooperation in anticipating your supply needs for the remainder of this year and observing these deadlines is appreciated. Thank you. N. Shawbaker (Continued) FYI, 4/5/84 Page 3 ARL SPEC KIT RECEIVED ARL SPEC Kit 11102, "Copyright policies in ARL Libraries" has been received and is available for use in Periodicals. K. Miller SNYDER BOOK COLLECTING CONTEST The deadline for this year's Snyder Book Collecting Contest is Monday , April 9. Please direct anyone with questions about or entries for the contest to Rob Melton (Reference) or Joe Springer (Special Collections). If you know of students (workers in your department, regular patrons) that may have an interes t in the contest, please encourage them to contact one of us. J. Springer/R. Melton ATTENTION STUDENTS The Department of Religious Studies, through a gift made possible by the Hattie Elizabeth Lewis Memorial Prize Fund, is sponsoring an essay contest for all University of Kansas students who are enrolled Spring semester 1984. The essay must take an informed and serious account of the Judeao-Christian ethical tradition as applied to social and political matters. The entry should be between 10 and 25 pages, typed and double-spaced in essay form. On or before April 23, 1984, three copies of the entrant's essay should be submitted to Mr. Jeff Weinberg, Office of Student Financial Aid, 26 Strong Hall. A first prize of $500 and a second prize of $200 will be awarded. Details are available from Prof. Woelfel, 205 Smith Hall. S. Butter EXHIBITS April and May will be "Exhibits Months" for the Libraries. In addition to the outstanding exhibits in the Spencer Research Library, other branches are catching exhibit fever. Watch for announcement of the following: Winners of the Snyder Book Collecting Contest--Watson Library; Slavic Folk Art--Watson Library; Library Clean-up--Watson Library; Engineering Library Dedication--Engineering Library; The KU History of Economics Collection--Howey Reading Room. Enjoy, Enjoy! L. Coan, Chair, Exhibits Committee FRANK LLOYD WRIGHT EXHIBIT Opening on April 9th will be a major exhibit, Frank Lloyd Wright, American Architect, in the }lain Gallery, Spencer Library. The exhibit, appearing on the 25th anniversary of Wright's death, is made up of books, photographs, letters, plans and ephemera drawn from the very rich Frank Lloyd Wright Collection in the Department of Special Collections. It has been arranged by Ann E. Williams. The existence of this major collection is due almost solely to the generosity and efforts of Curtis W. Besinger, who retires this srping after nearly three decades as Professor of Architecture at KU. A reception to honor Prof. Besinger and to open the exhibit will be held at 4:00 p.m. on Monday, April 9th. All are welcome. LEJ Helyar RECOVERING Paulette DiFilippo is recovering from her surgery and is expected to return home this week. She will be at home for another four or five weeks. During her absence Margaret Wilson is in charge of Catalog Maintenance. L. Moore ATTACHMENTS Attached to this issue of FYI are copies of several committees' minutes and information regarding the 1985 Faculty Grants and the 1985 Faculty Development Seminar. • ' , ~ ... ~ ~ .,0.:_.,,1 '. ~ " ' , ,, ' . ' i .', .... l ~>" H - ;~ .~,' " ,', .~'7J.. '" .', t./, ".( '.:' ASS {STANT D£AN ' FOR ;~R~O~ . C -i , :,-, \ 1"" J~':".H ' f,') \" -) i)!JF ,3 , I.IBRARY . NEI. f , '-" -,: t" -- ',:.-,' :' ~: - -:'." WATSON en er ' " " ;(>r: }'-:~t· ·: Ad'llln. Dlst. for HumanisticStudies Th~ " UniversitY of Kansas 333 K""'lCth S~Ctr ResfI",:h Library. Uzwrence, KJlnsas 66045-2967 • (913) 864-4798 March 12. 1984 I': TO : Members of the Faculty if I.: .. ,) ~" f f' }, \ '\1\";'1 ; , . ; FROM: Theodore A. Wilson . ;'! ,,-: " RE : 1985 Faculty Grants and the 1985 Faculty' Development Seminar . , The seventh Mellon Faculty Development Seminar of the Center for Humanistic Studi es will take place in the spring of 1985 . The theme of the Seminar will be "E vil in Experience. Image, and Idea." This Mellon Seminar will provide an opportunity to exam1ne the phenomenon-Of evil from comparat1ve and -- ----­ interdisciplinary perspectives, as well as from the point of view of the traditional disciplines . The Seminar will be directed by James Woelfel, Profes sor of Philosophy and Religious Studies. The Seminar is open to all members of the faculty. It is not open to graduate stude nts. It will meet once a week, on Wednesday afternoons from 3:30 to 5:00, and there will also be other opportunities for social and intellectual exchange amo ng Seminar participants in the course of the semester. The Seminar ses sions will not be "taught" by anyone person, but will consist of di scussi on of papers written by the partiCipants and distributed one week in advance to members of the Seminar and interested faculty members. Six faculty members from private colleges and universities in the region who have been awarded Andrew W. Mellon Senior Fellowships will participate in the Sem inar , In addition, six K,U, faculty members who agree to take part in all the sessions and prepare a paper for the Seminar will be given Andrew Mellon Grants of $700, payable at the end of the 1985 Sprinq Semester. These twelve faculty members will form the core of the Seminar, but attendance at any or all of the sessions will be open to interested faculty members, and we hope that ma ny will attend . If you are interested in applying fOl"-the- $700 Me 11 on-Gl"dnt-. please send to the Center for Humanistic Studies a current CV, a statement of your interest in the theme of the Seminar, and a paper proposal. Papers on any as pect of the t opic are welcome, A list of suggested areas of inquiry is on the reverse side of thi s letter; but do not feel restricted to these . Proposals from the soc ial and natural sciences, as well as from the humanities, are welcome. The Seminar papers should be completed and ready for distribution prior to the start of the 1985 Spring Semester. Applications are due by 5 p.m., April 17,1984 . Announcements of awards will be made during the first week in ~ay. sin1Z;~u TheodoreA. Wilson, Center Dtrector -, .' . ,' l' ~ .;~Jo ", ' ,.,;, " '. ! c' - EVIL IN EXPERIENCE, IMAGE, AND IDEA Spring. 1985 Some suggested areas of inquiry (This is by no means an exhaustive list of broad possibilities. Specific papers would of course have a narrower topical focus.) Literary-critical examination of portrayals of evil and aspects of traqedy in fiction and drama Cross-cultural phenomenological study of the understandings of evil expressed in religious symbols and myths . Historical investigations of the symbolic roles played by laroe-scale human destruction and the threat Qf destruction in the life of an era (e . o. . , the Black Death. World War I, the Nuclear Age) Philosophical reflection on the definition of evil and ' its relationship to such topics as individual and social values, freedom and necessity, and modern technolo9ical realities and possibilit i es Theological exploration of classical and contemporary theodicies Topics of Visiting Fellows already selected for the Seminar The "kenotic" paradigm in Milton's epics as positively and ne9atively illustrated in the good and evil characters The theodicies of John Hick and of process thought Photography and the metaphoric portrayal of evil in contemporary society Manifestations of evil as a function of self-rejection; issues in definition, values, and individual behavior The problem of evil in recent American religious and social philosophy: Heschel, Nerton, and Ki ng , LIguori ' s "The Advantages of Tribulations": ' evil as mystery to be contemplated rather than problem to be solved ~---------------'------" -------------- ----- ,- ,-- '\ " . '- 't' -~ ' ":" t'~ ' ;' "(''''''-~~;~'~1-'~~';;] l.FA Committee on Budget and Planning Minutes of the 1/31/84 Meeting Present: Sherry Butter, Sarah Couch, Kermit Sewell, Annie Williams, Sherry Williams, Nancy Burich. Guest: Jeanne Richardson Absent: Rob- Melton The comm ittee met with Jeanne Richardson to discuss the impact of including the Science Libraries in the New \~est Library. Mong the topics discussed we re: fa culty interest in occupying space now used by the l.ibraries if it were vacated to move into the NWL; use of various collections of materials outside those in Learned and Malott by Science faculty and s tudents (esp. documents, psychology, and sociology materinls); public servIce needs (OCJ.C t e rminals, terminals for database searches, n map reducer if the Maps Library is included); impact of various collections on service and staff needs. The ques tion arose concerning commitments already made for space'in the N~~ by those outside the Libraries. The committee will seek clarification from Dean Ranz. Rob joined the committee briefly to report that we have received a request to observe meetings of this committee in connections with a class resea rch project. Rob will seek advice on the matter from both the LFA-EC and from Libraries administration. The next mee ting will be "'lth Susan Craig on 2/6/84 to discuss the NWL as it rela tes to art and architecture materials. MINUTES APPROVED 2/13/84 " " •• • '. t ' t~ . ,.1 '~1 ·t UNIVERSITY OF KANSAS LIBRA.RIES SALARY COMMITTEE Minutell ot Meeting 1, Mar 84 The Salar.y Committee met on Thursday, March 15, 1984 in the fifth floor conference room in Wateon. Present were Gaele Blosser, Jean Skipp, and Barb Gaeddert. Receipt ot a letter trom Bill Mitchell was acknowledged. The tabulation of the votes tor the ealar.y distribution was examined and for­ warded to the Dean. The results will be published in FYI. SAWY ~OMMITTEE l-!inutes of Meeting 22 Feb 84 The Salar.y Committee met on \lednesday, Feb. 22, 1984 in the fifth floor con­ ference room in Watson. Present were Gaele Bloesser, Jean Skipp, and Barb Gaeddert. The committee reviewed the ealary range for three job descriptione Librarian, Head of Acquisitions, SlaViC Catalo(;er/Bibliographer). with the committee a letter from Sand¥ Gilliland transmittlng the descriptionB. (Enginee ring Jean Bhared three job For the position ot Engineering Librarian, the committee felt that given the high starting ealar.y, it might have been appropri ate to ask for professional experience as a preferred qualification. Thera were no Bpecial cO/lJllents on the SlaVic or Acquisitions positions. Preparation of the ballot for distribution of salar.y increments \{as discl: :: sed. Barb will tr.y to prepare some figures by Harch 5th. . . . -.--- -- • . .. _--- . - -.. ,<,;,:(·jJ:'~·:.~':.i\~i : . ;; I ;J . ,.1-: :,::,':.t :::.>: ':':"~:~~'~~"'f ;'~\>1~ f ", I .' TO. Libr'ary F~culty Assembly EMecutive Committee FROM: Mary Roach, Secretary RE: Minutes of the Committee; March 2, 1984, 9130 a.m. PRESENT. Charles Getchell, Gene Carvalho, Gaele Blosser, Gary Bjorge, Mary Roach, Jean Skipp, Mary Hawkins, Jim Ranz ABSENT: Ellen Johnlion, Karen Knapp MINUTES The minutes of the February , 17, " 1984 meeting of the Executive Co mmItte wer e read and approved with minor changes. SALARY COMMITTEE -- Jean Skipp Jean S~l PP reported that, again thili year, the Salary Committee had deve l opud ttle ballot regarding salary distribution. She asked whether the LFA fNecutive Committee wanted the Salary Committee to proceed with its di~trihution. As d result of her request, a motion was made and a pproved to the effect that, "The LFA EMecutive Committee in response to O~d rl Ranz's request for input on salary distribution recommends tt,at the Sa l ary Committee, following customary procedures, poll the LFA memberShip to determine the preferred salary distribution for Fiscal Yua r 8~ ." In view of the time limitations, it was recommended that the Sa lar y Committee eNpedite this procedure. J e an st~ted that she would get the ballot to the Ballot/Nomin~ting Committ"e th at afternoon. LIBRARY CLEANUP COMMITTEE -- Mary Hawkins Mary Hawkins explained the reasons for the slowness of the Library Cl~an u p Committee, but noted that the membership of the Committee had g o ne through some changes. She reported that the current memb e rship irl c llHi es : Leesa Duby, Bayliss Harsh, Eleanor Simmons, Ja.net Rev(-?new, Sherry Hawlins, Charlee Glinka, and a student from the Senate Library Committee. The Committee will be considering the kinds of things that eMn he done to reduce the amount of litter in the library. Some suggestions include: monitoring or patrolling, exhibits showing the negativ e effects of food and drink in the library , more signs, or possibly removing the vending machines. She noted that the approach tak~n in dea ling with the problem is a real concern. She said sh e would l eup thu Executive Committee informed of the Committee's activiti e s. LIBRARY POSITIONS -- Mary Hawkins, Ji. Ranz It was reported that Frances Fischer will be retiring soon. As a result of her retirement, Jeanne Richardson has recommended that rather than fill the Library Associate vacancy, the Library fill the vacancy with a Librarian. The Librarian position would be filled from existing profes~ional vacancies and the Library Associate position would probably remdin unfilled for a year in order to cover shrinkage. The Library will be trying to obtain an additional classified po~ition for the new Engineering Library. It is felt that the new library will generate increased usage by faculty and students and that an additional position i& needed to support the increase. \ tf' ,:, ,\ ' '' , :,,· i ::'.:~ ,~'. :j;, .-' . : .. '.': ;:' ~-~ ~ .' . , BUDGET RECOMMENDATIONS REGARDING THE USE OF STUDENT MONTHLYS Oi !iCllssi on cant i nUE!'d [')n thf~ pr-opo '::iC..?d U !":i(:? of st l.ldQnt monthl y positions in pli~ce of class if' ied or unclassifed 's t a +f wh (J~'i(-" clutll;'~;, it is judged can be satisfactor-ily pf.:'r-formed h y slude nt. s . The E:.:ecutiv t':~ Commi ttl.e was not opposed to the idl'a, b\lt fel t th d t f.ll?rhaps a great e r emphasis 6huuld have been pl (")cE~d on thc-? pot f.1 f"1ti a l t:! ffects of suc h ch anges in staffing. Jim Ranz stated th ",t he te l t th " t tt,,> budget document thAd addressed this with the statr~mf~ flt, "In a ll can d o r, it: f~hould be recognized th a t l o ng --st.anding p r-e 5Sl.Ir' eS have l o nu sincE:!' f orced the Library to reduce its posi t i o n s to the lowes t acceptable level of fltndirlg conlnlensurate with adequate ~ er fornlance of ttle dutie s in volved. Neverthe less , thi s procedur e wou ld pr ov id (~ a mea ng ,'rid ,-H1 inc e ntive to reconsider th e r a r e rQsition that nli y~l t be dowrlgrad e d.'· Jim RarlZ clarified for th e C()mmittee, the p r-op osed +und i rlq SO'JI~ C~ for the student mo nthly a c count. He not e d that if funded, the money would remain permanently in thi s account. NEXT MEETING TtlU n ex t meeting of the l.FA Ex ec utive CCI'nlnitt~e was 5chedltled fClr Friday, March, 9, 1984, 9: 30 ffilIVERSITY OF KANSAS LIBRARIES SALARY COMIUTTEE Minutes ot Meeting 28 Feb 84 The Salary Committee met on Tues~, Feb. 28, 1984 in the fifth floor conference room in Watson. Present were Gaele Bloessor, Jean Skipp, and Barb Gaeddert. Sandy Gilliland and JiJ1I Neely joined the group to answer questions about the job description for Reference Librarian/Bibliographer. It is conceived as an entry­ level position with no supervisory responsibility. The committee commented on the strength ot the job description, especially with respec~ to required vs. preferred qualifications. Earb presented the tabulations for the salary distribution ballot; they were OK'd by tbe group. The question ot whether job deSCriptions and salary offers for unclassified non­ librarian positions are part of the venue of the Salary Committee was raised. Jean will discuss it with Charles (LFA Pree.). t·· LFA Committee on Budget and Planning Minutes of the 2/&/84 Meeting :,".r' ·· '" ·''''"r·'' "''''"'· ~' .. '''!:'·".I rrese~t: Sherry Butter, Sarah Couch, Susan Craig (guest), Rob Melton, Kermit Sewell, Annie, Williams, Sherry Williams, Nancy Burich Rob reported that after consultation with both the Denn and with Charles Getchell (Chair, FLA-EC), and in light of the Kansas Open Meeting Act, the committee should seriously consider the request of a staff member to ohserve with members of a class this committee's meetings. The committee agreed that they should be welcomed. It was decided that the committee needed to talk with Roger Anderson about geography materials and those other subject areas which border on this area (ie. anthropology, folklore, physical geography, geology). The committee will also meet with Rosemary McDonough about business materials and the possibility of their inclusion in the New West Library. Susan Craig joined the committee to talk about Architecture collections and the implications the NWL has on these materials. Susan reviewed for the committee the breakup of the Marvin Library collections which abandoned a separate Architecture library and split the collection. There is strong feeling among Architecture faculty (to which she concurs) that services and collections be concentrated in one place. The NWL is the best place to do this. But because these materials overlap into several other subject fields, careful consideration must be given to determining exactly which of these can move. due to space limitations. The committee will meet again on 2/13 to talk with both Roger Anderson and Rosemary McDunough about the NWL. MINUTES APPROVED 2/13/84 ._----- --_ .. _ .... _-- --- _._-_. , . . - "' ; . ~ ~-l: ,.-: l ~~ ~ .< i.. .. LFA Committee on Budget and Planning Minutes of the 2/27/84 Meeting Present: Sherry Butter, Williams, Nancy Burich. Absent: Sherry Williams Sarah Couch, Rob Melton, Kermit Sewell, Annie Guests: Marion Howey and Rick Embers. Rob announced that the committee will meet on March 5 with both Assistant Dean Howard and Lorraine Moore to discuss record-keeping Implications of. the New West Library. It was decided that we need to talk with both Earl Gates and Assistant Dean Hawkins at an early date. Rick noted that whatever is decided about moving the Map Library, the major consideration must be the weight of these materials. l~ls is one reason why maps are often housed on the ground floor of lIbrar ies . Marion commented that it is not necessary to consIder Ma ps and Documents together since most patrons do not use both collections. Various other combinations of collections were considered. Rob noted that the primary ~ consideration for any move 1s to minimize inconvenience to users and to combine materials in a logical way. Since Documents Bre used by most departments, a central location is desirable. Rick noted that Maps need at least 25 seats and that each reader station will require space beyond normal allotments due to the size of some m,'pS. Marion said that Documents must be on one floor for proper access of material. and efficient use of staff. MINUTES APPROVED 3/5/84 ;.'.'" G <' . ' v .... . !j . . ')" .;-..,"' . .. ~ .... ",,~-} ...... THE UNIVERSITY or KANSAS Otf' ... ofu..U".""lt:rDtnclor of .... In_ and P'nca.l Aft_'"' _atro,.. H&l1. La ......... ~_ IfU .... ·:al3t ~ '- -' . , .~ .~ - March 30, 1984 MEMO TO: Ali Faculty and · Staff " . . ,,""/'_ l "" '~ . . (~.t.:.. FROM: Keith L. Nitcher, University D\rector, Business & Fiscal Affairs , REFERENCE: Purchases to be charged against 1984 and 1985 fiscal year funds j. .• . ~. . , In accordance with information received irom the Department of Administration, Division . of P.urchases, the following schedule has been prepared. j r" ;; ~ , r I· 7 '. AU PUIlchMe. Re.qu.iAilion&, VA 100, to be. c.haJr.ge.d agcUl'lllt 6uIld: various languages. R. HcDoncue:h orrecd to look further Into creating such a list. ~. HcUonough also suggested and agreed to develop lind circulate a questionnaire on other job relat~d skills, and aress in which st off would li ke to develop skills. R. McDonough a s ked it there were other Univerti ity fun ds ~vailablp. for profess i onal develop~" J. Shawl said that Faculty Development funds may "lso be requested from the Office of ,leader.; I.ffuire.· Few librarians hav!! tapped this resource. Ot he r tOFics briefly discussed were n , possibility of u~ing funds froo major KU lecture seri es t o brin~ in a librurian as guest speaker, and the encour&.gement of more tenurdd librarillns applying for eabbaticule. H. ~cDonough reported on her inquiry into BtAff use of the Library's new Zen; ths. 'rh~ Zeni! may not be ulled for personal business; the Librury i n u:lnhl e to pRy the ;.~~ f e r any stnff ~ember wishing to take training sessions at the Comp Ce r:t c r. A $75 tutorial docs exist f or the Zenith, perhaps the Library may be oble to ~urcha"e 0nu for stnff use. " J~~ /ffA/u' 'Cn 2/29/84, J. Shswl called the Oftice of Academic i.crairs to verit y thi " ;nforroll,ti r; n. I.ny faculty may a rply for funde once ev er y three years. ~rocedure: Dim ply writn 0 letter addressed to Deanell Tochn and explain how the fundB 0 1'& to be used and how much is ne eded. The requeet must have Dean Runz's approval. Funds moy Hot be requr:sted simply to attend a meeting, but may be used to partlcil'ate in 0 work"hoJ', for exomple. SO LloH;,; .r;,N:';, H;.J,~l liSE 1'1115 INFOHMATION ro YlUR ADVANTAGE! University of Kansas Libraries Number 756 April 12, 1984 CLASSIFIED VACANCY Charlee Glinka has announced her resignation from a Library Assistant II position in the Science Library effective 4/20. The primary responsibility of this position is to oversee operations of the Science Library's Circulation Desk, including the Reserve Collection. The position is also assigned supervisory responsibilities (for the Science Circulation Unit), Reference Desk duties, and other miscellaneous duties. For a complete description of this position, consult Sandy Gilliland in the Library Administrative Office. Qualifications: Applicants must meet the state specifications for the LAII, must have knowledge of supervisory methods and techniques, and ability to establish and maintain at all times effective working relationships with patrons and library personnel. Strongly prefer successful supervisory experience. Prefer detailed experience or thorough training with the KU Libraries' automated circulation system and substantial college coursework in an area of the sciences. Library staff interested in making application for this position should complete an application form (available from the Administrative Office, 502 Watson) and return it to Sandy Gilliland no later than Wednesday, April 18, 5:00 p.m. AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER APPLICATIONS INVITED WITHOUT REGARD TO RACE, RELIGION, COLOR, SEX, DISABILITY, VETERAN STATUS, NATIONAL ORIGIN, AGE, OR ANCESTRY BLACKWELL LIBRARY SERVICES DEMONSTRATION The Blackwell Library Services demonstrations of the Bookline and Perline systems are scheduled for Monday, April 16th. The specific schedules are as follows: 8:30 Bookline 10:00 Perline 1:00 Perline (this session is reserved for Serials staff and Branch Serials personnel) 3:30 Bookline All demonstrations are scheduled in Conference Room A, Level 5, Watson. reservations with the Serials Department, 4-3535. BIBLIOGRAPHIC INSTRUCTION AIDS Please make K. Miller The Library has allocated some funds for the creation of a slide collection to aid in bibliographic instruction by library staff. There are some slides already available that were made in 197? (Pre-renovation) but things have changed considerably. I will coordinate the project and intend to pursue it after June 1. If anyone is interested in helping plan the collection, or if you have particular slide requirements, please let me know by May 1. Susan Craig, Art Library APRIL 13-29 WATSON CLEAN-UP CAMPAIGN In an effort to help rid the Library of litter and pests attracted by litter, the staff of Watson Library is staging a clean-up campaign. Staff members will be walking through the Library asking people to dispose of any food and drink that they have in any public areas. Patrons are allowed to have food only in the first floor lounge. Library staff are not to have food in public areas. We need and appreciate the cooperation of everyone in helping us to make this campaign successful and of lasting effect. Please see Leesa Duby in Circulation if you would like to help with patrols. We can still use some more help! FYI 4/12/84, #456 Page 2 STUDENT HOURLY TIME CARDS Student hourly time cards are due in the Administrative Office by 9:00 a.m., Friday, April 13. S. Butter CLASSIFIED/UNCLASSIFIED/LIBRARIAN TIME CARDS Time cards for classified staff are due in the Administrative Office on Friday , April 13. Absence cards for Librarians and other unclassified staff are due on that date also. Please contact Darla Perry or Sandy Gilliland if you have questions. D. Perry PERSONNEL COMMITTEE The Personnel Committee of the Classified Conference is gathering suggestions for informal evaluations of supervisors. Any supervisor who has developed questionnaires or other means for their staff and students to evaluate them please submit ideas to Channette Mastin, Reference. We plan to use these ideas to formulate a file for use by any supervisor. C. Mastin CALL FOR NOMI NATIONS--LIBRARY FACULTY ASSEMBLY Nominations for the following positions on the Executive Committee, Library Committee on Promotion and Tenure, and the Peer Review Committ ee are now being accepted: Executive Committee Vice Chair/Chair Elect (Charles Getchell and Ellen Johns on are not eligible) 1984-86 Secretary (La Verne Coan and Mary Roach are not eligible) 1984-85 Librarian I Representative 1984-85 Librarian II Representative 1984-85 Librarian III Representative 1984-85 LCPT Two (2) Librarian Ill's, to serve 1984-86 (Gene Carvalho and Eleanor Symons are not eligible) Two (2) Librarian II's to serve 1984-86 Peer Review Committee One (1) Librarian III to serve 1984-86 (Sandy Mason is not eligible) One (1) Librarian-at-Large to serve 1984-86 (Gaele Blosser is not eligible) (may be any tenure-track appointee from LI, LII, or LIII ranks) Nominations, including self-nominations, should be made to Kathleen Neeley (Science Library, 4-4928), Nominating and Ballot Committee, by Monday , April 16th. Please . check with your colleagues before submitting a nomination. Thank you very much. C. Getchell CLASS FlED CO~~"f.:':Rr:NCf. ;::}::-:CUTIVr: nOArm HESTHW April 5, 1984, 10 a.m. 5th floor conference room Members present: Duby, Dewitt, Hauer, Henson, Clodfelter, Crank, Camilton, Leek, Alexander, Randall, Reed, Couch, Hm"ldns, Revenew The newly-elected classified conference executive board op6ned its f irst meeting ,,,ith introductions of all present: name and ?, roun represented. Chairperson Duby called on representatives of library committees to give reports of current act ivity. B. Denton, Personnel committee rep. noted that staff would he asked in the F~I for sUf;gestions for implementin?, a procedure by '''hich emp loyees could evaluate supervisors. C. Alexander gave example of method she used with her s tudent assis tants, emphasizing its usefulness in helping her to increase effective communication. Denton continued by reporting on personnel changes in Science which have resulted from Frances Fischer's re~irement. Conference members were encouraged to inform their respective group s of the ne,,, openings. Supplementing Denton's report, C. Alexander noted that the classified person­ nel .committee has scheduled its first meeting with the Pe rsonnel Assistant to the Dean. P.. Crank reported on his trial usage of a new CRT. fil ter sc r een which is credited with reducing eye strain. After presenting the current list of membership of the Budget and Planning Committee, S. Couch, Ll:CA Budget and Planning rep.,. reported on the current status of plans for the m~ (New West Library). She encura~ed all conference memhers to offer suggestions to B & P concerning the subject area collections to be hou··sed in the new facility, and the fate of the space in Malot~ Hall if the Science Library should be relocated. Senate Libraries Committee rep., S. Hawkins, gave a sumnation of Vice Chancellor Tacha's report from Topeka concerning classified salaries, the student assessment fee, the New Hest Library. In accord with Couch, Hav7kins encouraged clUick staff response to the m~ isslle as the University's planning committee will take ac tion beginning in June. L. Duby, speaking for Classified Senate reps. who were unable to attend,presented new options being considered in regard to classified sala ries and insurance benefits. The nuestion of the inequity of assessment of merit increases, and increases in ins~rance costs to employees in the form of premiums and/or deductibles were discussed and suspended until the next meeting. Hembers were asl~ed to solicit responses from staff on these issues and present findings to Classified Senate reps. The next meeting was planned for }!onday, April 9, at 10 a.m. in ti le 5th floor conference room. Items suggested for future agendas included: nerit pay, insurance costs, KPERS, Library Associate classifications, support for non-classified non-tenured staff, staff reactions to recent promotions and appointments, methods of increasing communication with constituents •. submitted by L. Bauer, Sec. University of Kansas Libraries Number 757 April 19, 1984 UNCLASSIFIED VACANCY PROGRfu~ ASSISTANT, full-time, continuing position, available May 18. Duties: Performs copy cataloging of Spanish and Portugues e language materials using the Library of Congress Classification and Library of Congress Subject Headings ; searches OCLC database for bibliographic and name authority records in OCLC database; performs other related cataloging duties. Required Qualifications: Bachelor's degree; strong reading knowledge of Spanish; accurate typing ability. Preferred Qualifications: Cataloging experience using LC classification and LC subject headings. Experience with OCLC or other bibliographic utility. Reading knowledge of Portuguese. Salary: $12,000 - $14,000 annual, dependent upon qualifications. Benefits: Vacation benefit of 2 days per month; paid sick leave of one day per month; participation in TIAA/CREF retirement program; individual health insurance coverage provided. Application Deadline: Applications must be postmarked no later than April 25, 1984. To apply, submit letter of applica­ tion, resume, and references to Sandra K. Gilliland, Assistant to the Dean, 502 Watson. Qualified minorities are encouraged to apply. AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER APPLICATIONS INVITED WITHOUT REGARD TO RACE, RELIGION, COLOR, SEX, DISABILITY, VETERAN STATUS, NATIONAL ORIGIN, AGE, OR ANCESTRY PERSONNEL Patty Hobbs joined the library staff on April 18 as Clerk V: Office Manager of Business and Accounting Operations for the Libraries' Administrative Office. Patty has worked for several years on campus, most recently with the Office of Affirmative Action. S. Gilliland EMPLOYEE RECOGNITION CEREMONY As a reminder, the annual Employee Recognition Ceremony, honoring staff for tneir years of service is scheduled for 1:30 p.m. on Tuesday, April 24 in the Kansas Union Ballroom. A list of library staff who will be honored at this ceremony was published in an earlier FYI. S. Gilliland 1984 SNYDER BOOK COLLECTING CONTEST AWARDS Prizes for collections entered in the 1984 Snyder Book Collecting Contest were awarded last Friday. You can see selections from the winning collections in the exhibit cases on level four of Watson. (Calligraphic labels courtesy of Cindy Benson.) J. Springer/R. Melton LIBRARIAN MERIT SALARY DISTRIBUTION Merit i ncreas e monies for librar i ans ~vill be distribut ed on t he bases proposed earlier, i.e ., on ~ ra tio of 6: 5: 4:3 correspocding to the four levels of per f ormance , and with dollar amounts for the three ranks reflecting a 3/4 equal dollars and 1/4 equal per­ centage ratio. This is, of course, the same plan that was followed last year. In the recent LFA balloting, a majority indicated that the 6:5:4:3 ratio was their first preference; and a plurality indicated that the 3/4 equal dollars and 1/4 equal percentage was their first choice. J. Ranz THE UNIVERSITY OF KANSAS University of Kansas Libraries Lawrence. Kansas 66045 REPORT ON THE 36TH ANNUAL t1EETING OF THE ASSOCIATION FOR ASIAN STUDIES (AAS) AND THE ANNUAL MEETING OF THE AAS COMMITTEE ON EAST ASIAN LIBRARIES (CEAL) The AAS Annual Meeting was held in Washington, D.C., March 23-24. CEAL meetings began on March 22, with the annual meeting being held in the morning. That meeting began with reports by the various CEAL subcommittees. This was followed by special presentations on preservation activities at the Association of Research Libraries' Center for Chinese Research Materials, the East Asian Acquisition Program at the Center for Research Libraries, the current status of the Research Libraries Group RLIN East Asian Program, and the OCLC Asiagraphics East Asian system enhancement. The afternoon of March 22 was taken up by meetings of the Subcommittees on Technical Processing and on Library Technologies. In the evening the CEAL Fellowship Dinner was held at a rather average eatery called the Empress Restaurant. All of Friday March 23 was spent at the Library of Congress. In the morning there were presentations on four specific topics of interest to East Asian Librarians. These were 1) the LC project to eliminate the 250,000 item cataloging arrearage in East Asian materials received before 1981 (Items received in 1981 or later are now known as the "working backlog."); 2) minimal level cataloging,~specially as it affects East Asian material; 3) Asian language records in the National Union Catalog; and 4) how LC has begun to automate its cataloging of Chinese/Japanese/Korean (C/J/K) materials using the RLIN C/J/K system. In the afternoon I attended a one hour demonstration in the use of the RLIN C/J/K system, toured the National Union Catalog section, took a general tour of the Library of Congress, and attended a reception in the Asian Division. After eating supper and returning to the hotel I attended a meeting of the CEAL Subcommittee on Chinese Materials. Among the many topics discussed, the ~ost interesting was the University of Illinois' experience in establishing a blanket order for the purchase of Chinese material with the China National Publishing Industry Trading Corporation in Peking. Saturday and Sunday were days for attending AAS panels and browsing through the book exhibits. All in all, the days spent at these two concurrent annual meetings were busy, educational, and enjoyable. Of all the activities, however, the day spent at the Library of Congress stands out as being the most interesting and stimulating. I was impressed by the enthusiasm that the people there-have for the RLIN C/J/K system. It was exciting to learn of LC's various efforts to find high technology solutions to problems of space, pre­ servation, bibliographic control, and information retrieval. --- Gary J. Bjorge Main Campus, Lawrence College of Health Sciences and Hospital, Kansas City and Wichita 1[1 : L, l b r ' i~ry Fa c ulty nssembl y Ex e c uti ve Committee FI"OM: C tl ~ r' l e s Get ~ l, e ll, Ac ting S(?cr"etary I" F : t'h r lut e s Df th e Committ{:.>e~ -:":. 0 r·tC\ r'c h 19 84 F'I'EC,FIH: Ch ~1. t-l e <:; Ge tchell, Gene C,:::u'valho, Gaele Blosser, Gar y Bjorge, ~ . .:u-en knapp, Ma r y H ,':\ \'Jk in s {,H C3rr'J I: r1 ,:.v·y F: (J ~, ch MINUTES 1"1 " ,-, m j nt!t{-'~" 01' t , h\.:~ 2 ME ... ~- ch 19B4 me' c, li nt. :.1 of t.hE' E :-:(;~cu tl.ve Commi.t.te€::'\ \J"t, (~ r- I~ , l d zUHl iJrpr-ovcd wi th minor' c h a nqc?s . REPORTS r t\ ~4 rJ es r e ad mirlutes rece i ved fr"om Sa l a ry, Budget a '1 (j Pl a n 11in 9, a nd r; t; , f f D r.::.-..· ... '(~ 1 Dpm'.? r1 t Comm itt ees . LFA ELECTIONS Charles reported that a c~ 11 f o r rlomi rl a tiorl s for 1984-" 1985 ~n d 19fi 4 -1 986 e l e c ted o ffic ers arl d conllnitt ee Inernbers will be p l a c e d irl FYI. I t L'-I0. S ag r e e d t o u se the mon t h o 'f ~pril for- n()min -:~ t.in and c lt~ction Dt-oc e d t lr-es so thr3t n e:.: t ye,:\r' ~3 E:·:ecuti ve CDmmi ttee wi 11 hav e t1 ;.:\y and .jI,l rH" t o cons-. i" der· c n.mmitt e(~ cl.ppointme nts pr"ior' t.o th o n c;~w LFA y(,~ar (July 1 ) • PEER REVIEW COMMITTEE ANNUAL REPORT t=./pn though tt1{} F'F ~L: i~:; n ot E,\ cnr:ii'fipli LFn cnrnfJlitt.pf.~ at thi~:; tim(·~ , , o'? r !.l t vi l ~' r: on1mit.I:I;!f! nll!mtJ E~ r '~; <."~ q r-e~·,~ (l tll d.t· ~n iH"lrIU a l r·f.:aport ~ih [)u ld tH~ 'f: ' q'- I ("' :-; ~ . .. ~ rI ·fLH" In c }u~. l on in th e l.J"n +j. l t~~:;. Ch a F"lr:~<.;; will cont. r:\ct E).~-\ndy I · t ~ " ; (lll, I. ~ tl ,: , ir 1 F' P C o n t h i:.; m r3t: t (?~ r . LIBnARY CLEANUP COMMITTEE M<. iI - Y H i:\ v-,)' in s j Cll r H~d the m L~ £::~ tin ll t o r"c:pcwt on th f::~ pr' Clgr-P 5~:; of t.h(~ I: J e arll.!p Comm itt ee . S tle infcJrme d LtS ttlat Lpesa Dutl Y and Ke nd all S immorls t'JE.' r" e mcd:ing st i~nd up sj~ln5 for' t a, bl e t ops a nn ~; tud y carr-ells . Signs with ~ '~ ite ' d es ign a r e b ei nq c orl s tru(: t:ed to t1 ~ rl g fr-c)ln c ~ ilin g s. A 'r()ac h mot if ' is pla rl n e d ~s i s a djspl ay to r' vv e~ l tl'IP d~m~g8 ca t_ls ed t)y food, r.! r - i . n~ : . i~n d pr~st5 t o l i br··:J r-y m 'J. i:E' r·i<:d ~:; and -f <::v.:: ilit i E~S . LC'e ::'i iJ. E\l1d BiJ.y li s s I I :lr sh ~'-li 11 b e cont. .:u: t , j n ~ l i br' i:H"Y d(:' p iH·' t.mr·nt.!";-, i:\ s l::in~J fo r" voluntE'(-?r'5 to perti(:ip~t8 ifl a t)u i l ding p at rol . The tar-get date for the Committee's ~ctiv itiF S i s I'lid-~~Jril . Ttle ~'l a n cover's three wee l(cn(is a nd two 1'1{Jnrl c.'y " Fr-ic.~ .. :\y we e ks. . NEXT MEETING Thp ne;-: t rnp ct ing fri d ~y , 6 April at 9 : 3 t) td tIl e '-F r·) E:·:ecut i.ve Commi tt C' £? is 5c:hc~duled for a .m. in CCJn ·f (~,.en r: e Room B. UNIVERSITr OF KANSAS LIBRARIES SALARY COMMITTEE Minutes ot Meeting 3 Apr 84 The Salary Committee met on Tuesday, April 3, 1984 in the fifth floor CC!l ­ ference roOI1l in Wataon. Present were Gaele Blosser, Jean Skipp, and Ba.rb Gaeddert. The colllllittee rtlviewed tr. salary ranGe for the notice of profeslJional vacancy tor a new Assistant Science Librarian, an entry-level position with no supervisory responsibillt,y. The committee felt that, ~ven the hiGh starting 3alary, it mit;ht have been appropriate to asi(for professional expor1ence as a preferred qualification. A letter trom B1ll Mitchell d"tod 20 Har 84 and a copy of a letter from Nancy Sha .... baker to Bill Mit.chell d.. t.ed 23 Mar 84 .... ore roceivtld hy tho co"..,ittce. The next. scheduled meeting will be Wednesday, Apr 18, at. 1 PM. II TO: l _ibrar y f ~ ~CLllty Assembly ExecLltive Committee FT,U~I: f ' l ~ry ~oach, S(!c retary h~. : MinLtt ~s o f the (=omnlittee, Apr'il 10, 9184, 2:00 p.m. r 'I;'p,E NT: Chdrlrl'3 GE-, I..:chf~ 11, Gaf..:- IE~ Blosser, Gary Bjorge, Ma r- y ROc.H:h STAFF BENEF ITS CI 'lrH'" } PS ment I o n ed that hp h c":\ d b e!'en approached by Classified r ~ l.lflfl ~ r"I H':: p. rept 'L\:0 L·n t,-.ltivE·5 regar-dinq !;)om(;o possiblE!' changf:~s tha t rnir,Jht oCC lir In th t> rH::' ~\ ] ttl I n Sllr- ~1nce pl ~u" l for" sta te e mployeps. ThE' (f:!p r f:..'s [">r1t ,.)tlv'C'S t.hDt ll] ll t. that p e r "haps t. h o LFA wo uld li kf2 to fCJr'w ,Jr d cc' rnIIH'nt~~ r (· .... '-:Jc.rd lnq thl .... p nc::, ,:~ ibl {-~ r:h ang es t.o thr~ appropr- i at e peo ple. The L ,'P.'_L' t1 V E' CommittcL' f o:·!' lt t. h iJ- t it dic1 I'H ')t h c.\vf.3' (H1DU(.Jh infor-mctinn r L~ ()i~ rdil' fJ the propo'::, cd C h('H](JE'~; , nnr did it h i.\Y£' e nough time to poll the "nC l ,1.5 ~; 1 +l , _'( 1 st~ ff ,} l ld ret.u rn comment!:.; witllin the orH!' week time 'f rame .. pPCi f-l CO d. t: ' \ <1r lt.· ~;; did ~: ,.:.-t.y t.h l:.~t hL' \-.... oulcJ t "l lk ~Iit. h Sandy Gilliland a nd (; , r:'('~ if hf' could nb t .. -\in any inf(Jr-m3tio(l fr-o lJl h~~r r e gar-d ing a.ny pr-opos(~d , -h a (l(lC:'s . SUMMAHY REPORT FOR NORTH CENTRAL ACCREDITATION Th ~ E:- ~ C' ( : utl\'P [Dmmittr~E' c on t..i.n t.I l:-:>rI it ·:,; r(-.?v i (~w o ·f Dea,n Ranz's clr~ ft of t t ,f'" summ cJr'.1 r"l""port for ' the !. ,, · .' If - '' ~jt t.ld y document th a t w i. ll h e ,: , I ' IHTli tt (~d t o tIl e Ulll. v e r· ':i ity f o r- th e No r- t.1l C~: ~ lttr- d. l Accredit.at ian I' t () ( I ,' ~ ~·~ -' . rt lf-> Ct.JfTlr1l1 ttt~(~ v~i 11 ~ 3 l.tb mi t i t~;i c.(.')fTHnp nt ~~ t.o t.he Dean by Apr-· i.l 11. l 'ITI . -_._- ----, ---- _._- -- _._-- - ---- TO: Library Faculty A~sembly EMecutiv.1 Committe~ FHOM: Mary Roach, Secretary ! , f(E: Minutes of the Committve, April 6 , 1 1'184. 9: 30 a .m. PRESENT: Gaele Blosser, Gary Bjorge, Gen e c~rvalho, E~ ll crl J u tl rl s o n, Karen Knapp, Mary Roach, Charlvs G~tchell, Jim R~n . MINUTES ltle minutes of were unavailable for meeti n g . , ! I 1 ttle E x ecutive co,nmitt ee l meet irlg approval and will be r pv~ ewed a~ ("r M ,~"r c h "t_1·10. n(-: ~ ;< t The secret ary recei ved the mi nu tes fr-om thp Marc h 5 , 1 984 Mar cil 12, 198 4 me eting s of the BudCJ(-~t a nd Pl rJ rHling CDrnmi tt.ee . (1lirlutt' S we r 'e reaej to the Executive Comnlitt v~' · i ! C"O , 1 '104 i:' lld lI ll .' lhpCj('~ SALARY COMMITTEE 'I Charles reported ttlat he had rec eived tt'le, Sa l a ry Committee 's r ( ' rlIJr· t orl tIle r esults of the ballot conc e rninq f ~ culty sa l ~r- v distr- itJI,l i l IJn _ lhe distribution ratio 4-5-6 rec[?i vc~d 5{;'l. CJf-' the fir st ~hoice l1 ' I J i ,-\ t! i . Th e distribution amoont of 3/4 efll.1a l doll a r---1 / 4 eq u c;~ l per-ct'nt: " \I_~ E' v J r1 ~ th e first choice of 44% of the individua l s ca~t in g ball o ts. Charles di str ibuted a copy of c.'\ letter d':3t ed Mar-ch :~ 9, 1 9F1 4. f rom Bill Mitchell to the Salary Committr>" "nd copied to the E",,"clI t l vre Committee , concerninq the mett, o d in ~..,hi ch s itl,~r·ies -:-:\ r -p di st,-i tIlJtc'd t o the unclas!"~ i 'fied staf f. The E:·:ecuti ve CClmmi ttl~ £:--' di 5CUS~, "' d th e? c.on t pilt.. of t tH-~ let: tE~r. It was dec ided that thp E:-:coC'u tiv (:! Committ pE' ~1(.1'_ ..I 1d i '5~i llf._' a t:.h d r9E' to th e S.:\ lar y Commit te to fCJr"mu l a,te a p l .... :\ f1 for rr' '1 1PI,tJ}r\fJ uncla ss i 'fied salary distr-ibut i o n within "tt1f-~ 1 ibr a r y, 1 ibr,·lr- i.-·'IT ; ~ii:,.llar- if"~!"; vis-'a-vis other faclii ty at VI.J, c1nd \ libr c1ric-Hls c;:. ,:\ l a r l.c~~~ .it- t I) vis--a - vis other librarians at comp i.~rabl(~ in ~i t lt u tian5 . It was + f"~ lt t_h ;'d . aft E~ r the plan for reviewing s{"1 l i~r i£':'5 WHS d E've l opE'd, L'lf1 c,_d -· Il ,1 ,-_ cIJmrni. t t e f~ shou l d be s ~~l ect ed to gath l-~'- a n y fl c' cE'ssar-y dat. a B_nd pr ' f:,:,('nt fin .:."l rep o rt. Ch a r ' les noted th .a t hp wou ld dr' ed t a I f;., tter t_o ttH:~ S~lti r V Commi tf::'e regardi ng the chargf":-. Ch i_\ rl us ~ .... ~ 1 1 also r-(J~; purld t.o [~i; 1 r1i tcllpll . NORTH CENTRAL ACCREDITATION - Jim Ranz Jim H':H 1Z r-f':?p(Jr- tf.~d th a t LJni ver-~;i t y of ~:::r:UI S~~.i i s u p for- r-pV 1 C~ \'I 11 V till"' North Centr-a l Acc r e0it i ng Agency thi s year. Prior to o rl --siqht VJ ~ ' r - I))' tile AIJency , the Uni ver-sity mu s t d rJ a SE-~ l f $ tudy, with thc~ r- I!' :~ I _« t : c:i o i t he st.udy being s(~nt to the A~lency. The c::;(l lf study in vo l vpo;;. (.J o,;\ l_ 11 unit In ttl!-:? Uni versit y e >: amining its (~ lf an d curnp iling cf:>r-t: (;\ in st ;lt "i. r ; ti (· ,;1 ] and descriptive informat ion. Jim Ran~~ n Dt.ed thi:\t. in t.hp l i·~ "·'t. r p '~ l ('~o.J done 10 ye ,~\rs ago by the Agenc y, on r~ of i t~:t /tl~.lo r- con C:E..'rn ~ .. ~j ,3S vIi th t- llt ! Libr iU"y ; therefor-e, it will a gc1in b E' I CIClI- ing v('.'r-y r:: 1 05(·dy i, tIl( ' LiiH- iU-Y . Thf~ l.ibrary must submit a SU lIlrn iJ .• ' 'y' ()! its ':;f.~l-f :: ~ l".ud y r" f?pnr l" to the Uni ve r-s ity b y ne:{ t wee k . Dean Ri.:. n ~· ! d'.:, ~a~ d th (~ ll - () L::PC lt tJ"," Commi t.te!-~ to r evie ~~ the draft doc ume n t. that 11 f..~ c:()mpi led ,J.nd r r.~I - "r - n .'11l~' comme nts to him by next week Wed r"l(~S(jdy . Hp ,~ l ~:i () not.ed th o t tit t I l l ' t i nl j' : ~ thf-~ full r-f~port is written, he will br i l1q t-' ''f r-eJpo r- t to thc:~ l itJ r ,." v '1 '""j a wh Cl l{~. ! BYLAWS CHANGE 1 Ctlarle5 inquired 8t) OUt the status of pr (' rl~s ed the LFA 8 y l aw ~~ c t' ~f - , qC tllat is to be submitted to ttle assemblr for review. M ~ry R(J~c h indi ca ted that stle would try to have that ava il ~b l e h y ttl P ne ::t ITleeti r l g I i t or I Apri I 10, 2 :00 p .m. an(1 NEXT MEETINGS The Committee scheduled another meeting April 13, 9130 ",.m. LFA Committee on Budget ~n,l Planning Minutes of the 4/2 / 84 M~ctlng Present: Sherry But ler, S" r.:1h Couc h, Rob Williams, Sherry Wl111 ~m s , Nancy nurl eh Guests : Associate De~n GliTlkn nnd .le.:1nl1r Meltoll, Kprmil. Sewell, Annie Richard s on Rob reported on c o nv er s athms with J tliltl Nugent and SaJld y Ha~;o11 regarding concerns about sprlce altoc:1tton in Spl.' ll c C'r RC's carc h 1.1brary. Glinka nskC'd the committee to consiopr securit y , IHHlr R of OlH'rntinn. nnd weight limitations when discussing coll ections in Spcll c f'r . In talking with Jeanne Rt('har(l~ o l1. Roh a ~ k ('d wht' lhC'r Shl~ would prrfcr kC"C'pin).; Watson f; c i.-tech. m"t~rt ;d s lngC'tlicr or tf it w.,s ppsRlhl<.> t o splIt tile collec tion and stl1\ prov ltll~ ad e quat e s ('rvil'('. ,Ie allll e replIed that fihe pref e rs to keep the s e materit11s t o gl, tlil'r sinc p lIH~ Y are still used llnu ~ccessibility "ould require ~ publ Ie " c rvice d" " ", She does forsee that at lea5t some of the old s c J .-lC"('h. m:1tC'rinl!4 til \"alson which are r('];1tt'd to Engineering would mu VC t<' !.e:n"lll'll, hllt Jc tinJ; (Or RtP follow"d, A" a « 'slllt, it was decided to talk with JC01nne Richardson \.' llo c erning the uld selt-'oc l! and technical materials stored in Watson. Rc1nz reported on recent bud~ctary dcvelopmC'tll s ~o ll c l~ rnJn~ th e Llbrc1rh 's . Though nothing Is certain until the bu dg(>t i~ ac tll :111y H'Cl'ivcJ, it ;'ppear ... that the situation is brighter than orlgln~ll y th ,, "~ht, 1h" n"s<' r~du('l 1,, " called for may not be taken, and It Is po" ~ lhl " t ll ,H addltlolla1 fllnd" ""'V be available for acquisitions. Thl~ ~tuJ('nt mon thl y .1C CO\lnt rc' qlll'!HC'd In the LibrariE."~ hudr,(>t has bl>(>n lIpprnvC"d. Th(' SLIl f": Intt·rllhrary 1.0 :111 OevelopmE"nt FUlld btll is pr(lAr(,~RJllg through tIll' SI'Il"tc. Ir r;lssl'd, It could provide up to $1 million annually to Regellt .• instilutlolls to IlIlV books. Since funding would cume frum t"x recelptH frum the sale of llqllor, Ranz termed the revenues "Booze {or Books." The committee will meet 4/2 with Associate Ilean ~ llnka, Assistant 1)" ' 111 Hawkins, and Jeanne Richardson. l MI NUTE S AI'PROVEIl 4/2/81, : ,,,, .1- . on -W t t r am t:' n C' "'Ct., ·~ sp:.- "" to ,,!'fer to till) Lit'l'ary. P"~5 1ble " " lut.lur;~ \lCY'l dt"CIl !'Cf'r.s '" re " !."o 'lssed, an.! 1 t w'!~ d~ c1 rle" to r"v'.!' W th~." araln >: :'th the f ull COIlU"Jtt.cr. at the LO:t .... ,ctlne on ~:lIrch 19t1,. The COI"'dtte~ ho: ,o'9 tu l:o la an Opl.' l1 .''If. ctir:r, for nll lj,hr ary rota!'!' rebard1l1G the nev library bulldl.nj!, 008~.tl>ly aurin!; April. MINUTES APPROVED 3/27/84 , . . . _._._- --_ .•.. _ .. - - - - .-. . - LFA Conunittee on Budget 1111\1 l'lllnl1ll1l1 H!nutes of the ]/5/84 Meeting rrc~cnt: Sherry BlIttC'r, ~:trah Cuu c h. Huh tll!llpll, Kl'rmJt !'l'wl' ll, t'lflllll' 1,..'1111 .1111 ':, Sherry William9, Nancy Buri c h. Gu{'s ts: Jim Ran7., ClInt IIl)wa rd . l.o rr ;lllH' t ltlH fl' lt was decided that Earl G.1.LPS and Ass i s tant Ik.1n Il:twktns ...... tHI1J bl" 1Il v ltt ·" to m~et wilh the committee 011 )/12/8" to dl sC ll s" the 111I"\ c I.Ihr .,r)' .1I1U 1',,1>11, ' service concern!i in gC'neral .'\9 they relate t('l the Nt""" \..'t"S l LI !)r:lr y . F Il l'l1 Johnson shared wIth the cOlIJmlttee fllform<1tinll 011 a I\('W fJn C' ilrt ~. llhrar y at the University of Texas And a blbllol; r .1phy of suurCCH on "pne e pl.1n"IIl)~ · . D(,.10 Ranz commC"ntcd th."lt the Se-nal C' Libr .1r ll's ComrniLtC'(' .... ill !nf'l't .... Itll \' Ir : p Chancellor Ta c ha In the next £C"w wt'C'ks to tll sc us9 rct(,lItioll by tli C' Llh r;lr it 'S of space now occupied 1n Beau"m!c bulldll1l\s nftcr it !H vac~l"J for t h .. M·:I .. Dean Ranz suggested that the c0nnnittec cP l1sld £' r l'oordln:ltlll g 11I:ll c ri:lis \.:Idcll m3Y need to be stored before completion of the NIIL wllh malerlals ...,hieh .. II J move to the NWL. Assistant Dean Howard C(lnl l1lf'lltcti that lh (' t'enll'dkec ptl1g for v.1rlo ll S l ' OIlII> 1 11 . 11 1f\ l l'~ of collections unJer cOllsblprattnl1 [or tire Nh'l. 1~ ch,.,rly L eyoTllt tll(, l.' ;q·,: lr · ll)' of the Catal C'Gin g n\.' rH\rtnll"1\ t 'WltluHlt aJdltl lll1:11 rl'SPllrl:('s. /\ di sl' I1' ~'; l p ll I,r ' .. 'ri ..... u!CO rf"'''~1C'm5 .:lilt.! ortll' ll~ .oll o .... ,l , d. Ll' l- r :lllll" dl'~ >('rlhl'll rt · lr ll ·~ l · rl l l\' r · I ' .l ' lIl ,lid re-classi[iCrl'd. ~;f'f1: lr;\t(· ;In, 1 aJJitlnnal fun d ing w111 proh.,ldy be 1H' l'( ' ssary ttl provltlc' " dl'll' I ."Itl:' n'n,r d ,; for both phases of the N\JL ano any intennctllal f' nlOVl'S IIt :CC5s:l r y . '11 ! ~:'; '1£$ f.J"'i't'_U':L:J ·~/i. I/:';f. ( . University of Kansas Libraries Number 758 April 26, 1984 PERSONNEL Karen Butler joined the Library staff effective April 18 as Library Program Assistant in the Cataloging Department. Karen will be cataloging Latin American materials. S. Gilliland Lauri Worthington, the assistant in Copying Services, will be working her last day on Monday (April 30th). Corne by and let her know that you apprecia te her work. Martin Miller CLASSIFIED STAFF HANDBOOK The Department of Personnel Services has announced availability of the University's latest edition of the Classified Staff Handbook. All classified staff are asked to pick up their copy of the Handbook at the Library's Administrative Office, 502 Watson. Your signature will be requested when you pick up your Handbook to provide verification to Personnel Services that all staff have received a copy. S. Gill iland PERSONNEL TRAINING SESSIONS New procedures for recruitment of classified staff will be implemented on July 1. Specifically, these procedures affect preparation of position requirements, preferred qualifications, and position description updates. The Library has agreed to participate in a pilot test of these procedures, and will therefore offer two identical training sessions for Library staff. All Library staff who will be an integral part of classified recruitment are encouraged to attend one of these 2-hour sessions. Both sessions will be conducted by staff of the University's Personnel Office and will be held in Conference Room A, level 5 Watson on Tuesday, May 8, 10:00 a.m.-12:00 noon and Thursday, May 10, 1:00 p.m.- 3:00 p.m. Enrollment is limited to 20 per session. To register, call Darla Perry, 4-3601 by Friday, May 4. All participants will be asked to read a packet of information given to them well in advance of the sessions, and also asked to complete an exercise prior to the sessions. S. Gilliland LEGISLATIVE UPDATE Questions and/or concerns regarding possible changes in health insurance policies should be directed to Marvin Harder, Department of Administration secretary and a member of the state Health Insurance Commission; His KANSAN number is 8-561- 3011. Fletcher Bell is the state Commissioner for Insurance. His office number is 8-913-296-3071. For more information and input into the possible funding of Merit Pay this year, people are encouraged to contact their Classified Senate lobbyists, Tom Swearingen (4-3573) or Claudia Orton (4-4510) or the Chair of Classified Senate, Joseph Collins (4-4920). Senator Wint Winter has also been actively lobbying for fair consideration for Classified employees with regards to merit and cost of living increases. His office number is 913-843-0811 and his horne number is 913-843-4479. The phone numbers of our representatives for the Lawrence and Eudora areas are available in Reference or from Leesa Duby, Chair of Classified Conference Executive Board. Let your elected representatives know your concerns with these issues! (continued) L. Duby TUITION ASSISTANCE DEADLINE As announced in the April 20th issue of the OREAD, the application deadline for Tuition Assistance for the summer session is Friday, April 27, 5:00 p.m. All full-time staff who have been working for the University on a full-time basis for at least one year are eligible to apply. Tuition Assistance, if awarded, will pay tuition and other educational expenses for one class at the University. Application forms and additional information are available from the Office of the Executive Vice Chancellor, 231 Strong Hall (4-4904), or Sandy Gilliland in the Library Administrative Office. Applications must be received in the Executive Vice Chancellor's Office by 5:00 p.m. April 27. S. Gill iland ALA CONFERENCE IN DALLAS For anyone interested in attending the American Library Association Annual Conference in Dallas, a copy of the preliminary program has been placed at the Reference Desk for your perusal. After using this copy, please return it to the Reference Desk. 1. Coan TRAVEL FUND REQUESTS DUE MAY 15 Applications for reimbursement of travel during July, August and September are due May 15. Application forms are available from Susan Craig, Art Library. REMINDER: Persons receiving professional travel funds are required to submit to CPDR a brief written report summarizing the meeting attended. These reports will be published in FYI. S. Craig ARL STATISTICS RECEIVED Copies of the ARL Annual Salary Survey 1983 and ARL Statistics 1982-83 are available at the Reference Desk. N. Shawbaker OPEN-HOUSE IN THE NEW ENGINEERING LIBRARY There will be an open-house in the new Engineering Library in Learned Hall from 3:30 - 5:00 p.m. on Monday, April 30, 1984. Please come and see our lovely new facility. M. Little, L. Tomlin J. Richardson FILING OF CARDS IN WATSON TO BE PHASED OUT In anticipation of the first edition of the Microfiche Catalog, planned for August 1, the Cataloging Department will stop filing cards for Watson and Branches into the Watson Subject catalog on May 1 and stop filing cards into the author/title catalog on June 15. Cards for materials not to be included in the microfiche catalog will continue to be filed. Cards for Kansas Collection, Special Collections, KU Medical Center, and the Law Library will be filed indefinitely, as will cards for all serials. Slips for 24 month hold materials will continue to be filed until we begin the process of entering them into our online system, soon after the first edition of the catalog. L. Moore BINDING COMPUTER ARRIVAL Hertzberg New Method Bindery representatives will be at the Library Tuesday May 1, installing the automated binding system. Public service staff concerned with binding are encouraged to come to Bindery Prep at 8:30 for a brief orientation/demonstration. More information on the training for the system will be forthcoming. J. Elliott TO~ FROM: RE: PRESENT: ABSENT: Library Faculty Assembly Executive Committee Mary Roach, Secretary Minutes of the Committee, April 13, 1984, 9:30 a.m. Ellen Johnson, Gaele Blosser, Karen Knapp, Mary Roach, Gary Bjorge, Gene Carvalho Charles Getchell Ellen Johnson served as Chairperson in Charles Getchell s absence. MINUTES The minutes of the LFA Executive Committee meetings of March 30, April 6, and April 10 were read and approved with minor changes. REPORTS The secretary received the minutes from the March 26th and April 2nd meeting of the Budget and Planning Committee and the minutes from the April 3rd meeting of the Salary Committee. Th e minutes were read to the Executive Committee. CORRESPONDENCE The Committee received a cop y of letter dated April 2, 1984, from Bill Mitchell to Nancy Shawbaker with a copy to the Executive Committee. The letter followed up earlier correspondence regarding unclassified salary distribution. Ellen will ask Charles to write Bill an acknowledgement of the Committee's receipt of the letter. Ellen read three .letters drafted by Charles, one to be sent to Bill Mitchell and two to be sent to Jean Skipp, one thanking her for her service on Peer Review, and the other pertaining to the charge to the Salary Committee regarding unclassified salaries. NORTH CENTRAL ACCREDITATION Gaele Blosser reported that she had met with Dean Ranz on April 12, and had passed on to him the Executive Committee's suggestions for changes to the summary report that he was drafting for the North Central Accreditation review process . Dean Ranz noted that he was interested in highlighting favorable changes that have occurred within the library in the last ten years, but that he did not want to overstate anything. He said a more detailed, fuller report, will be due some time this summer. This report will be available for review by ·the entire library staff before it is submitted. The Executive Committee will ask Dean Ranz for final copy of the summary draft for its files. ANNUAL REPORT - PEER REVIEW COMMITTEE It was reported that Charles had asked Sandy Mason, Chairperson for the Peer Review Committee, to provide the lFA Executive Committee with an annual report from PRC for the Committee's files. Sandy reported that she is sending a copy to LCPT. LCPT will forward a copy of the report to the Executive Committee. CONSIDERATION OF CODE CHANGES FOR BUDGET AND PLANNING The Executive Committee discussed the possibility of proposing a n LFi~l code que·==.t ion cha.nge o-f wha.t for Budget and Planning. Under consideration is the committee should provide input into the decision making process for the librou-y. ThE~ recommendations be discuss the matter. certain reallocation of unclassified staff within Executive Committee felt that before any made. the Committee should meet with Rob Melton to Ellen will see if Rob is available for the next Executive Committee meeting. NEXT MEETING The ne>~ t. meet.ing of the LFA Executive Committee was scheduled for April 20, 9:30 2.m. in Conference Room B. University of Kansas Libraries Number 759 May 3, 1984 PERSONNEL Barb Denton will promote to the Library Assistant II position in Science effective May 7, replacing Charlee Glinka. Barb is currently employed in the Science Library as a Library Assistant I. Marty Miller has submitted his resignation as Copying Services Supervisor (Clerk II) effective June 17. S. Gilliland REASSIGNMENTS Approval has been granted for requests from three librarians and their supervisors for reassignment of duties, effective June 1. Librarians and their reassigned duties are as follows: Rob Melton: from half-time Reference Librarian and half-time Bibliographer for English and American literature to half-time Special Collections Librarian and half-time Bibliographer for English and American literature. Jeannette Shawl: from full-time Catalog Librarian to half-time Catalog Librarian to half-time Reference Librarian. Annie Williams: from half-time Special Collections Librarian and half-time Catalog Librarian to full-time Catalog Librarian. These voluntary reassignments will result in changes for the individuals involved, but will not change departmental staffing levels. J. Ranz STUDENT HOURLY TIME CARDS Student hourly timecards for the June 1 paycheck are due in the Administrative Office by 9:00 a.m., May 15. S. Butter TRAVEL FUND REQUESTS DUE MAY 15 Applications for reimbursement of travel during July, August and September are due May 15. Application forms are available from Susan Craig, Art Library. REMINDER: Persons receiving professional travel funds are required to submit to CPDR a brief written report summarizing the meeting attended. These reports will be published in FYI. S. Craig LFA ELECTIONS 1984-85; 1984-86 Due to the inability to secure sufficient candidates to complete a ballot for elections to LFA committees, The Executive Committee has decided that LFA elections can not be held as required by the LFA Code. Successive attempts by the Nominating and Ballot Committee failed to identify candidates for Vice Chair/Chair Elect (two persons); Librarian III LCPT (two persons); Librarian III Peer Review (one person); and Other Unclassified Executive Committee Representative (two persons). The Executive Committee expresses its thanks to the Nominating and Ballot Committee for the latter's efforts in this matter. LFA Executive Committee SPENCER RESEARCH LIBRARY HOURS The Kansas Collection, Map Library, Special Collections, and Archives will be closed on Saturday, May 5. (Documents open as usual) M. A. Baker GETTING THE BUGS OUT Many thanks to all of you who participated in the Watson Clean-up Campaign, especially the troopers of the Roach Patrol. The patrons seem to have been made more aware of our pest and litter problem and we hope to continue a smaller informal patrol of public areas on a weekly basis. STANDING INVITATION The Watson Clean-up Campaign Committee We would like to extend our thanks to those who came to our new Engineering facility this week. To anyone who was unable to visit with us on Monday we extend a standing invitation. Dusted furniture and plates of cookies will not be featured in the future, however; you missed your big chance on those! M. Little LFA Committee on Bud get and Pl annln~ Minutes o f the Open Mee ting held 4/18 / 84 Rob Nelt on, Chair o f B & P, o pc ned the mef' ting hy gi v ing a ca re ful ac count o f the committ e e ' s activit[C' R tld ~ y ear in pr p llmttln the id ea of moving the a r chiva l J a zz and Opera rec ording collections to vrtcat e d s pac e in Spen cer. Thes e materinls now occupy only 1200 sq.ft. - no t that mn ch help . consIdering crowding in Mnsi c. . B). L.Coan aks ed ahout provi s i ons f o r aduio-visual materi.als "lld equipment in the NWL. Rob no t ed that snch materia l s would fit in with Vic e Chancell o r Tacha 's c oncept o f hi gh t ech. for al t ernative form!'} of Rtorage. C. Howard commented th a t the Univers it y nee ds to det e rmlne how t o handl e this kind of mat e rial sinc e various de partments now acqllire and store tlleir own collections . Rob said th a t undoubt edly th e building would include wiring and other t e chnical considerations for tI,ese materials. ~ .. :. 1,/l8/H" ".~~. ~" :~' ,. 9). J. Glinka asked where hi gh tech. document s would be placed - with s c ience ma terials or in the Docume nts Librflry. No consensus WilS reach ed. Fie> also as ked whether we are assured of a s e c ond phase to the NWL. Rob replIed that we must assume so, but thilt ollr planning would c on s Ider what is l og ical so that even if the second phase is de layed, we could live with the arrangement of materials. 10). C. Getchell said that the figures of projec ted growth on the cha rt s included in the handout would be more effective If they refl ect the sitll;Jtlon in 1990. II). R. Ring suggest ed tha t technic a l costs o f each option be de termIned and included in the final report of the committee . 12). S . Mason s a id that if nothing is removed from Spe nce r as port of the phase one move, the facility will be full and co llec ti ons there will have to cease collecting. 13) . J. Neeley proposed an Option C: if Naps go into the N\,1", it wnliid be bett e r to put all sci.-tech. in the !full. and l eav e Business in W.1ts on. 14). S. Craig f avors Architecture m(wing t o the NWL. It would be bes t if Ar chitec ture and Engineering were together, but not if Learned had t o be relinquished as the result . Art History will probably want some dllplic .1t Inn of materials in the Art Library, but most could go to th e N\.JL w1.thout dIll'S . 15). J. Richardson asked whethe r by Science the committee includ ed those materials now in Dyche Hall and wheth e r a move would he made to tr y t o recove r them for the NWL. Rob said that space would be available for these materials, but that recovery would be l e ft t o Sci enc e s taff. 16). J. Ranz said that, to put our planning in pe r s pectiv e . we should consider that one of our peer institutions, the University of North Carolina, with perhaps one million more volumes and 20% more sta ff has opened a new facility which gi ves their system a total of 900,000 sq . ft. We ha ve I (>ss than 300,000 and hope to add anothe r 100,000 sq .f t. In othe r wo r ds , we will have less than half the space of the University o f North Caro l Ina. 17). on the question of Business , J. R311Z s a id tl lat by tr y ill g to 111{)VC this colle c t i on in the first phase, we may ve ry we ll have good Int e nti ons bllt may do tllem no real good. Rob said that if a person fr om BlJ s ine ss we re on the all-University committee (a fair assumption), the judgment could \1 (' made then. At least they would have a choice. 18). Rob said that the committee wii 1 mee t with L. Hoore and C. Il oward to determine records costs, perhaps on a pe r volume basis. The meeting concluded with Rob inviting any s taff memb e r with tholl p,hts, id ea s , or conc erns about NWL planning to conta c t him in th e ne xt we ek s o that careful consideration could be given before a report is drafted for Dpan Rnn • . Any one wishing a copy of the handout prepared for the Open Hee ting may contact Rob Melton in Reference. MINUTES APPROVED 4/23/84 /,~;~ , <~?~: '~ ~f . .. ;~': .. ::. LFA Committee on Budget and Planning Minutes of the 4/11/84 MeetinR Present: Sherry Rutt e r, Sarah Couch, Rob Melton, .Jim Ranz (guest), Kermit Sewell, Annie Williams, Sherry Williams, Nancy Burich The commit tee met with Dean Ranz to prepare for the ope n meeting 4/ 18 /84 to discuss the New West Library . Of primary concern WAS to dev e lop a graphic and verbal presentati on which refl ects the committee 's information­ ga thering process to date. An attempt will he made to be clea r and concise, but also to demonstrate the complexities 3tld unknowns involved in tllese deliberations. ConsequentLy, a group of l!raphs and tables will be prepared for those a ttending the meet ing. MINUTES APPROVED 4/23/84 . ) IU: FFiJM: PF: H~L3ENT : (.)[t"EN r: MINUTES Library Fac:llity Assembly E xecut i '/(~ [~ommitte0 r1 ~ry Roach , Secr-eta,- y Minutes of the Conlmittep, ApriJ 2 0 , 1984, 9 : 3 0 ~ . m, Char~ l e5 Gt:?tc hell, Gacle Bl {J~:;sc~ r" , Cj ,:.:u -y Bjor-']c~ . El. 1 0("] " " ]/" lll r , r"' fl . 11a ,- y Roac h Gene Carvalho, Karerl ~~ napp Th r·'J fll ,int.ltes of the L FA E:':f~ C ((t.i v("'" Comfllittp(~ m€'etin ~l 0+ ':' pr- i ) 1-:-: IN f"'"I r ' ''' ~pprov~(J wittl minor correctioflS. LFA CODE Ch z-\ f ' les announced that. t.h(~ LF"A Cndf? i s c: urT I'.:!'li"ly s tnr ' , '(\ " '1"1 I'j i '~k ctte and can he readily updat e d n o w. ELECTED LFA OFFICERS FOR 1984-1985, 1985-1 986 Ch .:u-les r " (~po r- t ed that the Nominatj rtq .3nd [-I .:~l] o t CD frlfTIl i- I : ," "' , ~ h I ". h .:;\ving di·ffic::u lt. y findin g E1nOtlgh ppopl c t t ) t " UI1 f Dr- 1- I.c V , -l r i. f .l t " '" V i .\f'.-tll"l' po<;.;i t.ion s in the LFA structure. He nlJt (-~d th ,·'.I,t Il dfl1 ~? '~~, ,J,rE-~ f !(;-"",f'I(j ( .. II 'jf cJr" ~ i E?\'C'n slots bE'iore the ballot can b p ~~ r: l1 t o ut" to t. h ~ llf""; (" 1 ;~ ..-=;: ~ j .lif"' r 1 '::> t ~) f "f" Thi"~ L.FA E:·:c'cut:i.ve Commith~f..~ fQlt th <,). 1' jt l-l ~.l ~i .3ppr· ("")rr"i <:1t, (:.~ 1'J l ,:, c ' rH'j nut. a mr:' fJI C.l to a ll unc l ~":\s 5ifi £:" d str:l.ff rt.~ ~Flf" f1i.nq t.hr ! ~ j t"I Z~t j un. r: I'I "lf lf~'- - ~:; t : ..;:~t(:,d t , " h~t he would dra.ft a memo ,3nd +or"vJ i·t. r - d it to ttlP tl (}rni r l .. "{ t: in. , ... \n r j r: ,). l l nt.. Cnmmit.tpe f c'!r" di!:;!:i eminat.iorl to t.1 1!'''' ,,; i",~,\'f·f. CONSIDERATION OF CODE CHANGES FOR BUDGET AND PLANNING TtlCi LFA E ::ecut.ive Commit.tpE' di.!'; C\l!:;,,:, (: ~ d ~ ·~;.t h F~ob 11 ("" 1 t, c'ri, ( ,"'i '- ,I j I r'( . ~ r " . f·.1!"'l (' J -f Dudg e t a nd Planni.ng, the qu r:-~s 1:iC.l11 of ,,",hat comrnlttc:'(.:? '"; hou l d rJr- r l\' i tl('" input intD thE:-;> decision making pr- (JC:(:"~~,("-:; ·f(lr cer- t. "':.\ )n l~r' ~llQC" ~~ tjf ll l (.I I u l lcl ,J.ss ified staf ·f ~..,it.hin t h e libr ~1.r·y" F~uh t1 c:~1t.on ·fplt. t.hat ;t· 1"' . ' lJ.l.d I l o t bp advi~; c", hle to charg(~ t" h (~ B ~~ P with thi !;; t, '3 S ~ " Cji.V(?rl t J. ] 1 0 1 i ' "1 1": , 1", h0 ot h er r(~!5ponsibilities of the B ~~ F' Comrnitteu . The E:':I" (: lli i Cummitt['~ c::, ~ .... ill cont.inlt(-~ discussion of t.his topi c~ ~:d ', its rl~ .. ~ :t n)(:"'f,~ ~ Jil l! . NEXT MEETING Th(~ n(~ ;·: t (\pri 1. 27 , 9: :30 fTl£,pting of t.he LFA E:.:ef: llti VLI a.m. in Conference RI)Qm 8. Committ.pe \<./ ,",\ "::; ! :, cll f 'r h. l lrf ) -+ r' " "~ " ~' :~~~ . ,,}!; l fS' ~r \" {. :;- , " THE UNIVERSITY OF KANSAS KANSAS COLLECTION University of Kansas Libraries Lawrence, Kansa.s 66045 913·864·4274 To: Susan Craig, Commit tee on Professional Development From: Nicolette Bromberg, Photo-Archivist, Kansas Collection Re: SPE Heeting Report This sp ring I attended the Society for Photographic Education meeting held in Riverside, Ca., Har 29-Apr 1. The conference opened with a keynote speech by Alfred Appel, author of ~ns of Life, a study of visual images in popular culture. He spoke on "America at War: a Pluralist Approach to Pho t ography and Popular Culture". Among the sessions I attended were a panal discussion on Exhibitions as Educational Tools, a talk on the social impact of photography in its early years as depicted by cartoons from the era , "Look S traight in My Face \>.1hi1e 1 Count Fifteen and Pray Do Not Laugh", panals on Organizations in Photography and on Alternative Processes in Photography (i.e. non-silver), and Museum Activity in the Hest. Two lectures I found particularly interesting wer e a talk on John Gutman, a photographer of th e 1930's, by the author of the forth corning book about Gutman, and a talk on Health Hazards in Photography. There were continous video presentations during the c ... IT~erence and also opportunities to visit nearb y gal l eries and museums, such as the Cali.fornia Huseum of Photography at the site of the conference . Among the mounds of paper I obtained from the conference exhibitors I returned with a small book on the preservation of Polaroid materials (the first literature I have seen on the subject) and issues of a San Franc isco photography newspaper, Photo-Metro. Main Campus, Lawrence College of Health Sciences and Hospital, Kansas City and Wichita ~!: . ·lJ ', .~~i ~: C1asslficd Conference Executive noard Heetinp, April 9, 1984, 10 a.m. ?rescnt: Duby~ Hewitt, Bauer, Benson, Butter, Cl odfelter, Crank, Il 3milt on, Leek, ttastin, Reed, Revene\-l, Denton, Simmons. Duby opened the meet inR by introducinR Simmons and Butter, representatives of Classified Senate, who reported on current Senate discllssions concerning pay increases and insurance: A. 1. Legislators don't want to go under S~ on cost of living raise. 2. Classified Senate rejected split of 4~ and 2~ 3. ?!erit pay alternative s : lump sums to <'I~~ e ncies to be doled out according to agency's ,·Jishes, 3-2-1 yea r opt jon on merit asscssmf'nt. B. 1. April 16th, Insurance Commission to decide on dental rider. 2. t~igher deductibles, co-payments are a possibility. 3. Insurance has gone out on bid to other companfes. 4. To expr ess reactions to the i ssue, contac t t~.il :.e Harder, SC'c ret ilry of the State Dep t. of Administration. 5. Possibility of tax shelter on family plan insurance premiums. 6. Possible changes in deductibles to a $200:$1,00 and $600:$800 raUo. 7. States' insurance premiums have gone up--legis l.1.tor s trying t o find a way to S3VC. 8. !lay be a future possibility of "caf e teria-style" benefits. l~av he abl e to choose other than Blue Cross/!llue Shield. . 9. As of Sept. 1, KPERS is tax sheltered from fede ral income tax. 10. Be alert for changes in r et iremen t benefits. In addition, the ma tter of sick leave for immediate family i llnesses \0.'35 di!:;CllS SCci, as well as the matter of lo,hether int erview time f or campus cl.1ss tficri r(l~~ jt i on~ ; would be considered leave time. ni sc ussion of Rupervisor evaluation was again discussed. Ma s tin outlined th e ~oal s nn: joh s"tisfaction, task functions, discipline, !'~tinr. of the hoss. 0lH 's tln n of the confidcntinlity Has L"ajr:cd in rcp,ard to just who would be using the l·v<1 1uation ~ . Til e time factor of administering the evaluation was also mention ed as a factor. It i s i.mportant that the supervisee not be compromised by having them cV;.lluatc their s up e rvisor in the same block of time as their supervisor eva luates them. Leek read the supervisor evaluation used in the cataloging department . Oi SC U!:isiOIl follm"cd. 'Possibliities of s uch evaluation procedures "ill be discu ssed with SHndy Gilliland at the meeting with the Personnel Committee. Duby ar,ain introduced the matter of improving communication "lth com:tit"ents. Denton suggested that more general membership mee tings be held to allow all c1"5sl­ f1.ed to participate. Newsletters, use of the FYI,were offered as po,; s fbilitl e,; for 1_ncrca~dng communication, 'Ylith the intention of making some change in the' tldefensivc, reactive" ima~e of the conference. Increased inter-comnil tC' c communi. ­ cation was also requested. Hinutes of the Classified Senate proceedings will. be obtained, and paricipation in those proceedings is encouraged. Secretary is to distribute ~inutes promptly to all representatives, who will in turn distribute to constituents. In closing, all r.temb ers were reminded of the meeting concerning the tlew "est Ubr"ry to be held on April 18, 3-5p.m. in the 5th floor conference room. Next meeting planned for Hednesday, Nay 2, 10 a.m. with the fo11o"in r, aAenda: library associate positions, merit pay, insurance , page in FYI, report on Pcr sonnrl Commit tee meeting with Sandy Gilliland, supervisor evaluations, sick J cave policy, internal promotions, workinr. conditions. lah University of Kansas Libraries Number 760 May 10, 1984 CLASSIFIED VACANCY Barb Denton- promoted to the Library Assistant II position in Science effective May 7, replacing Charlee Glinka. Applications are now being accepted in the Library Administrative Office for a full-time Library Assistant I position in the Science Library. This position is responsible for processing serials claims, inactives, replacements, and new titles; UKASE maintenance; duplicate exchange; and reference assistance. Qualifications: All applicants must meet the minimum qualifications as specified by the State. Preferred Qualifications: Ability to maintain accuracy and attention to detail while processing a large-scale flow of materials; ability to interact effectively with public and staff; academic library experience with serials record-keeping; supervisory experience; some typying ability; reading knowledge of German, French, or Russian; and familiarity with Science reference sources and with KU library organization. Library staff interested in making application for this position should contact Sandy Gilliand, 502 Watson no later than 5:00 p.m. Wednesday, May 16. AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER APPLICATIONS INVITED WITHOUT REGARD TO RACE, RELIGION, COLOR, SEX, DISABILITY VETERAN STATUS, NATIONAL ORIGIN, ANCESTRY, OR AGE PERSONNEL z. Galliano will resign from her half-time Clerk III position in Reference effective June 1. S. Gilliland SEMINAR FOR PERMANENT EMPLOYEES Personnel Services is offering a new training program which has been developed for classified staff who have achieved permanent status after completing their 6-month probationary period. All interested permanent classified staff are encouraged to attend one of the following sessions (held in room 102 Carruth): Monday, Thursday, Monday, Wednesday, May 14 May 31 June 18 June 20 1:00- 5:00 8:00-12:00 8:00-12:00 1:00- 5:00 Information covered in the program includes performance evaluation process, types of appeals and grievance procedures available for use by classified employees; guidelines to follow to apply for a promotion or transfer; equal employment opportunity and affirmative action overview, and major benefits for classified staff. Call Personnel Services, 4-4942 to register. S. Gilliland CLASSIFIED HANDBOOKS As a reminder, all classified staff are asked to pick up a copy of the University's Classified Staff Handbook available in the Library's Administrative Office. Staff will be asked to sign for their copy. Additional copies of the Handbook are now available for supervisors of classified staff. S. Gilliland (continued) RETIREMENT INCENTIVES Please find attached to this issue of FYI information regarding incentives offered to faculty members to reduce their appointments as part of a phased retirement program~ The provisions of Senate Bill 834 will enable faculty members between the ages of 60 and 65 to reduce their appointments as part of a phased retirement agreement without losing key financial benefits. S. Gilliland STUDENT HOURLY TIME CARDS Student hourly time cards for the June 1 paycheck are due in the Administrative Office by 9:00 a.m., May 15. S. Butter CLASSIFIED/UNCLASSIFIED TIME CARDS Time cards for classified staff are due in the Administrative Office on Tuesday, May 15 indicating hours worked/used through May 18. Librarian/unclassified staff absence report cards are also due May 15. D. Perry TRAVEL FUND REQUESTS DUE ~~Y 15 Applications for reimbursement of travel during July, August and September are due May 15. Applications forms are available from Susan Craig, Art Library, REMINDER: Persons receiving professional travel funds are required to submit to CPDR a brief written report summarizing the meeting attended. There reports will be published in FYI. S. Craig CAREER FILE FOR LIBRARY SCIENCE In response to several requests from staff members, I am compiling a file of materials which could be used by people considering library science as a career. The file will contain copies of journal articles, several bibliographies on the subject and a variety of pamphlets from library and other organizations describing job possibilities in the filed. In addition to these printed sources, real encouragement can come directly from librarians on staff. I would like to include in the file a list of librarians, their present position and where they received their professional degree or training. If you would be willing to talk with students interested in Library Science as a profession and to share your experience from your alma mater, please drop me a note. The more, the merrier/KU has attracted experienced people from allover the country. Let's share a little of that experience with prospective librarians. L. Coan REPORTS FROM LIBRARY SCHOOLS AND LIBRARIES The KU Libraries receive annual reports and reports of activity from libraries and library schools in this country and abroad. These reports describe not only the services offered by the institution, but also the budget and its planned expenditure. For staff thinking of entering the library profession, these documents offer an insider's view of the workings of library organizations. Two vertical files labelled "LIBRARIES--ANNUAL REPORTS" and "LIBRARY SCHOOLS" are now available in the Reference File Cabinet. L. Coan FADED PHOTOGRAPHS Jean Skipp and Nikki Bromberg will present a session on "Identifying and Caring for Photographs" on May 22 at 1:30 p.m. in the Kansas Collection, Spencer Research Library. Basic handling and storage techniques will be discussed. Examples of 19th Century photographic processes will be available for viewing also. If you have any old photos you would like to discuss, please feel free to bring them. J. Shawl, Committee on Staff Development HOWEY READING ROOM Howey Reading Room will be closed to the public from May 11 to June 4. Cherrie Saile can be reached from 8:00 a.m. - 5:00 p.m. at 4-3404. Regular hours will resume June 5. C. Saile SPENCER RESEARCH LIBRARY HOURS The Department of Special Collections will be open on Sunday, May 13 from 1:00 - 5:00 p.m. Archives, Documents, Kansas Collections, and Map Library will be closed. M.A. Baker LIBRARY SCHEDULE OF HOURS Attached to this issue of FYI is a copy of the summer hours for the Libraries. M. Hawkins ATTACHMENTS An invitation from Larry Besant on May 15 for a open meeting and reception for librarians. PENN VALLEY COMMUNITY COLLEGE 3201 Southwest Trafficway - Kansas City, Missouri 64111- (816) 932-7600 " . April 16, 1984 Robert Wedgeworth is a native Kansas Citian who has been the Executive Director of the American Library Association since 1972. He has agreed to share his expertise and views on American libraries with those of us who are interested in the future of libraries in the Kansas City area. On Thursday, May 17th from 7:30-9:00 p.m. at Penn Valley Community College there will be an open meeting and reception for librarians , library trustees, and friends of libraries. Wedgeworth will make a presentation (with visual aids) on the status of American libraries. The goal is to provide a town meeting forum for exchanging ideas about the libraries in our communities. Will you please pass this invitation along to your staff, friends group, board or other citizens who would be interested? Wedgeworth will address the 1984 graduating class of Penn Valley Community College on May 18th. During his visit he will also be touring selected local libraries and meeting with the Council of the Kansas City Metropolitan Library Network. Your help will make this special visit by one of our most prominent library leaders a productive and useful occasion for our local libraries. We look forward to seeing you on Thursday evening, May 17th, 7:30-9:00 p.m. at Penn Valley Community College's Little Theater in the Science Technology Building. Ample lighted parking is available on campus. Please · join us on May 17th. ONE OF THE METROPOLITAN COMMUNITY COLLEGES Serving the Four Missou ri Counties of Metropolitan Kansas City. An Equal Opportunity/Allinnat ive Action Employer Dear Colleagues: THE UNIVERSITY OF KANSAS Office of the Chancellor 223 Strong Hall. Lawrence. Kansas 66045-1500 (913) 864-3131 April 30, 1984 The passage of Senate Bill 834 provides the University of Kansas with its first opportunity to offer individual faculty members incentives to reduce their appointments as part of a phased retirement program. To date, the majority of faculty members at the Regents universities have retired at or around age 65. The provisions in this bill will enable faculty members between the ages of 60 to 65 to reduce their appoint­ ments as part of a phased retirement agreement without losing key financial benefits. Specifically, the Bill provides for reducing the minimum official retirement age for faculty from age 62 to 60. This is now consistent with the classified system in which age 60 is considered the minimum official retirement age. Secondly, the Bill authorizes the University to enter into an agreement with individual faculty members between 60 and 65 for reduced time appointment; provides authorization to pay the faculty member1s retirement program the full Unniversity contribution, based on what the faculty member would have earned had he or she been at 100% appointment. In addition, should the faculty member be appointed for less than 50% but more than 24% time, the University is now authorized to ' pay for the faculty member1s health insurance. These phased retirement incentives will be offered as part of a mutual agreement on retirement between the University and an individual faculty member. The desires of the faculty member, the needs of the department and the institution will all be factors in determining the viability and nature of the individual agreements. These agreements will also likely specify faculty member status subsequent to age 65 when he or she is no longer eligible for the incentive program. The incentives described above are a modest first step aimed at giving faculty members interested in a phased retirement program finan­ cial help in achieving that. These incentives also provide the University an opportunity to use any savings resulting from phased retirement agree­ ments for new faculty appointments. Main Campus. Lawrence r"l1ege of Hp'llth C:::ripnrp~ fin n H"~nit~1 I("nc,,~ ritv "nrt l,vir-hit" April 30, 1984 Page Two It sho~ld also be stressed that these phased retirement incentives are only the first step in what we hope will be a more comprehensive early retirement program. In the future, we hope that the University will be empowered to offer additional incentives. We are planning to make proposals to the Regents in the coming months on some additional incentives. In combination with a pre-retirement counseling program which the University is planning, it is hoped that faculty members will be better equipped to consider the options of early or phased retirement versus working until mandatory retirement age. Respectfully, f' , . ~ ! I .' .-- ... ; ....:~ : ' ;1i~II., :.._.l. \...- ' u ;: ...... 1 .. ,. ' ... 44...... - Gene A. Budig :1 Chancellor ~ GAB:dw Schedule I M-Th Sam-lOpm F Sam-Spm Sa 9am-5pm Su Closed Engineering Library Microforms Music Library Science Library ~~Watson Circulation Watson Periodicals *Watson Photocopy Watson Reference Watson Reserve June 5-July 3 I July 4 UNIVERSITY OF KANSAS LIBRARIES SCHEDULE OF HOURS June 5, 19S4 --- August 26, 19S4 Schedule II Schedule III Schedule IV M-F Sam-5pm M-Th Sam-Spm M-Th Sam-6pm Sa Closed F Sam-5pm F Sam-Spm Su Closed Sa 9am-5pm Sa 9am-5pm Su Closed Su Closed E. Asian Library Art Library Govt.Documents Interlibrary Services Kansas Collection Map Library Math Library Univ. Archives II III IV Schedule V M-F Sam-6pm Sa Closed Su Closed Special Collections V (Independence Day) Closed Closed Closed Closed Closed July 5-July 27 I II III IV V July 2S-August 26 II II II II V *Watson Library: Circulation Desk closes 15 minutes before Library closes; books tacks close one-half hour before Library closes. Fines Office: 9am-12N and l-4pm, M-F Photocopy Office normally closes one-half hour before Library closes; self-service machines normally turned off 15 minutes before Library closes. HOWEY READING ROOM (when classes are in session): M-Th Sam-9pm; F Sam-5pm; Sa l2N-5pm; Su Closed. REGENTS CENTER LIBRARY (when classes are in session): July 2S-August 26: M-Th Sam-lOpm; F-Sa Sam-5pm; Su Closed. M-F 9am-5pm; Sa-Su Closed. (HOURS SUBJECT TO CHANGE AT ANY TIME) University of Kansas Libraries Number 761 May 17, 1984 NOTICE OF VACANT POSITIONS As a reminder, library staff interested in applying for the half-time Clerk III position in Reference and/or the NEH grant-funded Research Aide position in Special Collections should contact Sandy Gilliland by 5:00 p.m. May 21 and May 22, respec­ tively. Complete descriptions of job responsibilities, qualifications, and application procedures were contained in a special flier distributed to all Library departments on May 15. S. Gilliland PERSONNEL Jody Bennett has announced his resignation effective May 25. in the Cataloging Department. Wesley Buckner is the new student monthly in Copying Services. him and let him know who you are. "WHISTLER BLOWER" ACT He is a Clerk III S. Gilliland Come by to meet Marty Miller Attached to this issue of FYI is a copy of the "Whistle Blower" Act which became effective April 26, 1984. In essence it prohibits supervisors from discouraging any classified employee from reporting violations of state or federal law, or rules and regulations; or, in the case of a member of the legislature, from discussing agency operations. Employees who contend that they were disciplined in violation of this act may appeal to the S"tate civil service board. If the board finds that the disciplinary action was unreasonable, it may require as a penalty that the violator be suspended on leave without pay and, in willful situations may require that the violator forfeit his position as a State officer or employee. Limitations on the scope of the act are carefully delineated in subsection (c). Any supervisor or staff member with a question concerning this Act may contact David Lewin, Director of Personnel Services, 4-4280. A copy of the Act will be posted in Watson Library's Staff Lounge. S. Gilliland WORKSHOP ON SELECTION PROCESS FOR CLASSIFIED STAFF Those library staff who are/will be involved with recruitment for classified staff, and who were not able to attend the May 8 or May 10 in-house workshop on new procedures for the selection of classified staff, may call 4-4942 to register for one of the following informational sessions: Thursday, May 24 Wednesday, June 6 Wednesday, July 11 Wednesday, August 1 Wednesday, September 5 All workshops are held from 1:00-3:00 in room 102 Carruth-O'Leary. LFA EXTRAORDINARY MEETING S. Gilliland The Library Faculty Assembly Executive Committee is calling an extraordinary meeting of the Library Faculty Assembly to be held May 23, 1984 at 1:00 p.m., in the 5th floor Conference Room (Watson). The agenda will consist of Old Business and New Business (formal presentation and discussion of two proposed code changes and one proposed by-laws change; any other new business). Please plan to attend. LFA Executivie Committee (continued) SLAVIC DEPARTMENT From May 14 to August 10 George Jerkovich will be away on a book-buying and exchange trip to the Soviet Union and Yugoslavia after which he will attend the ALA meetings in Dallas and then use his vacation time. During his absence Kermit Sewell will be in charge of the Slavic Department. M. Alexander SUMMER AND FALL BASKETBALL Any staff interesed in playing basketball this summer and fall please contact Rich Crank in Serials. If enough people are interested, we might even have a Library mini-league, but hopefully we can have at least 2 teams to just get together and have fun. We might also want to be an intramural team in the fall. R. Crank ATTACHMENTS Attached to this issue of FYI are several committee's minutes, a report from Gene Carvalho and a questionnaire regarding Health Insurance from Classified Senate. UNIVE...~ITY OF KANSAS LIBRlI.RIES SAUL~Y COMMITTEE l'anutes of meeting 18 Apr 84 The Salar,{ Committee met on Hednesday, April 18, 1984 in the fifth floor ccnference room in Hatson. Present ' were Gaele Blosser, Jean Skipp, a.Tld Barb Gaeddert. The committee held a working meeting to sketch out a preliminary response to our charge to "consider the desirability of setting a rnininrurn salary level or a 5dary range for each rank of the library faculty." Ideas were exchanged Lind Jean agreed to work on a draft to be preRented at our next moeting I;iednesday, r'~y 9th at 1 PH. ; o-f tilE' Lihrdry Faculty Assembly eli qi IJl t:! to v ot E? (see ~~r-ticle 1. 1.1.1) !ihi::dl elect fULIf" l.1lJr"dr l i:lr "\S -fr o m rank Ill, tvJO tenured librar-iarls "Fr aIl' r-allk 11, a nd one unten(Jr ert I ibrarian from rank or"" I I. If rea ~)(Jrl a ble effort fails to prod u ce volun teer s froln ttle r anks needed t ~ meet this requir"ement, the p os it.ion(s) ma y bt~ -flIIE' U by any tenlJr" t~ d memt.)j:~ r - ()f the Libra.r-y Far:rt ) t ! I' s sembly. Nu libr iu" ian who is schedul e d fur" prOlTiut_10('r "lay 5tand for e l ec tion .. . The neHt meeting of th., LFI4 I :: ecutlvf! Committee Wds'sc tledul .. d f ur May 10 , 9 , 30 a.m. In Conference Roum 8. 1 U, f ' ''Hi : h:EI f'''I: ~;F N ,. GlIESTS. MINUTES ',. · .. ' . '~: . ' " ::;:'~(}~i~r(~t1{;t{1:~:J '~r~?~}~;:!jg~i : ~~rjt!'~" :'" : :rr'~~~ " 'W~t~r~' Library Faculty A6!3embly EMec:ut:l.v.,.CcmmHt.. " >:';: .. f , Mary Roach, Secretary "1":-: ~ . ' Minutes of the Committe", Apri~' ; '~7" ' 1984,9130 a.m. Charles Getchell, Mary Roach, Gael .. Blosser, Ellen Johnson, Gary Bjorge, Gene Carvalho, Karen Knapp Rob Melton, Annie William. ,:'. ~ ·f Th O! ·minute .. , of :, the LFA EKecutiv. Committee meeting of April 20, \ '184 were "pproved as ' written. '," REPORTS Thu secretary received the minutes from the April 11th and April 18th meet ings of the Budget and Planning Committee. The minutes were reHd tu the Executive Committee. LFA ELECTIONS ! . ~ Lh .. ,,"les reported that the Nominating and Ballot Committee was still ""I :l~~' 'I ' ; , "';:' , y ',~ rf::" : '~~ .,/,m _n . } \ \~! '~ : r.:f!,!~7? ~~ p.~; : { ,'~ ~W ~I:r~~f:Wt~(~! I~!~~~~;i:~h~' ~;"~:~:' , <:, • ;ij '~f~ !,~:~:' ,": . ..... NEXT MEETINB The n .. xt me.ting of the LFA Executive Committee was 9cheduled for May 4, 9130 a.m. in Conference Ronm B. i,: i ,: ~ i t I· ,. "f',: '; I : ,' 1 ~ .\ . ' I ~ '~ 'I ~ ~ . ! . ~; t . , '·1 .' "1 1 , J " . l I. )" " ~ 'L' " I \, "1 ., /' A REPORT ON THE 36TH ANNUAL CONFERENCE ON ASIAN STUDIES AND THE ACTIVITf:ES Of THE COMMITTEE FOR EAST ASIAN LIBRARIES The Association for Asian Studies met in Washington, D.C. March 23-25. The main focus of my attendance was to participate in the activities of the Committee for East Asian Libraries(CEAL). The Committee for EAL consists of virtually all EA librarians in the u.S. and Canada, and is the sole planning and coordinating body for East Asian studies library resources in North .. America. The CEAL plenary session and some of its subcommittee meetings were held a day before the offfcial beginning of the AAS Conference Besides the plenary session of CEAL, the main activities I attended were the meetings of the Subcommittee for Technical Processing, Subcom. for Japanese Materials, Subcom. on Library Technology, and a full-day session at the Library of Congress on various aspects of LC operations with a 'particular reference to the East Asian library resources. This year's meeting promised a great deal of excitement because of the recent implementation of the on-line Chinese-Japanese-Korean(CJK) enhancement program for ARLN. A several libraries including LC have become on-line with Asian character capabilities. The results were in, and we heard rather glowing reports from those who have been using the system for about six months. The Columbia University has become fully on-line and already entered over 2,000 records. LC has experimented with the system as a special project and have been processing 25% of its incoming CJK materials via the ARLN-CJK program and has entered approximately 2,000 titles thus far. The Library of Congress has pronounced the experiment completely successful and they will go on-line 100% by January 1985. There are about 13 other member libraries in various stages of implementation. In addition to this new development, we have been anticipating an announcement of yet another CJK enhancement project undertaken by Asia Graphics with whom OCLC is currently negotiating for adoption to its system. The Asia Graphics' enhancement uses a different principle from that of ARLN-Sino Tech version, and on paper it seemed to .be a promising alternative to the expensive and rather complicated ARLN system. I was particularly hopeful because the Asia Graphics/ OGLC alternative was estimated to cost less than a third of the ARLN system. The Asia Graphics demonstration was scheduled during the meeting of the Subcom. on Library Technology. The representative prefaced the demonstration by announcing that the Asia Graphics and OCLC ha~virtually completed their negotiations, and two hundred terminals are already ordered and reserved. Unfortunately, the demonstration was rather ineptly handled. The representative could not explain the system well, and he did not come with a competent operator who can demonstrate the potential~of the system. Though he claimed that the system was actually operational at the World Bank in Washington, D.C., I don't think any of us was convinced that this was a viable alternative to the ARLN system. Unlike the ARLN system, the Asia Graphics system seems to be developing in a vaccum. The primary user group, the East Asian librarians are not being consulted. My impression was that all the decisions have been made by the technicians and the OCLC administrators, and we were being told to take or leave it .. Talking to some of my colleagues after the demonstration, I found that they were universally unimpressed and disappointed. The CJK computer capabilities are developing very rapidly in Asia, but OCLC in its haste to compete with the ARLN system seems to have grasped on to a rather crude program. --------_._----- --, _ . . . - .. - - I have returned home with a fragment of optimism for our chance to be linked to a national network. It seems a foregone conclusion that ARLN-CJK will be the main network for EA materials in the United States and Canada. Fortunately, The Sino Tech has developed a new generation of hardware cluster which will be marketed soon at 20-30% less than the price of the first generation equipments. Also the new equipment requires significantly less maintenance than the earlier equipments, and the annual maintenance charge is expected to come down by nearly 80%. The exact figures are not available at this time, but it is encouraging that the ARLN system may become affordable for us in the near future. PLEASE POST "Whistle Blower" Act Section 1. (a) No supervisor or appointing authority of any state agency shall prohibit any employee of the agency who is in the classified service under the Kansas civil service act from discussing the operations of the agency, either specifically or generally, with any member of the legislature. (b) No supervisor or appointing authority of any state agency shall: (1) Prohibit any employee of the agency who is in the classified service under the Kansas civil service act from reporting any violation of state or federal law or rules and regulations to any person, agency or organization; or (2) require any such employee to give notice to the supervisor or appointing authority prior to making any such report. (c) This section shall not be construed as: (1) Prohibiting a supervisor or appointing authority from requ~r~ng that an employee inform the supervisor or appointing authority as to legislative re­ quests for information to the agency or the substance of testimony made, or to be made, by the employee to legislators on behalf of the agency; (2) permitting an employee to leave the employee's assigned work areas during normal work hours without following applicable rules and regulations and policies pertaining to leaves, unless the employee is requested by a legislator or legislative committee to appear before a legislative committee; (3) authorizing an employee to represent the employee's personal opinions as· the opinions of a state agency; or (4) prohibiting disciplinary action of an employee who discloses information which: (A) The employee knows to be false or which the employee discloses with reckless disregard for its truth or falsity, (B) the employee knows to be exempt from required disclosure under the open records act or (C) is con­ fidential under any other provision of law. (d) Any employee who is in the classified service and has permanent status under the Kansas civil service act may appeal to the state civil service board whenever the employee alleges that disciplinary action was taken against the employee in violation of this act or in any court of law or administrative hearing. The appeal shall be filed within 30 days of the alleged disciplinary action. Procedures governing the appeal shall be in accordance with subsections (f) and (g) of K.S.A. 75-2949 and amendments thereto and K.S.A. 1983 Supp. 75-2929d through 75-2929g and amendments thereto. If the board finds that disciplinary action taken was unreasonable, the board shall modify or reverse the agency's action and order such relief for the employee as the board con­ siders appropriate. If the board finds a violation of this act, it may require as a penalty that the violator be suspended on leave without pay for not more than 30 days or, in cases of willful or repeated violations, may require that the ,iolator forfeit the violator's position as a state officer or employee and disqualify the violator for appointment to or employment as a state officer or employee for a period of not more than two years. The decision of the board in such cases may be appealed by any party pursuant to law. (e) Each state agency shall prominently post a copy of this act in locations where it can reasonably be expected to come to the attention of all employees of the agency. (f) As used in this section "disciplinary action" means any dismissal, demotion, transfer, reassignment, suspension, reprimand, warning of possible dismissal or withholding of work. Any supervisor or employee with a question concerning this Act may contact Dave Lewin at Personnel Services (864-4280). Ge tting the Shaft? Your Insurance Won't Cover It Come August. The state is now considering various insurance programs for all state employees (classified and unclassifie~ to go into effec t August 1st. Because of budget cuts and higher insurance premiums, employees face higher deductibles and co-payments regardless of the health care plan they are now on. That means more money out of your pocket if you need to use your insura nce-- possibly hundreds of dollars more~ ! The state will be making a decision within the next few weeks as to which plan(s) offe r the best coverage for the least cost to the state. Therefore, it is in our bes t ir'.te res~s to become familiar with the options being conside r e d and to flake our \"ishes known. Otherwise, we are going to have medical insurance coverage that is not as go nd ~s what we have now. The followin g are the major medical plans on which the state will bid: "ajor Med leal InSIKInCf! PI ans ~ !!.!!...! !..!.!!...S. ~ Sl "111101'1 $1 "tlltOl'l Sl Hl1lton S1 11111101'1 Z. C.lend .,. Yur H.u.ll1'1~$ (Subj~t to Lifetime "&11-.. and "1 requl r-M decluctlbies and co-pa)4lents): I . Outpatient BenefHs for Drug Abuse. Alcono11511. ~nous and ~nt.1 Conditions Sl . OCMl b. {npulent Benefit for Oruq Abuse. AlcOhOliVi. Ner~ous and Ment.1 30 da,., Conditions SS , OOO 1. C. lendl,. 'ea,. Oeductlbl e per person. (.nlly '99reqlte llliU 11'11l1li of two l , .. es tI"te ind h IduII deductible lJ'!IOunt. C~ aCCident prow 151m . S 100 t. Percent4qe of cO'lered chargu ;Iayable by the PI an. 801 S. "ulml,d COl n'iur4nCe p' )fllents reQuired per ~.r (e.c ludlng d~lJCtlb1e) A. Per tndl'lldu41 8. Per "fntly 200 '00 $1,000 30 da,.,. 15,000 1 100 '00 800 $1,000 JO days 15,000 S 100 80S 400 800 11,000 30 days 15 , 000 S 100 (Jnd1vldu. l ) S 300 IF., ,, y) 80S 11,000 11.000 6. ,. Plan A: Plan B: Plan C: Plan D: "'!Jar Med leal Insur/lllce PI ans Benefit ~ Plan B Plan C ~ Prl!-f!X 1st lng Condit Ions L1na l tatlon - Benefits are provided only after 240 days of memberShip for any Illness or condition for wtlicn medical expense had been Incurred Wi th in ttll~ go-day period pdor to the Major Medtcal ef(ecttve date for enpJoyees who do not enro 11 .t the first opportunity. ,., , .. ,., ,., rnp.tlent Surqery limita- tion - Inpatient beneftts will not be paid for specified surgical proce- dure ... that can be performed on an outpatient bUH. Tes T., , .. T., (S~ Elhiblt C) closest to ~vhat vle now have $200-$400 a year more cost to us $300-$700 a year more cost to us $800-$2700 a year more cost to us ~ For those of you exci ted about the possibility of dental coverage, we are also including those plans ~vhich the state ~vill consider. PLEASE NOTE that dental coverage is optional and that yo u, not the state, will pay for it. - A. OENTAl tNSURANCE 'PlM ~ ~ Phn B !!.!U I. Pre-vent I'le Services oos: of usual, 100% ot u ... u.l, SOl of usual e ustaury and eustaury and eust01lary a~ re4So nab Ie reasonable ruson4ble charges c harg~ char-ges 1. 8as Ie Sen Ice 80S of usual , 801 of usual. SOl of usual . custanat"y dnd cu ... tcw .. y and custan"ary and rea'ianaole re.sonabloi renon401e charges ch.arges chilrqes 1. "aJor Ser'llcu 501 of usual , 501 ot usual , St)'( of usu41 , Custaury an d custO'l"y and cIJst01lary 4nd re.asondole reasonable rusonaole charges charges charges '. Calendar Ye ar Maximtlll of Pa:r.ent s Per Indi'l id ual 11,500 11 , 500 11.000 Claudia Orton (864- 4510), a member of the K,U. Classifie d Senate~is on the l6- member advisory board assist i ng the state insurance commission (Mike Harder, Robert C. Harder, and Fletcher Bell) in de termining what coverage we will have come August . She has copies of the bids submitted by the various insurance companies a nd can answer most of yo ur questions about these plans, Below is a fo rm yo u may use to fill out and send to the insurance commission to make your perferences known, Pleas e feel free to xerox this newslet ter and pass it alon g to yo ur cO-\oJorkers. It is written a nd distributed by the Communications Committee of the K.U . Classified Sena te , As furth e r issues arise, we wil l he sending out other newsletters in an effo rt to inform state employees as to the issues directly affecting thpm, EAST ASIAN LIBRARY University of Kansas Libraries Number ~ i&-V Gary Bjorge's duties in the East Asian Library will be reduced to half-time during the period May 29 through July 27, 1984 while he teaches Intensive First Year Chinese in the Department of East Asian Languages and Cultures. During these nine weeks Gary's hours in the East Asian Library will be from 1:00 p.m. to 5:00 p.m. Gary Bjorge has been appointed Acting Director of the Center for East Asian Studies for the year August 1, 1984 through July 31, 1985. This is considered to be a quarter-time appointment and Gary's schedule in the East Asian Library will be affected accordingly. After August 1 Gary will gnerally be in the Center office from 8:00 a.m. to 10:00 a.m. and in the East Asian Library the remainder of the day. E. Carvalho TO ALL STAFF FROM CLASSIFIED SENATE As some of you have already discovered, the insurance coverage decisions that were supposed to be made in early June have already been tentatively made. This has caught everyone by surprise. So much for employee input! The following is a synopsis of what the coverage is so far: Blue Cross/Blue Shield will be the main provider. As of 9:00 a.m. this morning (Thursday), no decision had been made as to what HMO plan would be offered. However, dental riders offered under Blue Cross/Blue Shield will also apply to the HMO plan chosen. Individual coverage (Blue Cross/Blue Shield): The state will continue to pay 100% of the premium for single coverage, $82.43/month. 1) This insurance will provide the same basic hospital and major medical benefits as the current policy. However, the deductible (you pay the first $100) and copay­ ment (you pay 20% of the next expenses until you've paid art additional $200) will apply to both major medical and in-hospital services. Under the current plan, there is no deductible for in-hospital services. More simply put, my knee surgery was totally paid for under the current plan. Under the new plan, it would have cost me $300. 2) A state-paid-for dental rider is included. This insurance will pay for 50% of basic dental services, including cleaning, fillings, caps, crowns, dentures, extractions, root canals, and bridges (not braces). You pay the other 50%. We don't know what the maximum coverage a year is - probably $1,000 . Family coverage (Blue Cross/Blue Shield): Employee pays either $137.19/month or $127.35/month, read further! 1) Dental coverage - only the employee is covered by the state. Coverage for dependents will be optional for an additional $9.84 a month to be paid by you. However, at least 75 % of the families covered by the plan must sign up for this option for it to be available. 2) Same basic hospital and major medical benefits as the current plan. However, as in single coverage, the deductible (you pay the first $200) and copayments (you pay 20% of the next expenses until you've paid an addtional $400) now apply to in-hospital services as well as major medical services. In other words, your kid's appendectomy that was totally covered until the current plan would cost $600 under the new plan. . (continued) ,J' TO ALL STAFF FROM CLASSIFIED SENATE (continued) The bright side is that your monthly insurance premiums (the amount you have to pay) will drop from $139.71 to either $137.19, if you chose the dental rider (for a savings of $2.52 a month) or to $127.35 without the dental rider (for a savings of $12.37 a month). Wow! In 4 years you'd save that $600 through your reduced premiums! For all of us: June 10 - July 10 have to re-enroll in something. will be the open enrollment period and we will all ARL SPEC KIT RECEIVED K. Simmons Classified Senate ARL SPEC Kit 1199 "Branch Libraries in ARL Institutions" has been received and is available for use in the Periodicals Reading Room. K. Miller STAFF FEE ELIGIBILITY Information regarding application form, are have any questions. staff fee eligibility for the Summer 1984 semester, and an attached. Please contact the Administrative Office if you S. Gilliland ATTACHMENT Classified Conference Executive Board minutes. CLASSIFIED COllFEREllCE EXECUTIVE BOARD Wednesday, nay 2, 19!14 10 a.m. Present: Alexander ~ Bauer, Benson, Clodfelter, Duby, Hewitt, !1acchietta, Randall, Reed, Revenew, Hawkins, Simmons, Denton Insurance benefits and pay increases once again led the agenda as Simmons reported news frOl!l the latest Classified Senate meeting. It is reported that at least eighteen companies have submitted proposals for insurance programs. The deadline is t'.ay 3. Be/BS now $100.00 deductible, with 30% payment after $200.00. One popular proposal for a change in policy "ould increase deductible to $200.00, with BC/BS paying 80;; up to $400.00 in expenses. Dental coveraBe may be offered as an option to employees. Basic reason for change is to cut costs: too many State employees have abused their insurance coverage. Other possibilities prooosed were changing the policy benefits to encoura8e out-patient treatt!lent and to !lut emergency care on the deductible !llan. Hid-June dp.:adline for choosing insurance contract requires quick feedback from staff. The proposed changes may turn out to be beneficial for family subscrihers, more so than for single subscribers. Alexander- emphasized that insurance plans are optional to employees. All employees should be encouraged to shop around for an insurance plan which best suits them, keeping in mind that there will be no credit given to those who do not choose the State's plan. The money now being saved by the State on the !IlIO option is being used to hire an administrator for the insurance program, replacing a very costly consulting firm. Simmons collected surveys of BH% opinions of current insurance plans and offered to provide information concerning the new insurance proposals as soon as they are available. The latest news on the pay increase is the legislature's allocation for a 5~ cost of living increase with an additional $204.00 sum to be distributed to all employees tn split payments of $102.00, to be given in November 1984 and March 1985. The $204.00 sum will not be included in the base for 1985. Simmons noted that local legislators Branson, Solbach, Winter, and Charlton had all been very supportive of classified concerns. One note of interest is that the Classified pay issue was considered separately from the omnibus bill this year-the first time this has happened. ' . Denton and Alexander reported on recent meetings of the nersonnel Committee with Sandy Gilliland, Personnel Assi~tant to the Dean. Some items proposed for discussion and action Here: better conmrunication between supervisors and supervised; outlining of p,oals for departments, mandatory training in supervisory sY.ills for classified and unclassified staff: L~pact of automation on jobs in Acouisitions, Serials, and Cataloging departments; icproving morale with realistic job opportunities; technical workshops comparable to those for unclassified personnel. The committee has learned that 1{.U. "ersonnel will be reviewing all vacated positions. 'K.U. Libraries have been selected for a pilot program to look at Personnel selection. Alexander also reported that reclasses no longer have a deadline. They will be determined by availability of funds and the validity of the reclass. At present the following positions exist: 10 library associates, 1<) LA lIs, 21 LA Is, 23 CIeri: Ills, as Hell as other ,>osition classifications with fewr.r than 5 employees in each. Because of the limited possibility for promotion through traditional lines, employees must 1001: at job descriotions, and re-evaluate, comparing l1orkload of positions of the same classification. Alexander encourages all staff to meet with Gilliland for help .lith reclasses. All staff were reminded to check'into the ':'rinciples of Supervision Horkshop. The Personnel Committee is still checking into surveying staff concerning working conditions. Alexander is now collecting information on the strains of terminal use. Duby read minutes of the last meeting and led discussion on the procedure for disbursing the minutes to members. It was decided that copies of the unaoproved minutes would be sent to all members for use in informing their constituents of the latest news. At the next meeting, the minutes would be aporoved for publishing in the FYI within the two week deadline stated in the constitution. The next ~eeting was scheduled for Tuesday, l~v 22, 1 D.m. in the 5th floor conference room. lab STAFF FEE ELIGIBILITY Information regarding staff fee elig ~ j ility is described below. Please complete and return the application form at the bottom of this page to the Administrative Office as soon as possible. Staff dependent fee eligibility cards are also available upon request in the Administrative Office. If you have any questions regarding this information, contact Sandy Gilliland. S. Gilliland STAFF RATE "88-3-9. Institutional Personnel. Employees of universities or colleges under the State Board of Regents, classified and unclassi­ fied, on regular payroll appointments for four tenths 1.'1) time or 0 0 more, and their dependent spouses and children shall be accorded the resident fee privilege. The provisions of this regulation sholl not apply to seasonal, temporary or hourly employees" I taken from residence regulations of Kansas State Board of Regents). A person employed on a monthly semester, or yearly basis by the University.'" for at least .4 140%) time but less than full time service, if enrolled in course work , may pay fees at the staff rate, when properly certified to the Office of Admissions and Records by the employing department. To be eligible, employment must begin on the first day of classes, or not later than the first day of the month immediately following, and must continue through the last day of classes. A person whose yearly employment averages .4 140% ) time or mare, with a minimum of .3 130%) in one semester, is eligible for the staff rate. Persons enrolling in the Summer Session are eligible for the staff rate if they: I . have been eligible for the staff rate for the previous nine months; or 2. have been eligible for the staff rate for the preceding Spring Semester, and will be eligible for the staff rate for the following Fall Semester; or 3. will be eligible for the staff rate for the nine-month school year following the Summer Session in QuestiQn. Excluded from eligibility for the staff rate are the following: I. Hourly employees, of any category. 2. Individuals on "fellowship," "scholarship," or "troineeship.1I 3. Em'ployees of the United States Geological Survey. The staff rate is calculated on an hourly basis, depending upon the number of hours of enrollment. The staff rate includes a pro­ rated Campus Privilege Fee. Although the staff rete is similar to the rate charged Kansas residents, eligibility for the staff rate does not confer eligibility to pay the resident fee upon the individual or the dependents, except as hereinbefore stated. FULL STAFF RATE A member of the staff employed full time, if enrolled in course work, may pay fees at the full staff rate. This full staff rate does not include a Campus Privilege Fee. STAFF FEE ELIGIBILITY CERTIFICATE To take advantage of the staff rate or the full staff rate, the individual concerned should secure from the employing department a "Staff Fee Eligibility Certificate." This certificate must be turned in with registration materials at Station 9 at enrollment. o Employees of the K.U. Endowment Association, the K.U. Athletic Department, CRINC, the Kansas Union, the Alumni Asso­ ciation, the School of Religion, the ROTC and similar University­ related agencies, ore eligible for the stoff rate. STAFF DEPENDENT FEE ELIGIBILITY REGULATIONS This card is to be subm itted by a student who normally would be assessed non- resident fees, but as the dependent spouse or child of a Uni­ versity employee desires to pay fees at the resident rate. The residence regulations of the Kansas State Soard of Regents, quoted in part below, and all other qualiiying criteria must be met by the sponsor. "88-3-9. Institutional Personnel. Employees o f universities Or colleges under the State Board o f Regents, classified and unclassi fi ed, on regu­ lar payroll appointments for four tenths (.4) time or more, and their dependent spouses and children shall be accorded the resident fee privilege. The provisions o f this regulation shall not apply to seasonal, temporary or hourly employees." To be eligible, the sponsor's employment must begin not later than the first day of the month immediately following the first day of classes, and must continue through the last day of classes. A person whose sponsor's yearly employment averages .4 140% ) time or more with a minimum of .3 (30%) in one semester is eligible for the resident rate. A student enrolling in the summer session is eligible f or the resident rate if the sponsor: I . has been eligible for the staff rate for the previous nine mon ths; or 2. has been eligible for the staff rate for the preceding spring semester and will be eligible for the staff rate for the following fall se­ mester; or 3 . will be eligible for the staff rate for the nine-month school year following the Summer Session in question. Excluded from eligibility for the resident rate are students whose sponsors are: I . Hourly employees of any category . 2. Individuals on "fellowship/' IIschoiarship,lI or IItroineeship.1I 3. Employees of the United States Geological Survey. Dependent spouses and children of employees o f the K.U. Endowment Association , the K.U. Athletic Department, CRINC, the Kansas Union, the Alumni ASSOCiation, the State Geological Survey, the School of Religion, the ROTC, and similar University-related agencies are eligible to pay fees at the resident rate if all aforementioned eligibility requirements are met. -- - APPLICATION FOR STAFF FEE ELIGIBILITY CARD NAME; ________________ _ STUDENT NUMBER : ________________ _ POSITION TITLE: ________________ __ SOC. SEC. NUMBER: ________________ _ SEMESTER: ____ ~--------------------- TI}ffiS OF CLASS(ES) : ______________ _ NAME OF COURSE(S) TOTAL HOURS ENROLLED: ________ ~--- CREDIT/AUDIT (Please circle one) REASON FOR TAKING COURSE(S) If taking class during \"rorking hours, how will time be made up? _______ _ Recommended by: __________ __ (Department Head) University of Kansas Libraries Number 763 May 31, 1984 PERSONNEL Correction: Z. Galliano has resigned from her half-time Clerk III Reference Department position effective June 8, not June 1 as previously reported. Darla Perry has announced her resignation effective June 17. Darla is currently the Secretary/Receptionist in the Administrative Office and will be transferring to a Clerk III position in the College Office. S. Gilliland PROMOTION AND TENURE AWARDS ANNOUNCED The following Librarians have been promoted in rank to Librarian II effective June 18, 1984: Gaele Blosser, Serials; Paulette DiFilippo, Cataloging; and Margaret Winchell, Slavic. Tenure has been awarded to Gaele Blosser and Susan Craig, Art Library. Congratulations to you all. S. Gilliland SEARCH, SCREENING, AND SELECTION TRAINING SESSIONS The Office of Affirmative Action has announced six training sessions available in June and July for all staff who will be involved in hiring unclassified staff/ librarians, and those who may potentially serve on search committees. These sessions are designed to provide instruction in the proper search, screening, and selection procedures. All sessions will be held in the Governor's Room, Level 4, Kansas Union, from 10:00 a.m. to 11:30 a.m. on the following dates: Tuesday, June 5; Wednesday, June 20; Tuesday June 26; Tuesday, July 10; Wednesday, July 18; Friday, July 27. Call the Office of Affirmative Action (4-3686) to make reservations. S. Gilliland NEW SICK LEAVE REGULATION FOR CLASSIFIED STAFF A new Civil Service Regulation affecting sick leave usage became effective May 1. Specifically, the regulation allows for classified staff to use up to 40 hours of accumulated sick leave for dependent illness in a 12-month period. Currently, the 12-month period begins on the date of first use of sick leave for dependent illness; however, this is currently being negotiated and is subject to change. For reporting purposes, classified staff who use accumulated sick leave for dependent illness should report the number of hours used on the weekly time card using code: DSL (Dependent Sick Leave). S. Gilliland CIVIL SERVICE PAY PLAN FOR FY85 Attached to this issue of FYI is a copy of the FY85 pay plan for classified staff. This pay plan reflects the 5% cost of living increase; it does not reflect the $204 "bonus" that will be paid to classified staff in two $102 increments on November 1 and March 1. An · annual chart and monthly chart are provided for your information. S. Gilliland STUDENT HOURLY TIME CARDS Student hourly time cards for the pay period ending June 17, 1984 are due in the Administrative Office by 9:00 a.m. Friday, June 15. These hours will be totalled and submitted to the Payroll on Monday, June 18 at 8:00 a.m. Therefore, it is imperative that all time cards (and zero hour time cards) be submitted by this deadline for all students who were appointed for any portion of this final pay period. Thanks! S. Butter f (continued) CLASSIFIED/UNCLASSIFIED TIME CARDS Time cards for classified staff are due in the Administrative Office on Wednesday, June 13 indicating hours worked/used through June 16. Librarian/unclassified staff absence report cards are also due June 13. D. Perry 1983-1984 PEER REVIEW COMMITTEE REPORT A copy of the 1983-84 Peer Review Committee report, as presented to the Library Committee on Promotion and Tenure, is now available at the Reference Desk for any interested staff member(s). C. Getchell ART LIBRARY Peggy Shortridge will be on vacation June 4-15. serials or binding problems until her return. MUSIC LIBRARY Please hold any "holdable" ART S. Craig Ellen Johnson is traveling to Mainland China and Tokyo, May 26 to June 25 and will be visiting libraries, museums, archeological sites, etc. E. Johnson SPECIAL SUPPLY REQUESTS All special supply requests received in the Administrative Office after May 25 will be reviewed for possible purchase against FY85 funds. The department head request­ ing the item will be notified as to the status of their request. If the item is urgently needed before July 1, please indicate clearly on the special supply request form. If you have any questions, please call Anita Alvarez, 4-3601. Thank you. A. Alvarez SERIALS SYSTEM (NEUKASE) COMMITTEE The next major systems project of the library will be a thorough reconstruction and expansion of the Ukase serials system. Selection of this system for attention is in part due to perceived deficiencies of the Ukase system, and the need to automate additional areas of serials processing. An additional factor, however, is the need to remove the serials system from the University's Honeywell mainframe by June of 1986. Planning and development on this project will be handled in much the same way as for the COM project: Kent Miller, Gaele Blosser, Ruth Miller, Lorraine Moore, Mary Roach, Paulette DiFilippo, John Martin, Mary Hawkins, Sarah Couch, Kathleen Neeley, Jeanne Richardson, and Susan Craig. Nancy Rake has kindly agreed to act as secretary for the committee. Minutes of the first and second meetings will appear in next week's FYI. Minutes of subsequent meetings will also by published in FYI. C. Howard ATTACHMENTS Attached to the FYI is the minutes for COM Catalog Committee. COl1 Minutes March 21, 1984 p3go: 2 Department, but the responsibility for cleaning t h~ readers might mere logically b~ assig ned to 3 department currel1tly more involv9d in machine mainten3nce. J. Neeley noted that there would be thirty-twa new fiche readers 3nd th3t the Refer~nce Department doesn't want the responsibili ­ ty of regular maintenance. Howard thcught it would be possible to 3ssign those d~ties outside the Reference or Cataloging Departments. Circulation, fer example, i~ accustomed to utilizing a let of student help. J. Neeley menticned that the catalog infor mation service (to be discussed at the next Subcommittee meeting ) would have the benefits of providing relief fer the Reference Departm~nt, giving members of both th~ Cataloging 3nd Reference Departments a chance for cross training, and giving Catalogers ~ chance to see their product in use . In reacti o n t ~ th~ p ro p o sal of sticking signs o n the fiche reader s c re~ns, Roach thcught t h at it would be anncying tc th~ patron, ~nd Craig thought t h . y would be a target for p.tty vandalism. Eaker and Heward did p o int c ut that such signs would be hard to miss (among so many signs th3t are generally ignored) . Roach asked if signs could be posted on the fich~holder~ J . Neeley said that the library has already purchased a supply of hclders (and is, therefore, committed to the holders on h~nd ) , and that it is difficult even to attach a sheet of instructi o ns fo~ the use of the Micrcfich e Catalog to the holders. (A pa g ~ of instructi o ns will be pasted to one of the fiche holder pages. ) There is a need to update a 1979 (?) memo -which addressed the question of 31loc~tion of Microfiche Catalog readers and issues of the c ~talog. (Art and the Ccmputer Center aren't on the list!) Reach noted that some locations can be given superseded issues. Craig suggested that a system c f routing be devised for old co~ies of the Micrcfiche Catalog. Ho ward said that Kent Miller would be in charge of the inven­ t or y of the readers and u pdating the all o cation memo. Craig suggested that the microfiche readers be distributed as soon as the inventory and allccation is completed. Because the first issue of the Microfiche Catalog will be consider­ abl y larger than first estimated, J. Neeley estimated that the library will need to sp. n d $4,5 0 0 for additional fiche holder pages. He sugges­ ted that bra n ches begin planning for PQs~ible furniture or electrical wi ring needs that th. intr oducti o n of the Microfiche Catalog will c reate. Ro a c h a s ked if an adequate supply o f replace ment bulbs f o r the r e ad ~ rs had b e en c a l c u13ted int o the initial costs . Howard noted that t he library needed to try to pr o ject the cos ts of the catalog as accura­ tely 3S possible, e . g., exactly how many copies of the catalog will be produced' J. Ne eley ncted that each additional copy will ccst t45.84 acc o rding t o c urr~nt estimat~s. While some costs will b~ recov~red from st e pping OCLe card pr oduction, there will be greater e x penditures for i ncre~ 5 ed pr oducti o n ( OCL C charges) and printing shelflist cards. The id e a of issuing suppleme n ts to the Microfiche Cat~log was menticned and inlmediately disnlissed b y the Committee -- the consensus was that it would -'; . .' Minutes of the COM Catalog Committee Meeting March 21, 1984 1---- Att"'nding: C. Howard (presiding), C. Eaker, s. Craig, D. Ga,- .ine,·, H. Hawkins, J. Neel",y, K. Neeley, M. Roach, G. Susott, A. Ma.uler (recording secretary) The meeting began at 1:20 with Susott introducing Crystal Eak.r, library programmer, and David Gardner, Assistant Director of Information Systems. Roach pres",nted the latest COM statistics: 106,860 bibli Dgr3phic records have been loaded. These have generated 261,385 autho r ity re­ cords, of which 223,516 were stripped off by the computer ~nd 37,869 h~ve been added manually_ These have, in turn, generated 1 0 3,664 see from cross references--67,033 to the "stripped" authority records and 36,631 to those add",d manually. Nearly 12,0 0 0 of thes. ha v e bee n added by utilizing the pc. There are 64,862 see also from references in the online authority file, and 4,657 series authority records. Moore distributed the Janua~y cata l oging statistics which showed 3 301 increase over the monthly average for the latter half of 19 8 3. She attributed the unusual increase to the fact that most of the stulj~nts were on vacation so that no card runs had net b~~n checked fer se v eral weeks. This resulted in a temporary reduction in filing--freeing para­ professionals to catalog more bocks. The statistics shculd mcv ~ clcser to the previous average when filing returns to normal . The s t u~ e nts have been a great help in searching bibliographic records and authorit y records on DCLC --paraprofessionals are able to spend more tim e catalog­ ing books and have to spend les s time searching on DeLC. Twc studentE (and one volunteer) have been trained to ··c~talog" books with exact match, AACR2 Library of Congress copy (no series ) . Mauler pc i nte.j cut that what they are doing amounts to little more that proofing the bib­ liographic record against the book, then marking the book a n d filing a shelflist temp--not r~ally "cata l oging" as most librarians u n derstand it. Nevertheless, they, too, are contributing to the cataloging autFut. Susott reported that the search key would be ready when the sanlple is run {within two weeks'. The sample will consist of 250-3 00 fiche. There will be four copies made: one for the programmers a n d thr~e for examination by librarians. A black-and-white header strip will be use d for the sampl.. Susott asked if the Committee wanted to mo dif y i t s earlier (tent~tive) decision to use the word "Location: " tc mark the holdings information. It was the consensus of the Committee t o 3tay with its earlier decision. Susott noted that the call number will be mark.d by a five-point star (ANACOMP's asterisk). J. Neeley reported on the March 9, 1984, meeting of the COM Catal o g Public Services Subcommittee. He announced that the Subcommittee would begin publishing complete minutes in FYI (see the March 29 issu. cf FYI . In response to the recommendation that routine fiche reader clea ni ng a n d fiche filing in the R~ference area be handled by stud~nts all ocat~d to and supervised by the Cataloging Department, Moore agreed th3t it makes sens~ to assign responsibility for filing the fiche to th. C3t310ging ,;f' COli !1inutes M:It-ch 21, 1 S'84 page 3 be preferable to stretch out the issue period (fewer issues per year) if the budget dictated cutting back. K. Neeley asked if it would be possible to get extra copies of UKASE for the branches. She would like 10 additional for Science; Craig asked for 1 additional for Art. Susott said the cost of extra copies of UKASE is minimal. Howard said he would look into arranging for them. The next meeting of the COM Catalog Committee will be on Wednesday, April 18, 1984, at 1:15 in the Cataloging Department conference room. KANSAS STATE CIVIL SERVICE ~ASIC SALARY PLAN OASIC STEPS (ANNI~L RATES) EFFECTIVE FY 1985 tK)Rt.v. L II OUTS T M;D I t~G RANGE LONGEVITY STEPS pt::HFaN:,r-:E STEPS l·lAX. Rdnqe Step Stop Step Step St.JP Step StGp Step Step Step Step Step Step Step Step Step ~ A 1 B 2 C 3 0 4 E .!:..1 !.2 .!:.3 .!:..4 F G H 3 $ 8,352 S 8,544 S 8,772 $ 9,000 S 9,204 S 9,420 S 9,660 $ 9,912 $10,164 $10,464 $10,764 S 11,052 . S 1 1,352 S10,656 S 11,196 S 11,772 4 8,772 9,000 9,204 9,420 9,660 9,912 10,164 10,404 10,656 10,968 I 1,256 11,568 11,856 11,196 11,772 12,348 5 9,204 9,420 -),660 9,912 10,164 10,404 10,656 10,932 11,196 11,496 11,796 12,084 12,372 11,772 12,348 12, <)60 6 9,660 9,912 10,164 10,404 10,656 10,932 11,196 11,472 11,772 12,060 12,348 12,648 12,;36 12,348 12,960 13,620 7 10,lli4 10,404 10,656 10,932 11,196 11,472 11,772 12,060 12,348 .li.,648 12,936 13,236 13,536 12,960 1.3,620 14,316 A 10,656 10,932 11,195 11,472 11,772 12,060 12,348 12,660 12,960 l~i 260 13,560 13,848 14,148 13,62Q 14,316 15,024 ~ 1 I, I ,312 15,600 15,900 ·16,188 15,780 16,572 17,388 1:t 12,900 1.3,212 1.3,548 13,872 14,220 14,604 14,940 15,312 15,696 16,068 16,428 16,800 17,172 16,476 17,316 18,180 n 1.3,464 13,800 14,136 14,496 14,856 15,228 15,588 16,008 16,404 16,776 17, 136 17,496 17,880 17,232 18,Oaol 18,972 14 14,076 14,424 14, 7')6 15,168 15,540 15,912 16,332 16,728 17,148 17,532 17,892 18,252 18,624 18,00Q 18,912 19,848 15 14,700 15,Od~ 15,444 15,840 16,200 16,656 17 , 0213 17,494 17,880 18,240 18,612 18,972 19,356 18,780 19,704 20,61'. :1 16 15,372 15,780 16,152 16,572 16,968 17,400 17,832 18,216 18,708 "9,068 19,428 19,812 20,184 19,644 20,616 21,Mb 17 16,092 16,572 17,040 17,556 16,072 16,612 19,152 19,716 20,304 20,736 21,180 21,624 22,068 21,516 22,812 24,ldO 18 16,812 17,316 \7,832 19,360 18,900 19,464 20,016 20,640 21,204 21,660 22,104 22,560 22,992 22,488 23,844 2),260 19 17,568 18,0.:J6 18,624 19,188 19,752 20,3211 20,928 21,564 22,188 22,632 23,076 23,508 23,952 L .~,508 24,<;;0 26,~36 ;:f) 18,360 Id,924 19,464 20,064 20,6<10 21,240 21,864 22,524 23,172 '.23,616 24,072 24, 504 24,948 24, ')76 26,040 2l,61.~ :!I 19, 1/19 19,764 20,328 20,952 21,564 22,212 22,8(,0 23,520 24,216 24,660 25,104 25,536 25,980 25,0110 '27 , 204 2!1,850 n 20,064 20, 700 21,372 22,056 22,740 23,484 24,216 25,020 25,788 26,292 26,606 27,324 27,852 27,456 29,256 31,140 ;: .3 20,952 21,648 22,320 23,064 23,760 24,540 25,296 26,136 26,952 27,456 27,984 28,488 29,004 2e,716 30,564 32, 551j 24 21,912 22,620 23,340 24,096 24,852 25,660 26,4"12 27,348 20,200 28,716 29,220 29,748 30,252 30,Cl24 31,980 34,C68 7" n,8t'l4 23,1)40 24 , 372 25,164 25,956 26,808 27,660 28,548 29,460 29,964 30,480 30,996 31,512 31, ~56 33,396 35,580 "/6 23,916 24,672 25,452 26,292 27, 132 28,008 28,896 29,632 30, 780 31,284 31,600 32,316 32,832 32,772 3~,920 37,27~ .,.. L4,864 25, taO 26,495 27,372 28,212 29,136 30,036 31,020 31,992 32,580 33,180 33,768 34,344 34,092 36,300 3C1,65:? ~ , 2/j 25,872 26,712 27,552 28,452 29,328 30,288 31,248 32,268 33,276 33,864 34,11 "I,!IJ4 4 2, &C).1 44,424 .\6, (120 41, Jjti 49,~64 51,336 53,196 :5J,916 54,660 55,392 56, 1.36 57,11;8 61,476 66,J72 ·1 " 4l,·no 4"1.,9H·l ';1\,52;) 4b,212 47,892 4'), (,01) 51,4611 53, Y/6 55,320 'A:; , on 56,8013 57,~2tJ '.'8,200 59,412 63,912 60,72·1 >1 1 4~,l)lJ2 ~4, ·/00 46,370 48,060 49, F.l00 51, (.60 53,532 55,536 57,540 50,212 5<),016 59,748 60,480 hi ,8-18 66,492 71,484 'i H, li:l() ':6,512 48, 180 49,9n 51,792 5),11.<1 55,6G3 57,7"·" 59,856 60,5811 61,320 62,064 62,7, ~ ':<1,3·18 50,O!18 51, 9114 53,868 55,01\4 5·/,900 60, 62,232 62,976 63,708 64,452 6~, 104 66,924 7' ) 77,328 ·H I\fi,' ~ \l, I~J2 52, 0~;:.' 5~, 072 56, (;;l~ ~,(), lin (,0, ?1J4 62, .. .. . M,nA 65,·160 66,20-1 66,936 67,6F!1I AI), ~ 1l13 74. "iO eO,42·\ KANSAS StuE CIVIL SERVICE BASIC SA~RY PLAN BASIC STEPS (~IONTliLY RATES)i I EfFECTIVE FY 1985 NOOJ.t~L i LOIIGEVITY STEPS out S T Alll( N:; " RANGE Ptllf()~r1Ar.:.:t:: S rEPS /-lAX. R 931 1,029 5 767 785 805 826 ; I ' !l47 867 808 911 933 , 958 983 1,001 i i,031 981 1,029 1,080 6 605 826 , 847 667 I ' 868 911 933 I ' 9~6 961 \,005 1,029 1,054 " 1,076 1,029 ' 1,080 1,1.35 7 847 867 ' ' 888 911 ; i 933 956 901 ' 1,005 1,029 1,054 1,076 1,103 ' 1,128 1,080 1,135 I, 193 8 83d 911 933 956 ;; 981 1,005 1,029 1,055 1,080 ' f', ,105 1,130 I, 154 : t,' 179 , 1,135 1,193 1,252 ') 933 956 9UI 1,005 il,029 1,055 ' 1,000 I, loa ' 1,135 I~ 159 i,164 1,209 1 1,234 1,193 1,252 I"HS 10 9:31 1,005 ,1,029 1,055 '1,080 I, lOB ' 1,135 ' 1,163 1,193 ' 1,218 1,242 1,266 1,,292 . 1,252 1,315 ',33 I 11 1,029 1,055 ' 1,000 1,108 !I, 135 1,163 1,193 ' 1,222 1,252 ll~ 276 1,300 1,325 1,'349 1,315 1,381 1,449 12 1,075 I, 101 1,129 1,156 : I, 185 1,217 1,245 ' 1,276 1,308 1~ 339 1,369 1,400 ' I,' 431 1,3D 1,443 ',515 13 1,122 1,150 t,178 1,208 , 1,238 1,269 1,299 ' 1,334 1,367 1,398 1,428 1,458 " 1,490 .. 1,436 1,507 t, 5d 1 101 1,173 1,202 " ,233 1,264 '1,295 1,326 1,361 1,394 1,429 I; 461 1,491 1,521 1,552 ' 1,500 1,576 / ,65,1 , 15 1,225 1,257 ' 1,267 1,320 1,350 1,388 1,419 ' 1,457 1,490 I~ 520 1,551 1,501 1,,613 1,565 1,642 ' 1,724 16 1,281 1,315 1,~6 1,381 ' 1,414 1,450 1,486 : 1,523 1,559 1,589 1,619 1,651 " 1,682 ' 1,637 ' 1,718 I, B:l4 " 17 1,341 1,361 1,420 1,463 11,506 1,551 1,596 1,643 1,692 1)728 1,765 1,602 ' 1,839 1,793 1,90 I 2,015 Hi 1,401 1,443 ,1,4il6 1,530 ' 1,575 1,622 1,668 1,720 1,767 '1 805 1,842 1,080 1,916 1,874 1,997 2,105 19 1,464 1,506 1,552 1,599 1,646 1,6')4 1,744 1,797 1,649 I, a86 1,923 1,959' 1,996 , 1,959 2,07tl 2,203 20 I, 5~(J 1,571 1,622 1,672 , 1,720 1,770 I, e22 1,877 1,931 .Q968 2,006 2,042' 2,079 " 2,048 2,170 2,3G2 21 I, ;99 1,647 1,694 1,746 1,797 1,651 t,905 1,960 2,018 ~1055 2,092 2,128 2,165 2,140 2,267 2,4C5 \ - 2, 277 ~ 22 1,672 1,725 1,781 1,838 1,895 1,951 2,016 2,085 2,149 2; 191 2,234 2,321 2,288 2,43!:l 2,59:' 2.3 I, 746 1,804 1,860 1,922 ' 1,980 2,045 2, 108 2,178 2,246 21288 2,332 2,374 2, ~ 17 ~ 2,393 2, '547 2,7U ' 24 1,826 ',805 r,945 2,008 2,071 2,139 2,206 2,279 2,350 2,393 2,435 2,479 ' 2,521 2,502 2,665 2,639 ,5 1,907 1,970 2,031 2,011j1 2,163 2,234 2,305 2,379 2,455 2j 497 2,540 2,583 ' 2, '626 2,613 2,1tl3 2,965 26 1,993 2,056 2,121 2,191 2,261 2,334 2,408 2,486 2,565 2 607 2,650 2,693 2,736 2,731 2,910 3,106 : I 21 l,On. 2, 140 2,208 2,281 2,351 2,428 2,503 2,585 2,666 ?',715 2, 765 2,814 2,862 2,841 3,025 3,221 20 2, 156 2,226 2,296 2,371 2,444 2,524 2,604 2,689 2,773 2,622 2,872 2,920 2,969 2,952 3,145 3,347 ,9 2,242 2,315 2,38fi 2,466 2,544 2,627 2,709 2,798 2,606 2 ' 935 2,9tl4 3,035 3,OA2 3,073 3,2'l2 5,4d::> 30 2,332 2,40B 2,482 2,565 2,644 2,731 2,818 2,910 2,999 ~ ' 048 3,096 3,146 3,206 3, 195 3,403 3,625 31 2,424 2,503 2,58.3 2,666 Z,151 2,641 2,928 3,025 3,121 hi 169 3,218 3,268 3,316 3,322 .~, 539 3,711 3/089 I 31 2,521 2,609 2,699 2,793 2,888 2,988 3,197 3,305 ~1360 3,415 3,'469 3, '526 3,535 3,782 4,047 33 2,673 2, 71 ·1 2,806 2,904 3,003 3,108 3,214 3,325 3,438 .3 492 3,549 3,604 3,659 ': 3,679 3,935 4,213 34 2,1Ltl 2,823 2, .918 .3,020 3,123 3,233 3,341 ~,459 3,576 3,631 3,686 3, 740 3,797 3,826 4,094 4,313 0 35 2,IlH 2,936 3,035 3,141 3,247 3,361 3,476 3,59'1 3,719 3) 774 3,828 3,803 3, '940 ~, 977 4,257 4,551 ~6 2,94'1 3, uo;. 5 3',158 3,269' 3~3aO 3,500 3,615 3,742 3,869 3 924 3,978 4,On 4,091 4,140 4,430 4,740 37 3,01J8 3,184 3,297 3~428 3,546 3,688 3,810 3,971 4,097 4J 158 4,220 4,281 , 4,.34 ~ " 4,404 4,733 5,OfiB ~fl 3, 19? ~, 312 3,431 3,560 ' 3~ 600 3,826 3,966 4, 115 4,263 4;324 4,386 4,446 ' 4,509 4,583 4,927 5,2'16 YJ ~, 31') 3,442 3,567 3,702 1"O~5 3,978 4,122 4,278 4,433 ' 4; 493 4,555 4,616 4,6711 4, 7M 5, 123 5,506 40 3,4~3 .s,~n2 3,710 3,051 ;3',991 4, 11\0 ' 4,289 4,440 4,611) 4;,671 4, 734 4,794 4,6<),) i 1\,956 5,326 5,727 41 3, ~') I 3,725 3,860 4,005 4, ,150 4,305 ' 4,461 4,628 4,795 1, U56 4,9J6 4,979 5,0411 ;,154 5,541 5,957 42 ,\, 7 3~ 3,876 4,015 4,166 41,316 4,471 ' 4,639 4,014 4,908 5,049 5,110 5,172 5,23) '),3ti2 5, 765 6, 191 43 3,efH 4,029 4, J 74 4,3.32 4,41\') 4,657 ' 4,825 5,005 5,186 5,2411 5,!09 5,:nl ' 5,n2 'i,577 5,994 6,444 1\4 4,04-) 4, 191 4,341 4,506 4, f,(,7 4, B43 5,017 5,207 5,391\ 5; 4~) 5,517 5,578 5,641) 5, 799 6,7 35 6,701 University of Kansas libraries Number 764 June 7, 1984 CLASSIFIED VACANCIES Due to the resignations of Jody Bennett and Darla Perry the following full-time classified positions are available: Clerk III Cataloging Department. Duties: 1) searching for cataloging records and processing books through the OCLC database, 2) inputting coded data into the OCLC database and/or the local online database, 3) producing cataloging records through the OCLC database, 4) processing specialized types of library materials, 5) filing into the Libraries' catalogs, 6) supervising student assistants, and 7) submitting statistical reports. Minimum Qualifications: as specified by the State. Preferred Selection Criteria: reading knowledge of one or more Western European languages; six months experience working closely with library records; accurate typing skills; demonstrated initiative, ability to work sucessfully with detailed and complex procedures, to organize work effectively, and to work independently; prefer person willing to work a flexible schedule. Secretary I Administrative Office. Duties: 1) serves as secretary to Library deans (typing, scheduling meetings, etc.); 2) serves as Receptionist for the Administrative Office; 3) miscellaneous office functions; and 4) general clerical responsibilities/ records-keeping. Minimum Qualifications: as specified by the State. Preferred Selection Criteria: accurate typing skills of approximately 70 wpm; effective oral or written communication skills; experience with word processing or microcomputers, preferably with Zenith microcomputer; good proofreading skills, ability to correct grammar, punctuation or figures as necessary; ability to organize work details and establish work priorities; ability to maintain confidentiality of sensitive materials and demonstrate a professional attitude; secretarial/receptionist work experience in an office operation, preferably at KU; ability to work effectively with public and staff, to organize efficiently and expedite a high volume of work; familiarity with KU purchasing, payroll, and personnel procedures. Library staff interested in applying for either of these positions should contact Sandy Gilliland no later than 5:00 p.m. Wednesday, June 13. Application forms are available in the Library Administrative Office. AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER APPLICATIONS INVITED WITHOUT REGARD TO RACE, RELIGION, COLOR, SEX, DISABILITY, VETERAN STATUS, AGE, NATIONAL ORIGIN, OR ANCESTRY. HAIL AND FAREWELL; 1948-1984 John Glinka will be retiring effective August 22, 1984, after 36 years in the Libraries, 25 years of which were in library administration. J. Glinka STUDENT HOURLY TIME CARDS Student hourly time cards for the pay period ending June 17, 1984 are due in the Administrative Office by 9:00 a.m. Friday, June 15. These hours will be totalled and submitted to Payroll on Monday, June 18 at 8:00 a.m. Therefore, it is imperative that all time cards (and zero hour time cards) be submitted by this deadline for all students who were appointed for any portion of this final pay period. Thanks! S. Butter CLASSIFIED/UNCLASSIFIED TIME CARDS Time cards for classified staff are due in the Administrative Office on Wednesday, June 13 indicating hours worked/used through June 16. Librarian/unclassified staff absence report cards are also due June 13. D. Perry HEALTH INSURANCE UPDATE The Office of Staff Benefits is sending every classified and unclassified employee information regarding changes in health insurance benefits. For your information, a summary of these changes is attached to this issue of FYI. Please note that dental riders will be availabe for both Blue Cross/Blue Shield and Health Care Plus provided that there is a 75% enrollment in the family plans. Open enrollment is scheduled for June 10-July 10. An additional open enrollment will be scheduled ~. during the beginning of the academic year for those who were unable to enroll during the June 10-July 10 period. Please note . that everyone must re-enroll even if they are not changing health insurance plans. All staff will receive additional information concerning re-enrollment periods and procedures from the Office of Staff Benefits. S. Gilliland SEMINAR FOR LIBRARY STAFF ON THE COM CATALOG Beginning Tuesday, 12 June, Annie Williams and Charles Getchell will offer one hour sessions on the structure and use of the new COM catalog. This project has evolved from discussion and planning by the Public Services Subcommittee, COM Committee. Many staff members will be 'teachers' in the coming months, and this presentation is designed to help you provide useful and informative information to our users. We shall discuss the structure of the COM catalog, frequently in a comparative sense to the card catalog, in some detail to point out strengths and potential user snags. Topics will include scope, structure of records, and filing rules. As these points are covered, frequent user questions will be discussed, and an attempt to identify 'new' questions as posed by the public will be made. We hope to combine technical service data with public service approaches to enable all of us to better serve our users. Initially, Annie and Charles will conduct the sessions, but anyone who would like to 'teach' is certainly invited to tell us of their interest. Therefore, the first two sessions Tuesday 12 June Friday 15 June 1:30 - 2:30 p.m. 8:30 - 9:30 a.m. are primarily (but not totally) intended for those who think that they might want to conduct a future session. Sign up sheets are located at the reception desk in the Cataloging Department. You may also call 4-3038 to sign up for a session. A maximum of 15 people may attend each session. All staff are encouraged to attend, and supervisors of students might wish to consider sending one or more of their students for orientation. If you have any questions, please contact Annie or Charles. C. Getchell, A. Williams OFFICE SUPPLY EXTRAS The Office Supply Room has in storage several hundred 3" x 5" angle-tab catalog card guides. If your department could use some of these, please contact Darla or Anita in the Dean's Office, 4-3601. Thank you. A. Alvarez KULSA ELECTIONS The incumbent officers of the KU Libraries Staff Association are soliciting nominations for 1984-1985 officers (president, vice-president, secretary, treasurer). Self-nominations are welcome. KULSA Hospitality (in the capable hands of Marion Kliewer) sends flowers to hospitalized staff, sympathy cards (death of an immediate family member), congratulation cards (marriage, births, retirement), get-well cards, as well as hosting retirement parties. Retiring staff are awarded token gift certificates from KULSA in recognition of their years of service. KULSA also hosts a staff Christmas party and whatever addi­ tional social events the officers deem appropriate. A subscription to the Kansas City Star/Times is maintained for the Watson staff room through KULSA. If you or someone you know would be willing to serve as a KULSA officer, please send the nomination to Anita Alvarez in the Dean's Office by June 21, 1984. A. Mauler .. ~ BRIEF SUMMARY OF MEDICAL AND DENTAL INSURANCE Coverage That Will Be Offered to State Employees Effective August 1, 1964-July 31, 1965 Covcred ser\'ices 1I1)(It:r the nt'\\' statewi de plan with Blut' Cro<;s and Bill t' Shield are hasit'a ll ~' tile S,Wle as 1I11th ' r till' pr('\ ' jolls COil tract . \f ('eti ngs willi>!' schedllled throuc!wllt the St.lle with (,lIIp l n~ ' l'l' s to prm'idL' addi­ ti onal .illformatioll on a ll lIH'dkal pl.lIlS, iIH.' l lIdin~ 1I\I Os, awl nn the 11('\\' delltal pro\!;ram. Foilo\\'ing is a hri l'r SlIlIlIllary of optiolls a\'a iLd)!c to State (·lllpI()Y l'c~. Medical and Dental Coverage With Blue Cross and Blue Shield Offered Statewide Rlft· s: Employee until'r a).!;(· 70 Emp loyee age 70 alld o\'('r L:nder a.~l' iO d l'pt'IltIl'Tlts ('on'rage . $ 83 .42 39.H 127.35 • Tllis I'bn will hOI\"(' maxilllum dl'dlll.'tib)('s and <.:opay- 1II( ' IIt.S per calendar year as follows: IlEIll·CTIBI. E .~ 100 for al1\' OIH .. ' SIlI)scrilH'T. ~200 for ;I Ii s lI h,<.:ribl'rs Oil a family Illernht~rsbip. Chart.!es im:lITff'O in the last threc months of a t:a ll'lHbr ye;lr that w('re applied to tl\(, dl'ductihle <:;111 abo he applit,d to the dcdudibk' of th e nl'x t (:ah'lldar Yl'ar. COI:\SUHA;\;CE AftN th e oecr­ ships, All)' liMO pn'l1Iilll11 aIH01ln t ill exceSS of $77.HS must 1)(' paid hy the (, llIl>l o}·('('. FolIlI\Vin~ is a list of II ~I(h l" lI fT(' ll tlv fill·d with alld approved by thc 11I \ t1rall ("c J)1'P;lItllH'I;' ; tlwir gl'fu'ra l serv ice areas; and pr('lllillllJ r.ttf·S. HEALTll CARE PLUS Employee under age 70 .. Employee age 70 and over Under age 70 depe nde nt's coverage ... , ... ... , . [)()III{I:u County 62.41 47.94 88.62 Employee under age 70 _ ....... - . ... - . Employee age 70 and over ... .. . . .. ... . Under age 70 dependent's coverage . .. - .. Employee under age 70 .. - .. . . - .. - . . . . Employee age 70 and over . - .. - . ... - . . . Under age 70 dependent's coverage - ... . - l.yo n COlln ty 68.57 47.9·1 97.37 HMO KANSAS Capitol A rc-a 72.06 49.68 118.76 F AMILY HEALTH ~ 79.39 40.51 87.33 I\('no Cmmty 64 .74 47.94 9 1.92 Wit-hita Area 76.86 53.14 120.68 K.C. H EALTH CAllE 83.54 58.28 112.80 S,tlint! Sl,d ·-!"id.: Coun ty C ounty 6B.60 77..t2 47.94 47.!J.1 97.4 1 11 6. 1·\ Hutl"hin~(ln Kaw Valley A r t'S A rea 60.82 57,43 3!J.9 1 38.99 94.28 89.~9 TOTAL PRl~IE H EAl.TlI HEAl.TII ~''-I\L 83.28 84.7 1 5H.90 62.f;9 llO.26 llD.2 1 The State will pay an amount not to exceed $62.57 for all medical and dental premiums of part-time emplo)'ees working at least 1,000 hours, but less than full -time. LFA Committee on Budget and Planning Minutes of the 4/23/84 Meeting Present: S. Butter, S. Couch, R. Melton, J . Ranz (guest), K. Sewell, A. Williams, S. Williams, N. Burich The meeting opened with a Rcneral discussion of the 4/18 Open Meeting . Several ideas arising from that meet ing were discussed. The committee felt the idea of compact shelv ing merits further consideration and will seek more information on the subject. In additi on, the committee will seek clarification of costs for porviding adequate records for , collections moved during phase one of the New West Library (and ultimately, for the entire NWL). Ranz suggested that an attempt be made within the Libraries to determine records cost figures for any options of collection combinations seriously considered for phase one. Melton noted that our report must be made by the end of the fiscal year. He will talk with L. Moore to see what information can be obtained in the next few weeks about staff and records cost projections. Melton reported on his meeting 4/20 with the LFA-EC. They sought his advice on how much B&P can reasonably do in one year. Specifically, should B&P consider and offer recommendations on changes in staffing patterns. This committee decided that. especially in cases which involve a significant change in orientation of funding and have long-range implications, B&P should be Involved. Melton will relay this information to the LFA-EC. Ranz reported that in response to a request from Academic Affairs for a Libraries representative for the all-University committee for the NWL, he s~Jgge5ted Je;\nne Ricllards()n Btlrl Rob Melton. Ranz 1s cOllcernecl tllat there be a building committee within the Libraries with consistent membership to review plans for the NWL unt il it is complete. He would like to \lse the Wat son renovation committee as a model. Ranz will revise statistical information which projects collection size to 1989. Seating, service, and staff space will he separated from collection sizes of possible tenants . Once received, the committee will reviae all options presented during the Open Meeting of 4/18. MINUTES APPROVED 5/7/84 Minutes ot the COM Catalog Committee Meeting April 18, 1984 ) Attending: C. Howard (presiding), C. Baker, S. Craig, M. Hawkins, J. Neeley, r.. Neeley, M, Roach, G. Susott, A. Mauler (reccrd"'g secretary) . J. Neeley began the meeting at 1:30 with his report frem the COM Catalog Public Services Subcommi tiee. The header strip format an.j colors have been approved, and this decision has been passed on tc ANACOMP. The vendor will order fiche with the proper colors when it knows when the library will need them and how many it will need. There was only one bidder on the sign contract, and not the same vendor as before, so the Subcommittee asked James C~nole of Facilities and Operations to check on the vendor. An order has been placed with Facilities and Operations for the additional wiring needed in Watson for the fiche readers. The press release has been used by Jim Helyar in hi~ new.letter tc the Friends of the Library. As to additional staffing for maintenance of the Microfiche Catalog, the Subcommittee had the following recommen­ dations: 1) Additional student hours would be allocated to the branches for filing fiche and cleaning microfiche readers. These ~tudents wculd be supervized by the branches. 2) The Cataloging Department will be responsible for filing each new issue of the Microfiche Catalog as it is produced. 3) A full-time staff person will have as part of his/her permanent duties the repair of microfiche readers in all library facili ­ ties and the supervision ot students who will clean and maintain the readers in Watson. 4) The question of routine checking fiche filing and refiling misfiled fiche was left unaddressed--until it can be seen how large a problem it is. As to internal publicity (i.e., geared to the patron already in the library), the Subcommittee is recommending that bookmark-type handouts giving a brief overview of the catalog be readily available and that a Microfiche Catalog page be added to the existing copies of the "Basic Guide for Readers: Finding Books.· Charles Getchell and Annie Williams are preparing a program for staff orientation. It will be presented by a team from Public Services and Cataloging to small groups and will include a printed package of materials. The first staff members to be trained will in turn train others- - including student employees. A record will be maintained at those who have attended this orientation. There still is no good solution to the problem of posting instruc­ tions on or near the dedicated fiche readers in Watson. A full ~et of instructions pasted on the sc~~en would block 25\ of the viewing area; Craig thought that that would block too much. Th~ question of affix.ng to the screen a sticker to remind patrons to check the card catalog was also discussed, running such a reminder along the top or bottom of the screen or by the controls was also suggested. An example of th. fiche holders was presented, showing the cclor coded tabs (yellow for author/titl~, green for subject). The Committee COl'! I'!inutes April 18, 1984 page- 2 liked the appearan~e ef t he holders. The ~atalog allo~ation is now with the deans: 75 ~opies of the ~atalog have been requested; 113 readers ha v~ been requ@sted ( 107 ar~ on hand); 70 fich~ holders have beeon re­ qu~sted (65 ~re on hand); there still remains the neeod to purchase mor. fi~he holder pages. Susott rep orted that everything was ready to begin the sample fiche. The Cataloging De~artment has cleaned up a large quantity of d3ta th~t h3d problems with incorrect non-fi~ng charact~r indicators. Susott said that the tape should be ready fer the vendor next week. Eaker has been working on maintenance of the circulation progr~m and creating a prog ram f o r series authority centrol. Susott .sked if the Committee was interested in eliminating the doubl .. colen in holdings notes. (E. g., "Location: Science has: v. 1-2.) M~or~ thought th~ punctu~tion was necessary in complic~t~d holdings nctl?s ( e. g . , multiI=le ccpies in multiple loc-3tiol1s, cpen volume Sti?ts within analyzed sets). Craig thought that the extra ~olon helped set eff the infcrm .. tion in the ncte. J. Neeley and Roach thought it would help if the ho lding branch~s were evenly indented in the location note. Susott said that it would not be a big prcblem to provide for that indentation, but that the extra indentation might add extra lines (and add to the c ost of ea~h issue of the catalog). Howard suggested that it be tried on the s3mple fiche. J. Neeley asked that a fixed date be set for the appearance of the first issue of · the I'!i=r o fi~he Catalog. Howard said he would get to­ geth~r with everyone affected to decide on a date. Ro~ch presented the latest COli statistics: 85 tapes have been loaded, containing 113,231 bibliographic records. These have generated 274,336 auth ority re~ord5, of which 234,262 were stripped off by the computer and 40,074 have been added manually. These have, in turn, ~~ n~rated 111,067 see from cross references--72,2S0 to th~ Mstripped" authority re~ c rds and 38,817 t o those added manually. There are 67,988 se~ also from references in th~ on1in9 authority fil~, and 4,807 5eries ~uthority records. 1I00re reported that the Cataloging Department had proce5s~d 1,985 books in Fet. ruary. Statistical comparison with a year ago, however, is now 1~3s signific3nt si n ce the COM project has b~en going on for ov.r a year. Margaret Wilson attended a subject headings confer9nce and brought b3~k the news that LC would not have the subjects in machine readable format until 1 '168/89. The SPLAT grant program assistant, ~aren Butler, began work today. How~rd reit~rated the ne~d tc keep a clos~ eye on costs. On. years ' production costs are S40,000, at .500 a year per copy, care must be taken that the library not commit itself to too many copies. It is unknown how the possible pur~hases of an automated acquisitions system, in 3utom~t~d s~rials s y st~m, and additional FTU charges (from increased r .. COl'! lIinutes April 18, 1984 page 3 ~ataloging once the initial phase of the CDI'! project is ccm~lete) will affect the OOE budget. Hawkins pointed out that it might take three months to pur~hase additional fiche readers and fiche helders. J. Neeley ~ommented that it would be better to err by ordering t oo many copies of the I'!icrofiche Catalog than too few. 5usctt neted th~t there was nothing in the vendor's contract that would pre vent the libr.ry from reducing the number of copies ordered once the initial order was ~la~ed. Howard reported that Wichita State was poised to pur~hase . n online system. Susott said that in order to share iibrary data among the Regents schools in Kansas, it would be necessary to devel~p dat3bases that can talk to each other. J. Neeley asked, since other i nstit uti on s apparently do not trust ~U's moti v es in proposing ~ unified library database, exactly what are our motives. Howard s~id that ~U was attempting to produce a joint proposal among Regents s~hools to, for example, deveiop an online system or share an authcrity database. Discussion of the lost books backlog was postponed for a later meeting. It was decided that future meetings would be scheduled to begin at 1:30. The meeting adjourned at 2:30. The next meeting of the COli Catalog Committee will be on Wednesday, lIay 16, 1984, ~t 1'30 in the Cataloging Department conference roem. (The lIay meeting was cancelled. The next meeting will be on Wed­ nesday, June 20, 1984, at l' 30 in the Cataloging Department ccnf.ren~e room. ) :" ".;\ ... ", .I:." I l l : I [III: I L " ,II II : ,,1 : ' .1.; 111: r11NUTES 1 , I'r , ' r '/ f : . r lr ,1 t.v I-) r ~~r ll,hl v L; : l .'( :1.I 1i V t~ COII)f1 ri ttpp tl ,q I ,' I 'l ) ' l ' ll, qP f I'- F':o t ',;,u" v I I JI Hl t ( ·~~ (I t t h e C('I,llf r l ll1 L I ':' ~ l 'l ':i'v' It.t, l e/ 8 /~~ '/ : :.::' f) i:"l .. m . !' , Ir I. ". 1" t. l_l1 r.111. 11 "'11 v l ':Ur.H':h . { ',Jf-:~.IE" Ul u:.:i ':·;f.~ 1 • t, c'ne' r::;~.t l' "' .. .' .. ;\.lh(J ~ r Ir ',' ! i 11" '1 (1('"' . Llll:rI .1(ltrn :,:uII. • Ir- ~· I I I I I I ' n Ih e mjr ' r rtr-, :' , fJ I Ihl' t.·tt E '·: I :' ( . I.Il: .l\1 t. :,~ L Ull ltf lit t.. r::'p ITl P l .' t.in q o f r·l,:.:lY ~, v,r~; r ' c' ' p pr u ·· ... L'(j ~Jill; ffr ( "Pt L l l t '" ~J ; " ~ ~ " f r tli.1nq e ,",,1;::'; r"' f.'c nrC"l ;--' d in lhe minut f's 0+ I II'· l : · L ' I ·, l d I ve t '."11 11 1:1\ t. t f. ) f.' Ilr ::~ ~"ltil \~J of '-1 ,·, ,/ ~:,. l Ila·.. ltll~ meE~tinq W c:\~; ~" · ' ll 'l ! I I " 1: 1_1 '.1 I' . HI •• /" L) '" :': " :" l! /B'I , jf) tl .. : nd IJlirli :, t.r"-':;ltive Corl{~" r ' l:' rI C P I ( ·r',:, . I ii '." ~,t~f r / " \ d l Hl.11 ',-,end ... !."ioecl.,\l l'Iot: iCL.' of thr! m(-~e tinq t,) all , I "d \ 1 ' I t d (tlf' t i~:, ~,<' rTltd ' • • ~JEXT MEETING f ~It, itl ' fit " I · t I, (H I u f tl .! ' Lf'{) r::r ·c l rLl \· {,.' L OHlluit. l .' I .' \-') ;:)'::1 sc h c·ntl!'.: (1 -few '. ', ~ : j, ("/ : _ ~ t) d .Il •• il'l I f" llt r.' r C' l iLC' 1,(,1(,)111 1:1. :- UNIVERSITY OF KANSAS LIBRARIES SALARY COMMITTEE Minutes of Meeting 7 Ma7 84 The Salary Committee met on Monday, May 7, 1984 at ):)0 PM in the fifth floor conference room in Watson. Present were Gaele Blosser, Jean Skipp, Barb Gaeddert and Sandy Gilliland. The purpose of the meeting was to consider the salary offer to the candidate for Polish Cataloger/Bibliographer. Clint joined the group to review the deliberations of the search commi ttee. Market value is a factor as well as subject expertise and highly relevant past experience, as well as two second masters degrees. The salary was compared with librarians of the same rank and ysars of experience at KU and with subject specialists in the ARL 1983 survey. The col7lTtittee unanimously agreed that the salary offer was appropriate given the candidate's level of experience and subject background. Minutes of Meeting 9 May 84 The Salary Committee met on Wednes~, Ma7 9, 1984 at 1 PM in the fifth floor conference room in \{atson. Present were Gaele Blosser, Barb Gaeddert, San~ Gilliland, and Jean Skipp. The committee held a wONing meeting to discuss the "prelimin!1ry draft" of the response to the LFA Executive Committee to our charge regarding minimum salary levels or salary ranges. Jean will write another draft. The next meeting 18 tentatively IIcheduled for Wed., May 30, 1984 at 1 PM. University of Kansas Libraries Number 765 June 14, 1984 PERSONNEL Kent Lewis was promoted from his student hourly position in Interlibrary Services to the half-time Clerk III position in Reference, effective June 11. Kent is replacing Z. Galliano and will be responsible for lending/borrowing activities for the Regents Center Library. Sue Hewitt, Library Assistant II, will transfer permanently to the Science Library effective June 18. This transfer results from a request by Jeanne Richardson, Science Librarian, for continued bibliographic searching assistance in the Sciences and has received approval from all parties concerned. Sue has been on temporary reassignment from Acquisitions to the Sciences since February. S. Gilliland OPEN MEETINGS WITH DIRECTOR OF PERSONNEL David Lewin, Director of Personnel Services for the University, will be making two visits to the Library to discuss recent changes in civil service regulations and answer general questions from staff regarding personnel issues. Library staff who are interested in attending one of the open meetings should call the Library Administative Office (4-3601) to register for either the Tuesday, June 19 meeting or the Tuesday, June 26 meeting. Both meetings are scheduled for approximately one hour from 3-4 p.m., and will be held in Conference Room A, Watson. S. Gilliland WATSON'S SIGN-MAKING EQUIPMENT Watson Library's Sign-Making Equipment formerly housed in the Reference area has been relocated to Watson's Ramp area, levell, and is available for use there. For access to this area, contact Patty Hobbs, Business/Office Manager, 4-3601. M. Hawkins REMINDER · The deadline for submitting information for the FYI is at 5:00 p.m. on Wednesdays. The importance for meeting this deadline is to assure that the FYI gets to Photo- copy by 10:00 a.m. Thursday for copying. D. Perry COM CLASSES All staff are encouraged to attend one of the following sessions to learn how the new fiche catalog will differ from the present card catalog. Monday June 18 1:30 - 2:30 Thursday July 26 1:30 - 2:30 Wednesday June 20 8:30 - 9:30 Thursday August 9 1:30 - 2:30 Tuesday . July 10 1:30 - 2:30 Monday August 13 8:30 - 9:30 Wednesday July 18 8:30 - 9:30 Friday August 17 8:30 - 9:30 Stop by the Catalog Department or call (4-3038) and sign up as soon as possible. C. Getchell/A. Williams (continued) Classified Conference Executive Committee Tuesday, May 22, 1984, 1 p.m. PRESENT: Channette Alexander, Lois Bauer, Cynda Benson, Rich Crank, Leesa Duby, Susan Hamilton, Sue Hewitt, Jessica Kao, Nancy Leek, Marianne Reed, Janet Revenew, Rarb Denton. MINUTES Chairperson Leesa Duby opened the meeting with a reading of minutes of the May 2 meeting. Suggestions for correction were made. Corrected minutes were then read and approved for publication. Secretary Lois Bauer asked for preferences in the written format of the minutes: outline form, or longer full sentence paragraphs. Duby proposed breaking the ~aterial into subheadings by topic. This suggestion met the approval of the group. "MERIT" RAISES AND REPRESENTATION Leesa noted that this is an election year, a good time to let our legislative candidates knO~·' our reactions to their recent decisions concerning pay increases. Rich Crank, Janet Revenew, and Leesa questioned the fairness of pay increases this year, particularly in relation to the following: raises were not added into the base amount, there has been a 3 year wait for merit increases of any kind, and Johnson County legislators opposed an increase in order to provide a tax break for their public. On request, the voting records of the entire Legislature, as well as stats on the number of Classified employees in Johnson County, will be provided to committee members for the next meeting. INSURANCE PLANS Leesa reminded members of the insurance plan questionnaires attached to the FYI, and noted that although rumors of a final decision are circulating, staff still have time to influence the decision made in June. Reactions to proposals can be sent to Marvin Harder at the Center for Public Affairs in Blake Hall. Leesa also stated that Kendall Simmons would be providing information as soon as she gets it. STAFF TRAINING AND DEVELOPMENT To the question of training for Zenith word processors, Leesa noted that she will be reporting on this when she learns about all the possibilities. Channette suggested that staff can apply to Professional Development Committee for funds to take the Zenith workshop. LFA REPRESENTATION A variety of questions and suggestions followed Duby's inquiry about the official role of Classified representatives to LFA: 1. Do Classified representatives have voting privileges? 2. Does a possibility exist for forming joint committees, especially for Budget and Planning, Staff Training? 3. Does possibility exist for forming a joint "Staff Development Committee" to handle salary, professional development and recruitment matters? 4. Could a committee be formed by proportional representation library-wide? Leesa will procure a copy of LFA by-laws and speak with Charles Getchell before the next meeting. The appointment by the Dean of the present Budget and Planning Committee as the permanent advisory committee on the New West Library served as added material for discussion. The following points were made by various representatives: Rob Melton is one of the Libraries' proposed representatives to the University-wide planning committee; of the internal advisory committee at the Library, only two members are Classified staff; those two members are - scheduled to end their terms in August, but now are expected to continue to contribute time and energy for this advisory board. ~lembers of the executive committee r_ised two points as the greatest concerns: 1) lack of representatives from the Classified staff on the University-wide committee, 2) the unofficial creation, or appointment of an internal advisory committee. Barb Denton proposed that Classified staff decide what kind of representation we desire on the NWL committee, and present that decision to the Dean. Discussion of the need to .have names ready as volunteers led to the decision to hold further action until Leesa has had a chance to learn more and report. LINWOOD REPRESENTATION Channette and Leesa agreed to submit proposal for change in the constitution of the Classified Conference to provide for the representation of the staff at the Linwood Library (Regents'Center). This proposal will be presented for a vote at the next meeting. NEXT MEETING Members agreed to meet again at 10 a.m. on Wednesday, June 6th, in the 5th floor conference room. The option of meeting for urgent business before that date was accepted if the need should arise. submitted by Lois Bauer University of Kansas Libraries Number 766 June 21, 1984 CLASSIFIED VACANCY As announced in a special flier distributed on June 20, Rich Crank has promoted from his full-time Clerk III position in Serials to the Library Assistant I position in the Science Library, replacing Barb Denton, effective June 18. Responsibilities of the Clerk III Serials position include: the operation of the OSCAR system for journal identification and check-in; the supervision of the physical processing operation; and the identification, check-in, and mar­ keting of serial added volumes. Minimum Qualifications: As specified by the State. Required Qualifications: Typing experience or CRT experience. Preferred Selection Criteria--Strongly Preferred: Experience working with serials; knowledge of KU Library automated systems, especially KU's serials system (UKASE). Preferred: Knowledge of at least one Western European foreign language; effective communication skills; supervisory experience; and ability to work independently and accurately, and to meet deadlines. Library staff interested in making application for this position should contact Sandy Gilliland in the Library Administrative Office, 4-3601 no later than 5:00 PM Tuesday, June 26. AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER APPLICATIONS INVITED WITHOUT REGARD TO RACE, RELIGION, COLOR, SEX, DISABILITY VETERM~ STATUS, NATIONAL ORIGIN, AGE, OR ANCESTRY S. Gilliland OPEN MEETING WITH DAVID LEWIN As a remlnder, staff are invited to meet with David Lewin, Director of Personnel Services, on Tuesday, June 26 at 3:00 PM in Watson Conference Room A, to discuss changes in personnel regulations and answer general questions relating to a var­ iety of personnel issues. The June 19th session was very informative, so plan to attend if your schedule permits. A summary of the discussion topics and regulation changes will be published in an upcoming issue of FYI to benefit. S. Gilliland HANDBOOK FOR FACULTY AND UNCLASSIFIED STAFF The University recently distributed copies of the newly revised Handbook for Faculty and Unclassified Staff to all librarians and unclassified staff. If you have not received a copy of the Handboo~, contact Sandy Gilliland, 4-3601. S. Gilliland 2 CLASSIFIED STAFF tUlliDBOOKS Classified staff who have not picked up a copy of the revised Classified Staff Handbook should do so as soon as possible. They are available from the Administrative Office and must be signed for. S. Gilliland LABELS FROM THE MARKING DEPARTMENT When requesting labels from the marking department, please be sure to give your name and department so that the order will get back to the correct persons. Thank you. N. Leek KANSAS BOOK FAIR On June 6 the University Events Committee approved the Third Annual Univer­ sity of Kansas Book Fair to be held September 21 and 22, 1984 on the fifth floor mezzanine of Watson Library. Gaele Blosser, Jean Skipp and Joe Springer will be coordinating this year's activity with preliminary work already underway. In September, volunteers will be needed to help set-up and take down the fair, work the reception desk, distribute publicity flyers, and complete other miscellaneous and presently unforeseen tasks. If you are interested in helping, please give your name to one of the coordinators. J. Skipp OFFICE SUPPLY VACATION Due to the holiday on Wednesday, July 4, and minimal staff in the Administrative Office, there will be no Office Supply morning pick-up the week of July 2. If during that week, there are emergencies for supplies, please contact Patty Hobbs, 4-3601, Administrative Office as I will be on vacation. A. Alvarez COM CLASSES All staff who have not yet done so are encouraged to attend one of the following sessions, held in the cataloging conference room, to learn how the new fiche catalog will differ from the present card catalog. Tuesday July 10 1:30-2:30 Thursday August 9 1:30-2:30 Wednesday July 18 8:30-9:30 Monday August 13 8:30-9:30 Thursday July 26 1:30-2:30 Friday August 17 8:30-9:30 Stop by the Catalog Department or call (4-3038) and sign up as soon as possible. C. Getchell/A. Williams nEALT:J: INSURANCE RENEWALS/ENROLLMENT All staff who are currently enrolled in a health insurance program must re-enroll to continue coverage during the new contract year, August 1, 1984- July 31, 1985. Enrollment forms are now available from the Administrative Office and must be completed and returned to the Administrative Office no later than July 9. Several changes have been made in the insurance options for the new contract year including the addition of a second HMO, "HMO Kansas". Informational sessions are scheduled at various campus locations for staff who are interested in Health Care Plus and HMO Kansas: Health Care Plus Friday, June 22 Monday, June 25 Tuesday, June 26 Wednesday, June 27 Thursday, June 28 Friday, June 29 HMO Kansas Friday, June 29 Monday, July 2 Tuesday, July 3 Thursday, July 5 Time 11:30 am 12:00 noon 12:00 noon 7:00 pm 12:00 noon 1:00 pm 2:00 pm 12:30 pm 7:30 pm 11:30 am 12:30 pm 8:00 pm 12:00 noon 12:30 pm 8:30, 9:15, 10:30;~ 11:15, 1:15, 2:00, 2: 45, 3: 30, 4: 15 __ 8:30, 9:15, 10:00,~ 10:45 .J 1: 15, 2: 00, 2: 45 " 3:30, and 4:15 3 SAME AS JUNE 29 SAME AS JUNE 29 Location 222 Snow 2001 Malott & 505 Summerfield 112 Fraser & 317 Lindley 300 Strong Alcove D, Kansas Union Cafeteria Burge Union Conference Room " " " " 505 Summerfield Council Room, Kansas Union 317 Lindley 2001 Malott 300 Strong Alcove D, Kansas Union Cafeteria 112 Fraser & 222 Snow Regionalist and Oread Rooms of the Kansas Union Burge Union Conference Room Burge Union Conference and Party Rooms ALL LIBRARY STAFF ARE INVITED TO ATTEND AN INFORMATIONAL SESSION REGARDING BLUE CROSS/BLUE SHIELD on Tuesday, June 26, 10:00 a.m. in WATSON CONFERENCE ROOM A. Representatives from Blue Cross/Blue Shield will be present to explain changes in their health insurance and answer general questions. Contact Sandy Gilliland in the Administrative Office, 4-3601, if you have any questions. S. Gilliland 3 4 ARL SPEC KITS RECEIVED The following ARL SPEC Kits have been received: "The Assistant/Associate Director Position in ARL Libraries" Kit Ifl03, April 1984, and "Microcomputers in ARL Libraries", Kit #104, May 1984. In addition, we have received a cum­ ulative subject index to a-l Spec Kits issued since 1973. These items are available for use in the Periodicals Reading Room. K. Miller LFA ELECTIONS The results of the recent LFA election of off~cers are as follows: Vice Chairperson/Chairperson elect Secretary Libn.I rep. Libn.II rep. Libn~ III rep. Other Unclassified rep. LCPT Libn. III Libn. II Peer Review Committee Libn. III Libn. at large K-STATE COURRIER Annie Williams Lorraine Moore Rachel Miller Susan Craig Eleanor Symons Nancy Shawbaker Earl Gates Bill Mitchell Sally Hocker Mary Roach Barbara Jones Paulette DiFilippo Charles Getchell LFA Executive Committee The K-State Courrier will run only once a week, on Mondays, until further notice. M. Borton Libr arv Facultv Assembly Executive Committee Minutes of the Committee. Mav 25. 1984 . 9!30 a.m. Charles Getchell. Marv Roach. Saele Blosser. Gene Carva lh o, Garv Bjorge~ El len Johnson MINUTES .. ···._c ~ .•• , 1 REPORTS Th e secretarv received the minutes from the Apr il 23. 1984 the Salary Committee. The minutes were read to the Committee. Charles reported that he had received the final report of the Peer Review Committee for 1983 /1984. A coPy of th e final report will be the LFA f lles and be made available at the Ref e rence desk in Watson. CLASSIFIED REPRESENTATION ON LFA COMMITTEES ... .. •••• ~ ... ~ ,"',1,- ., • • .- . ~ .--j I ~.::: , .. . ' •...•• , •... ':::: ,_! had met with Leesa Duby regarding the ~::. t E~. + .~:: (J. n \/ -:::"t !,- i C) u. :::- L. F' {.':, c: CJ HI (n itt C-~I (':.' -:5- ~ I Ii particul ar, the Classified Conference would like to see more class ified on the Budget and Planning Committee and the Committee Leesa also expressed Classified Conference 's concern over the lack of in put fr om the Classified Conference regarding the establishment of the New West Library Planning Committee. Charles reported that he had explained to Leesa that the 1984/85 LFA Committee structure would have to consider such conc erns of the Classified Conference. He said th at he also told Leesa that the LFA was some difficulties of right now in obtaining enough people willing to run for elections. LFA EXTRAORDINARY MEETING C: C) iTI rn i t. t. E:~ 0.' d i·::;: c: I.':. ':C:' 'C:- e c:1 to i"-IE,,:::-i:: i n Cj D'l: 1"1,.":\'/' :,?5, :1. '·/Ull " bF:.'···./f,·?i'- ;:; J Cip in:i un <::. \·'.i,"'I·-· e I::,';'~ p r- e's<::;ecl an entirely new Code with a restatement of purpose and It was decided that the Executive Committee wo0ld wait a slate cou ld be obt ained before persuing any prCiposals to change the current code of qovernance. NEXT MEETING The next meetino of the LFA Executive Committee was scheduled for Ma y 31, 1:00 p.m. in Conference Room 8. UNIVERSITY OF KANSAS LIBRARIES SALA..'1.Y CCHHITTEE Hinutes of Heeting 1 Jun 84 The Salary Corrilldttee met on Friday, June 1, 1984 at 2:30 PM in the fifth floor conference room in ';·latson. Present were Gaele Blosser, Jean Skipp, Barb Gaeddert, and Sand;)-' Gilliland. Clint joined the group to explain the need to reconsider, and if possible revise upward, the salary offer to the Slavic Cataloger/Bibliographer. The comrr~ttee agreed to consider the matter over the \'18ekend and report back on Honday. Sandy distributed the documentation for the salary offers for the Engineering Librarian and Reference Librarian/Bibliographer, also to be considered on Monday. The group then approved, with a few minor comments, the most recent draft of the statement on salary ranges/minimums Hhich is being prepared in response to our charge for this year. Jean 1-Till prepare the final statement for the LFA Executive Committee. Hinutes of Heeting 4 Jun B4 The meeting was held at 10 AI'1 in the fifth floor conference room in \-latson. Present were Jean Skipp, Gaele Blosser, and Barb Gaeddert. The salary offer for the Engineering Librarian was examined with respect to equity with present staff, mesh with the job description, and the amount of prjor experience (13 years) presented by the candidate. It was agreed that the salary proposal was compatible with the above considerations. The salary offer for the Reference Librarian/Biblioerapher was similarly examined. (This is an entry level position.) The cornnri.ttee recommended a beginning salary slightly below that proposed by the search committee, in light of the beginning level of the position and in comparison with other recent appointments. The salary offer for the Slavic Cataloger/Bibliographer was re-examined and it was agreed that our initial recormnendation was very much in line with present staffing and vQth the job description. The committee does not wish to revise its original recommendation as to base salary, but agreed to support some compensation for moving expenses, if the Search Corrnnittee and library administration feel it necessary. LFA Committee on Budget and Planning Minutes of the 5/21/84 Meeting Present: S. Butter, S. Couch, R. Melton, J. Ranz (guest), K. Sewell, A. Williams, S. Williams, N. Burich The committee met to continue work on its final report on options for the New West Library. There will be four plans proposed, with three options within each plan. Options will be in a priority order from the most favor~d to the least favored. Pros ilnd cons of each option will be clearly outlined. Ranz shared with the committee square footage figures f o r the library systems at KU, Iowa, and North Carolina. They wer e 376,000 for KU; 438.nnn fnr Tm '- ' and 745.000 for Nr ,~ . .. ~ .:>t .,. University of Kansas Libraries Number 767 June 28, 1984 PERSONNEL Catherine Fullenwider has announced her resignation from the Research Assistant position in Special Collections, effective July 31. Cathy has worked for the Libraries since July, 1983, and will be returning to school this fall. Rhonda Neugebauer was promoted to Program Assistant in the Cataloging Department effective June 18. She previously was employed as a Research Assistant with the Library's Title IIC grant, and is replacing Al Mauler. Tom Magliery has been appointed to the Research Aide position for the Library's NEH Historical Manuscripts research project, Department of Special Collections, effective June 11. Tom is replacing Liz Barnhill who resigned effective June 17. S. Gilliland HEALTH INSURANCE UPDATE Library staff are reminded to complete an application form for health insurance as soon as possible, but no later than July 9. All application forms should be submitted to Sandy Gilliland, 502 Watson. Note that everyone must re-enroll in health insurance even if you are not changing policies. Staff who have not yet decided on which health insurance to enroll may wish to consider attending one of the several open meetings scheduled by Health Care Plus and HMO Kansas. Those interested in Blue Cross/Blue Shield who have questions concerning coverage should contact the BC/BS toll free number 1-800-332-0307, the Office of Staff Benefits 864-4418, or Sandy Gilliland, 864-3601. Attached to this issue of FYI is the schedule of HCP and HMO open meetings, and a memo from Millie Smith::Director of Staff Benefits, instructing staff on how to complete health insurance enrollment forms. Blue Cross/Blue Shield's list of Preferred-Care Hospitals and Ambulatory Surgery Facilities, and CAP Physicians is now available from Sandy Gilliland for consultation. (Due to a limited supply, copies of this information can not be made available to everyone. However, those who are new members of BC/BS will receive this information within the next few weeks.) Again, please submit your health insurance enrollment forms as soon as possible, and contact Staff Benefits or Sandy Gilliland if you have any questions. S. Gilliland WINTER RECESS Attached is a memo from David Lewin, Director of Personnel Services, announcing University plans for Winter Recess, December 1984. Additional information will be forthcoming as it is made available. s. Gilliland ~ .. . ~ ,. University of Kansas Libraries Number 767 June 28, 1984 PERSONNEL Catherine Fullenwider has announced her resignation from the Research Assistant position in Special Collections, effective July 31. Cathy has worked for the Libraries since July, 1983, and will be returnini to school this fall. Rhonda Neugebauer was promoted to Program Assistant in the Cataloging Department effective June 18. She previously was employed as a Research Assistant with the Library's Title IIC grant, and is replacing Al Mauler. Tom Mag1iery has been appointed to the Research Aide position for the Library's NEH Historical Manuscripts research project, Department of Special Collections, effective June 11. Tom is replacing Liz Barnhill who resigned effective June 17. S. Gilliland HEALTH INSURANCE UPDATE Library staff are reminded to complete an application form for health insurance as soon as possible, but no later than July 9. All application forms should be submitted to Sandy Gilliland, 502 Watson. Note that everyone must re-enro11 in health insurance even if you are not changing policies. Staff who have not yet decided on which health insurance to enroll may wish to consider attending one of the several open meetings scheduled by Health Care Plus and HMO Kansas. Those interested in Blue Cross/Blue Shield who have questions concerning coverage should contact the BC/BS toll free number 1-800-332-0307, the Office of Staff Benefits 864-4418, or Sandy Gilliland, 864-3601. Attached to this issue of FYI is the schedule of HCP and HMO open meetings, and a memo from Millie Smith~irector of Staff Benefits, instructing staff on how to complete health insurance enrollment forms. Blue Cross/Blue Shield's list of Preferred-Care Hospitals and Ambulatory Surgery Facilities, and CAP Physicians is now available from Sandy Gilliland for consultation. (Due to a limited supply, copies of this information can not be made available to everyone. However, those who are new members of BC/BS will receive this information within the next few weeks.) Again, please submit your health insurance enrollment forms as soon as possible, and contact Staff Benefits or Sandy Gilliland if you have any questions. S. Gilliland WINTER RECESS Attached is a memo from David ~ewin, Director of Personnel Services, announcing University plans for Winter Recess, December 1984. Additional information will be forthcoming as it is made available. S. Gilliland -2- STATISTICAL METHODS COURSE The School of Library and Information Management, Emporia State University, has announced a three-day workshop for librarians, July 6-8. The objective of this workshop is to improve one's management and decision-making abilities through the systematic analysis of library data. There will be hands-on ex­ perience with real library data. Information concerning the workshop and an enrollment form is attached to this issue of FYI. The workshop is available for graduate credit. S. Gilliland REVISED CLASSIFIED STAFF RECRUITMENT PROCEDURES Effective July 1, the Department of Personnel Services will implement revised classified staff recruitment procedures. (The Library implemented these re­ vised procedures earlier this Spring as part of a pilot test, and Personnel Services conducted training sessions for Library staff involved in classified recruitment.) Attached is a memo from David Lewin, Director of Personnel Services, announcing additional training sessions for those who were unable to attend earlier, or who would like a refresher course. To register, call 864-4942. S. Gilliland KULSA NEWS Nominations for KULSA officers are still open, so there's still time to recruit or volunteer! Since the new fiscal year is almost upon us, the old officers will begin collecting KULSA dues for 1984-85. If you're not contacted personally you may give your dues to Anita Alvarez, acting treasurer. Those of you who enjoy the KC Times in the Watson staff room might consider giving a little additional for that extra perquisite. Classified personnel range 14 and above and Librarians dues are $2.00. Classified personnel up to range 14 dues are $1.50. Students may join for $ .50. A. Alvarez TYPEWRITER SERVICE As a reminder, please call the Administrative Office receptionist to phone in IBM typewriter repair requests. Please do not contact a vendor yourself. As of July 1, there will be a new service contractor for IBM typewriter repair, Ace Office Machines of Bonner Springs, Kansas. A. Alvarez COM CLASSES All staff who have not yet done so are encouraged to attend one of the following sessions, held in the cataloging conference room, to learn how the new fiche cata­ log will differ from the present card catalog. Thursday Thursday July 26 August 9 1:30-2:30 1:30-2:30 Monday Friday August 13 August 17 8:30-9:30 8:30-9:30 Stop by the Catalog Department of call (864-3038) and sign up as soon as possible. C. Getchell/A. Williams -3- CLASSIFIED EMPLOYEES All persons interested in volunteering for the Personnel Commjttee of Classified Conference, please contact Barbara Denton, Science Library, 864-4928 by July 13. B. Denton FY 85 PURCHASE REQUISITIONS Acquisitions will begin accepting PR's for FY 85 on Monday July 2. Please see Carol Jeffries about any rush orders which may be needed before that date. C. Howard PROPOSED AMENDMENT TO THE CONSTITUTION OF THE CLASSIFIED CONFERENCE Since the purpose of the Classified Conference is "to represent classified library employees" (Article I, Section I), and since the Regent'~ Center (Linwood) Library employs classified workers who are ineligible to vote for a member of the Classified Conference Executive Board under the present constit ­ ution, it is proposed that the constitution be amended as follows: Article IV, Section II, Paragraph 3, shall be changed to read as follows: "Group II-consisting of classified personnel from REFER­ ENCE, ILS, BINDERY, SECURITY AND DELIVERY, LINWOOD;" This is not a ballot, ballots will be distributed by your Classified Conference Board representative in two weeks. M. Reed THE UNIVERSITY OF KANSAS Pl'rHOnnol Sorvtco!-l Carruth-O'LoRry Lawruncu. Kn.nrm:'t flfICH5 Q J3-801-12HCJ June 21, 1984 ~ IL~ I(1Rt.~DC~1 TO: Dea n,; , Dtrf'c t or s a nd Chairpersons FRml: David Le\to'in, Director of Personnel Services SL'BJECT: Hevision of Classified Staff Recruitment Procedures Eff ec tive July I, the Department of Personnel Services will implement some revisions in c l ass ified stllff recruitment procedures. As of tha.t dilte Personnel Services will rf'qllirc that position descriptions be reasonably current before a register is provided fo r J vacancy . At ~he time the vacanGY is announced a list of pos ition requirements in c luding any preferred selection criteria, and a copy of the internal notice of VA cancy which will be posted within the department are to be submitted. Without this illfClrmatioll r ~gisters will be delayed, as \¥ill the authority to fill classified P() ~ilion~ . Irl urder to assist departments prepare for the above change in procedures personnel n'lated staff members were provided an orientation ond general information in ~larch. PC' r sonne 1 Sf' rv ices hns n 1 so 5chcdu led some work sllops for persons who superv iso. Glassified sLoff and who wi.sh to become mor e familiar with the new procedures. The IOo rkshop i ncl udcs in formation on updating pas ition doscr iptions, deve loping pas it ion ro~t1ircm"nts including preferred selection criteria, and screening job candidates. The c lassified staff selection procedure sessions Clln be presented in departments upon l'PClll e s t . For your convenience a schedule of those sessions is provided below. Please notify sup"rvisors in your area of their availability . They may register by calling 864-4942. Wednesday, July 11 1: 00 p . m.-3:00 p . m. 102 Carruth O'Leary W"dnesday, August 1 1:00 p.m.-3:00 p .m. 102 Carruth O'Leary Wednesday, September 5 1:00 p .m.-3:00 p .m. 102 Carruth O'Leary Wednesday, October 3 1:00 p.m . -3 : 00 p.m . 102 Carruth O'Leary Wednesday. November 7 1:00 p.m.-3:00 p.m. 102 Carruth O'Leary W~dncsday, December 5 1: 00 p .m.-3 :00 p.m. 102 Carruth O'Leary We appreciate your cooperation in implementing the new procedures . Please feel free to COlltact us with any questions. cc: Pcrsonnel"related staff members Ma.in Campus, Lawrence College of Health Sciences and libspi tal. Kansas City and Wichlla. An F.qual Oppo rtunity /Affirmative ACLlon Employ., AI'I'II~· atlon. arll .ou«I,1 trom all Quallfl.d people n,,,a,dh ••• of rae e, .oa, aKe, dlaabllUy. 01 veteran etatu • . ~IEIIORANDUN TO: FRml : SUBJECT: THE UNIVERSITY OF KANSAS 1'",rHI)"I1I.11 StJrviCtlN Cfuruth··()'[ .. onrv LawfUn(:u . Kan~f\It ilU015 \}1:l-HIW - 42KfI PLF.t.SE POST June 21, - 1984 Deans, Directors and Chairpersons David Lewin, Director of Personnel Services Wint e r Recess In Ue cember of 1984 the University is again planning to hav e a winter rccq.ss. on the Lawrence Campus . Hence, work in as many areas as pos sible will be suspended and buildings closPod as a method of accomplishing ene rgy sllvings . The period to be affected by th e recess will be Wednesday , December 26 through Friday. the 28th . De c.e mb e r 24 and 25, 1984 as well 8S December 31 and January I, 1985 arc o fficial State holidays. Most classifjed staff members will be scheduled to work on Vc t(! rnrls' Uay and wi 11 receive 1 1/2 days compensatory time which ellll [,., II s eel during the three day recess period. Additionally, classified cmploy"es may use their Discretiollary Day during this perioe!. Classified employees, if they usc their Veterans' Uay compensatory time will need to use 1 1/2 days (1/2 day if the Di s cretiollar y nay i. lnk ell) of vacation or other accrued leave time . Th e purpose of this memorandum is to assist your employees in platlning for the winter re cess. Additional information conc erning the r r.c. (!~ s will be disseminated in the Fall . In the interim, should YOII iI .1V (! allY questions) please feel free to call me at Personnel Services, 4-4:!RO . 01.: jc cc: Personnel-related staff members M"in Campus. Lawrence College of Health SClImc f':!' and Hospital. Kansas City and Wlctllta An Eq\lal Opportunlt y / Afflrm atl". A{, tl"n Empl o y .. " Application. ar. 100II,'ll"It h om .11 qu.llfh"l ptl",d" rtl"ar ~ 'g g ' ! < . -. ... ,., _ . r :",fJ.l;j~- ·'';' '- · ., t ~ ~ ! ~ .. ! STATISTICAL on 00;-6= I !. [:: ~ ~ : METHODS ~ s= ~ ~ ~ ~ For [ ~ .... ~ E. . ~ Information Professionals ::1. == il ..... E 0 ~ e. ~ ~ ~. () JULY &8, 1984 . II ';.i' c; 8 .' 0 -: ~ 0,1 \) ,~ I a ~ a c' 9 I' ,:. ~ . n.. . . . '. .... " ,,' '" ,;' . .:.;..: .i.'" ~.! . ,. -'~ -, -::~: ,~~: . :'r" ~~J:" . -i ~~~ ~~)\ ~< .. ' .. ~J.:: tt r 2 3 3 4 4 5 5 TI ~ ~ ~ 3 4 ~ 5 - 1 2 3 4 5 J' 3 :~ z 3 '8 I ~ g . : .. ' School.of Library and Information Management ~~~:~a o ~:6~:: N ' .:J ,. 0 a (II 0'" W I e: rn~ " .... ". . ;~. :. ' . " . ~ - '" .>: I ~;.~: .. ~ :··· ·1 :- t ~ :::',1 .. ; ;~' i· Emporia State University Co-sponsored by: The State Library of Kansas \ STATISTICAL MET}~ A)S for Professional Librarians July &8,1984 About the Workshop This workshop presents various methodologies appropriate for collecting and statistically analyzing library data. These methodologies are applicable to a diverse range of profes­ sional activities including library research, community surveys, administrative decision making, and evaluation of library services and operations. Who Should Attend This workshop is designed for librarians who are interested in quantitative analysis of library data, particularly as it relates to library management. Dates and Location The workshop will be held on Friday, July 6 through Sunday, July 8, 1984 'in the Dent Room in the Memorial Union, Emporia State University. Registration will begin at 8:45 on July 6, and each day's session will run from 9 a.m. to 5 p.m. Following the first day's session at 5 p.m. there will be cash bar social hour at the Ramada Inn. A campus map and parking information will be mailed to registrants prior to the workshop . Format ( This workshop combines class presentations, group discussions, and group problem solving. Actual library data will be used in the presen­ tation of all statistical procedures, allowing the participants to learn to select appropriate methodologies for use with their own data. Prerequisites This workshop has been designed for librarians by a librarian. It assumes no prior knowledge of quantitative methods. Individuals who are out of practice or uncomfortable with mathematics are welcome. Housing ) ' Reservations can be made at the following motels. The Ramada Inn is five blocks from campus. Ramada Inn Holiday Inn 1839 Merchant 2700 West 18 , Emporia, KS 6680 1 Emporia, KS 66801 (316) 342-8850 (316) 343-2200 Workshop Content Introduction to Statistical Analysis * The Nature and Purposes of Empirical Data Analysis * The Principles of Measurement * Sampling Designs * Data Collection * Descriptive Statistics Simple Statistical Methodologies * z-test * t-test * Chi-Square Test * Simple Analysis of Variance * Multiple Comparison * Simple Regression Analysis Note: . Informal evening sessions may be scheduled upon request of participants. The first day of workshop will focus on statistical analysis. The remaining two days will be spend exploring statistical methodologies. Workshop Leader Dr. George D'Elia is both a librarian and a statistician, which gives him special insight in­ to the kinds of data and problems faced by librarians. He has a master's and a doctoral degree in library service from Rutgers Univer­ sity and a master's degree in statistics and measurement from Syracuse University. He developed this workshop with a grant from the U.S. Office of Education and has presented it nationwide through the following cooperating library schools: Denver, Michigan, Minnesota, and Alabama, and at Rutgers, Columbia, and Louisiana State. Dr. D'Elia is currently the director of the Library School, University of Minnesota. Fee " '. ,: .. ~?';-: : . , " 6~: ~, The workshop fee is $150, 1 graduate credit :;i:':. $178.45. This fee covers the cost of instruction, ;. ;'" all instruction81 materials, coffee breaks and ~: the social hour. ' Meals ·are notinc1uded in the .. fee. 1~~ f .. ~t~~tj:· ·~: · ti' ,f. ~ ~) ·j~', ~\}~l\ . Registration . ' ., . . ~ . Registration must be made in advance by como "~ pleting and returning the attached form to Herbert Achleitner, School of Library and In- '. formation Management, Emporia State University, Emporia, KS 66801. Registrations should be received no later than June 22,1984. Registration will be limited to 40. What to Bring The following text is suggested for the workshop and should be brought by the par­ ticipants: John Roscoe's ' Fundamental Research Statistics for the Behavioral ,; Sciences (2nd ed., New York: Holt, Rinehart and Winston, 1975.) Participants are requested to bring battery-operated calculators, if possi- i ' ble, for computations during the workshop. Academic Credit and Continuing Education Units (CEUs) Participants wishing to develop individual pro­ jects with the School of Library and Informa­ ,tion Management faculty through the workshop may be able to receive academic credit. Emporia State University will award 2.5 Con­ tinuing Education Units (CEUs) to noncredit participants who attend all program sessions. The CEU is a nationally recognized unit of measurement for participation in noncredit continuing education programs, and is defined as ten contact hours of participation in an organized continuing education experience under reasonable sponsorship, capable direc­ tion, and qualified instruction. Emporia State University maintains a permanent record of all " such units that have been earned at the Univer­ sity. . : . ~i:~ ;'+~J~~~';ti :; ~ : ' > ~: :~ "i >c '~ . .. ··.·f ·ii· .,1. ~ r_ . ~ 0-F ~>C ' .!\ < :: § 1l4 :" ~. CIS~ , I=l 00 ~ : C C •• ...:l B~~ 8.3~ ,..ooZ ,£ClS O .1:: :E 0Z .., 0. 0 :-::I8~ IIIS~< ~ .... Il:: • ~ Eo< .qoO)oo 008-~O)c;, .bIl~ ~~~ O)ClSc;, §~Z ~~­ >..9 Il:: .o..,~ F.~~ Boll:: f 'E 0 Z -o:;;Z o ~ ~8 10004":: Eo< ~ S ~~ ~ ~.EEo< E-t ..: ~ ga rn ~ .... c;, 10004.0') o~ r~ 60- ~ '-'0)0. ~ ,...8 ~ ~ ~rJJre 1 Ul ~ 0) - 8 -= 0) ~ -0 .... ~ 0') - 0) g ,.. .... 0') .., CIS ° 0') ~ ~ 0') :::.:: ~ - 't:l lQ - ~ o 00 lQ t ­ .-4 .-4 ~ ~ 0') _ ~ ~ ° ~ ~ U 0) C'I .., ..:: - ;a .., • .., 0) ~ ;;::l ,.. .... Q) C) bIl 0 ~ .8 i:: 0 ::::3 ° .t:: I I I 1-4 ~~ Zz 00 :t:::t:: p.,p., ~:::.:: ~Il:: 00 :t::~ ~ :a < Z ri5 rn ~ p:: ~ ~ < ~ ~ .3 00 a u .., ~ ,.. ..., rn bO ~ .;; 6 .t:: 0') ~ 0. ~ .., 6 ,D III s:: .5l .., III 8 ... .B .5 't:l ~ 6 >. :-;: 0) ..., B :.a ~ .... 0) 0') gJ I Minutes ~f ~he NEUKASE C~mmittee MeetinJ ria yo :2'~. 1 ~ 8 4 Attending: C. Howard (presiding), ~. Eo Millel.-, !1. Reach, J. Neeley, N. Rake (recording secretary). i1::H- tin, S. C~ IJ= h • L . 11 -:::T e , S. ;: t-3. i;) , G. Blosser, M. Haw~ins, K. Neeley, The Meeting began at 2:00 with Blosser presenting a handout of the Seri5~ Dept. needs for the UKASE conversion at the point of Receiving and Check-in. She stressed the need to be able to do all we are presently doin~ on the new system, plus many features that are not now available. The Serials Dept. needs access to all records now on UKASE whether they are true bibliog~aphic records or proc~ssing records (i.e. Association member­ ships). The limitations ef the present system include the inability to: check in more than six issues per title, check in pieces that have part or supplementary numbers, check in duplicates or predating issues, check in or call up "dead~ titles, check in alternate years of biennial publications, check in more than the last missing exception, chec~ in all newspapers, check in all titles on microform, automatically input 16 line information concer~ing variant titles, call up or change 40/42 lines dealing with bcund holdings, input items on the circulation system at the point of serials check-in, or keep accurate statistics on all items checked in. The limita­ tions result in a large amount o~ time spent making manual changes. Some improvements listed were: the ~bility to check in ~ssues with various numbering systems, check in titles now listed as cat. 5ep. {i.e. mono­ graphic ser ies }, not ck' d., etc., te inct-ease the .space of 19 lines con­ taining local notes, to make visible the ordering information and 80 line notes. Graig and J. Neeley beth e:qa-essed t-heir support fer the-se enhance­ ments which would improve the situation for branches and public services. Howard asked Blosser to explain the needs in the area of clai~s. Serials would like access to: vendor, order number, type, order infcrmation from 02 line, and the issue Improvements desired would be: timetable of cl~ims, follow-up claims, ability te set claim frequencies, with numbering and title variations. dates ordered, order that needs claiming. claiming flexibility, and ability tc deal Howard then asked for the necessary features for the accounting aspect of Serials. Blosser explained that basi~ally the present pay file system includes a key card, permanent information card {fer some but net all titles}, pay card, claim card, and check-in card. The white key card gives basic information only: title, crder type (i.e., SO/CBR or SO/SER), date ordered, order number, order source, and fund. Next is the blue permanent information card which contains important infermation about the inclusions and terms of the subscription or membership agreement, key contact persons, and special account or member numbers. This is information which dees not always fit en the pay card itself and which must always remain available, especially when the pay card has been Fulled fer payment purposes. The nex~ card in the sequence is the pay c3rd, which reflects the same informati:n as the key card but in a mere detailed configuration, plus the following e 1 em e 11 t s : i :-1 v 0 i .= e 11 u m b :;:> t-5 , in ',,' ';} 1. C e d ate s , i n OJ (} i= S' ::I m c u 11 t s , A - F .;) t- m n '-1 '11 b '2 C5 , and subsc~ipticn periods covered by the payments. The verso of the pay card reflS'cts the subscriptl.cn start date (vol. / issue number, month f year}, the publisher or the distri~utor address (beth when 3ppr=priate), as well NEUKASE Committ2~ Min~t2s 11a)' 29, 1984- page -:: as the title number and acccunt / custcmer number .... _ne ·'J end.c t.-. For those titles which fall into th~ ~rder type SO / SER (e.;., CAT SEFS), and must be inventoried on cards, a pink check-in card is established and filed immediately behind the pay card. If a subscri~tion or membershi? generates s~veral titles of the type SO,' SEE, a separate pink card is estab­ lished for each title. The last card in the sequence is the yellow claim card which reflects the claiming history of a title. When a subscription or membershi? generates multiple titles, a se~arate claim card is established for each title. The pay file alsc contains an abundance of cross-r2fer~nce cards for the variant titles and entries. Howard expr~ssed the desire for including claims and payments histories and a pyramid of funding configurations in the new serials system. Blosser wants to be able to ~stablish new funds o~-line rather than having to request program changes, which is the current methodology for establishing new fund codes. Couch spoke next regarding binding requirements, with res~rvaticns about total dependence on a binder's system for their needs. It is neces­ sary to continue recording binding titles, buckram colers and spine let ­ tering colors. Additional features needed are more space to record binding titles and information, automatic updating cf holdings, and transf~r of holdings from one location to another. ~. Neeley would like the inclusion of the binder's title number. Howard feels the binding could be addressed. as part of the technical processing system. Howard summarized his approach to the ~harge of this committee. He views it in three aspects: cataloging and bibliographic standards, techni­ cal processing, and public service. Craig asked if there would be two kinds of displays, one for the technical processing and one for the public service record. Howard felt that both formats would be desirable and that a public servi~e format could be ~reated. Howard said that terminal access in branches would be a high priority. P Miller and Craig both felt a basic question was wh~ther we should show holdings we have or don't have. This prompted Howard to ask Moore about the new draft fer national stan­ dards for holdings. Moore explained that the draft is dene and whoever can will adopt it. Howard said it was important to decide on whether or nct to adopt those standards and to understand what would be the consequences of either decision. Howard closed the meeting with the announcement of three sub-commit­ tees to deal with the three main areas of the prcject. There will be the catalogin~ and bibliographic standards subcommittee chaired by Hoore with members: R. Miller, Martin, Roach, DiFilippo, K. Miller and Rake. The technical services subcommittee chaired by Blosser with K. Miller, Couch, and K. Neeley. The public services subcommittee with J. Neeley, Ccuch, Craig, Richardson, and Hawkins, with the ~hairmanshi; undecided as y~t. Howard desires flexibility in these subcommittees and welcomes input fr=~ otpet-s. Howard stated that he felt it would be geed to werk thrcugh the initial plans within the library and then get the computer programmers inl/cl~Jed. Hcwevet-, he ;Ja·.re "'.:he sub ·=cmmittees the Gl':3Y to di·=:cus=: ;=Fects NEUl'~ASE 11.3), 29, ~- p3.g~ 3 Committe~ Minut~s 1'7' 84 of th~ir plans with the prcgramme~s. Hcwa~d wants to wcrk en the plans fer a syst~m w~ n~~d, then se~ if a vendor can prsvid~ it. The pl~nning should be done by the end of July. Heward wants the committee to ~emain intact throughout th~ project. Howard would like th~ ccmmitt~e ~ The next meeting ,-lill be en Tuesday, ference Room. ~c meet every two weeks cn Tuesday. June 12, 1984 at 2:00 in the Con- Hinutes of -the Classified Conference Execlltive Committee Wednesday, June 6, 1984, 10 a.m. Present: Channette Alexandpr, Cvnda Ilenson, Kathv Clodfelter, Rich Crank, Leesa Oubv, Susan Hamilton, Sue Hewitt, Donna ~lachl('tto, Catherine Randall, Marianne Reed, Janet Revenew The agenda for the Jun e 6 meeting provided follmy-lip on a nllmlwr of topics from previous meetings: Insurance Bids The decision concerning insurance contracts was made prior to the date previouslv given bv the legislature. All present we re advised to ref e r to Ke ndall Simmons' report in the May 24 FYI, which provided information concerning the Illue Cross I Blue Shield proposal. We were to have received the necessary information with our June 1 paychecks, but did not. Therefore, the information will be contained in the current FYI. Voting Records ~ Pay Plan bv Legislators Joe Collins is to send out voting records. Janet Revenew has already prOVided the KAPE's voting records to the Classified Conference Executive Board members. All present were reminded that the filing deadline for candidates for this vear's election is June 11. Representation for Linwood Marianne Reed proposed an amendment to the Classified Constitution which would in­ clude the Linwood Library Classified staff in Croup II, providing them with representa­ tion on the Classified Conference Executive Board. The proposed amendment ,viII be published in the FYI for 2 weeks, and each representative will conduct balloting within their group. The ballots will then be forwarded to Leesa for the final count. The proposal reads: Since the purpose of the Classified Conference is "to represent all classified library employees" (Article I, Section 1), and since the Regents Center (Linwood) Librarv employs classified workers who are ineligible to vote for a member of the Classified Conference Executive Board under the present constitution, it is proposed that the constitution be amended as follows: Article IV, Section II, paragraph 3, shall be changed to read as follows: "Croup II-consisting of classified personnel from REFERENCE, ILS, IlINDERV, SECURITY ANO DELIVERY, RECENTS CENTER." Classified Representation on LFA Leesa stated that she will check the minutes for the Classified Conference proposal of }Iay 1983 to change the LFA structure to provide for joint membership on Staff Development, and Budget & Planning Committees. After discussing the matter with Charles Getchell, who currentlv chairs LFA, Leesa suggested that the Classified Conference hold any possible proposals for change until the newly elected LFA has had a chance to settle in. Current LFA terms expire on June 30. Zenith Workshop Update Leesa reported the results of her research into the training of Classified staff on the Zenith microcomputers. She learned that th~ original intent was to have staff learn the process through hands-on experience. The key resource people were chosen as "advisors" rather than "trainers." The utilization of the key resource people is left to the discretion of the department heads. Those people who can currently make use of the Zenith system in their jobs should he given priority over those who have just a personal interest. Hith the supervisor's approval, the individuals will use the manual to teach themselves, consulting the resource person when necessary. Principles of Supervision Workshop The current workshop on the Principles of Supervision is the last one offered until Fall 1984. It was reported that Sandy Gilliland would talk to the Personnel staff in order to encourage them to offer more workshops this summe r. Classified staff were reminded to contact Sand" or the Personnel Office in Carruth-O'Leary in order to sign up for a workshop. Minutes of the Last Meeting Leesa read the minutes of the May 22 meeting. Sue Hewitt, acting in the absence of Lois Bauer, made the requested corrections. The minutes were re-read and approve d. Next Meeting The next meeting was scheduled for Wednesd3v, June 27, 1984 at 10 a.m. in the 5th floor conference room. submitted bv Lois Ba ller approved June 27, 1984